Fall 2013
End-of-Course Assessments
Training Materials
for School Assessment Coordinators
Algebra 1
Biology 1
Geometry
U.S. History
1
Test Administration Manual
One manual (2012-2013
EOC Manual) is provided
for the Winter 2012,
Spring 2013, Summer
2013 and Fall 2013 EOC
administrations.
Instructions for computerbased test (CBT), paperbased test (PBT), and
accommodated form
administrations are
included in this manual.
2
CBT Training Resources
NEW!
• A new website has been
created to compile several
resources for computerbased testing. The site
includes information about
test setup, best practices,
and training resources.
• This site is located at
www.FLAssessments.com/C
BTTrainingResources.
3
Technology Coordinator Guide
• Information and instructions
for technology coordinators to
follow before, during, and after
testing are now provided in a
separate online Technology
Coordinator Guide posted at
www.FLAssessments.com/EOC.
• Technology coordinators must
familiarize themselves with all
information in this guide prior
to the test administration.
4
Technology Coordinator Guide (TCG)
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Link to support materials: www.FLAssessments.com/EOC
• Verify the correct test administration is selected each time you log in.
• PearsonAccess will timeout after 14 minutes of inactivity.
5
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
home page.
• Provides an opportunity to
̶
̶
practice PearsonAccess tasks
manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
6
EOC Manual 279-282
Glossary of Terms
Proctor Caching
• A process of locally loading or “caching” test content on a computer at
the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT 2.0/EOC computer-based testing in
Florida.
7
EOC Manual 2, 98 and TCG
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s FCAT
2.0/EOC computer-based
statewide assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
8
EOC Manual 2 and TCG
Glossary of Terms
TestHear 2.1.0.7 (TestHear)
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for Florida’s
FCAT 2.0/EOC computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodated forms.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot
also run Windows.
9
EOC Manual 2, 7 and TCG
Glossary of Terms
ePAT (Electronic Practice Assessment Tool)
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
10
EOC Manual 2, 22
EOC Test Administration
Schedule
• The Fall 2013 EOC testing schedule* is September 16 – 27,
2013.
– US History
– Biology 1
– Algebra 1
– Geometry
*For CBT, subjects must be tested in this order. Testing for one subject must be
completed in a school before testing for another subject may begin.
– Paper-based accommodations for all subjects must be administered during
the first three days of the testing window to meet the accelerated return
deadline to ensure timely reporting of test results.
Note: No testing on September 26; Secondary Early Release Day.
Any deviation from the test administration schedule requires written approval from the Florida Department
of Education (FDOE) prior to implementation.
11
Training Packet
EOC Test Administration
Schedule, cont.
Testing Duration
• Each Algebra 1, Biology 1, Geometry, and U.S. History EOC
Assessment will be administered in one 160-minute session with
a scheduled 10-minute break after 80 minutes. Students are not
allowed to talk during the break. Individual restroom breaks are
permitted as needed.
• Students may be dismissed from the testing room after the 10minute break as they complete testing. However, no special
incentives should be given to students to encourage them to
finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
12
EOC Manual 3
Fall/Winter Infrastructure Trial
Infrastructure Trial: September 3-11
• Simulates a computer-based test using mock test items to test the
vendor’s, District’s, and schools’ hardware and network capacity prior to
the operational administration.
• Set up the Trial to use all computers scheduled to be used concurrently
during the Fall and Winter 2013 CBT administrations.
• Manage the test sessions in the PearsonAccess Training Center
– Use the tools provided by Pearson to determine network user
capacity and bandwidth requirements
– Takes approximately thirty minutes for users to log in, complete
the exercise and submit the test
• Complete a brief survey at
http://www.surveymonkey.com/s/FYF3MZ3 by September 13 to
certify that the trial was conducted to identify any problems that need
13
to be addressed prior test administration.
EOC Manual 2, 7, 279, 292
Students to be Tested
Algebra 1
The following students must take the Fall 2013 Algebra 1 EOC
Assessment:
• All students who were enrolled in and completed one of the
following courses during the summer:
o Algebra 1 – 1200310
o Algebra 1 Honors – 1200320
o Algebra 1-B – 1200380
o Pre-AICE Mathematics 1 – 1209810
o IB Middle Years Program/Algebra 1 Honors – 1200390
o Algebra 1 for Credit Recovery - 1200315
o Algebra 1B for Credit Recovery - 1200385
EOC Manual 3
14
Students to be Tested,
(cont.)
Algebra 1
The following students are eligible to participate in the Fall 2013
Algebra 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing score for
course credit, including students enrolled in credit recovery courses
• Students who entered 9th grade in the 2010–11 school year
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
EOC Manual 3
15
Students to be Tested
Biology 1
The following students must take the Fall 2013 Biology 1 EOC
Assessment:
• All students who were enrolled in and completed one of the following
courses during the summer:
o Biology 1 – 2000310
o Integrated Science 3 Honors – 2002450
o Biology 1 Honors – 2000320
o AP Biology – 2000340 (if taken to satisfy the
high school Biology 1 graduation
requirement) This course was omitted from
o Pre-AICE Biology – 2000322
o Biology Technology – 2000430
the list in the manual.
o Biology 1 PreIB – 2000800
o IB Middle Years Program Biology
Honors – 2000850
o Integrated Science 3 – 2002440
o Biology 1 for Credit Recovery - 2000315
o Integrated Science 3 for Credit Recovery 2002445
EOC Manual 4
16
Students to be Tested,
(cont.)
Biology 1
The following students are eligible to participate in the Fall 2013
Biology 1 EOC Assessment administration:
• Students who entered 9th grade in the 2011–12 school year and
beyond
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
EOC Manual 4
17
Students to be Tested
Geometry
The following students must take the Fall 2013 Geometry EOC
Assessment:
• All students who were enrolled in and completed one of the
following courses during the summer:
o
o
o
o
o
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
Geometry for Credit Recovery - 1206315
EOC Manual 4
18
Students to be Tested,
(cont.)
Geometry
The following students are eligible to participate in the Fall 2013
Geometry EOC Assessment administration:
• Students who entered 9th grade in the 2011–12 school year and
beyond
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
EOC Manual 4
19
Students to be Tested
U.S. History
The following students must take the Fall 2013 U.S. History
EOC Assessment:
• All students who were enrolled in and completed one of the
following courses during the summer:
o United States History – 2100310
o United States History Honors – 2100320
EOC Manual 4-5
20
Students to be Tested,
(cont.)
US History
The following students are eligible to participate in the Fall 2013 US
History EOC Assessment administration:
• Students who entered 9th grade in the 2012-13 school year and beyond
– who have not yet taken the assessment to be averaged as 30% of their final
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
EOC Manual 4
21
Students to be Tested:
Special Programs
Program
District
Number
School
Number
Participation
Status
Full-Time K-8
71
0300
MUST
Florida Virtual School
Program
Full-Time 9-12
71
0400
FL Virtual Academy K-8
50
7079
Miami-Dade Online Academy
13
7001
MUST
Miami-Dade Online
Academy
Florida Home Education
13
9998
MAY
McKay Scholarship
13
3518
Private-MAY
Public-MUST
Florida Tax Credit Scholarship
97
9999
MAY
Brucie Ball Educational Center
(Hospital/Homebound Program HHIP)
13
9732
MUST
FLVS
EOC Manual 5-6; 107; 125; Training Packet
Registration/
Reports
Home Education Office
ESE Office
Registration - Region
Reports - FLDOE
Brucie Ball HHIP
22
Students to be Tested: SWD
Students with Disabilities (SWD)
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
̶ EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
EOC Manual 7, Appendix A
23
Students with Disabilities
Accommodations
• Administration Accommodations
− Flexible presentation
− Flexible responding
− Flexible setting
− Flexible scheduling
− Assistive Devices and Tools
• Paper-based Accommodations
− Regular print
− Braille
− Large print (New as Unique Accommodation for CBT;
beginning in Spring 2013)
EOC Manual 6-7; 103-104; 152-170; Appendix A
24
Students with Disabilities
Accommodated Test Forms
Test Hear: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
EOC Manual 103-104
25
Students to be Tested: ELLs
English Language Learners (ELLs)
All ELLs who complete the appropriate courses are
expected to participate in EOC assessments no
matter how long these students have been
receiving services.
See Appendix A of the manual for information
regarding accommodations.
EOC Manual 6-7; Appendix A
26
English Language Learners
Accommodations
• ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
27
EOC Manual 160
SWD and ELL
Recording Accommodations
NEW!
• Student accommodations can
now be recorded in the Test
Session Details screen in
“Manage Test Sessions” by
clicking on a student’s name.
– Click the Edit button.
• Select the accommodations
used by the student in the
drop-down menus.
• Click the Save button.
• Click “Go back to Session
Detail” to record
accommodations for additional
students
28
File Download Manager (FDM)
The following briefings provide pertinent
information regarding the EOC:
• Briefing ID # 14070:
Procedures to Record Courses in
the Transcript Review and Course
Evaluation (TRACE) System
• Briefing ID #: 12664:
Modification of End of Course
(EOC) screen in ISIS
• Briefing ID #: 11986: New
ISIS/TRACE End Of Course
Processes
• Briefing ID #: 11579: End of
Course Guidelines as of March 1,
29
2012
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net
/TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
(FM-6927)
• District Monitors
EOC Manual 13-14; Appendix B; Training Packet
30
Test Security Policies and
Procedures: Prohibited
Activities
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance
tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for
students.
• Changing or otherwise interfering with student
responses to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
EOC Manual 13; Appendix B
31
Test Security Policies and
Procedures: Electronic Devices
• School personnel must ensure that students do not have access
to their cell phones or other electronic devices at any time
during testing, including breaks (restroom breaks, etc.), even
if they do not use them.
− “Possession” is defined as “within arm’s reach,” even if the
electronic device is not visible.
− Students should not have cell phones in their pockets, clipped to
their belts, at their desks, or anywhere they can be easily
accessed during testing or breaks.
• If a student is found to be in possession of ANY electronic
devices during testing or during a break, his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
policy prior to testing.
32
EOC Manual 20
Reporting Testing
Irregularities
• All school staff are professionally responsible for ensuring appropriate
test administration procedures and reporting any irregularities.
• Security Breaches: Test administrators should report any test
irregularities (e.g., disruptive students) and possible security breaches to
the school assessment coordinator immediately.
• Missing Materials: Schools must investigate ANY report of missing
materials immediately.
− Specified in Standards, Guidelines, and Procedures for Test
Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District Administrative Office
 Appropriate investigative unit, if applicable
Note: School personnel must be prepared to provide documentation and
33
information in support of investigations of any testing irregularity.
EOC Manual 15-16
Caveon Forensic Analyses
• Caveon will analyze data to identify highly
unusual test results for two primary groups:
– Students with extremely similar test
responses; and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Only the most extreme results are flagged and
withheld
– One in a trillion chance of the pattern occurring by
chance
34
Preparing for Testing
35
Communicate Testing Policies
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with ANY electronic
devices during testing OR during breaks, their tests will be invalidated.
The best practice would be for students to leave devices at home or in
their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test. If a student does not feel well on the day
of testing, it may be best for the student to wait and be tested on a
make-up day.
• Testing Rules Acknowledgment—Students will click a checkbox
(TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment
that reads: “I understand the testing rules that were just read to me. If
I do not follow these rules, my test score may be invalidated.”
EOC Manual 27, 325
36
Receive Test Materials/
Maintain Test Security
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at
all times.
• No more than three individuals may have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin
preparing them more than three days prior to testing.
• Save the original boxes for returning TO BE SCORED
special document materials.
• If you need additional materials, contact the Test
Distribution Center at 305-995-3743.
37
EOC Manual 84-86 and Training Packet
Create/Update School User
Accounts
• School user accounts are necessary to complete the CBT test
activities.
• Create or reset your password for each Pearson site (operational
and training center).
• Create school user accounts for test administrators in Pearson’s
operational site (optional).
• Two different school user accounts may be set up:
− Individual accounts for each test administrator
 Test administrator will set up unique password.
− Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a
school user account.
See back of Training Packet
38
2012-13 EOC Manual
• To read the test administration script(s) to students.
• To identify script modifications for LP and One-ItemPer-Page test administrations, as applicable.
– Do not interpret this as permission to paraphrase
test items.
• To read scripts and instructions for the
administration of accommodated CBT(TestHear)
forms and paper-based forms are provided in
Appendix A.
• To reference Appendix D on page 284 is the CBT
Test Administrator Quick Reference Guide
– This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
EOC Manual 268, 284
39
Training – Test Administrators
and Proctors
• Read the Florida Test Security Statute and the
State Board of Education Test Security Rule
(Appendix B) in the test administration manual.
• Ensure that test administrators sign the Florida
EOC Test Administration and Security
Agreement and Test Administrator Prohibited
Activities Agreement.
• Train your test administrators and proctors,
including non-school-based instructors
(e.g., itinerant teachers).
• Communicate the process for collecting
required administration information to your test
administrators.
• If any students who require accommodations
are testing at your school, discuss with test
administrators how accommodations will be
provided (Appendix A).
EOC Manual 13, 305, 307, Appendix A
40
Training - Proctors
• When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*It is strongly recommended that a proctor be
assigned to rooms with 25 or fewer students
whenever possible.
Note: Students cannot serve as proctors or volunteers. 41
EOC Manual 14-15
Training - Testing Location
EOC Manual 22-23
EOC Manual 86-8
• Use classrooms whenever possible.
• Make sure that each room is free of
distractions and has
– Comfortable seating
– Good lighting
– Sufficient workspace
– Adequate ventilation
• Make sure that:
– students are not facing each other when
seated at tables
– there is at least three feet between
students
– students cannot view others’ computer
screens (visual barriers are installed)
• Remove or cover all visual aids on student
desks or displayed in the room, such as posters
42
showing mathematical and scientific concepts.
Training – Preparing CBT
• Ensure that all software applications, including Internet browsers,
are closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student
workstation to the student login screen, but do not log in for
students.
• Display the student comment form URL
(www.FLAssessments.com/EOCStudentCommentForm) on the
day of testing, or create shortcuts on student workstations to
ensure each student is able to complete the form after testing.
• Ensure that the test administrator has a way to contact the
technology coordinator or school coordinator during testing
43
without leaving the room unattended.
EOC Manual 31-32
Training – Supervision of
Test Administration
• Students have cleared the area around their workstations of all
materials except for Student Authorization Tickets, pens or pencils, and,
as applicable, calculators, work folders, worksheets, reference sheets,
and periodic tables.
• Students check the Testing Rules Acknowledgment box and enter the
correct test group code.
• Students do not have electronic devices (except for approved
calculators) of any kind during testing, even if they do not use them.
• Students do not talk to other students or make any disturbance.
• Students are working independently.
• Students are working in the correct test.
• If students finish the test in the first 80 minutes before the 10-minute
break, you may encourage them to go back and check their work.
• As students complete the test, assist them with accessing the student
comment form, as needed.
44
EOC Manual 30
Training - Testing Rules
Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• Prior to testing, students must acknowledge the testing
rules that the test administrator reads to them by checking
a box (in TestNav) or clicking a circle (in TestHear) next to
the statement.
• Students taking a paper-based test will sign below the
acknowledgment.
45
EOC Manual 29
Student Authorization Tickets
•
•
•
•
For each test session, each student needs
a Login ID and a 6-character test code
(password), which are printed on the
Student Authorization Tickets.
Students will need a pen or pencil during
testing to sign their tickets.
Provide each student a ticket only
AFTER all students have entered the
testing room, and all tickets must be
collected BEFORE students leave the
testing room.
Student Authorization Tickets must
be handled in a secure manner and
returned to the school assessment
coordinator immediately after each
day of testing is completed.
EOC Manual 8, 105,
46
Session Rosters
•
A Session Roster is a list of all students
scheduled in a test session that displays
important information including:
̶
̶
̶
̶
̶
̶
̶
̶
̶
̶
•
•
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Florida ID Numbers
Student Birth Dates
Class Information
Login IDs
Blank space to record attendance information
and accommodations used
The Session Roster may be used to
record required administration
information.
Session Rosters must be handled
in a secure manner and returned
to the school assessment
coordinator immediately after
each test session is completed.
47
EOC Manual 9, 105
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• Create and distribute a unique four-digit number test group
code to all test administrators each day of testing.
• Each group of students, by testing room, initial and makeup, should receive a unique test group code.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
48
EOC Manual 24
Test Code vs. Test Group Code
Test Code
Test Group Code
A six-character code (password) created by
A unique four-digit number created by school
PearsonAccess and printed on Student
assessment coordinators used to identify
Authorization Tickets and Session Rosters.
groups of students tested together. The test
The Login ID and the test code are required to group code is entered after the Testing Rules
log in to TestNav and TestHear.
Acknowledgment and before students see the
first question.
49
EOC Manual 24, 26
Four-Function Calculators
TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
TestHear
• Test Hear does NOT have a built-in four-function
calculator.
• Students who will test using TestHear accommodated forms
of the Algebra 1 and Biology 1 EOC Assessments MUST be
provided handheld four-function calculators.
50
EOC Manual 10-11, 27
Scientific Calculators
TestNav
• The TestNav Geometry EOC Assessment has a built-in scientific
calculator.
• Students may use handheld scientific calculators, if the school has
chosen to provide them.
• Handheld scientific calculators will not be provided by the FDOE for
students taking the Geometry EOC Assessment using TestNav.
TestHear
• The TestHear Geometry EOC Assessment does NOT include an
online scientific calculator.
• Handheld scientific calculators will be provided by FDOE for students
taking the Geometry EOC Assessment using TestHear accommodated
CBT forms.
• The approved talking scientific calculator is the Orion TI-36X or one
that is comparable in function to the Orion TI-36X. No other
calculators may be used.
51
EOC Manual 10-11, 27
Additional EOC Materials
• Florida Computer-Based Testing Work Folder is a blank
11x17 yellow paper folded in half with grid paper on the
back cover.
– Algebra 1, Biology 1, and Geometry
• CBT Worksheet is an 8 ½ x 11 page that may be copied and
distributed to students.
– US History only
• Reference sheets and periodic tables are provided in an
online format only for CBT testers. Schools may provide
hardcopy reference sheets or periodic tables to students.
• Pens and/or pencils
• Clock or watch
• Signs (Appendix E)
Note: All used materials are secure materials and must
be collected from students at the end of the test
52
session.
EOC Manual 24-27, Appendix E
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
53
EOC Manual 311
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their location in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students are moved to a new location or the seating configuration
changes during testing, a new seating chart must be created.
54
EOC Manual 24 and Training Packet
Arrange ePats
• Schedule and arrange ePAT practice sessions, as described in
the 2012-2013 EOC Manual.
• Before a student can participate in a computer-based
administration, the student must complete the appropriate
ePAT(s) to learn how to use the computer-based system.
– Students who previously participated in an ePAT for the
subject test they are scheduled to take are NOT required to
participate in an ePAT session for this administration.
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test using the TestHear ePAT with the
specific accommodated form or form combination they will use
during testing.
• To access instructions for downloading and installing the ePAT
Launcher, practice test content, and scripts for administering the
55
ePATs, go to www.FLAssessments.com/ePATs.
EOC Manual 89
CBT Tools
56
EOC Manual 164-170
PreID File and Test Sessions
• PreID file is based on student information as of August 30 and
will NOT include students with paper-based
accommodations
− New students or changes to student demographics after
August 30 will not be included in PearsonAccess.
• Important Note: PreID file may not reflect the results from the
Summer 2013 EOC assessments.
• All students testing on the computer that were captured in the
PreID file will be in a class called FL CLASS
• Test sessions were automatically created via the PreID upload.
Test sessions are named:
– Algebra
– Biology
57
– Geometry
EOC Manual 90-93 and Training Packet
– US History
Verify Student Information &
Create Test Sessions
• Print the Session Roster for each test session (Algebra 1,
Biology 1, etc.) as applicable
• Compare against school generated list to verify:
– Student eligibility, and
– Student Name and Florida ID number for accuracy
• Place verified students in new test sessions or keep them in
the original sessions.
• Add new students using the “Create New Student wizard”
and place them in test sessions.
− Note: Management of student information in
PearsonAccess can begin no earlier than September 9.
• Maintain a list of test sessions to cache test content for all
sessions.
– Test sessions can be cached beginning on September 9.
EOC Manual 90-97
58
Updates to Student Information
NEW!
• A new process has been established to allow incorrect
student profiles that were added to PearsonAccess via
the Create New Student Wizard to be updated before or
after testing.
• Note: Updates may not be made to student profiles that
were created via the PreID upload.
59
CBT Preparations
• Please ensure that:
− TestNav has been properly installed and tested before the first day of
testing.
− Proctor Caching computers have been set up properly.
•
Each testing computer is configured to refer to a Proctor Caching
computer in order to obtain test content.
− Test content has been cached for all scheduled test sessions.
− Each computer station is equipped with a keyboard and mouse (or
other pointing device).
− Monitors are correctly displaying test items with shading.
− Instant messaging, email notification, screen savers, power savers,
and remote desktop are disabled.
− Anti-virus, auto-scan and/or auto-update, system restore utilities,
Windows Security Firewall, web content filtering, or other software
that may impact CPU speed or scan/block information transferred
between the workstation and the servers is disabled or delayed.
EOC Manual 86-88
60
CBT Preparations,
cont.
• Please ensure that:
− Test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to
access the student comment forms.
− Proctor Caching computer and Proctor Caching software are
turned on and remain running each day of testing.
− Appendix D—CBT Test Administrator Quick Reference Guide
is used to help diagnose technical issues during testing.
− Students and teachers not testing refrain from using any
streaming media or other high-bandwidth applications while
students are testing.
EOC Manual 86-88, Appendix D
61
During Testing
62
Supervision of
Test Administration
• Ensure that test sessions have been started in PearsonAccess
• Provide test administrators with additional materials, as
necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
• Be available during testing to answer questions from test
administrators and to ensure that there are no technical issues.
• In PearsonAccess, monitor session status and resume students’
tests, if necessary
63
• Arrange for and supervise make-up administrations.
EOC Manual 113-117
Concluding Testing
64
Test Invalidation
• A test MUST be invalidated if either of the following circumstances
occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on EOC assessments
̶ A student is given an accommodation not indicated on the student’s
IEP, Section 504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could
compromise the validity of test results
̶ A student is given unauthorized help during testing
• A test MAY be invalidated if one of the following circumstances
occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on
the student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
̶ A student is disruptive during testing
65
EOC Manual 18, 20-21, 121-122
Marking Tests Complete
Students should be in “Completed” status after they submit
the test.
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., cheating, illness)
and will not finish the test. (After being marked
complete, school personnel will invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
66
EOC Manual 120-121
CBT Clean-up Activities
• CBT clean-up activities must be completed by 4:00 pm
on September 27.
• “Delete” all not started sessions and “Stop” all started sessions
• Please remember the following:
– Absent students should be removed from the test session (not marked
complete).
 If absent students have already been marked complete, nothing else
needs to be done.
– Students in “Ready” status must be removed from the session before it
can be stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need
to be marked complete.
• Invalidate tests, if applicable.
• Record accommodations for ESE and ELL students, if applicable.
• Ensure that school technology coordinators purged test content from
the Proctor Caching computer(s).
67
EOC Manual 120-123
Organizing CBT Materials
• Verify that all distributed secure materials have been returned.
Complete the Test Materials Chain of Custody Form. Report any missing
materials to Student Assessment & Educational Testing and conduct the
necessary investigation.
• Organize materials and return them as instructed in the “Friendly
Reminder” (Training Packet).
− Copy the seating charts, required administration information,
Session Rosters, Chain of Custody forms, and Security Logs, file the
copies, and return the originals in the District Assessment
Coordinator ONLY boxes.
− Return used and unused work folders and CBT Worksheets in the
District Assessment Coordinator ONLY Box.
− Securely return used reference sheets and used periodic tables in
the District Assessment Coordinator ONLY Box.
− Inventory and securely store handheld calculators.
− Keep test administration manuals until test results are report, then
recycle them.
− Keep Student Authorization Tickets, signed copies of the Florida
EOC Test Administration and Security Agreement and Test
Administrator Prohibited Activities Agreement Forms for one
calendar school year, and then destroy them.
68
EOC Manual 18, 124 and Training Packet (see Friendly Reminder)
Paper-Based Tests (PBT)
The following slides relate to the administration of paperbased tests (regular print, large print, or braille), which
are available for eligible students who have such
accommodations identified in their IEPs or Section 504
plans. Paper-based large print is available as a unique
accommodation for eligible students.
The upper-left corner of the following slides show an
image of a pencil and a paper-based test (see below) to
indicate that this information pertains to paper-based
tests only.
69
Paper-Based Tests
Materials Needed for Testing
• Test Documents
̶
̶
̶
̶
Algebra 1 EOC Test and Answer Books
Biology 1 EOC Test and Answer Books
Geometry EOC Test and Answer Books
U.S. History EOC Test and Answer Books
• Reference Sheets and Periodic Tables
• Calculators (approved four-function and scientific)
70
EOC Manual 84-85
Chain of Custody Form
•
•
Schools are required to maintain a Test
Materials Chain of Custody Form posted
at www.FLAssessments.com/EOC and
located in Appendix E.
– Record accurate information on
the form, including the dates activities
are completed, the names of the
persons performing activities involving
the materials, and information about
the locked storage room.
– Retain electronic or hard copies
of completed forms after materials
are packaged for pickup, and return
the originals in District Assessment
Coordinator ONLY box.
A certified educator must be present at all
times that test materials are handled
directly.
EOC Manual 86, 309
71
Paper-Based Tests
Security Numbers
•
•
•
Used to account for each test and answer book.
Consists of a nine-digit number followed by a check digit located in the upper
right corner of test and answer books.
Packing list shows the number ranges assigned to each school, and written
documentation of the number ranges must be maintained at all times during
distribution and return of books.
 Pre-populated Administration Record/Security
Checklists with security numbers for all test and
answer books are provided in PearsonAccess.
− Blank Administration Record/Security Checklist
also provided in PearsonAccess and in Appendix
E of the manual.
•
Test administrator should maintain a list of all secure materials assigned to him or
her, including any additional materials assigned throughout the administration. 72
EOC Manual 15-17, 313
Sample Student
Grid Sheet
73
EOC Manual 17, 106-109
Paper-Based Tests
Defective Materials, DNS and UNDO Bubbles
•
•
•
•
If a defective test and answer book is identified before testing begins, the
student should be given a replacement document and the defective document
should be returned with all other NOT TO BE SCORED materials.
If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid
the UNDO bubble. Package the document with other TO BE SCORED materials.
The DNS bubble MUST be gridded in the follow circumstances:
– The document is defective and used.
If a student discovers a document is defective during testing, the student must
be given a replacement and must, under close supervision, transcribe the exact
responses from the defective document into the replacement when the test
session is over.
– The DNS bubble(s) must be gridded on the defective document and it should
be returned with all other NOT TO BE SCORED materials.
EOC Manual 18-19
74
Paper-Based Tests
Return Materials
Return Materials to District Assessment Coordinator
1.Verify that all distributed secure materials have been returned. Complete
your Chain of Custody form. Notify Student Assessment & Educational
Testing immediately if any secure materials are missing.
2.Check for and remove any stray reference sheets or periodic tables from the
test and answer books.
3.Copy records of required administration information, Security Logs, and
seating charts, and file the copies.
4.If a test has been invalidated, verify that the DNS bubble has been gridded
and that the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and
that the document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that
the DNS bubble has been erased and the UNDO bubble has been gridded
and place the document with TO BE SCORED materials.
75
EOC Manual 124, 309
Paper-Based Tests
Document Count Forms
Complete Document Count
Forms
1. Verify that all documents from
make-up sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for
your records.
3. Place each completed form on top
of the first stack of corresponding
TO BE SCORED test and answer
books.
76
EOC Manual 124-126
Paper-Based Tests
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
77
EOC Manual 127
Paper-Based Tests
Package Materials for Return
• Prepare the following types of boxes for return to the Test
Distribution Center (as appropriate):
−
−
−
−
−
−
−
−
Algebra 1 TO BE SCORED documents—PURPLE-labeled boxes
Biology 1 TO BE SCORED documents—ORANGE-labeled boxes
Geometry TO BE SCORED documents—GREEN-labeled boxes
U.S. History TO BE SCORED documents—BROWN-labeled
boxes
Large Print TO BE SCORED materials—WHITE-labeled boxes
Braille TO BE SCORED materials—PINK-labeled boxes
All NOT TO BE SCORED materials—YELLOW-labeled boxes
District Assessment Coordinator ONLY boxes
• Refer to the packaging diagrams on pages 131, 134, and 137
of the 2012-2013 EOC Manual for guidance.
78
EOC Manual 137-138 and Training Packet
District Assessment Coordinator
ONLY Box
EOC TEST
•
•
•
•
US History
Algebra 1
Biology 1
Geometry
MATERIALS INCLUDED
•
•
•
•
•
•
•
•
•
•
Original Administration Record /
Security Checklist or school’s
developed form
Chain of Custody Form (PBT only)
Original Security Logs
Original Seating Charts
CBT Work Folders (used and unused)
CBT Worksheets (used and unused)
Reference Sheets (used and unused)
Periodic Tables (used and unused)
Session Rosters
Original School Procedural Checklist
(FM-6927)
LABEL
COLOR
No Return
Label –
Mark Box
“District
Coordinator
ONLY”
Keep copies of documentation for your records. However, do not make copies of the work
79
folders or worksheets. Note that the Student Authorization Tickets must be kept at the school
for one calendar school year. EOC Manual 138 and Training Packet (see Friendly Reminder)
Return Schedule
Hand-deliver all EOC “To Be Scored” and “Not To Be Scored” paper-based
test materials to the Test Distribution Center (TDC) on:
US HISTORY: BROWN-”To Be Scored” (Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Friday, September 20
ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
GEOMETRY: GREEN -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Note: District Assessment Coordinator ONLY Box is due to TDC by October 1.
Training Packet (see Friendly Reminder)
80
Comment Forms
• After testing, test administrators, school
coordinators, and technology coordinators are
encouraged to complete a CBT comment form
located at www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from
district and school personnel.
81
EOC Manual 138
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix B), district and school
personnel are required to maintain test security before, during, and
after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual(s), read the Statute and Rule in Appendix
B, and then sign a Florida EOC Test Administration and Security
Agreement.
– School assessment coordinators must file the signed forms with their
signed security agreements.
• All test administrators must be certified educators and must sign the82
Test Administrator Prohibited Activities Agreement.
EOC Manual 273-276
Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: Florida@support.pearson.com
Appendix C in the EOC Manual provides the following
information:
• PearsonAccess
̶ User accounts
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
EOC Manual 277-282
83
Contact Information
Student Assessment and
Educational Testing
Maria C. Bruguera, Director
mbruguera@dadeschools.net
Mara Ugando, Staff Specialist
mugando@dadeschools.net
ITS - Infrastructure and
System Support
Mr. Javier Perez, Executive Director
JPerez@dadeschools.net
Telephone Number: 305-995-3331
Mr. Roly Avila, Supervisor
RAvila@dadeschools.net
Telephone Number: 305-995-3334
Phone: 305-995-7520
Fax: 305-995-7522
84
Thank you for ensuring a secure and
successful Fall 2013 EOC
Assessments administration.
85