Data Analytics
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Updated: 3/6/2013
Agenda
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About Us
Define Data Analytics
Data Diagram
Tools to Analyze Data
ACL Demo
AP Testing Case Study
SQL Demo
SAS Demo
JE Analysis
Questions
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Updated: 11/10/2010
Introductions
• Aaron Wilton
• Maria Hao
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Aaron Wilton
Education
– Colorado State University
 Bachelor Degree in: Accounting & Computer Information
Systems
– Colorado State University
 Master of Accountancy
Work Experience
– Deloitte (AERS Advisory)
Certification
– CPA
– CISA
Yuhua (Maria) Hao
Education
– Jiangxi University of Finance and Economics, China
 Bachelor Degree in: Accounting
– University of Denver
 Master of Accountancy
Work Experience
– Prior to Deloitte
– Deloitte (AERS Advisory)
Certification
– CPA
– CISA
Data Analytics
What is Data Analytics?
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Data Diagram
Database #1
Process
Database #2
Application (front-end): PeopleSoft, SAP, and some
reporting tools (e.g., Essbase, Business Object), etc.
Database (back-end): SQL, Oracle, etc.
Interface: BizTalk, webMethods, etc.
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Tools to Analyze Data
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MS Excel
MS Access
SQL Server Management Studio
Audit Command Language (ACL)
SAS
Others
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ACL Demo
• How to import data
• How to use the basic functions to run queries
• Advantage of ACL:
– Cannot change the raw data
– Log all the procedures performed
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Accounts Payable Testing Case Study
Background:
XYZ Corporation is a manufacturing client with offices at multiple locations.
We have been engaged to provide services to the internal audit function of XYZ
Corp. The client recently acquired a new business unit and is facing issues
integrating the financial systems from the newly acquired business. The client is
particularly concerned that these issues could be more significant around accounts
payable processing and supplier master maintenance and could result in missing or
invalid information or duplicate disbursements that might have been made due to
lack of controls. The client is also unsure whether the user rights are properly set up
to access/update various files.
The internal audit function does not currently have the skill set to develop
the data analytics that might help them better gauge the extent of the problem and
the client has reached out to us for help. They would like us to test vendor master
data and transactional information for the period starting 01/01/2009 to 12/31/2009.
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AP Risk Brainstorm
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Disbursements
Vendor Master File Maintenance
Open AP
Other Fraud Risks
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AP Risk Brainstorm
Disbursements
– Duplicate payments
– Inappropriate access
– Active vendors only
– Reconcile to authorized invoices
– Timely (i.e. after invoice receipt)
Vendor Master File Maintenance
– SOD relative to disbursements
Open AP
– The Company’s Credit rating
Other Fraud Risks
– Sequential checks
– Fictitious vendors
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SQL Demo
• Join several tables in the same time
• Deal with complicated calculations
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SAS Demo
• Benefits
• Leaves Original data set untouched
• Documented steps/procedures
• Disadvantages
• Complicated, Steep Learning Curve
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Journal Entry Testing
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Entries made to unusual accounts
– Purpose: To identify entries made to unusual accounts.
– Logic: Performs word search within the account description field for the keywords specified in the
AIF
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Users with few postings
– Purpose: To identify users who posted less than X nonstandard entries or X standard entries
during the period under review.
– Logic: Total number of entries posted by each user for each type of population are calculated.
– Users with less than the specified number of entries in the AIF are flagged.
– Output: User analysis tab
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Journal Entry Analysis
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Entries posted on holidays or weekends
– Purpose: To identify entries posted on Saturdays, Sundays, or holidays.
– Logic: Finds entries with a posted date that occurs on Saturdays, Sundays, or holidays.
– The option to search for Saturdays, Sundays, or holidays is specified in the AIF
– Output: Output contains entries flagged for each Saturday, Sunday, or holiday specified
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Large debits to revenue at the beginning of a quarter
– Purpose: To identify journal lines that debit revenue for more than $X that were input and effective
within the first Y days of a quarter.
– Logic:
 Finds all the journal lines that:
– Were posted to accounts that are mapped to account subtype “Revenues”
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Questions
???
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