Shared Print in Indiana
Indiana Library Federation
November 17, 2014
Kirsten Leonard
Private Academic Library
Network of Indiana
PALNI- Private Academic Library Network of Indiana
What is Shared Print?
• Commitment to retain so that others can partner
libraries can rely on their availability
• Common features of a Shared Print Project
–
–
–
–
–
–
Retention commitment
Selection criteria
Collection location
Ownership
Validation
Access/delivery
• But where do smaller libraries fit?
• PAN forum http://www.crl.edu/archivingpreservation/print-archives/forum
PALNI- Private Academic Library Network of Indiana
Projects in the Region
•
•
•
•
CIC
Ohio Regional Depositories
MI-SPI
PALNI/ALI (2013-2015)
– 36 Indiana academic libraries
– Monographs
– Used SCS to do our analysis
• Others?
PALNI- Private Academic Library Network of Indiana
Indiana Academic Library Need
• Free up space without losing access
• A “more useful” collection based on immediate
needs rather than long term possibilities
• Justify space for collections
• Data to justify weeded items
• Increase efficiency of weeding process
(Monographs free less space per title than journals)
• Coordinate acquisitions so money is spent
effectively
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Background
• Conceived and Championed
– Academic Libraries of Indiana presidents Dan
Bowell (Taylor University) and David Lewis (IUPUI)
• Major Impetus
– PALNI’s goal for shared collection management and
shared processing (23 libraries “all-in”)
• Means to do the project
– Sustainable Collection Services (SCS) and
GreenGlass http://sustainablecollections.com
– Funding from Lilly Endowment Inc
– Project Coordinator Tina Baich (IUPUI)
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants
PALNI Libraries:
Anabaptist Mennonite Biblical
Seminary
Ancilla College
Anderson University
Butler University
Christian Theological Seminary
Concordia Theological Seminary
DePauw University
Earlham College
Franklin College
Goshen College
Grace College and Theological
Seminary
Hanover College
Huntington College
Manchester University
Marian University
Oakland City University
University of Saint Francis
Saint Joseph’s College of Indiana
Saint Meinrad Seminary and
School of Theology
Taylor University
Trine University
University of Indianapolis
Wabash College
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants
ALI Libraries:
Indiana State University
Indiana University Kokomo
Indiana University Northwest
Indiana University Southeast
Indiana University-Purdue
University Fort Wayne
Indiana University-Purdue
University Indianapolis
University Library
Indiana University-Purdue
University Indianapolis, Ruth
Lilly Medical Library
Indiana University-Purdue
University Indianapolis,
School of Dentistry Library
Purdue University Calumet
St. Mary’s College
St. Mary-of-the-Woods
College
University of Southern
Indiana
Valparaiso University
PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Goals
1.
2.
3.
4.
5.
Provide participating libraries an opportunity to reduce their
print collections with minimal impact on library users;
Allow participating libraries to reclaim space for other
purposes more directly beneficial to library users;
Identify unique print items within the collections of
participating libraries for preservation and potential
digitization;
Inform and influence ongoing collection development at the
individual libraries; and
Develop a statewide strategy for print book collections,
which may involve cooperative purchasing.
PALNI- Private Academic Library Network of Indiana
Project Timeline
• October 2013: Introductory meeting held
• November 2013: SCS and Project Coordinator contracts
finalized; Policy Group formed
• December 2013: Data questionnaires submitted to SCS
• January 2014: Data sets submitted to SCS
• February 2014: Policy Group meeting
• March 2014: Policy Group meeting
• April-May 2014: SCS sent individual library data summaries
• May 2014: SCS provided group data summary for use by the
Policy Group; Policy Group meeting
• June-July 2014: SCS loaded individual library data into its
online collection analysis tool; Participant meetings held to
provide training for the online tool
PALNI- Private Academic Library Network of Indiana
Scope
• In scope:
– Circulating print monographs
• Out of scope:
–
–
–
–
–
–
–
–
Serials
Special Collections
eBooks
Micro Formats
A-V Materials
Lost/Withdrawn/Missing items
Reference Materials – except if they circulate
Government Documents – except if they are treated as
circulating books
PALNI- Private Academic Library Network of Indiana
Funding
• Lilly Endowment Inc. Grant
• Academic Libraries of Indiana
• Contribution from participants based on
number of records contributed
– PALNI centrally funded PALNI library
contributions
PALNI- Private Academic Library Network of Indiana
Policy Group
• Twelve representatives
• Handled group-wide decisions
– Comparison group composition
– Review of retention commitments of the “Big
3” (IUB, ND, Purdue)
– Whether to have a formal MOU
– Definition of “Scarcely Held”
PALNI- Private Academic Library Network of Indiana
Project Policy
Or How Our Project is Different
• No formal MOU
– “Formal Informal Agreement”
• “Scarcely-held” title-holdings would be
removed from each library’s dataset prior
to loading into GreenGlass.
• After that, each library would be free to
act without restriction on any of the titles
in GreenGlass.
PALNI- Private Academic Library Network of Indiana
Project Policy
Scarcely Held Definition
• Held by fewer than four libraries in
Indiana;
• Held by fewer than twenty libraries in the
US; or
• Not held by at least one of Indiana
University Bloomington, Purdue
University, or University of Notre Dame.
PALNI- Private Academic Library Network of Indiana
But will we get more formal?
• Questions have arisen about scarcely
held titles
• Desire to indicate when books will be
retained
• Agreements are already in place to lend
between Indiana academics, but how do
we ensure regional collaboration?
PALNI- Private Academic Library Network of Indiana
Results
PALNI- Private Academic Library Network of Indiana
ALI Overlap
Based on SCS Matching
There are 5,184,492 title-holdings in the entire data set.
There are 2,141,984 title-sets in the entire data set.
(distinct OCLC numbers)
1,185,427 distinct OCLC numbers are held by just one library.
956,557 distinct OCLC numbers are held by more than one library.
17
ALI Overlap
Based on SCS Matching
Overlap within the 36 member libraries
Title Holdings
%
1,185,427
23%
2
Title-holding in 1 library
3
Title-holdings in 2 libraries
737,736
14%
4
Title-holdings in 3 libraries
551,289
11%
6
Title-holdings in 4 libraries
449,806
9%
7
8
9
10
11
12
Title-holdings in 5 libraries
Title-holdings in 6 libraries
Title-holdings in 7 libraries
Title-holdings in 8 libraries
Title-holdings in 9 libraries
Title-holdings in 10 libraries
372,822
309,649
264,747
223,994
188,351
158,184
7%
6%
5%
4%
4%
3%
13
14
15
18 16
Title-holdings in 11 libraries
Title-holdings in 12 libraries
Title-holdings in 13 libraries
Title-holdings in 14 libraries
133,635
108,638
91,295
75,955
3%
2%
2%
1%
A few of the most widely held titles within the group
Title/Author
Pub
Year
Number of ALI
libraries holding
The closing of the American mind: how higher education has failed … 1987
34
Music in the 20th century, from Debussy through Stravinski
1966
32
Music in Western civilization by Paul Henry Lang
1941
32
Indiana in transition: the emergence of an industrial commonwealth
1968
31
Basic writings of Saint Thomas Aquinas
1945
31
Sexual behavior in the human male by Alfred C. Kinsey
1948
31
The Puritan dilemma: the story of John Winthrop
1958
31
The basic works of Aristotle
1941
31
In search of excellence: lessons from America’s best run companies
1982
31
White over black: American attitudes toward the Negro, 1550-1812
1968
31
Beyond freedom and dignity by B.F. Skinner
Indiana through tradition and change: a history of the Hoosier state
19
and its people
1971
31
1982
31
WorldCat™ Counts – US
WorldCat Counts - US - Same Edition
Includes ALI Project Libraries
20
Title Holdings
%
2
1 Holding in the US
27, 348
1%
4
2-4 Holdings in the US
55,408
1%
6
5-9 Holdings in US
76,163
1%
8
10-19 Holdings in US
131,107
3%
10 20+ Holdings In US
4,893,337
94%
12 50+ Holdings in US
4,554,335
88%
14 100+ Holdings in the US
4,066,863
78%
16 200+ Holdings in the US
3,224,889
62%
Overlap with 32 CIC Libraries
Overlap with CIC libraries
WorldCat Counts - Same Edition
21
Title
Holdings
%
26
Zero holdings among CIC Libraries
489,609
9%
28
One holding among CIC Libraries
313,125
6%
30
2-4 Holdings among CIC Libraries
747,564
14%
32
5-9 Holdings among CIC Libraries
1,311,619
25%
34 10+ Holdings among CIC Libraries
2,322,575
45%
Overlap with 57 ILL Partner Libraries
Overlap with ILL Partner Libraries
WorldCat Counts - Same Edition
22
Title
Holdings
%
36 Zero Holdings among ILL Partner Libraries
389,339
8%
38 One Holding among ILL Partner Libraries
320,353
6%
40 2-4 Holdings among ILL Partner Libraries
847,733
16%
42 5-9 Holdings among ILL Partner Libraries
1,353,699
26%
44 10+ Holdings among ILL Partner Libraries
2,273,368
44%
Overlap with the big three
Overlap with the big three
WorldCat Counts - Same Edition
23
Title
Holdings
%
46 Held by IU Bloomington
3,106,881
60%
48 Held by Purdue University
1,712,682
33%
50 Held by Notre Dame University
2,418,421
47%
*
Held by all three
907,073
17%
*
Held by at least two of the three
2,444,216
47%
Hathi Trust and Internet Archive
Title Holdings
%
290,009
6%
2,026,242
39%
11 Internet Archive Match
786,368
15%
12 In Internet Archive but not in Hathi
327,002
6%
13 In Hathi but not in Internet Archive
1,977,328
38%
459,366
9%
9
Hathi Trust Public Domain Match
10 Hathi Trust In-Copyright Match
14 In Hathi AND in Internet Archive
24
Recorded Uses
ALI Title-Holding Counts
25
All Libraries
%
2
Total Recorded Uses = 0
2,116,420
41%
3
Total Recorded Uses = 1
867,920
17%
4
Total Recorded Uses = 2
541,708
10%
5
Total Recorded Uses = 3
357,509
7%
6
Total Recorded Uses 4-9
856,569
17%
7
Total Recorded Uses 10+
444,366
9%
14
Last charge after 2010
693,466
13%
15
Last charge after 2007
1,195,552
23%
16
Last charge after 2005
1,472,837
28%
Title-Holdings by Publication Year
26
Average number of title-holdings
per title by publication year
1966 = 3.4 (peak value)
2013 = 1.3
27
Title-Holdings by LC Class
28
Average Recorded Uses per Title-Holding by LC Class
29
GreenGlass
GreenGlass Tutorials at:
sustainablecollections.com/greenglass
ruth@sustainablecollections.com
rick@sustainablecollections.com
PALNI- Private Academic Library Network of Indiana
Collaboration in Acquisitions
Reviewing acquisitions data from 2010
• Can we tell how many copies are
sufficient to meet need?
• Are there characteristics available at the
point of purchase that determine usage?
(e.g. Choice Review, Publisher, Subject
area)
• Are there characteristics that determine
widely held by low use?
PALNI- Private Academic Library Network of Indiana
VIVA Project
Top
publishers
Widely
held titles
Highly
circulated
titles
PALNI- Private Academic Library Network of Indiana
Candidates for Digitization
• 330,875 pre-1923 items in total,
representing 153,348 unique OCLC
numbers
• 126,564 items, representing 93,270 unique
OCLC numbers NOT in Hathi Public Domain
• Less than 50% of our scarcely held is in
Hathi Public Domain
• This is a LARGE list – considering focusing
on Indiana material for first pass
PALNI- Private Academic Library Network of Indiana
Regional Possibilities?
• How does our work intersect with CIC,
MI-SPI, Ohio, Indiana Public Libraries in
Evergreen?
• What infrastructure is needed to
collaborate further (delivery, discovery,
etc.?)
• What analysis should be done to identify
needs and benefits for regional
collaboration?
PALNI- Private Academic Library Network of Indiana
We can do what we are doing thanks to work
that the CIC and others are doing …
SARA BUSHONG, DEAN OF UNIVERSITY
LIBRARIES AT BOWLING GREEN
STATE UNIVERSITY
PALNI- Private Academic Library Network of Indiana