RHS Guidance Department
 Senior College
Planning Night
Alphabet Breakdown
Class of 2016
Mrs. Rotondo: A – Dem
Mr. Saleem: Den-Kor
Ms. Richard: Kos-Rei
Mrs. Walker: Rej-Z
Agenda
 Guidance News
 Admission Definitions & Standardized Testing
 RHS College Application Process & Procedure
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Family Connection/Naviance
Student & Family Responsibility
Process for Submitting Applications Electronically
Common Application Tips
Rutgers & Penn State Tips
Helpful Reminders
 Questions?
Guidance News
 Last year, the Guidance Department processed 1,334
applications to 261 different colleges
 The majority of students completed an average of 7
applications
 Our class of 2015 graduates can be found on 77
different campuses this year with:
 79% attended a 4-year institution
 18% attended a 2-year institution
Admissions Definitions
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Early Decision: The binding admission process where the student applies to his/her first
choice school. If offered admission, student must withdraw all other applications from
other schools.
Early Action: The non-binding admission process whereby the student applies early to
the institution. The student has until May 1, National Deposit Deadline to make a
decision.
Restrictive or Single-Choice Early Action: The non-binding admission process which
restricts students from applying to a binding early decision program at another school.
However, students are free to apply to other regular decision schools.
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Example: Princeton University- November 1st deadline nonbinding. You may not apply to an early program at
any other private college or university, but you may apply early to any public institution, as long as the decision
is nonbinding. You can apply to rolling admission schools as long as it is nonbinding.
Rolling Admission: Students are offered or denied admission throughout the calendar
year. There is no specific application deadline.
Regular Admission: Non-binding admission process where students apply in the winter
and learn of a decision in the spring.
Standardized Testing
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For November Early Action Deadlines: Typically the school will still accept
September & October SAT/ACT Scores. There are a few schools that will also
accept November SAT/ACT scores. Call your particular college and ask.
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For Regular Application Deadlines: Typically December & January
SAT/ACT Scores are the latest test dates that they will accept.
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AP Test Scores: Students will send their AP scores only to the institution they
are going to attend. This typically will happen in July 2016. The AP score has
no bearing on admission.
RHS Application Process –
Student/Family Responsibility
 Student & Family send the following items directly to
the colleges:
 Completed Application Online or Paper; over 500 colleges accept the Common
Application
 Application Fee
 Completed Essay
 Completed Activities Resume
 SAT and/or ACT scores (must be sent electronically from
College Board SAT or ACT)
Electronic Transcripts (Edocs)
Benefits
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Delivery Time: Takes approximately 48hours for the admission office to
download the transcript into their database versus paper transcript mailed which
took anywhere from 2weeks – 2months.
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Requirement: Some institutions will only accept transcripts electronically.
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Cost Savings: Each paper transcript mailed costs $5.00 for postage.
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Reduces Anxiety: Many times when we mailed transcripts, families would call
stating the school never received it. Mrs. Lubbers has mailed the same
transcript to the same institution up to 5 times and faxed it.
Naviance/Family ConnectionUsing eDocs
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Be sure to have your username and password to Naviance/Family
Connection to get started.
Create a username and password with the Common Application. Go to
www.commonapp.org even if you are not applying to any schools using
the common application.
Add a college into “My Colleges” tab then complete the FERPA
(Family Educational Rights & Privacy Act) Waiver Form.
Login to Naviance/Family Connection, click the “College” tab, then
select “Colleges I’m applying to”.
Fill out the Common Application Information. You need to input your
username (email address) from the common application. This will sync
the common application to your naviance account. This is how we can
send your documents electronically.
Step One in using eDocs:
Sign FERPA in Common Application
Click College Search &
Add A College
Step Two: Sync Naviance/Family
Connection with Common Application
Sync Common App to Naviance
Common Application Tips
www.commonapp.org
UNDER THE EDUCATION SECTION:
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RHS CEEB Code: 311326
Entry Date: 09/2012
Graduation Date: 06/22/2016
RHS Guidance Phone #: 609.632.0950 Guidance Fax: 609.371.7960
Mrs. Laurie Rotondo: phone extension- x.3016
Counselor Title: School Counselor Email: rotondo@robbinsville.k12.nj.us
Ms. Lindsay Richard: phone extension- x.3012 Email: richard@robbinsville.k12.nj.us
Mr. Raheel Saleem: phone extension –x.3014 Email: saleem@robbinsville.k12.nj.us
Mr. JoAnne Walker: phone extension- x.3021 Email: walker@robbinsville.k12.nj.us
UNDER THE EDUCATION/GRADES SECTION:
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2016 Class Size: 227
GPA Scale: 4.0 weighted
Class Rank: None
Common Application Tips
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Activities Resume: You can attach an activities resume only if the
institution requires it. You could upload it in the members writing section.
You can only note 10 activities…place them in order of importance. If you
run out of room, you can add the remaining in the writing section under
“additional information.”
This year common app is allowing students to go back and edit the
application and the essay without limitations. You should not customize the
essay for a particular college. College-specific essays will appear on the
Writing Supplement.
You can only apply to 20 colleges using the common application.
Common Application Tips
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Academic Section “ACT/SAT information” – If you are taking your SAT and
ACT’s again this fall, do not self report your test scores.
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Secondary School Report: Guidance will automatically complete this online
and submit it for you. You do not need to provide us with any forms.
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Supplement: Many institutions ask specific additional short essay questions
that must be submitted separately.
Naviance/Family Connection:
Adding Colleges
 In the “Colleges I’m Thinking About” tab, select the link
“Add to list” and add all of the schools you are applying to.
 Use the “look up” tab to find the institution. Then select
“Add College” at the bottom of the page.
 The next screen will populate showing how the college
receives transcripts. Under “Delivery Type” you will see
CA (for common app), picture of a computer for electronic
submission, or a stamp for mail only.
 Fill out the Transcript Request Card and hand it in to Mrs.
Lubbers.
Adding Colleges to eDocs and noting how
the college receives transcripts
Teacher Recommendation Request Form
MAIL ONLY
College Application Process
 Pick up one transcript release packet for each college application
that does not receive transcripts electronically in the Guidance
Office.
 Transcript Release Packet has the following:
 Pink Confirmation Receipt Postcard Fill in student and college name only, provide a stamp
 Large Envelope – Write or type college address
 Provide $5.00 per college application or application fee waiver.
($5.00 covers postage for initial mailing, mid year grades
(February) and final transcripts (July) mailed to the colleges)
*Once completed, hand into Mrs. Lubbers, Guidance Secretary. It takes
15 school days to process.
Confirmation Postcard
Place stamp
Write institution
name and student
name
Application Submission Responsibilities
 STUDENT SENDS: application, essay,
resume, any supplemental materials, and
official SAT or ACT scores (directly from
collegeboard.org and/or actstudent.org)
 GUIDANCE SENDS: official transcript,
counselor’s letter of recommendation,
secondary school report, and school profile
 TEACHER SENDS: teacher’s letters of
recommendation
The Rutgers Application
www.admissions.rutgers.edu
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You need your NJ Smart ID (obtain from Mrs. Lubbers)
November 1st – Early Action (Rolling)
December 1st – Regular Decision
Part A- Required Application
Part B- Required Self-Reported Academic Record (SRAR)
(You need a copy of your transcript to complete this section)
Part C- Optional Educational Opportunity Fund questionnaire
Separate Honors Application
Students should NOT add Rutgers to their transcript release card
as they do not accept transcripts or letters of recommendation
Be sure to send your official SAT/ACT scores
Penn State University
Electronic Partner
 RHS is an Electronic Partner of Penn State University.
 They have a separate system from Naviance/Family
Connection to submit their applications.
 Students do NOT have to submit a large envelope for Penn
State.
 Student must note Penn State on their transcript request
card to ensure that their counselor sends their transcript and
letter of recommendation electronically.
Last Minute Reminders
 If it is a MAIL ONLY institution, get your transcript release packet
(large envelope) in as soon as possible. Mail takes time!
 Teacher Recommendation Request Form: Get them to your teachers
as soon as possible. Some teachers wait to write your letters until they
receive a request form.
 Common Application Verse Using a “Special” Application: Even if
you do not submit the applications using the common application, you
must create an account and sign off on the FERPA. Many students will
want to use the “Special” application or “Dean’s” application that may
waive the application fee. This is fine just be sure to note “IA Institution
Application” on Transcript Release Card.
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If the institution does not waive your application fee, then you should use the
Common Application versus the Institution’s Application
Stay Organized!
 Get a calendar
Note dates of application deadlines and dates that the
transcript release packet needs to be submitted to Guidance.
 Complete Transcript Release Forms ASAP.
 For January 1st deadlines
All transcript requests must be into Guidance by November
15th due to holiday/winter break and the backlog of mail.
 Make a copy of everything Colleges receive a great amount of paperwork and they do
lose material.
 Keep all usernames and passwords in one place.
 Prospective Division I and II athletes: register with NCAA
Eligibility Center: http://eligibilitycenter.org
Important Dates:
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September 17th:
Last College Workshop for Seniors at 7:45am OR 12:35pm in A101
September 21st: RHS Counselor will begin their senior meetings
October 3rd: SAT Test
October 24th: ACT Test
November 1st: Starts Early Action Deadlines
November 4th: Philadelphia National College Fair 11am – 3pm
November 7th: SAT Test
November 13th: Get all MAIL ONLY school envelopes into guidance for
January 1st deadlines
December 7th: Financial Aid Night at 7pm
December 12th: ACT Test
May 1st: National Deposit Deadline
Questions?