Campus Planning and
Facility Advisory Committee
…the new model for a comprehensive, partnership
approach to campus and capital facility planning
Campus Planning and Facility Advisory
Committee (“CPFAC”)
 The former “CPC” was
disbanded in December
2015 to make way for a
model that better reflects
the institution’s need to
plan strategically.
 The CPFAC structure allows
for more significant, direct
participation from schools
and other university
shareholders.
Shareholders
provide important
content that drives
institutional
planning
Shareholders
receive valuable
data for use in
both strategic and
short-term
planning initiatives
CPFAC Membership
•
Vice President for Financial Affairs & Administration, Co-Chair
•
Provost, Co-Chair
•
Senior Vice President for Development, Alumni and External Relations (or her/his designee)
•
CEO of the Health System (or his/her designee)
•
Vice President and Dean of the School of Medicine (or his/her designee)
•
Chair of the Faculty Senate
•
Associate Vice President for Business & Auxiliary Services
•
Student Affairs Leadership Representative (appointed by Provost)
•
Senior Facilities Officer
•
Assistant Vice President for Facilities Planning
•
Senior Dean (rotating, 2 year membership)
•
Senior Associate Athletic Director
•
Assistant V.P. for Occupational Health & Safety (or his/her designee)
•
Staff Support as periodically appointed by Vice President for Financial Affairs &
Administration
CPFAC Responsibilities
•
Annual review of the Facilities Development Plan, the Annual Capital Development Plan and
State Capital Appropriations Request;
•
The gathering and review of data regarding physical facility strategic needs from schools and
other programmatic sources for inclusion in the annual and 5-year master planning process;
•
Establishment of a schedule and priorities for completing improvements in the Master Plan;
•
Review of amendments (updates) to the Master Plan;
•
Establishment and adoption of procedures for incorporating recommendations from the
Master Plan into UAB’s financial planning and budgeting process;
•
Conduct of regularly scheduled reviews of campus planning, design, acquisitions, and
construction activities including new campus landscape and open space projects, road or
alley closings and openings, implementation of design guidelines, requests for land
acquisitions/dispositions, design and construction of proposed new buildings and major
renovations;
•
Review of projects with significant visual impact to the campus, including buildings, site
improvements, and from time to time, campus outdoor sculpture initiatives.
Capital Facility Planning, Equipment Purchases and
the Board of Trustees
•
Capital projects are required to be submitted to the Board of Trustees for approval;
•
Capital projects are defined as any demolition, construction, renovation which has
a total estimated cost equal to or greater than $750,000;
•
Any project, regardless of cost, that substantially impacts the visual appearance of
the campus or that involves historically significant or otherwise notable structures,
must be submitted to the Board for approval;
•
Purchases or leases of individual items of equipment equal to $500,000 or more
shall be submitted to the Board for approval unless:
•
The equipment is already included in a capital construction project that has
been submitted to/approved by the board; or
•
If the equipment is funded by a grant or contract and the expenditure or value
of the equipment is less than $1,000,000 and at least 75% of the operational
cost associated with the equipment will be paid by the grant/contract over the
estimated useful life of the asset.
Pro Forma Requirements – placeholder
Four Stages of the Board Submittal Process…
Stage I Submittal (Information):
1.
Stage I is an approval of the project as a concept.
2.
Although budget numbers and a general scope are provided at this stage, these items are not formally
approved until Stage II.
3.
All new construction and renovation projects with a total project cost equal to or greater than $750,000
require Stage I approval.
4.
Approval of the Stage I submittal allows UAB to select an architect and begin formal planning for the
project.
5.
Projects inclusion in the Annual Capital Development Plan can satisfy the requirement for Stage I approval.
Stage II Submittal (Architect, Scope and Budget):
1.
Stage II is an approval of final project scope, final project budget, ranking of interviewed design
consultants, ranking of other major consultants (construction manager, commissioning agent, geotechnical
engineer, etc.)
2.
Approval to negotiate consulting agreements with ranked firms
3.
All new construction and renovation projects with a total project cost equal to or greater than $750,000
require Stage II approval.
4.
For interior renovation projects with a total project cost of less than $10,000,000, a Stage II approval is the
last approval the Board requires.
Four Stages Continued…
Stage III Submittal (Architectural Design):
1.
Stage III is an approval of the exterior design and appearance of a project.
2.
Items considered are the buildings (exterior appearance) relationship with surrounding facilities, the
buildings compliance with the UAB Master Plan and UAB's design standards
3.
All projects with a substantial impact to the campus environment require Stage III approval regardless of
project cost.
4.
Interior renovations that do not have a significant impact on the exterior of the building do not require a
Stage III approval.
5.
Greenways, pedestrian promenades and athletic fields do require Stage III submittal even though they may
not include buildings.
Stage IV Submittal (Contract Award) is approval of:
1.
Construction contract award (project has already bid and price for construction contract is known)
2.
Approval of Construction Management Trade Packages (Construction manager will bid and award all trade
packages in the future so long as they do not result in an increase in the total project cost)
3.
All new construction projects with a total project cost equal to or greater than $750,000 require Stage IV
approval.
4.
Renovation projects with a total project cost equal to or greater than $10,000,000 require Stage IV approval
(renovations less than $10,000,000 do not require Stage IV approval).
Board Meetings and Materials Deadlines
Date Materials Due to President’s Office* Applicable Board Meeting Dates
May 1, 2015
June 18-19, 2015 (Tuscaloosa)
August 7, 2015
September 17-18, 2015 (Tuscaloosa)
September 25, 2015
November 5-6, 2015 (Tuscaloosa)
December 18, 2015
February 4-5, 2016 (Birmingham)
February 26, 2016
April 7-8, 2016 (Huntsville)
May 6, 2016
June 16-17, 2016 (Tuscaloosa)
August 5, 2016
September 15-16 (Tuscaloosa)
*These are the dates the completed, fully reviewed and approved materials are due in the Office of the President. Schools/Divisions
should work closely with the Office of Facilities Planning, Design and Construction on capital facility/equipment board packages to
ensure fully reviewed and approved materials can be delivered to the Office of the Vice President for Financial Affairs & Admin. at least
1 week prior to this final deadline, so the appropriate VPs and the Provost have time to complete their required reviews.
Master Planning Required by the Board of Trustees
•
A comprehensive master plan, updated via amendments, is periodically submitted to the board
for approval when significant physical changes to the campus are proposed. The full master
plan must include:
• Defined system for land acquisition and utilization;
• Building/site densities;
• Architectural design standards;
• Choice of building materials;
• Parking and traffic studies to support pedestrian/vehicular circulation;
• Utility systems;
• Campus services;
• Landscaping and signage.
•
A Five-Year Facilities Development Plan is submitted annually to the System Office in May of
each year (for potential approval at the September board meeting). The Five-Year plan is
intended to project, for a minimum five-year time period, space requirements to support
campus academic and administrative programs.
•
An Annual Capital Development Plan (“ACDP”), is also submitted annually to the System office
in May (for potential approval at the September board meeting). The ACDP is the list of all
capital projects UAB anticipates submitting to the Board during the next fiscal year.
Proposed UAB Campus Master Plan
(an amended Master Plan will be submitted
to the Board in the upcoming planning cycle)
Master Plan Goals - Summary
 Accommodate long term program growth of UAB’s primary
mission – Instruction, Research, Clinical Care, Service and
Economic Development
 Provide the supporting infrastructure facilities to meet the needs
and expectations of students, visitors, and staff
 Foster enhanced functional and program interconnections through
facility placement, building design, and open space systems
 Foster a more pleasant and safe campus environment through
attention to walkways, lighting, landscaping and organization of
campus parking
12
Master Plan Goals - Summary
 Encourage Parkside and Five Points town/gown mixed use
development and foster interconnection of the campus with these
areas
 Enhance Interstate accessibility to and from campus and reduce
vehicular congestion on campus
 Establish more prominent Campus Gateways and Wayfinding
mechanisms
13
Functional Diagram of
Functional Diagram of Proposed Master Plan
Proposed Master Plan
14
Proposed Campus Gateways
15
Maximization and
Utilization of Space Team
“MUST”
(a working group reporting to the CPFACP)
MUST – the new Space Utilization Team
• The purpose of the Maximization and Utilization of Space Team ("MUST")
is to provide information to support recommendations and decisions
related to capital planning;
• The committee will regularly review the space inventory, space utilization
and campus design to proactively identify future space needs. Further,
MUST will make recommendations to the Campus Planning and Facility
Advisory Committee ("CPFAC") as it's members make decisions for
development of the campus and as it prepares the Annual Capital
Development Plan for the Board of Trustees.
• The members of MUST are appointed by the Vice President for Financial
Affairs and Administration and represent a cross-section of schools,
divisions and administrative personnel.
• Still in its start-up phase, MUST is currently engaging in planning activities
which will be outlined for the campus shareholders in the near future.
Updated Information
Updated information on the activities of the CPFAC and
MUST will be available on the Vice President for
Financial Affairs & Administration website at:
www.uab.edu/vpad/CPFACNews
The last approved Master Plan for UAB, as well as other
relevant facility planning material, can also be found at
the above site.