BREEDE-OVERBERG CMA: PRESENTATION TO THE
PORTFOLIO COMMITTEE.
BY
JAN VAN STADEN
ACTING CHIEF EXECUTIVE OFFICER
&
ZANELE MNGOMA
CHIEF FINANCIAL OFFICER
JUNE 2011
1
OUTLINE OF PRESENTATION
Setting the scene – Water Management Areas.
Background to the Breede-Overberg CMA
Description of the Breede-Overberg CMA area.
Role of the BOCMA in the water value chain.
BOCMA’S strategic challenges.
BOCMA’S vision.
Strategic priority areas in the Business Plan.
Budget 2011/2012.
Alignment of Business Plan and oversight.
Staffing and salary structure.
Annual Report 2009/2010
2
WATER MANAGEMENT AREAS.
BREEDE-OVERBERG WMA
3
BACKGROUND TO THE BOCMA
The BOCMA was established in terms of the NWA in July 2005.
Representative Board was appointed in September 2007.
Initial Functions in terms of section 80 of the NWA.
Additional functions delegated by the Minister on 17/12/2010.
4
DESCRIPTION OF THE BOCMA AREA.
JUNE 2011
ROLE OF THE BOCMA IN THE WATER VALUE CHAIN
6
BOCMA’S STRATEGIC CHALLENGES
Building legitimacy and credibility.
Involvement of stakeholders in decision making.
Financial challenges.
Water availability.
Deteriorating eco–systems.
Equity in water use.
Current state of water services infrastructure.
7
BOCMA VISION.
Quality Water for all,
forever.
8
STRATEGIC PRIORITY AREAS-BOCMA
2011/2012 BUSINESS PLAN.
•Water resources planning
•Water use management
•Institutional engagement
•Water allocation reform
•Resource protection
•Information systems
•Strategic support
•Management and governance
9
WATER RESOURCE PLANNING
Catchment
Management
Strategy
Submit for final approval by
Minister
Engage water
resources planning
processes
Engage processes (meetings
and comments)
Propose relevant WR planning
studies
Gazette CMS
Audit Catchment management
plans
Co-ordinate CMS comments
Engage and monitor Local
Authorities regarding Water Use
for growth and development
10
WATER USE MANAGEMENT
Registration
Water use
licensing
Compliance audit of
point discharge
Monitoring abstraction
and discharge water use
compliance
Engaging non-compliant
water users
Complete the waste
discharge registration
Identify registration
problem areas
Register authorized
applications
Update WARMS with
data flowing from
Validation and
Verification of identified
registered water users
Control &
compliance
Water use licensing
Cooperate with DWA
and other government
institutions on legal
enforcement.
Validation & Verification
of Water Use in selected
Catchments.
Ensure compliance of
rezoning applications to
the NWA
11
INSTITUTIONAL ENGAGEMENT
Marketing and
communication
Develop a marketing and
communication strategy
Targeted marketing and
communication
Stakeholder
engagement
Develop public
participation policy and
strategy
Facilitate Breede and
Overberg catchment
forums
Establish and maintain
new Water Forums and
partnerships
Engage and support
WUAs
Institutional
cooperation
Participate in intergovernmental processes
and fora
Twinning arrangements
identified and maintained
Transform Irrigation
Boards into WUAs
12
WATER ALLOCATION REFORM
Support and facilitation for
resource-poor farmers
Assess water use by RPF in the Breede WMA
Promote and assist water allocation (licensing and
finance) to resource-poor farmers
13
RESOURCE PROTECTION
Resource Protection
Assess (ongoing) compliance through WR monitoring
and compliance to conditions of authorisations
Ensure relevant water use authorisation conditions
Water quality status reports for the Breede River and
Overberg estuaries
Align alien vegetation clearing plans with the BOCMA
priorities
Identify priority riparian habitat
Capacitate land owners on the protection of riparian
habitat
14
INFORMATION SYSTEMS
Water
resources
information
systems
Corporate
information
systems
Make Water Use
registration system
operational in the
BOCMA
Maintain the
BOCMA website
Establish a WR
information system
linked to DWA
Maintain relevant
corporate systems
Establish a GIS
office
Investigate revenue
collection system
Develop ICT
strategy
Develop and
implement a
disaster recovery
plan
Information
database
system
Transfer all
relevant
information from
DWA
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STRATEGIC SUPPORT
Human
resources
Administration
Review organisational
design
Develop and implement
records management
plan
Financial planning,
budgeting, control &
reporting
Recruitment of new staff
Fleet management
Submit Financial
Statements to the
National Treasury and
Auditor-General
Development and training
of staff
Development of
processes and support
procedures to enhance
office support services
Development and review
of HR policies and
procedures
Review of office support
related policies
Finance
Transfer revenue
collection from DWA
Management of accounts
Audited Financial
Statement
Facilitate external audit
16
MANAGEMENT AND GOVERNANCE
Management
Governance
Growth and consolidation of
the(CMA) to perform its functions
Training of Board members
Ongoing strategic direction and
management of the organisation by
the CEO and senior managers
Present draft business plan to the
Department
Submit revised business plan to the
Department
MOU with DWA signed, implemented
and reviewed
Review and implement risk
management system
Develop Board and committee
procedures
Internal audit, external audit and legal
compliance
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BUDGET 2011/2012
PROGRAMME
STAFF
COSTS
OVERHEADS
PROFESSIONAL
SERVICES
TOTAL COST OF
PROGRAMME
(rounded off)
Water Resources Planning
R727 883
R271 117
R1 000 000
R2 000 000
R2 096 615
R1 101 385
R2 300 000
R5 500 000
R834 919
R414 801
R500 000
R1 750 000
R459 255
R240 025
R300 000
R1 000 000
R170 899
R59 904
R274 197
R500 000
R479 845
R154 159
R365 996
R 1 000 000
R1 653 138
R530 100
R315 762
R2 500 000
R912 456
R293 142
R544 402
R1 750 000
R500 000
R150 000
-
R650 000
R7 835 010
R3 214 633
R5 600 357
R16 650 000
Water Use Management
Institutional Engagement
Water Allocation Reform
Resource Protection
Information Systems
Strategic Support
Management & Exec
Governance
Board
Total Programme Costs
Capital expenditure
Total CMA expenditure
Inflation
R500 000
R17 150 000
R943 250
Grand Total
R18 093 250 18
2011/2012 BUDGET: PERCENTAGES
1. 3.8%: Board costs as a % of total budget.
2. 14% : Management and Governance as % of total budget.
3. 46%: Staff costs as a % of total budget.
4. 33%: Professional Services as a % of total budget.
5. 3% : Capital Expenditure as a % of total costs.
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ALLIGNMENT OF THE BOCMA BUSINESS
PLAN AND PERFORMANCE OVERSIGHT.
The BOCMA’S Business Plan is mostly aligned to the Business Plan of the
Western Cape’s Regional Office of the Department of Water Affairs.
The Business Plan of the Regional Office of the Department of Water Affairs is
aligned to the Business Plan of the Department of Water Affairs.
The Business Plan of the Department of Water Affairs supports the outcome
of Government.
Performance is assessed during quarterly Business Plan Review Meetings and
the annual appraisal via the Annual Report.
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THE BREEDE-OVERBERG CATCHMENT MANAGEMENT AGENCY
(BOCMA) ORGANOGRAM
PA to the CEO - Level 10
Chief Executive Officer
PR & Marketing Officer - Level 10
Level 14
Water Resource Management
Water Resource Manager Level 13
Participation and
Stakeholder Engagement
Institutional Manager Level 11
IT Manager - Level 12
Finance and
Administration
Chief Financial Officer Level 13
Water Liaison Officer Level 8
Water Resource Planning
Water Resource Planner Level 12
CMS Co-ordinator -
Level 10
Human Resources
Human Resource Specialist
- Level 11
Administration Clerk –
Level 7
Water Liaison Officer –
Level 8
Water Liaison Officer –
Level 8
Middle Management
Finance Manager - Level 11
Water Allocation Reform Officer
- Level 8
Water Use Regulation
xcxzcXZ
Water Use Manager - Level 12
Water Use Specialist - OSD
Finance
Financial Officer - Level 9
Finance Admin Clerk - Level 7
Water Use Specialist - OSD
Water Use Officer (OSD)
Water Use Officer (OSD)
Licensing clerk - Level 7
Administration
Administration Officer - Level 7
WARMS
Receptionist - Level 5
Warms Manager - Level 12
Water Data Officer - Level 9
Data Capturer - Level 7
Data Capturer - Level 7
21
Presentation of Annual Financial Statements for the
year ended 31 March 2010
The presentation will cover the following:





Objective of the presentation
Overview of the Annual Financial Statements (AFS)
Presentation on Financial Performance
Presentation of Financial Position
Presentation on Cash Flow Position
Objectives of the presentation:


Inform the committee on the financial performance, financial position and
cash flow status for the year ended 31 March 2010 as embodied in the
AFS
The MOST significant highlight for The BOCMA is that for the 2 previous
years 2009 and 2010 financial year BOCMA has achieved the unqualified
audit opinion which shows a sign of goodwill and commitment
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Financial Performance:
Description
Grant
received/Revenue
Other income
Operating expenses
Interest income
Finance costs
Surplus for the year
2009/10
Rands
2008/09
Rands
% Change
11 000 000
2 600 000
323
1 849
47 960
(96)
(7 613 824)
(1 790 449)
325
326 000
71 673
355
-
(2958)
(100)
3 714 025
926 226
301
24
Financial Position
Description
Non current assets
2009/10
Rands
2008/09
Rands
% Change
1 691 600
444 442
281
34 525
34 525
0
Other non-current assets
3 528 212
818 230
331
Total assets
5 254 337
1 297 197
305
Capital and reserves
-
-
Trade and other receivables
-
Non-current liabilities
226 808
128 067
77
Trade and other payables
340 847
162 252
110
46 431
80 652
(42)
614 086
370 971
66
Other current liabilities
Total equity and liabilities
25
Statement of Changes in Net Assets
Accumulated surplus / (deficit)
Rands
Balance as at 1 April 2008
926 226
Surplus for the year 2009
3 714 025
Balance as 31 March 2010
4 640 251
26
Cash Flow Position
Description
Cash inflows from
operations
Cash flow from
investing activities
Cash flow from
financing activities
Cash at the beginning
of the year
Net cash flow at end
of year
2010
Rands
2009
Rands
% Change
4 072 972
1 152 978
253
(1 461 731)
(462 815)
216
98 741
128 067
(23)
818 230
3 528 212
-
818 230
331
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REMUNERATION MATTERS
• The Governing Board Members stipend were calculated on the following
rates per meeting:
 All members at R3000 for Board Meetings
 All Members at R2000 for sub committee meetings
A total of R347 500.00 was paid to the Board Members (2009/10) (Including sub
committee meetings)
• Executive Management salaries: (2009/2010)
CEO - R799 028 (level 14)
CFO – R584 482 (level 13)
Senior Water Resource Manager – R584 482 (level 13)
No performance bonuses were paid to employees.
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Thank You
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