Student Notice of Awards
Version 3.0
Online Application Process
Objectives ~
•
•
•
•
Simplify the process
Automate eligibility verification
Automate notification process
Creators, CAO’s and PI’s will be able view all
AWARDS created
• Ongoing Project
Online Form ~
• Document creator is tracked through system log-in to MyUTEP.edu
Portal SNOA Icon. Contact Information for the document creator:
~ This will be automatically populated from information tracked
through your log-in
• Upon completion, the form will be automatically forwarded for
approvals through the proper authorization chain.
• Email notifications will be automatically sent throughout the process
to the persons specified in the approval authority.
Online Form ~
• Available in the UTEP portal by accessing My UTEP
Steps:
1.
Open Internet Explorer
2.
Go to http://www.utep.edu/
3.
Click on the My.UTEP.edu Login link
4.
Logon using your Miners Domain credentials
Once you’ve logged into My UTEP, navigate to
the My.Home tab and click on the SNoA Icon
When you have logged-on to the SNoA Web App, click on the Create
Award link or Approve Award link (depending on what you wish to do).
*NOTE: You must contact the Office of Student Financial Aid in case
you need access to create awards.
PIs can approve any pending awards by clicking on the APPROVE
AWARDS button. PIs can also review the status of an award by
clicking on the APPROVAL HISTORY button.
Award Creators can do the same by clicking on the MY CREATED
AWARDS button.
Type the student’s full UTEP ID Number (nine digits) and click on the Find
Student button to begin creating the award.
*NOTE: All searches/entries are being documented as per security policy.
Depending on your accurate responses of
the IRS Questions for Compensation, you
will either a message with instructions on
how to proceed or you will be able to
proceed with the awards creation as
illustrated in the two following slides,
respectively.
Line-by-Line Instructions ~
•
Award Information (cont.):
– Type in the Total Award amount
– Type in the appropriate Account
• Click on either Multiple Disbursements or Lump Sum
• If you choose the Multiple Disbursements you will see:
– Multiple Disbursements
» The system will pre-populate the payment amounts for both fields.
Total Award amount divided by 2. 1st disbursement will occur at
the beginning of semester and 2nd disbursement will occur around
the same time in the second month of semester. After these two
disbursements there will only be one Full Disbursement.
Line-by-Line Instructions cont. ~
• Supervising Professor Information/ Account
Signatory:
Enter the Name
- OR –
Use the drop down box to find the Name and click
on it
~ If known, the project experience can be entered by the
Creator or by the Professor upon their approval
Click the
Submit Button !
Award Confirmation Email to Creator
You have created the following Student Notice of Award:
Award Type:Departmental Academic Award
Student Name: cncoronado@miners.utep.edu
Total Amount: $1.00
Account: 26-1234-5678
Payment Schedule: Lump Sum
Semester: 201020
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
Name: Adame, Pablo E
UserName: padame@utep.edu
Project Experience Description as related to degree program:
testing.
Thank you.
Award Notification Email to PI
A Student Notice of Award requires your verification and approval.
Award Type:Departmental Academic Award
Student Name: cncoronado@miners.utep.edu
Total Amount: $1.00
Account: 26-1234-5678
Payment Schedule: Lump Sum
Semester: 201020
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
Name: Adame, Pablo E
UserName: padame@utep.edu
Project Experience Description as related to degree program:
testing.
Please sign in at the following site to verify and approve the document. https://adminapps.utep.edu/snoa/
Thank you.
Update Email to the Creator
You have updated the following student award and the amounts below are the original award information:
Award Type:Departmental Academic Award
Student Name: Coronado,Catherine N
Total Amount: $1.00
Account: 26-1234-5678
Payment Schedule: Lump Sum
Semester: Spring 2010
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
PI Name: Adame, Pablo E
Project Experience Description as related to degree program:
testing.
Please login to the SNoA Application at https://adminapps.utep.edu/snoa to review the updated award.
Tax Statement:
I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the cost
of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS publication
520 for detailed information). I further understand that this award will be included in the total amount of financial aid and may affect the
amount of aid for which I qualify.
Thank you.
Update Email to the PI
The following student award has been updated and the amounts below are the original award information:
Award Type:Departmental Academic Award
Student Name: Coronado,Catherine N
Total Amount: $1.00
Account: 26-1234-5678
Payment Schedule: Lump Sum
Semester: Spring 2010
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
PI Name: Adame, Pablo E
Project Experience Description as related to degree program:
testing.
Please login to the SNoA Application at https://adminapps.utep.edu/snoa to check the updated award.
Tax Statement:
I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that exceeds the
cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return (Please consult IRS
publication 520 for detailed information). I further understand that this award will be included in the total amount of financial aid and
may affect the amount of aid for which I qualify.
Thank you.
Rejection Email to the PI
You have rejected the following student award. Below is the original award information:
Award Type:Departmental Academic Award
Student Name: Lewis,Shaun
Total Amount: $1.11
Account: 19-1234-5678
Payment Schedule: Lump Sum
Semester: Spring 2010
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
PI Name: Adame, Pablo E
Comments: test
Project Experience Description as related to degree program:
updating the PI Tax Statement:
I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that
exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return
(Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total
amount of financial aid and may affect the amount of aid for which I qualify.
Thank you.
Please login to the SNoA Application at https://adminapps.utep.edu/snoa to review the updated award.
Rejection Email to the Creator
The following student award has been rejected. Below is the original award information:
Award Type:Departmental Academic Award
Student Name: Lewis,Shaun
Total Amount: $1.11
Account: 19-1234-5678
Payment Schedule: Lump Sum
Semester: Spring 2010
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
PI Name: Adame, Pablo E
Comments: test
Project Experience Description as related to degree program:
updating the PI
Tax Statement:
I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that
exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return
(Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total
amount of financial aid and may affect the amount of aid for which I qualify.
Thank you.
Please login to the SNoA Application at https://adminapps.utep.edu/snoa to review the updated award.
Approved Email to the PI
You have approved the following Student Notice of Award:
Award Type:Departmental Academic Award
Student Name: Coronado,Catherine N
Total Amount: 2.5100
Account: 26-1234-5678
Payment Schedule: Lump Sum
Semester: Spring 2010
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
PI Name: Adame, Pablo E
Project Experience Description as related to degree program:
testing modification.
Tax Statement:
I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that
exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return
(Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total
amount of financial aid and may affect the amount of aid for which I qualify.
Thank you.
Approved Email to the Creator
Your Student Notice of Award has been Approved:
Award Type:Departmental Academic Award
Student Name: Coronado,Catherine N
Total Amount: 2.5100
Account: 26-1234-5678
Payment Schedule: Lump Sum
Semester: Spring 2010
Aid Year: 2010
Contact Information
Department: INFORMATION TECHNOLOGY
UserName: padame
Address: UNW LL
Extension: 747-7955
Supervising Professor / Principal Investigator / Director Information
PI Name: Adame, Pablo E
Project Experience Description as related to degree program:
testing modification.
Tax Statement:
I understand that the University may not be required to report these payments to the IRS. However, the amount of payment that
exceeds the cost of tuition, fees and books, may represent taxable income and as such should be disclosed on my tax return
(Please consult IRS publication 520 for detailed information). I further understand that this award will be included in the total
amount of financial aid and may affect the amount of aid for which I qualify.
Thank you.
Items to Emphasize
• No Paper forms will be accepted going forward
• The Students need to be enrolled in the current semester. However,
the student is not enrolled, please specify the following information
within the “Project Experience” section:
– 1. The reason for the award
– 2. That the student is not enrolled.
– 3. And that the PI has authorized payment without enrollment (this is how I will
know to that system needs to be overwritten manually)
• All Creators and PIs can review the award status at any stage of the
approval process.
• There must be an explanation under “project experience” section for
awards that are created for another department.
• Anyone that needs view access to the database need to request it
from the Office of Student Financial Aid (Liz Hidalgo)
Cont. Item to Emphasize
• Tuition Support Awards – Only pays for tuition and fees regardless
of the amount of award submitted
• Multiple Disbursement Payment Schedule – ONLY occur at the
beginning of semester example:
– Fall 1st Disbursement on 8/17/09
– 2nd Disbursement on 9/17/09
• ORSP/Grad School – Please make sure to click on the SAVE and
CLOSE button when approving an award. Otherwise the award will
not route to Financial Aid.
CAO List
CAO or designated CAO
EmailAddress
College / Department
Abbud, Lilia B.
lbabbud@utep.edu
ENGINEERING (COLLEGE OF)
Quezada, Sukie
sukie@utep.edu
ELECTRICAL & COMPUTER ENGINEER
Rodriguez, Sara E.
serodriguez@utep.edu
MODEL INSTITUTIONS FOR EXCELLE
Casillas, David E.
decasillas@utep.edu
HEALTH SCIENCES (COLLEGE OF)
Locke, Kenneth R.
krlocke@utep.edu
BUSINESS ADMINISTRATION
Loya, Chris
cloya2@utep.edu
LIBERAL ARTS (COLLEGE OF)
PGraves@utep.edu
PSYCHOLOGY
oeprieto@utep.edu
SCIENCE (COLLEGE OF)
sladewig@utep.edu
GEOLOGICAL SCIENCES
rchavira@utep.edu
EDUCATION (COLLEGE OF)
Bustillos, Julia G
jbustillos8@utep.edu
EDUCATION (COLLEGE OF)
Shaffino, Armida
baschaffino@utep.edu
EDUCATION (COLLEGE OF)
Vigil, Frank (School of Nursing)
vigilf@utep.edu
SCHOOL OF NURSING
Grijalva, Frank
fgrijalva@utep.edu
STUDENT AFFAIRS
Lopez, Lupe
mglopez2@utep.edu
UNIVERSITY COLLEGE
Graves, Penny
Prieto, Oscar E
Ladewig, Sandra
Chavira, Roy
Access to SNoA 3.0 is Exclusive!
What this means for each college:
•
•
You must email/report any new users who need to use the SNoA Online
Application to the Office of Student Financial Aid.
You must email/report any users who will no longer use the SNoA Online
Application to the Office of Student Financial Aid.
– Someone at your college must report any CAO or designated CAO who
will no longer need access to the SNoA System Application to the Office of
Student Financial Aid.
MS Outlook 2003 & 2007
Some PI’s may continue to experience SNoA Emails stored
in either their Junk Mail or Deleted folder. Reasons why
this occurs:
•
•
MS Outlook detects emails from saaprover@utep.edu as spam mail.
– Due to consistency in email body.
Email was inadvertently selected as spam mail by the PI.
– The email can become designated a “Safe Sender.”
MS Outlook 2003 & 2007 (con’t.)
How to resolve this issue:
1.
Click on the Actions tab
a.
select Junk E-mail
–
2.
3.
4.
select and click on Junk E-mail Options
Next, select the second tab titled, Safe Senders Email was
inadvertently selected as spam mail by the PI.
a.
Click on the Add… button towards the right-hand side.
And enter the following email address into the prompt’s text field
a. Then click on the OK button
The newly added “trusted” email address will no longer get place
into your Spam Folder (and for some this email gets automatically
deleted).
Contact Information
Elizabeth Hidalgo
Office of Student Financial Aid
(915) 747-5204
ehidalgo@utep.edu
Paul Adame
Enterprise Computing
(915) 747-7955
padame@utep.edu
Please don’t hesitate to call or email if you have questions !