Alpha Eta Rho
Omicron Sigma Upsilon
NATIONAL BYLAWS OF ALPHA
ETA RHO, Inc.
Amended April 10, 2010
Alpha Eta Rho
Omicron Sigma Upsilon
Section 4. ANNUAL MEETING. There shall be an annual
meeting of this Fraternity held each fiscal year. The time and
place of such meeting shall be decided by the National Board of
Directors and notice of such meeting will be sent to each active
chapter not less than thirty days in advance of the meeting.
Section 5. BOARD OF DIRECTORS. The Board of Directors of
the Corporation shall be the duly elected National Officers of the
Fraternity.
ARTICLE I
Name
Section 1. This Fraternity shall be officially known as Alpha Eta
Rho, Inc. Alpha Eta Rho is an intercollegiate professional and
service fraternity dedicated to aviation and all its branches.
ARTICLE II
Organization and Government
Section 1. The units of organization of this Fraternity shall be
the National Board of Directors, the Regions, and the
Undergraduate Chapters.
Section 2. LAWS. The laws of this Fraternity shall consist of the
ritual of Alpha Eta Rho, The Articles of Incorporation, Bylaws
and any additional regulations which may be added in
accordance with the Bylaws. Each chapter shall have the power
to make any necessary laws for its own government, so long as
they are not inconsistent with the laws and purposes of the
Fraternity.
Section 3. INCORPORATION. This Fraternity shall be
represented legally as Alpha Eta Rho, Inc. a Fraternity organized
and incorporated in the state of California as a non-profit
organization.
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Section 6. THE REGIONS. The Board of Directors shall
establish, alter, or change regions as sub-divisions of the
organization, which in their discretion shall best serve the
interests of the Fraternity. Nothing in this Section shall be
construed as limiting the power to establish regions or other subdivisions of the Fraternity beyond the continental limits of the
United States.
Section 7. UNDERGRADUATE CHAPTERS. An
undergraduate chapter shall be an organization duly chartered
pursuant to Article VIII of these BYLAWS. Each chapter shall
be a sub-division of the region within which boundaries the
chapter is located.
Section 8. PRINCIPAL OFFICE. The National Office, unless
otherwise prescribed by the Board of Directors, shall be located
at Saint Louis University, Parks College of Engineering,
Aviation and Technology, 3450 Lindell Boulevard, Saint Louis,
Missouri 63103.
Section 9. QUORUM. A quorum for the transaction of business
of the Board of Directors shall be not less than one third of the
membership.
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further powers and duties as may be prescribed by the Board of
Directors.
ARTICLE III
National Officers, Their Powers and Duties
Section 1. The Board of Directors shall be seven (7) in number.
Any change in the foregoing number of Directors shall be made
in compliance with Section 9400 of the California Corporation
Code.
Section 2. The Directors named in the Articles of Incorporation
shall serve until their death, resignation, dismissal or other
withdrawal from this office. Vacancies on the Board shall be
filled by a vote of the remaining Directors, but no candidate may
be elected with less than three votes.
Section 3. THE CHAIRMAN OF THE BOARD OF
DIRECTORS. The Chairman of the Board of Directors shall be
elected by a majority of the members of the Board of Directors
and shall serve at the pleasure of the Board of Directors. The
Chairman of the Board shall preside at all meetings of the Board
of Directors.
Section 4. THE NATIONAL PRESIDENT. The National
President shall be the chief executive officer of this fraternity,
and shall be elected by the Board of Directors from its
membership. In the absence of the Chairman of the Board he/she
shall preside over all meetings of the Board of Directors. He/she
shall preside over all other national meetings of the Fraternity. It
shall be his/her duty to see that all national officers discharge
their duties faithfully and promptly and to appoint the
committees which may be deemed advisable at any time for
carrying out the work of the Fraternity. He/she shall have such
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Section 5. THE NATIONAL VICE PRESIDENT. The National
Vice President shall be elected by the Board of Directors from
its membership. It shall be the duty of the Vice President to
perform all of the duties of the President in his/her absence. In
case of death, dismissal, or resignation of the President, the Vice
President shall succeed in that office and hold same for the time
necessary for the Board of Directors to hold a meeting and elect
a President. He/she shall have such further powers and duties as
may be prescribed by the Board of Directors.
Section 6. THE NATIONAL VICE PRESIDENT OF
TECHNOLOGY AND COMMUNICATION. The National
Vice President of Technology and Communications shall be
elected by the Board of Directors from its membership. It shall
be the duty of the Vice President of Technology and
Communications to oversee and report to the Board of Directors
on all matters of internal and external technologies and
communications which effect the normal business practices of
the fraternity. The Vice President of Technology and
Communications will be responsible for the fraternity website,
electronic communications, data gathering and the cataloging of
fraternity information archives. The duties of the Vice President
are delegated to the Executive Director for normal operations of
the Fraternity. He/she shall have such further powers and duties
as may be prescribed by the Board of Directors.
Section 7. THE NATIONAL VICE PRESIDENT OF ALUMNI
AFFAIRS. The National Vice President of Alumni Affairs shall
be elected by the Board of Directors from its membership. It
shall be the duty of the Vice President of Alumni Affairs to
oversee, plan and report to the Board of Directors on all matters
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and programs of Alpha Eta Rho Alumni. The Vice President of
Alumni Affairs will be responsible for the alumni outreach
program, maintaining accurate alumni records, coordination of
alumni events, maintaining the alumni registry and developing
and overseeing alumni fundraising efforts. In addition, he/she
will be responsible for developing an alumni speaker’s bank for
chapter visits and tours. The duties of the Vice President are
delegated to the Executive Director for normal operations of the
Fraternity. He/she shall have such further powers and duties as
may be prescribed by the Board of Directors.
Section 8. THE NATIONAL SECRETARY. The National
Secretary shall be elected by the Board of Directors from its
membership. It shall be the duty of the Secretary to maintain
accurate records of the proceedings of the Fraternity. The
Secretary shall be responsible for the official membership rolls,
national archives and Bylaws of the Fraternity. The duties of the
Secretary are delegated to the Executive Director for normal
operations of the Fraternity. He/she shall have such further
powers and duties as may be prescribed by the Board of
Directors.
Section 9. THE NATIONAL TREASURER. The National
Treasurer shall be elected by the Board of Directors from its
membership. It shall be the duty of the Treasurer to keep the
Board of Directors informed of all financial matters of the
Fraternity. He/she will be responsible for the budget, investment,
scholarship and funding programs of the Fraternity. The duties
of the Treasurer are delegated to the Executive Director for
normal operations of the Fraternity. He/she shall have such
further powers and duties as may be prescribed by the Board of
Directors.
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Section 10. THE NATIONAL EXECUTIVE DIRECTOR. The
National Executive Director shall maintain and operate the
Fraternity under the guidance of the Board of Directors when the
Board of Directors is not in session. He/she will be responsible
for the daily operations of the Fraternity. The Executive Director
will keep the official minutes of all annual meetings and all of
the meetings of the Board of Directors. This person shall have
charge of all official communications of the National Office of
the Fraternity and shall have supervision over all correspondence
concerning groups petitioning this Fraternity for charters. The
Executive Director shall have custody over all funds of the
National Office of the Fraternity and shall have authority to pay
all debts of the National Office and shall further keep a record of
all financial transactions of the Fraternity which are reported to
the Board of Directors. The National Executive Director will
request the annual history and financial records of each chapter
at least annually or as requested by the Board of Directors. The
National Executive Director will be responsible for assisting
chapters with new membership packages, ritual planning, and
chapter management. The National Alpha Eta Rho website will
be maintained by the Executive Directors office. The National
Executive Director is a full time employee of Alpha Eta Rho on
a contract basis for the daily operation of the fraternity. The
Board of Directors may authorize the Executive Director to hire
part time employee(s) to meet the needs of major Alpha Eta Rho
events. This office shall have such further powers and duties as
may be prescribed by the Board of Directors.
ARTICLE IV
Regional Officers, Committees and Their Duties
Section 1. REGIONAL GOVERNORS. There shall be a
Regional Governor for each Region appointed by the Board of
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Directors. The Regional Governor shall be the Executive Officer
in the Region under the direction of the Board of Directors.
Section 2. DUTIES. The Regional Governor shall be responsible
for all requests for items of business originating from local
chapters within that region. He/she shall be responsible for the
promotion of the Fraternity within that region. Other duties,
responsibilities and authority of Regional Officers shall be as
provided for by the Board of Directors.
Section 3. COMMITTEES. Committees shall be appointed as
necessary by the Board of Governors.
ARTICLE V
Membership and Initiation
Section 1. QUALIFICATION FOR MEMBERSHIP. The
membership of this Fraternity shall consist of Active Members,
Associate Members and Alumni Members. The fraternal bonds
of this Fraternity shall include men and women of good moral
character, who comply with the laws of the Fraternity, who are
engaged in or who anticipate being engaged in the profession of
aviation, and who are not members of any professional aviation
fraternity in direct conflict with Alpha Eta Rho. No persons shall
be initiated into the Fraternity except by a vote of the Active
Members constituting a quorum present at a regularly called
meeting of an Undergraduate Chapter. No person shall be
considered to be an official member of Alpha Eta Rho or any of
its Undergraduate Chapters until membership fees are paid in
full to the National Headquarters. Upon receipt of paid dues for
each new member the National Executive Directors office will
provide the Undergraduate Chapter with the official membership
package for their new members. The new member’s package
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will include the Alpha Eta Rho Membership Certificate (with
official embossed gold seal), Alpha Eta Rho wings, membership
card and decal. The membership package and registration of new
members will be done only by the National Headquarters.
Registration and dues payment will serve to maintain the official
National Alpha Eta Rho Membership and Alumni Rolls. No
Undergraduate Chapter may induct new members or issue
membership certificates without the consent and approval of the
National Headquarters under the direction of the Board of
Directors.
Section 2. DEFINITION OF ACTIVE MEMBERS. Active
Members shall be duly initiated male and female students
pursuing regular courses in the college or university and having
served a pledge period as prescribed by the Bylaws of the
Undergraduate Chapter, and also students who have been
regularly initiated by another chapter, who are in good standing,
and who have regularly affiliated with the chapter.
Section 3. DEFINITION OF ALUMNI MEMBERS. Alumni
Members shall be those who were active members in good
standing at an Undergraduate Chapter, who have graduated
from, or ceased to pursue regular courses in the college or
university.
Section 4. DEFINITION OF ASSOCIATE MEMBERS.
Associate Members shall be those duly initiated members who
are engaged in the profession or study of aviation. Such
members shall be chosen for initiation by the Undergraduate
Chapter or by the National Office and need not be pursuing
university or college courses of aviation.
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Section 5. DEFINITION OF HONORARY MEMBERS. The
Board of Directors may on its own initiative or upon
recommendation from an Undergraduate Chapter designate
certain outstanding men or women from the aviation industry as
honorary members. No more than three honorary members may
be designated during any one academic year.
in all its fields. It is a professional and service organization with
social functions. All monies and funding received by Alpha Eta
Rho and its Undergraduate Chapters are to be used for this
mission purpose. All members and officers serve on a volunteer
basis and may not receive any salary, wage, stipend, or gratuity.
All members and officers will strive to accomplish Fraternity
business, functions, meetings, and travel on an austere basis as
to best preserve the Fraternity assets for the scholarship of
aviation education.
ARTICLE VI
Chapter and Club Officers
Section 1. UNDERGRADUATE CHAPTERS. The offices of
each Undergraduate Chapter shall be members thereof in good
standing. These shall be known as follows: Chief Pilot
(President), Worthy Navigator (Vice-President), Master of
Communications (Secretary), Courier (Treasurer) and
Dispatcher (Historian).
Section 2. DUTIES. The duties of these officers shall be as
provided in the Ritual and By-Laws of the Undergraduate
Chapter of the Fraternity.
Section 3. QUORUM IN UNDERGRADUATE CHAPTERS. A
quorum for the transaction of business in any Undergraduate
Chapter shall be such number of members as determined by the
constitution or Bylaws of the chapter, except that it shall be not
less than one third of the active membership of the chapter.
ARTICLE VII
Finances
Section 1. NATIONAL AND CHAPTER FINANCES. Alpha
Eta Rho and its Undergraduate Chapters are a non-profit
organization dedicated to the advancement of collegiate aviation
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Section 2. INITIATION FEES. The initiation fee to be paid by
each Undergraduate Chapter for each new member initiated shall
be an amount as set by the Board of Directors and must be
collected from the initiate before his or her initiation. Such
initiation fee shall be remitted by the treasurer of the chapter to
the National Executive Director no later than forty-eight hours
after the initiation. Each chapter shall be responsible for the
collection of the initiation fees of its members. The initiation fee
effective as of June 1, 2008 is set at $25.00 per initiate. Initiation
fee changes will be made only by unanimous vote of the Board
of Directors. Notice of intent to change the initiation fees shall
be made no less than three (3) months in advance of the
proposed change.
Section 3. ANNUAL DUES. National dues may be assessed by
the Board of Directors. Notice of intent to change the national
dues assessment shall be made no less than six (6) months in
advance of the proposed change. Dues changes will be made
only by unanimous vote of the Board of Directors. The annual
dues fee effective as of June 1, 2008 is set at $25.00 per member
annually. Undergraduate Chapter Treasurers are responsible for
remitting all annual dues to the National Executive Director for
all active members of their Chapters no later than November 1st
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of each calendar school year. The Chapter Treasurer will provide
a roster of current active members along with the remittance of
$25.00 per active member. Chapters who have not provided the
annual dues and roster of active members to the Executive
Director by January 31st of each year will be considered to be
“not in good standing”. Chapters failing to pay annual dues by
April 30th of each calendar year will be held inactive on the
national register of Undergraduate Chapters.
States Government guidelines for Internal Revenue Service
(IRS) 501 (c) 3 tax free organizations are applicable to Alpha
Eta Rho and all Undergraduate Chapters. The Executive
Directors office will maintain Bylaw, corporation and tax
guideline information for the organization.
Section 4. NATIONAL FUNDING PROGRAMS. Annual dues
and initiation fees collected by the National Offices of Alpha Eta
Rho will be used to fund the Alpha Eta Rho Scholarship
program, organization of the National Alpha Eta Rho annual
meeting, and administration of the National Office. Funding and
salary will be provided to one full or part-time contract
employee for the daily operations and administration of the
National Offices. This employee will be managed by the
National Headquarters under the supervision of the Executive
Director. All Board of Directors, National Officers, and
Regional Governors of Alpha Eta Rho are volunteers of the
organization. At no time may any salary, wage, stipend, or
gratuity be paid to any member of the Board of Directors,
National Officers, or Regional Governors. Board of Directors,
National Officers, Regional Governors and the Executive
Director may be reimbursed for reasonable travel, food and
lodging expenses directly related to, and for the expressed
purpose of Alpha Eta Rho official functions and business. The
Board of Directors, National Officers, Regional Governors and
Executive Director will submit a proposed budget for all planned
travel, food or lodging expenses to the Executive Director office
for approval by a majority vote of the Board of Directors prior to
any planned expense. Only pre-approved travel on official Alpha
Eta Rho business is eligible for reimbursement. All United
Section 1. ELIGIBLE GROUPS. Groups consisting of not less
than ten undergraduate students of an accredited university or
college in which regular courses in aviation are offered for study
shall be eligible to petition the Board of Directors for a charter to
establish an Undergraduate Chapter.
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ARTICLE VIII
New Chapters
Section 2. PETITION FOR A NEW CHAPTER. A majority
vote of the Board of Directors shall be necessary to accept a
petition and grant a charter for the establishment of an
Undergraduate Chapter of the Fraternity.
Section 3. PETITION. The petition shall be in such form and of
such description as required by and available from the National
Office.
Section 4. INSTALLATION. Upon approval of the application,
a National Officer or designee of the Board of Directors shall
come to the campus to present the charter and conduct the ritual
for the charter members, and shall present the membership
certificates.
Section 5. INSTALLATION EXPENSE. The expense of the
installation shall be borne by the new chapter.
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ARTICLE IX
Official Insignia
Section 1. IDENTIFICATION PIN. The identification pin is a
small pair of silver wings with the Greek letters AHP in the
center which is presented to each member upon his or her
induction into the Fraternity.
Section 2. OFFICIAL PATCH. The official patch of the
Fraternity shall be patterned after the crest of the Fraternity.
Section 3. SPECIAL SERVICE KEY. The service and
scholarship key may be awarded annually to an outstanding
active senior member of each chapter. This award is based on
scholarship, service to the Fraternity and interest in aviation.
This key is ordered through the National Office only.
Section 4. OFFICIAL COLORS. The official colors of this
Fraternity shall be chrome yellow and black.
ARTICLE X
Amendments to the Bylaws
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Omicron Sigma Upsilon
Section 2. As provided in the California Corporation Code, these
Bylaws may also be amended by the Board of Directors, subject
to ratification of two thirds of the voting Undergraduate
Chapters.
Section 3. Any member of Alpha Eta Rho or the Board of
Directors may make a proposed Bylaw change. Proposed
amendments to these Bylaws must be submitted to the Executive
Director sixty (60) days prior to the annual meeting. Notification
of proposed Bylaw changes will be made via the National Alpha
Eta Rho website thirty (30) days prior to the annual meeting.
ARTICLE XI
Annulment of Conflicting Laws
Section 1. All Bylaws or parts of Bylaws heretofore in effect in
this Fraternity in conflict herewith, are hereby annulled and
repealed.
Rev. 4/10/10
Section 1. These bylaws may be amended or suspended in whole
or in part by the vote of two thirds (2/3) of those active
Undergraduate Chapters, in good standing, and voting at the
annual meeting. The vote shall be cast in person or by official
proxy delivered to the Executive Director by mail, postmarked
no later than 10 days prior to the date of notice of the annual
meeting. Each Undergraduate Chapter will have one vote.
Proposed amendments passed by two thirds (2/3) majority of
those Undergraduate Chapters voting shall be forwarded to the
Board of Directors for approval. If the Board of Directors
concurs by a majority vote the amendment shall be enacted.
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ARTICLE I
BY-LAWS
JURISDICTION
OF THE
OMICRON SIGMA UPSILON HANGAR
The provisions contained herein shall be applicable to all members of the
Omicron Sigma Upsilon Hangar, Alpha Eta Rho, Inc., and are to be reviewed
for changes annually as necessary.
ARTICLE II
CONDUCT OF BUSINESS
All chapter business meetings and any business meeting conducted in duly
appointed committees shall be governed by "Robert’s Rules of Order."
ARTICLE III
MEMBERSHIP
SECTION 1: REQUIREMENTS
A. ACTIVE MEMBERSHIP
1. Must be a full or part-time student at The Ohio State University
engaged in any of its academic programs.
2. Members are allowed 4 excused absences from business
meetings. (All others will require documentation.)
3. Must participate in all Fraternity functions unless excused by
the Secretary or President.
ALPHA ETA RHO
INTERNATIONAL AVIATION
FRATERNITY
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4. Must maintain a cumulative grade point average of at least 2.0,
and maintain a quarterly grade point average of at least 2.0. If this
is not met then the member shall be placed on academic warning.
If the grade point average of the member in question still does not
meet with the standards above after an evaluation period of one
quarter then the member will be placed on an inactive status.
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5. Must have completed a satisfactory pledge period and voted a
full active member by a 75% vote of the present active and
regular associate members. (All present members must vote, no
abstentions will be allowed.)
6. May be admitted upon presentation of proof of membership in
any other Alpha Eta Rho chapter, completion of a probationary
period of one quarter, and voted a full active member by a 75%
vote of all the present active and regular associate members.
7. Upon completion of the pledge period and having gone through
the ritual of initiation of the Fraternity, the member will be on a
one quarter probationary period. The active membership reserves
the right to deny admission and recognition of membership to
probationary members who do not maintain a sincere interest in
aviation or in the Fraternity.
8. Must have met the financial responsibilities as described under
section 3 of this article.
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d. Must have met the financial responsibilities as described under
section 3 of this article.
e. Must have been chosen for pledge membership by a 75% vote
of the present active and regular associate members, prior to their
pledge period.
f. Must have satisfactorily completed an applicable pledge
period, voted a full regular associate member by a 75% vote of
all present active and regular associate members, and be duly
initiated.
2. HONORARY ASSOCIATE MEMBERS
a. Must be a distinguished member of the aviation community.
b. Must be chosen for initiation by a unanimous vote of all
present active and regular associate members.
c. Must be duly initiated.
9. All members of the Alpha Eta Rho Omicron Sigma Upsilon
Hangar shall be referred to as Brothers.
B. ASSOCIATE MEMBERSHIP
d. Are non-voting members of this chapter.
C. ALUMNUS MEMBERS
1. REGULAR ASSOCIATE MEMBERS
a. Shall be those duly initiated members in good standing who
are not pursuing regular courses at the University and who are in
pursuit of an aviation career and/or are engaged in the profession
of aviation.
b. Members are allowed 4 excused absences from business
meetings. (All others will require documentation.)
c. Must participate in all Fraternity functions unless excused by
the President or Secretary.
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1. Alumnus members are those active members in good standing
of this chapter who have graduated from or ceased to pursue
regular courses at the University.
2. May vote on any issue considered by the chapter except
elections and questions of membership.
D. PLEDGE MEMBERS
1. Any student attending the University is eligible to receive a bid
to pledge.
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2. The student must have at least two semesters (including the
pledge semester) remaining at the University prior to graduation.
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probationary period. The probationary period is ten weeks wherein
the following restrictions and requirements apply:
a. May not hold an elected position.
3. Each pledge must be sponsored by an active Brother.
Assignment of Big Brothers shall be at the discretion of the Pledge
Master.
4. Must attend 100% of all business meetings and functions unless
excused by an Executive Board Member.
5. Must meet the financial responsibilities set forth in Section 3 of
this article.
6. Pledges not previously admitted must be voted on by 75% of
the present voting active and regular associate members in order to
attain a bid.
E. PROBATION MEMBERSHIP
b. May not vote on questions of membership.
c. A vote on post pledge members will be held upon
completion of the probationary period.
3. If active membership requirements are not met by the end of
the probationary period and/or a 75% vote of all the present
voting active and regular associate members is not received, the
member will remain on probation for a ten week period.
4. A probationary Brother may own and wear Alpha Eta Rho
property at the discretion of the Executive Board.
F. INACTIVE MEMBERS
1. Transfer Members shall have all the rights and responsibilities
of a full active member upon completion of a probationary period.
The probationary period is ten weeks wherein the following
restrictions and requirements apply:
a. May not hold an elected position.
b. May not have a Little Brother.
l. A member in good standing unable to participate in Fraternal
functions or attend business meetings due to academic or
employment conflicts, which are to be voted on and accepted by a
75% vote of the present voting active and regular associate
members at a regular business meeting, may be an inactive
member.
c. May not vote on questions of membership.
2. Any member wishing to go inactive must make a formal request
for a vote in writing by the second business meeting of each
semester.
d. Must produce proof of membership to the Executive
Board by the third business meeting of the quarter.
3. Can vote on any issue considered by the chapter except
elections and questions of membership.
e. Must be duly initiated and in good standing with their
previous chapter.
4. Must meet the financial responsibilities set forth in Section 3 of
this article.
2. Post Pledge Members shall have all the rights and
responsibilities of a full active member upon completion of a
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5. Must attend five (5) mandatory functions held by the fraternity.
These functions shall include the following: community service,
rush functions, pledge events, or any other mandatory event. The
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inactive brother may choose the events which agree with his or her
schedule. He/she must notify an Executive Board Member in
advance of attending that function.
G. SUSPENDED MEMBERS
1. Shall be those duly initiated members who are not in good
standing with the Fraternity. These members are hereby
imposed with the following restrictions and requirements:
a. Cannot hold an elected position.
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D. Each member must abide by all National and Chapter by-laws and
policies.
E. Anyone recognized as a member of Alpha Eta Rho Omicron Sigma
Upsilon Hangar shall not be eligible for membership into another
professional Fraternity chartered under the same Inter-Greek Council.
SECTION 3: FINANCIAL RESPONSIBILITIES
A. Membership dues shall be $60.00 per semester, totaling $120.00 per
academic year.
b. May not have a little brother.
c. Do not have to attend 75% of the business meetings.
B. Payment is due in full to the Treasurer by the third scheduled
business meeting to maintain active status and participate in Alpha Eta
Rho functions.
d. Not obligated to pay quarterly dues.
e. May not vote on any issues of the Fraternity.
2. Suspended members are able to return back to active status
after a probationary quarter and a 75% vote of the active and
regular associate members. The probationary period may be
waived at the discretion of the Fraternity with a 75% vote of the
present voting active and regular associate members.
H. A display of good moral character is expected of all members at
all times.
SECTION 2: RIGHTS AND RESPONSIBILITIES
A. All active and regular associate members may vote on any issue
considered by the chapter.
C. Pledges must pay on or before second interviews $75.00 in dues and
$75.00 to cover initiation expenses to the national office of Alpha Eta
Rho (the total pledge dues being $150.00). The $150.00 is refundable
on a prorated basis throughout the duration of the pledge period.
D. To be maintained as an inactive member during the academic year,
50% of active membership dues per semester must be paid. To be
inactive in the summer, no dues must be paid.
E. Cost incurred by the Fraternity above and beyond the money
allocated for a particular function will be paid by the members
participating in that function or activity prior to their participation or
they will be denied the privilege to partake in the activity or function.
F. Members shall not obligate any Fraternity funds for any reason
without a majority vote of the members and approval by the chapter’s
President and Treasurer prior to the expenditure.
B. Pledge members may vote on all issues except those which concern
the pledge members themselves, or on issues concerning questions of
membership.
G. A $20.00 administrative fee will be assessed against any member
whose personal check is returned by the bank for insufficient funds.
C. Each member is expected to maintain a sincere interest in
aviation as well as the Fraternity.
H. Any member who fails to attend a mandatory function or formal
business meeting without prior consent of the Secretary or President
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shall, on a semester basis, be assessed the following fines and/or
penalties:
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1. 1st offense - $10.00 fine.
1. The member will, before the date of the third regular business
meeting, submit a written request to the Treasurer to meet with
the Executive Board to discuss the issue.
2. 2nd offense - $10.00 fine, loss of little brother(s), and suspension
of voting privileges for one (1) semester.
2. The Executive Board will then, in closed discussion, determine if
extenuating financial circumstances exist.
3. 3rd offense - $50.00 fine and suspension of voting privileges for
one academic year.
3. If, by the decision of the Executive Board, it is determined that
NO extenuating financial circumstances exist, the member is then
subject to Article III, Section 3, Paragraph (I).
4. 4th offense - Automatic revocation of membership.
I. Any member failing to meet their financial obligations with the
Fraternity by the due date prescribed in this section shall be subject to
the following fines:
1. Effective 7 days after the due date: $20.00 fine.
2. Effective 14 days after the due date: One quarter’s suspension of
voting privileges.
4. If, by the decision of the Executive Board, it is determined that
extenuating financial circumstances DO exist, the member is then
subject to Article III, Section 3, Paragraph (K).
K. Since extenuating financial circumstances exist, as determined by
the Executive Board, the member is now obligated to follow a payment
schedule in accordance with a Promissory Note as described in Article
III, Section 3, Paragraph (L). Any member failing to meet the
financial requirements specified in the Promissory Note will be
assessed the following fines:
3. Effective 21 days after the due date: Loss of voting privileges for
one academic year and ineligibility for holding a little brother the
following quarter.
1. Effective 7 days after the due date: $20.00 fine.
4. Effective 28 days after the due date: Automatic reduction of
membership to suspended status.
2. Effective 14 days after the due date: One semester’s
suspension of voting privileges.
5. If extenuating financial difficulties exist, as determined by the
member before the third scheduled business meeting, the protocol
described in Section 3, Paragraph (J) will be followed.
3. Effective 21 days after the due date: Loss of voting privileges
for one academic year and ineligibility for holding a little brother
the following semester.
6. If any member has not paid dues in full by the end of the quarter,
owes $150.00 or more, or has failed to uphold the agreement
specified in a Promissory Note, the member will then be subject to
automatic suspended membership.
4. Effective 28 days after the due date: Automatic reduction of
membership to suspended status.
J. If before the due date extenuating financial circumstances exist, as
determined by the member, the following protocol will be followed:
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L. A Promissory Note is a written contract between the member and
the Fraternity, which outlines specific instructions as agreed between
the member and the Treasurer to pay dues.
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Alpha Eta Rho
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SECTION 4: VIOLATIONS
A. Any member in violation of this chapter’s by-laws is subject to
revocation of membership by a 75% vote of the present voting active
and regular associate members.
B. A letter shall be initiated by the Executive Board and sent to any
member violating any by-laws, prior to any intermediate action taken
by the Executive Board, at least 48 hours before the next scheduled or
emergency meeting. The member is expected to approach the
Executive Board at the next scheduled Executive Board meeting
specified in the letter and give an explanation of why his/her status is
thus so. At the next regular business meeting a decision will be made
after hearing the recommendation of the Executive Board on the issue.
C. Any revoked member may not be allowed to re-enter the Fraternity
until he/she has completed another pledge period or as stated in this
section, paragraph F.
D. Must also meet any applicable financial responsibilities under
Article III, Section 3.
E. Suspended Membership: The rights of membership and brotherhood
are null and void until the end of their suspension term. The
suspension term will be determined by a 75% vote of the present
voting active and regular associate members. One probationary
semester will be served in order to achieve active status. While a
member is suspended Alpha Eta Rho Omicron Sigma Upsilon Hangar
reserves the right to collect properties belonging to it. (i.e. Jerseys,
pins, books, etc.)
F. Revoked membership: All rights and privileges are permanently
annulled until a 75% vote of the present voting active or regular
associate members deem it necessary to reinstate membership, or upon
completion of another pledge period. At the time of revocation Alpha
Eta Rho Omicron Sigma Upsilon Hangar reserves the right to collect
properties belonging to it. (i.e. Jerseys, pins, books, etc.)
Alpha Eta Rho
Omicron Sigma Upsilon
A. Members are expected to be courteous and observe
parliamentary procedures during business meetings. Members
shall be called to order three times by the President or presiding senior
officer. Thereafter either officer may suspend the membership rights of
the said member for up to 24 hours, and he/she will be required to
leave the meeting.
B. All members are expected to display good moral judgment and
good moral character at all times.
C. All members are expected to maintain at all times a stance
which is non-discriminatory in nature. This includes discrimination
against any individual(s) for reasons of race, color, creed, religion,
sexual orientation, national origin, sex, age, handicap, or Vietnam-era
veteran status.
SECTION 6: ILLEGAL SUBSTANCES
Any person or persons discovered to be illegally under the influence,
possession or use of any illegal or controlled substance may have their
membership terminated. Paragraphs A and B of Article III Section 4 do not
apply. Disclaimer: The chapter is under no financial obligation to the
person(s), but has a moral obligation to help the person(s) in any way as
deemed appropriate by the chapter.
ARTICLE IV
SAFETY POLICY
SECTION 1: STATEMENT OF POLICY
The Omicron Sigma Upsilon Hanger of Alpha Eta Rho International
Aviation Fraternity considers the safety and well being of its members,
guests, and peers; the protection of property; and its good public image
and reputation of utmost importance to its existence.
SECTION 2: OBJECTIVES
The objectives of the Chapter’s Safety Program are:
SECTION 5: CONDUCT
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Alpha Eta Rho
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To prevent any accident or incident that might cause injury to any member
and guest.
To promote safe and friendly interactions in all activities and relationships
within and outside the Chapter.
Alpha Eta Rho
Omicron Sigma Upsilon
C. Safety responsibilities for each member of the Chapter are based
upon, but not limited to, Article III, Section 5, Part B and Article III,
Section 6.
ARTICLE V
EXECUTIVE BOARD
To promote the participation of all members regardless of status in this
program.
To provide all members with a solid and well-defined basis of safety
understanding.
To reduce injuries to a minimum and prevent damage to Chapter, member
or private property.
SECTION 3: Rules and Standards
A. The Chapter will be inspected periodically for hazardous
conditions. Inspections will be made by the Executive Board.
B. Chapter events will be reviewed to ensure a safe and enjoyable
experience by all participants. Alcohol-related events will have the
proper planning and appropriate control measures will be provided.
SECTION 1: EXECUTIVE BOARD
A. The Executive Board will consist of, according to rank:
President
Vice-President
Secretary
Treasurer
Pledge Master
Historian
Alumni Secretary (as required)
B. A semesterly review/internal audit of the books shall be
performed by the Executive Board.
SECTION 2: QUALIFICATIONS
C. Accidents will be investigated promptly and reviewed by the
Executive Board to determine the cause and responsibility, if any, in
order to prevent similar accidents in the future.
A. Must be a member in good standing with the Omicron Sigma
Upsilon Hangar of Alpha Eta Rho and a full time student at The
Ohio State University.
SECTION 4: Accountability
SECTION 3: TERM OF OFFICE
A. All Chapter members, regardless of status, are responsible to ensure
their personal safety and health, and the personal health and safety of
each other, any guest(s) and the general population.
B. Chapter members are responsible for acting safely in their practices
to ensure safe academic and fraternal conditions.
Officers must be able to serve in office for at least one (1)
academic year, as described in Article XIII, Paragraph 1.
SECTION 4: ELECTIONS
A. Nominations will be held at the last business meeting in
March, or when deemed necessary by the Executive Board in the
event of a vacancy as noted in Section 6 of this Article.
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B. Elections will take place during the third meeting during the
month of April, or as the situation arises after nominations have
been held wherein the current officer is being replaced, as noted
in Sections 6 of this Article.
C. At least 75% of all active and regular associate members must
be present to hold elections.
D. At least five members of the Executive Board must be present
for elections to be held at the business meeting. The officer of the
highest rank will preside over the elections.
E. The Executive Board elect will serve in an observatory
position until the last meeting of the Spring semester, at which
time they shall be installed into office.
F. No proxy votes shall be allowed whether written or verbal.
SECTION 5: RESPONSIBILITIES
A. The duties of each officer will be carried out as stated in the
National and Chapter by-laws.
B. The President shall:
1. Serve as leader of the Chapter;
2. Preside at all Chapter functions;
3. Appoint all committees;
4. Act as an ex-officio member of each committee;
5. Vote when necessary to break a tie.
C. The Vice-President shall:
1. Serve as social chairman of the Chapter;
2. Serve in the capacity of the President in his/her
absence;
3. Maintain the administrative and academic assistance
files of the Fraternity.
E. The Secretary shall:
1. Maintain records of the time and place of meetings;
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Alpha Eta Rho
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2. Keep the minutes of the Chapter’s meetings;
3. Record major events of the Chapter;
4. Send out weekly notices to members via the
University newspaper or other appropriate means;
5. Prepare all letters and reports presented by the
officers and dispatch said material to the proper
destination;
6. Record and enforce active member attendance and
participation according to the by-laws.
F. The Treasurer shall:
1. Collect all fee and dues;
2. Maintain financial reports of the Chapter;
3. Discharge moneys as desired by the Chapter;
4. Ensure dues are paid in full by the specific time and
all promissory notes are fulfilled;
5. Notify the President of financial situations concerning
members;
6. Assist with the semesterly review/internal audit of the
books during the end of each semester.
G. The Pledge Master shall:
1. Serve as the coordinator of the pledge class members;
2. See that all pledge class projects are completed;
3. Serve as a communications link between the officers
and the pledge class;
4. Construct a pledge class syllabus, subject to approval
from the Fraternity;
5. Make periodic reports to the active membership
concerning the pledge class’s progress;
6. Be responsible for the planning, organizing, and
control of all activities related to 'RUSH'.
I. The Historian shall:
1. Act as publicity director of the Chapter;
2. Keep a complete record of all social activities and
other events;
3. Maintain a scrapbook, publicity and photographic
record of the Chapter.
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Alpha Eta Rho
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J. The Alumni Secretary shall:
1. Serve as a communications link between Alumni
members and active members of the Chapter;
2. Send publicity to Alumni members;
3. Maintain an address book of Alumni members.
Alpha Eta Rho
Omicron Sigma Upsilon
B. All votes shall be determined by a simple majority of those
present and voting, unless a specific percentage is otherwise
stated in these by-laws.
SECTION 2: FREQUENCY
A. All meetings will be held at a place and time agreed upon by
the members at the beginning of each semester.
SECTION 6: REPLACEMENT OF OFFICERS
A. In the event of a vacancy other than the President, the
President shall appoint an individual to that office for the
duration of the term with the majority approval of the Executive
Board.
B. The Vice-President shall automatically replace the President
for the remaining duration of his/her term should the President
vacate his/her office.
C. If the President chooses not to select an individual for
replacement, nominations for a replacement will be taken and
voted upon by all present active and regular associate members.
B. Special and/or emergency meetings may be called by the
Executive Board as necessary.
C. Members will be given at least 24 hours prior notice to any
special/emergency meeting.
D. There will be an Executive Board meeting scheduled at least
on a bi-weekly basis.
E. Executive Board meetings shall be open to the necessary staff
of the Fraternity (i.e. officers). Anyone wishing to appear
before the Executive Board must request so in writing at least
24 hours before the scheduled meeting to the President.
SECTION 7: DISMISSAL OF OFFICERS
A. At least 75% of all active members must be present to initiate
and vote on dismissal proceedings.
F. Meetings shall be open to the public unless stated as a closed
meeting, during which only members shall be permitted in the
meeting room.
B. The officer in question shall be notified by the Executive
Board in writing 48 hours before the proceedings.
ARTICLE VI
SECTION 3: TIME LIMIT
MEETINGS
SECTION 1: QUORUM
A. At least 51% of active, associate, and probationary members
must be present to conduct business meetings.
A. Any issue brought to the floor for which a reasonable
solution is not found by the members within twenty (20)
minutes shall then be referred to the Executive Board for
final resolution and presented back to the membership.
ARTICLE VII
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Alpha Eta Rho
Omicron Sigma Upsilon
SCHOLARSHIP AWARDS
Alpha Eta Rho
Omicron Sigma Upsilon
SECTION 2: EXECUTORS OF THE TRUST FUND
SECTION 1: SCHOLASTIC KEY
SECTION 3: DETERMINATION OF EXECUTORS
An official Alpha Eta Rho scholastic key will be awarded to an
outstanding graduating senior member of the Chapter at the end of each
academic year.
SECTION 4: DISPERSING OF THE FUND
Article IX
A. The nominating committee will nominate members and vote,
by secret ballot, on the outstanding senior member one meeting
prior to the ritual dinner.
EQUIPMENT
SECTION 1: RECREATIONAL EQUIPMENT
B. The award will be presented to the member at the ritual
dinner.
SECTION 2: SCHOLARSHIP AND ACADEMIC EXCELLENCE
AWARD
A. Shall be presented each quarter to the brother who has shown
the most initiative in promoting academic excellence and
scholarship within the Fraternity.
B. The winner of the award shall be chosen by open nomination
and majority vote.
C. The award will be presented to the member at the ritual
dinner.
A. All recreational equipment is property of Alpha Eta Rho
Omicron Sigma Upsilon Chapter and is not for use without prior
consent of the Faculty Advisor or of an appointed member of the
Executive Board.
B. Equipment shall be safely stored under the supervision of
either the Faculty Advisor or an appointed member of the
Executive Board.
SECTION 2: CAMERAS AND ACCESSORIES
A. Camera(s) and accessories are to be properly secured and
maintained by the Historian.
B. Cameras and other recording devices may not be present
during interviews or other closed fraternal functions.
SECTION 3: EQUIPMENT USAGE AND PROCEDURES
ARTICLE VIII
THE TRUST FUND
A. Equipment shall be used only in ways for which it is intended
and is not to be misused in any way.
**Note: Article VIII is currently not used. This Article is to be left in the
by-laws as a guideline for future members in the event that a Trust Fund is to
be created.
SECTION 1: MONEY TO BE PLACED IN THE FUND
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B. All equipment is to be returned in the condition in which it
was taken. If the equipment used is returned in any state which
is deemed unacceptable by majority vote of the Board,
appropriate fines will be assessed to the member(s) in question.
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Alpha Eta Rho
Omicron Sigma Upsilon
Alpha Eta Rho
Omicron Sigma Upsilon
ARTICLE XIII
C. Sign-out Sheet
DEFINITION OF TERMS
1. A sign-out sheet will be maintained for all equipment
and shall contain the following:
Member name
Equipment being used
Sign-out date/time
Return date/time
Member signature
2. Upon returning equipment to its proper location, a
signature is required from both said member and the
individual responsible for maintaining and securing the
equipment.
ARTICLE X
ANNULMENT OF CONFLICTING BY-LAWS
All by-laws or parts of by-laws, heretofore in effect in this Fraternity in
conflict herewith, are hereby annulled and repealed.
1. ACADEMIC YEAR. An academic year shall be comprised of (1) Fall and
(1) Spring semster. Summer shall not be counted as part of the academic
year.
2. QUESTIONS OF MEMBERSHIP. Questions of membership shall include
any vote which can potentially change the status of any member or of a
prospective member to a pledge member. Such votes shall include first,
second, and third pledge interviews; questions concerning probation,
suspension, reinstatement from suspension; requests for inactive status and
revocation of membership. These examples are guidelines and any other vote
with the potential for changing the status of a member or a prospective
member may be deemed a question of membership by the Executive Board.
3. PROOF OF MEMBERSHIP. Any form of evidence which serves to prove
that the member in question has satisfactorily completed a pledge period and
was dually initiated as part of a recognized chapter of Alpha Eta Rho. This
evidence includes, but is not limited to, certificate(s) of initiation and/or
Alpha Eta Rho membership card(s).
ARTICLE XI
4. PROBATION. A single probationary period shall be at least one semster
in length and will terminate pending a vote of the Executive Board.
RATIFICATION
GENERAL
A 75% vote, of all active, regular associate, and probationary members
present and voting, is required for ratification of these by-laws.
These by-laws were created for the protection and longevity of the
Alpha Eta Rho Omicron Sigma Upsilon Hangar. By-laws shall not be
changed unless consent is given as deemed by a 75% vote of the eligible
voting members.
ARTICLE XII
AMENDMENTS TO THE BY-LAWS
All additions and amendments must be in accordance with Article X of
these by-laws.
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