Welcome to
New Employee Orientation
General Information
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Florida Atlantic University
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Established in 1961 - opened in 1964
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30,000+ students
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3,400 Employees – Faculty & Staff
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175+ Degree Programs
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19 NCAA Sports
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Boca Raton
Largest Campus
Dania Beach
Davie
Ft. Lauderdale
Broward Campuses
Jupiter
Harbor Branch (HBOI)
Northern Campuses
10 Colleges
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Dorothy F. Schmidt College of Arts and Letters
College of Business
College for Design and Social Inquiry
College of Education
College of Engineering and Computer Science
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The Graduate College
Harriet L. Wilkes Honors College
Charles E. Schmidt College of Medicine
Christine E. Lynn College of Nursing
Charles E. Schmidt College of Science
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Things you should know
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Smoking on Campus
Hours of Work
Personnel Records
Campus Announcements
HR Weekly
Workers’ Compensation Procedures
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RTW Program
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FAU Fighting Owls
FAU earned the Fighting Owl role because…
FAU’s Boca Raton campus was designated a burrowing owl
sanctuary in 1971 by the Audubon Society. This type of owl
is very unusual because it makes its home in holes in the
ground. It is a protected species whose campus nesting
areas are surrounded by orange fencing. The feisty bird,
traditionally associated with wisdom and determination,
serves as the University’s mascot
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New Employee
Orientation
Employee Relations &
Development Information
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University Pay Plans
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Administrative, Managerial & Professional
(AMP) – salaried
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Support Personnel (SP) – hourly
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Other Personnel Services (OPS) – temporary
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6 month probationary period
Timesheets required
Timesheets required
Faculty
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Diversity Initiative at FAU
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Minority and international students make up 49% of our
student body
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All people are respected
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Zero-tolerance policy for any kind of harassment or
discrimination
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Ranked 27th nationally for campus ethnic diversity
(US News & World Report)
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Diversity Committee
 Campus of Difference Training
 Celebrations of Diversity
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Payroll
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ATHLETICS
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Tracey Hardy – Office Manager
Garcia Snow – Program Assistant
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Owl Cards
 Policy that all Faculty, AMP, and SP personnel obtain and carry the FAU OWL CARD
while on campus
 Primarily used for ID, verification of FAU status, University services, i.e. Library,
obtaining passes for University sporting and theatrical events, OWL CARD debit
program, Dining Services, BB&T ATM, etc
 Faculty / Visiting Scholars
Adjunct Faculty ($10.00 fee applies)
 SP / AMP employees
 Temporary employees & Sub-contracted employees ($10.00 fee applies)
 Obtained at the OWL Card Services Office Student Union
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Legal identification (passport, drivers' license, or State / Government Photo
Identification card) must be presented to obtain an OWL CARD
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Proof of employment status - copy of employment contract or pay stub
Replacement Fee = $15.00
Ed Rowe
Associate Director, Equal Opportunity Programs
New Employee
Orientation
Employee Relations
& Development Information
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Attendance & Leave
Sick Leave - SP, Faculty, and AMP
- Accrue 4 hours bi-weekly (13 days a year)
- Can be used for immediate family
- Annual leave can be used if sick leave has been depleted
Sick Leave is authorized for the following purposes:
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The illness, injury, or appointments with health care providers of a
member of the employees’ immediate family
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The employee’s illness, injury, or disability or appointments with health
care providers
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Death of an employee’s immediate family member following the use of
Bereavement Leave. Immediate family is defined as spouse, child, parent,
grandparent, grandchild, or sibling of the employee or employee’s spouse
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Employees are required to notify their supervisor of any absence for illness,
injury, the start of the normal workday. All other absences must be
approved in advance
Leave Request/Approval Form
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Annual Leave –
SP, AMP and 12 mo. Faculty Only
Must be approved in advance by the supervisor. (Can be used for medical
absences or emergencies with documentation.)
Pay Plan
Accrual per Pay Period
Faculty
6.77 hours
AMP
6.77 hours
Executive Service
9.20 hours
SP (based on years of FAU Service)
0 - 5 years
4.00 hours
5 - 10 years
4.00 hours
10 +
6.00 hours
Personal Holiday - SP and AMP Only
1 day earned each fiscal year
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Effective 30 days after hire
Use in one full day increment
Must be used between July 1st through June 30th
Use it or lose it
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Attendance & Leave
Extended Medical Leave
Medical leave of 3+ days
Employees with 1 or more years of continuous service may take up to six (6)
months with medical documentation
Family Medical Leave Act (FMLA) – entitles eligible employees to take
up to 12 weeks or 480 hours of unpaid, job-protected leave in a 12 month period.
FAU allows employees to use paid leave that they have accrued as part of their
FMLA leave
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Birth / Adoption
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Foster care placement of a child
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to care for an immediate family member (spouse, child, or
parent) with a serious health condition
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Medical leave when the employee is unable to work
because of own serious health condition
 Eligible with at least 12 months of service & 1250 hours in past 12 months
 Must fill out a Certification of Health Care Provider Form
Employees with < one year of service may take up to the amount of accrued19
leave they have, with the proper documentation
Domestic Violence Leave
Florida Law - employees are entitled to take up to three working days of leave
within a 12 month period to deal with issues relating to domestic violence
suffered by the employee or a family or household member
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Employed by FAU for more than three months
Leave may be taken to:
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Obtain an injunction for protection against domestic violence
Obtain medical or mental health care related to the domestic violence
Seek services from a victims services organization
Seek legal assistance or prepare for court proceedings
Secure existing housing or obtain new housing for safety reasons
Unpaid, but employees may use accrued leave. FAU may require written
documentation from a treating facility or court verifying the purpose of the
leave.
All documentation will be kept in a confidential file
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Employee Relations Required Documents
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FAU Personnel Regulations
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FAU Personnel Policies
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Statement of Stewardship
Each employee has the responsibility to read and
understand the contents
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Customer Service
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”It starts with respect. If you respect the
customer as a human being, and truly
honor their right to be treated fairly and
honestly, everything else is much easier.”
- Unknown
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“Customer service is not a department, it's
an attitude!”
- Unknown
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Impact of Customers on FAU
Donors
Lifelong
Learners
Employees
Students
FAU
Retirees
Parents and
Family
Alumni
Residents
and
Community
members
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Thank You!
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Report of Outside Business or Professional
Activity for FAU Employees Agreement
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All employees are required to report outside
business activities, professional activities,
conflicts of interest, or conflicts of commitment
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Employees are required to update reporting of
any such activities, annually, commencing each
new Fiscal Year
http://www.fau.edu/hr/files/OutsideBusiness.pdf
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Performance Management
Partnership between supervisor and employees
working together to accomplish goals of the
Department and University
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Establish Goals and Expectations
Communication
Feedback
Coaching & Support
Performance Evaluation
Culminating in a Performance Appraisal
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SP Performance Appraisals
Probationary Appraisal
Due at the end of the employee’s 6 month probationary
period. Can be extended beyond the end date up to a
period of 6 months; however the probationary period may
not exceed 1 year
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Law Enforcement
Positions have a 1 year probationary period
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Annual Appraisal
Due once per year and based on the day the employee
started in their current classification
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SP Performance Appraisals
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“Standards” of the position
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Set by each individual Supervisor
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Standards should be clearly
communicated to each employee by the
supervisor
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Employee may be asked to submit a
summary of accomplishments
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SP Performance Appraisals
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Critical Elements – 5 tasks that the supervisor deems
most important to the overall job performance during the
appraisal period
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Performance Factors – Describes how the employee
accomplishes work responsibilities and handles assigned
job tasks
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Career Development – Designated area for the
supervisor to establish goals for the employee
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Employee Remarks – Area at the end of each appraisal
for employee to provide comments
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AMP Performance Appraisals
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Due each year on employee’s anniversary date
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Each appraisal shall be completed on the AMP
Performance Appraisal Form
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The employee submits a summary of accomplishments
to the Supervisor
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Supervisor establishes a rating for each of the 6 job
performance/professional competencies
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An overall rating is then determined by the supervisor
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Performance Appraisals are kept in employee’s file
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Employee Relations Team
Robin Kabat, Associate Director
561-297-3072
kabat@fau.edu
Donna Newman, Employee Relations Manager
561-297-2554
newmand@fau.edu
Janet Eagen, Human Resources Representative
561-297-0319
jeagen@fau.edu
Nancy Vincenty, Broward HR Manager
954-236-1245
nvincen6@fau.edu
The Employee Relations Team
is Here for You!
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BENEFITS and RETIREMENT
Orientation
(561) 297-3071-Benefits
(561) 297-2061-Retirement
Fax: (561) 297-3915
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