Nursing Student Association of New York State
Board of Directors’ Minutes
Adelphi University; Saturday, June 7, 2014; 2:00 PM – 4:00 PM
Those present: Ana White - President; Bena Tianqi Du - Treasurer; Gisselle Melendez - Financial Advisor; Nazish Khalid - Secretary; Emily Cheng - Vice President; Sharmila Samwaru
- Regional Director: Long Island; Allison Fitzsimmons - Regional Director Hudson; Samara Kravitz (left 4:33) - Regional Director Metropolitan; Cassandra Campo (left 4:30pm) Community Health Director; Kimberly Korn; Stat editor;
Excused Absences: Veronica Pasha - Breakthrough to Nursing Director; Stephanie DeLuca - Stat Editor
Unexcused Absences: Marilyn Artibee - Regional Director: Central; Yoomi Ann - Communications Director
OLD BUSINESS
Item
Discussion/Outcome
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Meeting started by
Ana White,
President, at 2:30
PM
IRS reimbursement 41 cents/miles
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Ana first motion to approve May Minutes Emily second, all in favor, none opposed
The American Nurse Movie
Western Regional Director spot: let’s work on advertising and filling it
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Keep Google Drive documents secure
Skypes/Conference Calls - need quorum (half plus one). Being physically present at
meeting is preferable.
Use Google Polls for future meeting dates and times
Agree to do in-person votes only, not for those not present
Quorum: 6 people need to be present in order to vote, in person
Faculty Advisors: Gisselle - we need 1 faculty advisor and 1 advisor from professional
association. History NYASNA. No longer affiliated with NYASNA. We now have
consultants (have 2 year terms). Reaching out to ANA NY - nurses. We may have
someone from ANA NY to serve as a consultant for NSANYS. *Do you know any
faculty advisors (current full time nursing faculty). Professional consultant needs to
NEW
BUSINESS
President’s
Report
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Action Needed
● Advertise Wester RD spot (on
website, spring issue of STAT)
● TASK (Ana) write up ad
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be affiliated and be an active participant in professional nursing organization (not
paid, volunteer)
Survey only is Gisselle’s contact does not go through
Sign up for a committee! Commit to one committee. Volunteer position and may add
it to your resume.
Lobby Day: if you’re going, let us know
NSNA Summer Leadership Conference: agenda - August 1st, 8:30 pm- 4:00 pm.
Problem solve, network, personal and professional development. for members and
nonmembers. Continental breakfast. Welcome intro from Dr. Manchino. Leadership
development, what is fiduciary responsibilities. There will be workshops: NSNA
communications, bylaws and policies, breakthrough to nursing, community health
and disaster preparedness. How to run for national office. NSANYS does not
reimburse for travels. Get involved! Get local chapters come Regional Directors!
NSNA Annual Convention Phoenix, AZ: NSANYS will budget 7 board members (Goal:
sign up 10,000 students). Regional directors got membership brochures.
Midyear conference Portland, Oregon: November 6th-9th, 2014. (airfare about $500)
Book on weekdays (cheaper). Board members are required to go (plan ahead of
time). Regional Directors: goal - get 240 members in your area to sign up for NSNA in
order for you to go to convention.
Summer availability: Google Poll day and time
Excused absence: clinical & job only
NSANYS website: ‘Start a chapter’ link has outdated membership brochure
Go to www.nsna.org to become a member (easiest way, as opposed to mailing
papers in)
Updated dues: $40/year $80/2 years
T-shirts: to represent NSANYS at events. Can raffele them at conventions. (propose
designs and vote on them on next meeting)
if any board members have ideas for walks or events, let NSANYS know
o American Heart Association - September 21st Jones Beach
● Community health - participate in 2 events within the year
● Board members - participate in 1 volunteer event within the year and lead that
event and represent NSANYS
● Send certificates for the nursing students participants in events (send t-shirts for
participants)
● TASK (Ana) mail/scan regional
directors their folders
● TASK (Ana and Cassandra) will take
lead on the T-shirts
● TASK (Ana) start Google Calendar
for all events
● TASK (Ana) make certificates
Treasurer’s Report
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Reimbursement: gas 41 cents/mile. Print out google map showing route and mileage.
Need reimbursement form attached with receipt. Fill it out before or during meeting.
If taking train, attach receipt. If using metro card, purchase on that day with date and
time on it. If no receipt, no reimbursement.
State budget: in progress. Last year state spent 27k-28k. We are not going to midyear today. National convention - airfare is more expense so we have to work harder.
Budget $750 for pins.
Budget: we lost our non-profit organization status which exempts us from paying
taxes. We are working on getting it back.
It takes 6 months to process it, it may not be completed during our term. Due June
11, 2015.
We didn’t pay taxes this year.
We need a CPA, certified public accountant (max allowance is $500). A lawyer is too
expensive
Motion made to spend $850.00 to pay for the non-profit application for United States
Treasury for Non-profit status - Form 1024. Voted yes unanimously with 7 votes.
Submitted by Bena Du. Unanimous agreement. None opposed.
If all board members are deceased, where do the (60k) funds of NSANYS go?
o We want the funds to go to a scholarship (Foundation for NSNA) for a nursing
students in NYS. The funds will abide for FNSNA rules and regulations. This
will be added to the bylaws.
o Upon dissolution of Nursing Students Association of New York State nonprofit, all funds would become a scholarship fund, offered to National
Student Nurse’s Association members that apply by the The Foundation of
the National Students Association bylaws, residing in New York State. The
Foundation of the National Student Nurses Association organized exclusively
for charitable and educational purposes, the Foundation awards scholarships
to qualified nursing students. Motion sumitted by Bena Du. First, Emily
Cheng. Second, Sharmila Samwaru. Voted yes unanimously with 7 votes.
Currently we have 15,825 in checking ____ savings Total 63,...
Ana motioned to approve the budget. Second, Samara Kravitz. Ana motioned for
● TASK (Yoomi) put list on NSANYS
website list of events that members
could participate in (get certificate
for doing so)
● TASK (Bena) order checks (170) get
reimbursed next meeting.
Directors Report
Committee
Directors Report
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approval. Passed unanimously with 7 votes.
If Bena is not at the meeting, email Bena all your form and receipt
Vote to reimburse Bena to purchase
Don’t delete anything on previous NSANYS email accounts documents
Send picture and bio to Yoomi An
Membership/Regional Director
o Read over the membership brochure for all available discounts of being NSNA
member
o Bring any questions/concerns to board meetings
o Ask nursing students what they want to see in convention
o Individual schools can write resolutions, NSANYS will help
o Tell them about STAT, participate on state and national level
▪ they can submit articles to STAT/Imprint
o Nominations and elections: recruiting board members for next year
o Priority: finding nursing orientation dates, have raffles
▪ Nassau Community College’s orientation: August 28th
o Goal: get 240 members to be able to come to National Convention
o Idea: Put together essay contest or raffle for nursing students to come to
convention
Community Health
o Katie’s Walk Sunday June 22nd, 2014 at 9:00 AM - 12:30 PM in New Hyde
Park
o We will volunteer individually
● Facebook page, Instagram (#NSANYS), Twitter
● Convention Committee
o Open convention to members and non-members, get a larger hall and venue
o pre-nursing participants may get a cheaper price
o sign up now and get a discount
o Venues: NYC hotels and convention centers - 1 day convention
o Tentative date: Saturday February 21st, 2014
o Get speakers/workshops/NCLEX review (extra $5)/CPR training for prenursing
o Can we have convention at Hunter College?
o Application/paper programs: YAPP (app)
● TASK (Yoomi) check Google Drive
for headshots and bio
● TASK (Samara) email or share on
Google Drive the numbers or
NSNA members and their locations
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TASK (Veronica) send Katie’s Walk to
Cassandra Campo. Email Kimberly Korn a
short blurb/ad about the walk as
advertisement for STAT. Plus link. Set
deadline date for when we need to know
number of volunteers needed.
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TASK (Cassandra) add Katie’s Walk to
Volunteer opportunities list
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TASK (Yoomi) add Katie’s Walk to the
website. Follow up with Emily/Sanjana
about Instagram/Twitter
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TASK (Ana) Dropbox to store large videos.
Objectives for Next
Meeting
Next Meeting
▪ piggyback on another states app? So we don’t have to pay a developer
▪ Try to reduce paper programs to cut down on costs
o YouTube Channel: videos to introduce the board, how to start a chapter, how
to start a meeting
▪ Contest for convention? make youtube video on how to start a chapter
● Kimberly Korn could be a great resource for convention, invite national board
● STAT Newsletter - Transition Issue Deadline: June 10th
o STAT committee: help proof read articles, get certificate at convention if you
do, write 1 article for STAT in order to go to convention?, changes in nursing,
STAT has resources for students
o Need Community Health photos/blurb for issue (AIDS Walk?)
o Spotlight on resolutions
o Contact Kimberly Korn/Stephanie DeLuca if you have anything you want to
submit/suggestions
▪ We want to make a policy/bylaw to require board members to submit
a STAT article within the year
▪ Policy ideas, bring them to Ana
● Must go to state convention before you go to national
● Excused absent policy
o Need 2-3 copy editors on STAT newsletter committee, contact Stephanie
DeLuca
● Have Tax Forms/nonprofit status updated by next meeting
● Email Stephanie DeLuca for ideas for STAT Fall Issue
● Convention theme piggybacked with national convention
● T-shirt budget: 16 shirts minimum. (buy100-200 shirts, sell them at convention)
● August meeting: open up to representatives from nursing schools trying to start a
chapter at their school
○ start meeting ahead of time, they can stay as long as they want
○ mock roberts rules
● Motion to reimburse Kimberly Korn $20.26 for transportation. Submitted by Ana.
Second, Samara Kravitz. Passed unanimously 7 people (Samara Kravitz by phone).
● Contact Allison Fitzsimmons for carpool
● August Meeting: not through 11th-17th
● Vote to reimburse Bena
Contact NSNA Regional Director, Caroline.
Write a letter for STAT Newsletter on
behalf of NSANYS new board
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TASK (Allison) send Kimberly group photo
for STAT
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TASK (Bena) get photos from AIDS walk for
STAT
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TASK (Emily) specify which person is on
which committee. Send Kimberly photos.
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TASK (Ana) make set of policies that the
board can vote on.
TASK (Stephanie DeLuca) fall issues theme
ideas, get those out to regional directors.
Solicit articles from schools. Set deadline
for Fall issue by next meeting.
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TASK (Ana) get prices for t-shirts
(dumpling heart) (screenprinting)
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TASK (Ana) get faculty advisor follow
up with Gisselle Melendez. Send
Doodle Poll for July Meeting for
date/time
TASK (everyone) sign up for
committees!
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Meeting
Adjourned at 6:35
PM
● 3 unexcused absences per year - contact Nazish in 2 week in advance.
Ana motioned to adjourn the meeting at 6:36 PM, second, Allison.
Signature: ___________________________________________
Ana White, President
Signature: ___________________________________________
Nazish Khalid, Secretary