Team Tech Competition
Submission Instructions
Submission Deadline: Initial Proposal, January 15
Team Tech Award Coordinator
Terri Morse
Terri.f.morse@boeing.com
Phone: 425-269-2378
General Information
The Society of Women Engineers welcomes participation in the Team Tech Competition. All submissions
throughout the year are to be submitted via email directly to the Team Tech Awards Coordinator.
The Initial Proposal deadline is January 15. The top teams will present their projects at the Society of Women
Engineers Annual Conference. Awards for the winning teams will be presented during the Celebrate SWE!
Awards event.
Specific questions concerning
terri.f.morse@boeing.com.
the
Team
Tech
Team Tech Competition Packet (last up-date Feb. 2014)
Competition
can
be
directed
to
Terri
Morse
at
Page 1
TEAM TECH COMPETITION CRITERIA
The Team Tech Competition could be one of the most exciting, challenging, and rewarding endeavors in your
college experience.
In 1992 the Society of Women Engineers launched a new Collegiate Section Competition sponsored by the
Boeing Company called "Team Tech". The competition was established to emphasize the key role of teamwork
and interface with industry in the engineering educational process.
A team from every region will be sponsored to compete at the SWE Annual Conference in October, where a
panel of judges will review oral presentations along with previously submitted team reports. Team Tech
Competition winners will be announced at the Celebrate SWE! Banquet and will receive:



1st Place $5,000 ($400 per team member; remaining funds donated to sponsoring SWE Student Section)
2nd Place $2,500 ($200 per team member; remaining funds donated to sponsoring SWE Student Section)
3rd Place $1,250 ($100 per team member; remaining funds donated to sponsoring SWE Student Section)
Eligibility
The qualifications for each team entering the Team Tech competition are:
 Teams shall consist of 4 to 12 students
 Over 50% of the team shall consist of active SWE members
 Team members shall represent a minimum of three (3) different engineering disciplines
 Teams shall be composed of undergraduates (including December graduates of that fiscal year). A
maximum of one (1) graduate student will also be allowed.
 Each team member is limited to giving $100 toward the project (preferably $0). Instead, we encourage
the team to solicit In-Kind contributions and conference expenses support from the company they are
working with or their SWE section.
Timeline
September – December

January 15
March 15








June 1
October
Form team, identify company and an industrial advisor to work with, identify
project
Submit initial proposal package
Submit interim advisor evaluation report
Submit team progress report
Submit design document
Submit final report
Submit final company/advisor evaluation
Submit draft presentation
Finalists compete by presenting their projects at the SWE Annual Conference
Judging Basis
Judging will be based on team reports, industrial advisor evaluations and oral presentations.
evaluated in the following five areas:
1. Ability of the team to work together,
2. Use of engineering processes,
3. Product,
4. The quality of the results, and
5. The ability of the team to work with industry.
Team Tech Competition Packet (last up-date Feb. 2014)
Teams are
Page 2
GUIDELINES
Step 1: Form Team, Identify Company and an Industrial Advisor to Work With, Identify Project
(September – December)
Identifying your team, company or industrial partner you want to work with, an Industrial Advisor to act as
coach, and a project the sponsoring company can benefit from is the key to success. The qualifications for the
team are:
 Teams shall consist of 4 to 12 students.
 A majority (over 50%) of the team shall be active members of SWE.
 There shall be a minimum of 3 different engineering disciplines represented by the team members.
 Teams shall be composed of undergraduates (including December graduates of that school year).
One (1) graduate student will be allowed.
 Each team member is limited to giving $100 toward the project (preferably $0). Instead, we encourage
the team to solicit In-Kind contributions and conference expenses support from the company they are
working with or their SWE section.
When selecting your team consider people who can work together, are dedicated to the project, and can
directly contribute to the technical success of your project.
Identifying the company or industrial partner you want to work with involves investigating established company
relationships that exist with your school, or approaching a new company that interests the team. For schools
that are located in areas with limited Industrial development, previous teams have met with success by working
with government or public works agencies (i.e. water, sewer districts).
Once you’ve identified a company or several potential companies to further pursue – work with them in
identifying a project that they would be interested in sponsoring, and your team would be interested in doing.
Things you should consider include: Can you accomplish this project start to finish within approximately a 6month period of time? Does it provide hands-on experience? Are the resources available through the
company or your school for you to deliver an end product? Does it have the potential to offer a positive return
to the company? Is it applicable to a number of engineering disciplines?
Here are some winning Project ideas from previous years:
 Design and development of an alternative manufacturing process for automotive wheel deburring
(University of Kentucky and Alumitech)
 Design and prototype a window that changes from clear to translucent (Iowa State University and Pella
Windows)
 Design of a cellular phone for people with limited dexterity (University of Illinois-Urbana and Motorola)
 Development of an ozonation water treatment system for Pseudomonas growth (University of South
Florida and Dunedin Water Plant)
 Design of an ergonomically improved cashier workstation (Louisiana State University and Delchamps,
Piggly Wiggly, and Super Fresh)
The role of the Industrial Advisor is to provide your team assistance (a sounding board) in identifying or working
with a company, and coaching you in the progress of your project. It can be an advisor from your school, a
willing SWE member from a local section, or an interested employee from the company you are working with.
They should be willing to:
 Provide assistance in helping the team select a project
 Provide counseling on team membership, project plan, and ideas on interfacing with industry
 Submit an interim evaluation – due March 15
 Submit a final evaluation – due June 1
 Assist the team in preparing a final presentation and making travel arrangements to the SWE Annual
Conference - October.
Team Tech Competition Packet (last up-date Feb. 2014)
Page 3
They can be a first tier resource in questions such as: advice on proper engineering process, overcoming
stumbling blocks, how to interface with industry in soliciting financial support, writing the progress or final report,
etc. Their experience can serve as a coaching mechanism to speed the team’s learning process along.
Step 2: Submit Initial Proposal Package
(January 15)
The Project Initial Proposal Package must be submitted to the Team Tech Award Coordinator anytime after
September 1, but no later than January 15. (Form A)
The Initial Proposal Package includes:
 Preliminary team roster, Industrial Advisor, and proposed Industry Sponsors
 Proposed team project
 Major project milestones and deliverables
 Estimated team labor
 Estimated budget (including projected source of funds)
All Teams and candidate projects will be evaluated against the qualifications. Approval or specific suggestions
to gain approval will be returned to you within one month of your application.
Step 3: Submit Interim Advisor Evaluation Report, Team Progress Report, and Design Document
(March 15)
Don't wait until you get approval to proceed - you've now got between 5-8 months to complete your project.
During that time both you and your Industrial Advisor will be responsible for submitting a report along with a
design document to the Team Tech Award Coordinator on your progress by March 15. See Forms B and C.
Industrial Advisor interim evaluation report includes (this should be fully shared with the team to assist them in
receiving performance feedback, making appropriate corrections, and improving performance for the final
report):
 Ability of the Team to Work Together – roles, relationships, obstacles
 Use of engineering processes – processes used, resulting benefit, alternatives considered
 Product – Accomplishments, schedule performance, re-planning
 Quality of the Results – team learning and experiences, positive return to company or society
 Ability of the Team to work with Industry – Industrial contacts, building relationships
Team progress report (not to exceed 5 pages) includes:
 Final team roster, including industrial partners
 Target market or purpose of the project
 Schedule status (based on original milestones and deliverables)
 Updated Budget and labor estimates
Team design document should include:
 List of requirements you are trying to satisfy and project constraints issued by the company.
 A proposed design description that meets those requirements
 Any design diagrams/graphics describing the design
 Any requirements or design analysis results supporting your proposed design
When sending the Progress Reports and Design Document do not bind information, and make sure information
will be easily read when copied/printed in black and white. All team materials get copied and sent to multiple
people during the course of the competition - binding, or unreadable color inks are an unnecessary expense
that can hurt the readability of a copied version of your report. E-mail submittal with attached files is preferred
(assuming formatting transfers properly).
Team Tech Competition Packet (last up-date Feb. 2014)
Page 4
Step 4: Submit final Written Report and final Advisor Evaluation
(June 1)
Its now time for both you and your Industrial Advisor to summarize your team's results, as well as select a
presenter for your presentation should you go to the SWE Annual Conference. The Industrial Advisor final
evaluation, Team Final Report, and Presenter Travel Information must be submitted to your SWE Team Tech
Award Coordinator by June 1 (see Forms D, E, F, and G) along with a draft copy of the presentation.
Industrial Advisor final evaluation report includes (this should be fully shared with the team to assist them in
receiving performance feedback, making final adjustments for the team presentation at Conference):
 Ability of the Team to Work Together – roles, relationships, obstacles
 Use of engineering processes – processes used, resulting benefit, alternatives considered
 Product – Accomplishments, schedule performance, re-planning
 Quality of the Results – team learning and experiences, positive return to company or society
 Ability of the Team to work with Industry – Industrial contacts, building relationships
Team final report (not to exceed 10 pages) includes:
 Executive summary (1 paragraph) of project and results
 Any changes in team roster and industrial partners
 Project Results - Success or failure and why
 Lessons Learned - What would you do different next time
 Final schedule and budget
Team Presenter Travel Information includes name, and addresses for contacting presenter at School or during
summer break.
Again, when sending the Final Reports do not bind information, and make sure information will be easily read
when copied/printed in black and white. All team materials get copied and sent to multiple people during the
course of the competition - binding, or unreadable color inks are an unnecessary expense that can hurt the
readability of a copied version of your report. E-mail submittal with attached files is acceptable (assuming
formatting transfers properly).
At least one competing team from each Region will proceed to the Annual Conference competition. You will
be notified of final selection and arrangements by September 15th (month prior to Annual Conference).
Step 5: Finalists compete by presenting their projects at the SWE Annual Conference
(October/November)
National competition involves preparing and giving a final presentation. Your Industrial Advisor can assist your
team in helping select the presenter, preparing the final presentation, and even critiquing the result.
Each competing team will be provided one airfare for the selected presenter. Registration, hotel, and meal
expenses, as well as travel for additional members of the team are the team's responsibility. In line with our
competition goals of interfacing with industry, we are asking teams to use their industrial contacts to solicit
support for those expenditures. Again, look to your Industrial Advisor and Industrial Supporters to provide
valuable assistance in helping you obtain financial support. Following are the directions on how to submit the
travel expenses for the presenter.
Travel Arrangements:
Travel costs for one presenter will be provided through SWE headquarters - (312) 596-5223, FAX (312) 596-5252,
E-MAIL: awards@swe.org.
Team Tech Competition Packet (last up-date Feb. 2014)
Page 5
If you prefer to drive as opposed to fly - SWE headquarters has agreed to reimburse expenses to you direct,
equivalent to paying for an airline ticket. You may need to include a comparable airfare estimate using
advance purchase.
A Team Tech practice session and final competition by each of the competing teams will take place in the
initial days of the SWE Annual Conference. The practice session is an opportunity to check out the facilities and
equipment, dry run your presentation, and get direct feedback from the Team Tech Coordinator to improve.
You will have 15 minutes for the presentation with 5 additional minutes allocated to answer questions from the
floor. It is important to stay within those 15 minutes. Any overrun cuts into the question and answer period for
the judges. Only one person is allowed to give the verbal presentation - although additional team members or
school representatives are welcome to provide background support (e.g. handle PC or props, answer
questions at end of presentation, etc.). The presenter is also welcome to introduce any other members that are
there.
Bring your presentation on a PC laptop, along with any special adapter cables. We will provide a standard
adapter cable, projector and screen. Other optional equipment available for your presentation is an easel,
and table. You might also consider bringing some "hands-on" displays or materials for the audience (although
because of Union restrictions in most cities and consideration for other presenters extra display material must be
restricted to items that can be hand carried in - immediately prior to presentation). Whatever additional
displays or props you bring, be aware of time constraints. You need to be able to set-up and take down in
under 5 minutes (within the break time between team presentations). This is where the practice session comes
into play – for you to work out all the bugs before the actual competition. Put together the presentation as if
you were presenting it in the work environment, trying to relay the results and findings of a design and
development project to management. Your Industrial Advisor can serve as a good sounding board for review
of your presentation.
In the final competition a panel of judges will review your oral presentations. Your presentation will be judged
on the 5 different criteria: 1) The ability of the team to work together; 2) The use of engineering processes; 3)
Product; 4) The quality of the results; and 5) The ability of the team to work with industry (see following judges
scoresheet). You need to ensure that you speak to all 5 of these areas in your formal presentation. The judges
are expecting to hear about all 5 areas - if they are not covered, the judges will assume you did not satisfy
those requirements, and will score accordingly. This cannot be expressed any stronger - COVER ALL 5 AREAS in
your presentation!
Team Tech Competition Packet (last up-date Feb. 2014)
Page 6
Judge’s Score sheet
Scoring Criteria - Project Elements
Team Documentation & Presentation
Category and Comments
Working
Together


Responsibility
Getting along
Engineering
Processes




Plan
Requirements Mgmt
Lean Application
Handling obstacles
Product




Communication
Material organization
Complexity
Integration
Results




Accomplishments
Leverage replication
Relative benefits
Schedule performance
Industrial
Interface


Involvement
Support
Penalties


Presentation too long
Presentation late start


Documentation over size
Documentation late
Team members recognized
Score
Good balance of
responsibility
--------Team enjoys each other,
conflicts resolved
positively
10
Scientific approach
evident, leveraging product
improvement approaches
--------Generated options when
obstacles encountered
10
--------Was able to eventually find
ways around obstacles
5
--------Obstacles not handled
well
0
Clear & concise message,
good continuity
--------High product complexity
with integrated conclusion
10
Satisfactory message,
orderly
--------Limited complexity
requiring some integration
5
Disorganized message,
lacks continuity
--------Narrow complexity with
minimum integration
0
Convincing, conclusion
clearly supported by data
--------Project resulted in
significant benefits
10
Had schedule, partially met
objectives
--------Partial benefits (Industry,
Society)
5
Weak conclusion, loose
tie to supporting data
--------No noticeable benefits
0
Clear Industrial
involvement and
participation
--------Clear evidence of industry
$/material contributions
10
Industrial Partners
recognized
Industry contact never
clearly established
--------Evidence of request for
support
5
--------No effort to solicit
industry support
0
--------Team does what needs to
get done, members
cooperate
5
Plan of approach
acknowledged
Documentation
Over size
--------Late entry
-5 each occurrence
--------Never received
-20 for each occurrence
RECOMMENDED
PLACEMENT:
Team Tech Competition Packet (last up-date Feb. 2014)
A few members doing all
the work
--------Some discord never
resolved
0
No clear plan
Presentation
Over 15 minutes
--------Presentation
Late start
-5 each occurrence
Working
Together
Engineering
Processes
Product
Results
Industrial
Interface
Penaltie
s
-
TOTAL SCORE:
50 points possible
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FORM A: INITITAL PROPOSAL PACKAGE
Each team entering the competition must complete the following information. Please submit this form via email
to the SWE Team Tech Award Coordinator (Terri Morse, E-mail: Terri.F.Morse@boeing.com) anytime after
September 1, but no later than January 15.
Team Information:
Team name/project:
Team leader name:
Team Contact (if different
from leader):
Address:
Phone:
Email:
Sponsoring School:
Region:
Industrial Advisor Information:
Industrial Advisor name:
Address:
Phone:
Email:
Team Members:
Name
Graduation Year
Engineering Disciplines
Proposed Industrial Partners:
Company name:
Contact name:
Phone:
Company name:
Contact name:
Phone:
Please include the following sections in your report:
 Proposed Project Description
 Major Project Milestones / Deliverables
 Estimated team labor
 Estimated Budget (specify projected source of funds)
Team Tech Competition Packet (last up-date Feb. 2014)
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FORM B: INTERIM ADVISOR EVALUATION FORM
The following information must be completed by the Industrial Advisor for their assigned team and submitted
via email to the SWE Team Tech Award Coordinator (Terri Morse, E-mail: Terri.F.Morse@boeing.com) with the
Team's Progress Report by March 15.
Team Information:
Team name/project:
Team leader name:
Sponsoring School:
Region:
Industrial Advisor Information:
Industrial Advisor name:
Address:
Phone:
Email:
Please provide answers to all of the following questions:
Ability of Team to work together:
1. What's the balance of responsibility and role of each team member? Is it clear? (You may provide an
organization chart.)
2. Describe the form in which members interface with each other.
3. Describe the attitudes of team members towards each other and the project. How has the group
overcome any obstacles?
Use of engineering processes:
1. What engineering processes has the team incorporated into their project flow?
2. What has been the resulting benefit/hindrance to the project?
3. What adjustments or alternatives have been made to chosen processes to overcome obstacles?
Product:
1. What has the team accomplished toward their project goals?
2. How is the team meeting its schedule and associated milestones?
3. Was re-planning required? If so, explain why and resulting action.
The quality of the results:
1. What has the team learned at this point?
2. What new experiences have the team members had as a result of the project?
3. What positive return to the company or society has resulted from their activity?
Ability of team to work with Industry:
1. Has the team made any contacts with industry? If so, who and in what manner?
2. What has been the response from their contacts?
3. How has the team built on already established contacts?
Team Tech Competition Packet (last up-date Feb. 2014)
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FORM C: TEAM PROGRESS REPORT
The following progress report (not to exceed 5 pages) must be completed by each team and submitted via
email to the SWE Team Tech Award Coordinator (Terri Morse, E-mail: Terri.F.Morse@boeing.com) by March 15.
Attached to the Progress Report should be your Design Document and the Industrial Advisor's Interim
Evaluation.
Team Information:
Team name/project:
Team leader name:
Team Contact (if different
from leader):
Address:
Phone:
Email:
Sponsoring School:
Region:
Industrial Advisor Information:
Industrial Advisor name:
Address:
Phone:
Email:
Team Members:
Name
Graduation Year
Engineering Disciplines
ndustrial Partners:
Company name:
Contact name:
Phone:
Company name:
Contact name:
Phone:
Please include the following sections in your report:
 Target Market or Purpose of the Project
 Schedule status (based on original Project Milestones / Deliverables)
 Updated team labor (specify actual hours expended)
 Updated Budget (specify actual costs and projected source of additional funds)
Attached Design Document should include:
 List of requirements you are trying to satisfy and project constraints issued by the company.
 A proposed design description that meets those requirements
 Any design diagrams/graphics describing the design
 Any requirements or design analysis results supporting your proposed design
Team Tech Competition Packet (last up-date Feb. 2014)
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FORM D: FINAL ADVISOR EVALUATION FORM
The following information must be completed by the Industrial Advisor for their assigned team and submitted
via email to the SWE Team Tech Award Coordinator (Terri Morse, E-mail: Terri.F.Morse@boeing.com) with the
Team's Final Report by June 1.
Team Information:
Team name/project:
Team leader name:
Sponsoring School:
Region:
Industrial Advisor Information:
Industrial Advisor name:
Address:
Phone:
Email:
Please provide answers to all of the following questions:
Ability of Team to work together:
1. What's the balance of responsibility and role of each team member? Is it clear? (You may provide an
organization chart.)
2. Describe the form in which members interface with each other.
3. Describe the attitudes of team members towards each other and the project. How has the group
overcome any obstacles?
Use of engineering processes:
1. What engineering processes has the team incorporated into their project flow?
2. What has been the resulting benefit/hindrance to the project?
3. What adjustments have been made to chosen processes to overcome obstacles?
Product:
1. What has the team accomplished toward their project goals?
2. How is the team meeting its schedule and associated milestones?
3. Was re-planning required? If so, explain why and resulting action.
The quality of the results:
1. What has the team learned at this point?
2. What new experiences have the team members had as a result of the project?
3. What positive return to society has resulted from their activity?
Ability of team to work with Industry:
1. Has the team made any contacts with industry? If so, who and in what manner?
2. What has been the response from their contacts?
3. How has the team built on already established contacts?
Team Tech Competition Packet (last up-date Feb. 2014)
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FORM E: FINAL REPORT
The following final report (not to exceed 10 pages) must be completed by each Team and submitted via email
to the SWE Team Tech Award Coordinator (Terri Morse, E-mail: Terri.F.Morse@boeing.com) by June 1. Attached
to the Final Report should be the Industrial Advisors Final Evaluation.
Team Information:
Team name/project:
Team leader name:
Team Contact (if different
from leader):
Address:
Phone:
Email:
Sponsoring School:
Region:
Industrial Advisor Information:
Industrial Advisor name:
Address:
Phone:
Email:
Team Members:
Name
Graduation Year
Engineering Disciplines
Industrial Partners:
Company name:
Contact name:
Phone:
Company name:
Contact name:
Phone:
Please include the following sections in your report:
 Executive Summary of Project and Results (1 paragraph)
 Project Results – Success or failure and why
 Lessons Learned – What would you do different next time?
 Final Schedule status (based on original Project Milestones / Deliverables)
 Updated team labor (specify actual hours expended)
 Updated Budget (specify actual costs and sources of funds)
Team Tech Competition Packet (last up-date Feb. 2014)
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FORM F: PRESENTER TRAVEL INFORMATION
NOTE: This form is for information only to assist in tracking Team Tech competition costs/conference
arrangements. If you are selected to represent your Region and compete at conference, reimbursement for
travel expenses will be coordinated directly with SWE Headquarters - 312-596-5223, ATTN: Lester McNair
[awards@swe.org], 203 N. La Salle Street Suite 1675, Chicago, IL 60601.
Presenter Information:
Presenter Name:
Team Represent:
Current Address:
Current Phone:
Current Email:
Summer Address:
Summer Phone:
Summer Email:
Date Summer Address is
effective:
City traveling from and
returning to:
Current dates arriving to
and leaving conference:
Approximate cost of
travel:
Hotel where staying at
conference (if known):
Any additional comments/information:
Team Tech Competition Packet (last up-date Feb. 2014)
Page 13
FORM G: REIMBURSEMENT FORM
Required Information:
Date of Request
Name:
Team Tech Name
Address:
Phone:
Email:
Expenses (Submit electronic reimbursement form and an electronic version of your receipts. If requesting
mileage reimbursement, you may need to include a comparable airfare estimate using advance purchase.):
Activity Code
Description
Amount
5370-82
TRAVEL
Air/Train Fare (Economy)
$
Auto travel: # of Miles @ .56/mile
$
Ground Transport: Limo/ Taxi
$
TOTAL EXPENSES SUBMITTED: $
HQ Signature:
Date: _____________
Please complete and email to awards@swe.org. If you prefer to mail, attach original receipts and
return to:
SWE Headquarters
Attn: Awards
203 N. La Salle St., Suite 1675
Chicago, IL 60601
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