Community Partner
Advisory Groups
Oval Mapping
Summer 2004
Agriculture and Extension Education Committees
Connie Abert,
Waupaca County Youth Development Educator and Department Head,
University of Wisconsin-Extension
Community Partner
Advisory Groups
Resources for Identifying Stakeholders
Learning Institute’s Board Profile Worksheet
Diversity Matrix
SP101-Bryson’s Stakeholder Analysis
SP 102-Innovation Center’s Resource Map of Sectors
Oval Mapping Purpose
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Mapping can be conducted rather quickly
Mapping is an efficient tool for
brainstorming
Mapping transitions easily to relationships
Oval Mapping Benefits
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Mapping may be used to develop a more
integrated picture of our stakeholders
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Promotes understanding of what is necessary –base
for continued discussion, communication
Manages the complexity and inclusion of many
people’s views, teams
Structures relationships, this typically helps people
figure out what they can do – actions – strategies -
purpose
Oval Mapping Directions
Who are the organizations that are important to an
advisory group in your county?
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Start by brainstorming-(one each on an oval).
 Community organizations that make decisions that could effect
your local extension office
 Community organizations that utilize Extension services
 Community organizations that we do not traditionally work with,
but provide community resources (think outside the box)
Pencil the links between ovals that reflect influences
Oval Mapping
Who are the organizations that are important to an advisory
group in your county?
Other
Stakeholders
Youth
Stakeholders
Foundation
Chambers
Economic
Stakeholders
Development
Corp.
Teen Court
Extension
Advisory Group
Ag
Stakeholders
Parent Group
Corn Growers
Holstein Breeders
Family
Stakeholders
Purpose of Community Partner
Advisory Groups
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Identify issues and concerns that Extension can
and should address
Identify other community organization/agencies to
collaborate with in addressing specific issues
Identify potential resources and community
strengths and provide support for acquiring the
resources necessary to carry out program
initiatives
Provide advice on program effectiveness and
impact
Communicate to others the impact and relevance
of Extension’s educational programs
Create opportunities for interaction with local,
Oval Mapping
Who are the organizations that are important to an
advisory group in your county?
Extension
Advisory Group
Oval Mapping Directions
Who are the individual that are important to an
advisory group in your county?

Start by brainstorming-(one each on an oval).
Community organizations that make decisions that could effect
your local extension office
 Community organizations that utilize Extension services
 Community organizations that we do not traditionally work
with, but provide community resources (outside the box)
Pencil the links between ovals that reflect influence






Brainstorm individuals of influence from these groups
Pencil the links between individuals (different colors-influence,
communication, projects, goals, etc)
Place small dots (colored marks) to represent diversity,
community, program area, sex, age, etc.
Utilize a straw poll to narrow down choices.
Oval Mapping
Who are the individuals of these organizations that are
important to an advisory group in your county?
Other
Stakeholders
Youth
Stakeholders
Foundation
Chambers
Economic
Stakeholders
Development
Corp.
Teen Court
Extension
Advisory Group
Ag
Stakeholders
Fred
Parent Group
Corn Growers
Holstein Breeders
George
Family
Stakeholders
Oval Mapping Specific Questions

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Who are the people of these groups that
influence or connect with our office
Who are the opinion leaders from diverse
areas in your community
Who do you or others seek advise from for
extension work or community work
Who has a pulse of community needs,
issues, and resources
Oval Mapping Specific Questions
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Who has a proven track record of
accomplishments
Who has a passion for their work
Who has a future focus
Who can connect with new partners
Who can help strengthen existing partnerships
Who can share the impact and value of
extension programs
Who can connect with decision makers about
extension
Oval Mapping
Who are the individuals of these organizations that are
important to an advisory group in your county?
Other
Stakeholders
Youth
Stakeholders
Foundation
Chambers
Economic
Stakeholders
Development
Corp.
Teen Court
Extension
Advisory Group
Ag
Stakeholders
Parent Group
Corn Growers
Holstein Breeders
Family
Stakeholders
Oval Mapping
Who are the individuals of these organizations that are
important to an advisory group in your county?
Other
Stakeholders
Youth
Stakeholders
Foundation
Chambers
Economic
Stakeholders
Development
Corp.
Teen Court
Extension
Advisory Group
Ag
Stakeholders
Fred
Parent Group
Corn Growers
Holstein Breeders
George
Family
Stakeholders
Community Partnership Advisory Group
Development
Orient
•Extension
faculty/staff
•Extension
Education
Committee
•County
Board Chair/
Executive/
Administrator
Authorize
Recruit
•Extension
Education
Committee creates
the Community
Partnership
Advisory Group in
accordance with
county policy
•Extension
Education
Committee and
staff identify and
invite/orient
members
•Defines
expectations,
specifically
communication
patterns, and
products (outputs).
Convene
•Orient (new) group
members
•Group determines
leadership roles
Advise and Assist
•Advisory group members provide advisory
input to the Extension Education Committee
on regular basis
•Assist Extension in fulfilling their mission
CPAG Development-GNATT
Chart
Activity
Orient
Staff
Committee
Board
Authorize
Committee
Recruit
Staff
Committee
Convene
Orient members
Roles
A&A
Input to committee
Assist UWEX
Time
1ms
2ms
3ms
4ms
5ms
6ms
(Office Colleagues)
(Department Head)
(Office Colleagues)
7ms