Santiago
Canyon
College
SCC Academic Scheduling Institute
Funding Accounting
Methods 101
Overview
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Academic Environment Overview
Funding Accounting Methods
Examples
Why Curriculum/Scheduling is so Important
Academic Calendar
 RSCCD uses a compressed Calendar because some old Santa
Monica City College study showed that it’s better for the student
than a traditional longer 17.5 week semester
 The RSCCD Term Length Multiplier (TLM) is 16.6
Course Catalog Hours
 The SCC Catalog states the Lecture or Lab hours the student is
suppose to receive at the minimum for taking a course section
 Typically, 1 unit is equal to 16 Lecture hours or 48 Lab hours
 Example: 3 units = 3 x 16 = 48 Lecture hours
 Lecture/Lab courses do variations of both
 Example: 3 units = 32 Lecture hours, 48 Lab hours
 Some subjects like MATH, READ, or EXER follow different
unit to catalog hour conversion (e.g. 1 unit = 20 lecture
hours)
 Catalog Hours is in true time based on 1 hour = 60 minutes
 For the most part, the State basis maximum contact hours on a
18 week semester.
 Example: 3 units = 3 x 18 = 54 hours
Student Contact Hour
 Convoluted method for the State to account for the catalog hours
provided per class meeting
 1 contact hour = 50 min.
 Accommodates a 10 min. break rule
 Except the last class hour
 Sample calculation: 11:30AM – 2:00PM
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Many methods, but I use the following:
11:30AM - 12:30PM = 1 Contact Hour + 10 minute break
12:30PM - 01:30PM = 1 Contact Hour + 0 break
01:30PM – 02:00PM = 30 minutes + 10 minutes from the last hour
= 40/50 = 0.8 contact hours
Total = 2.8 contact hours
Don’t worry, there’s lookup tables for this
Full-Time Estimate Student (FTES)
 Based on a student doing 525 hours of contact work in two
primary semesters
 Equivalent to one student with a full load
(3 classes, 5 times a week, 17.5 weeks, two semesters)
 FTES Monetary Equivalents:
 College Credit = $4,564.83
 Noncredit = $ 2,744.96
 Enhanced Noncredit (CDCP) = $3,232.07
Student Attendance Methods
 Methods of scheduling for which the State pays the college
FTES
 Weekly (W)
 Daily (D)
 Independent Weekly (IW)
 Independent Daily (ID)
 Positive Attendance (PAC)
 Independent Lab Weekly (ILW)
Weekly (W)
 Scheduling Restrictions:
 Meets full length of the 16 week semester
 Meets the same days of the week, each week
 Meets the same number of hours, each day
 Term Restrictions:
 Only primary terms of Fall or Spring
 Formula:
 FTES =
[(TLM) x (Weekly Contact)] x (Students)
525
 Semester Contact Hours = (TLM x Weekly Contact) must
be greater than catalog hours
Weekly (W) Example
 Scheduling Example:
 Course: HIST-101 3 units, 48 lecture hours
 Section: 10:15AM-11:40AM, MW, 1.7x2 = 3.4 contact hours
 Enrollment: 35 active resident students
 Formula:
 FTES =
[(16.6) x (3.4)] x (35)
525
 3.76266, round to 2 digits
 3.76 FTES
 Same formula as RG540 or EMT, excluding nonresidents
Weekly (W) Scheduling Table
 Working on developing Weekly scheduling table that takes the
guess work out of calculating breaks and contact hours
 Intended to maximize FTES
 Promote consistent scheduling for like Catalog hours courses
 Based on State’s Student Attendance Accounting Manual
(SAAM)
http://extranet.cccco.edu/Divisions/FinanceFacilities/FiscalServi
cesUnit/StudentAttendanceAccountingManual.aspx#Manuals
Daily (D)
 Scheduling Restrictions:
 Meets for 5 or more days, but not full length of the 16 week
semester
 Meets the same number of hours the same day, each day
 Term Restrictions:
 Most sections in Summer term
 Short-term sections in Fall or Spring semesters
 Formula:
[(Meetings) x (Daily Contact)] x (Students)
 FTES =
525
 Must take number of meetings into account!!
 Semester Contact Hours = (Meetings x Daily Contact) must
be greater than catalog hours
Daily (D) Example
 Scheduling Example:
 Course: ASTR-109 3 units, 48 lecture hours
 Section: 11AM-2:20PM, MTWTH, 3.6 contact hours,
15 meetings
 Enrollment: 35 active resident students
 Formula:
 FTES =
[(15) x (3.6)] x (35)
525
 3.6 FTES
 54 semester contact hours
Daily (D)
 Why meetings make a difference?
 3.5 contact x 15 meetings = 52.5 semester contact hours
 3.5 contact x 16 meetings = 56 semester contact hours
 1.7 contact x 31 meetings = 52.7 semester contact hours
 1.7 contact x 32 meetings = 54.4 semester contact hours
 Why contact hour makes a difference?
 3.6 contact x 15 meetings = 54 semester contact hours
 3.6 contact x 16 meetings = 57.6 semester contact hours
 1.8 contact x 31 meetings = 55.8 semester contact hours
 1.8 contact x 32 meetings = 57.6 semester contact hours
 Which patterns will maximize FTES and still fall below the
Semester Catalog Hours?
Independent Weekly (IW)
 Scheduling Restrictions:
 Meets full length of the 16 week semester
 Meets the same days of the week, each week
 Meets the same number of hours, each day
 Meets Online or is Work Experience
 Term Restrictions:
 Only primary terms of Fall or Spring
 Formula:
 FTES =
[(TLM) x (Units)] x (Students)
525
 Semester Contact Hours = (TLM x Units) must be greater
than catalog hours
Independent Daily (ID)
 Scheduling Restrictions:
 Meets for 5 or more days, but not full length of the 16 week
semester
 Meets the same number of hours the same day, each day
 Meets Online or is Work Experience
 Term Restrictions:
 Summer term
 Short-term sections in Fall or Spring semesters
 Formula: (same as IW)
[(TLM) x (Units)] x (Students)
 FTES =
525
 Same as IW
Positive Attendance (PAC)
 Scheduling Restrictions:
 Meets for 4 or fewer days
 Open Entry/Open Exit Labs
 Irregular Schedule
 Longer than term
 Apprenticeship
 Noncredit
 Term Restrictions:
 Any term
 Formula:
(Summary of all hours per student)
 FTES =
525
 Semester Contact Hours = (Hour per Student) must be
equal to catalog hours
‘X’ Funding Accounting Method
 ‘X’ is used on sections we cannot collect apportionment for
 Examples:
 Zero unit sections (SPEC-N60)
 Pseudo lab sections (STDY-N95, IDS-N04)
‘ILW’ Independent Lab Weekly
 Scheduling Restrictions:
 Meets full length of the 16 week semester
 Special hybrid that contains an onsite Lab
 So instead of collecting just unit amount of contact (e.g.
IW/ID), we are allowed to claim the contact as if it was
scheduled onsite.
 Term Restrictions:
 Only primary terms of Fall or Spring
 Formula:
[(TLM) x (Weekly Contact)] x (Students)
 FTES =
525
ILW Example
 Scheduling Example:
 Course: CHEM-209 4 units, 48 lecture & 48 lab hours
 Section:
 LEC 09:00AM-10:25AM, F, = 1.7 contact hours
 DINT2 TBA Online = 1.7 contact hours
 LAB 10:45AM – 13:55PM, F = 3.4 contact hours
 Enrollment: 35 active resident students
 Formula:
 FTES =
[(16.6) x (6.8)] x (35)
525
 7.52533
 7.53 FTES better that 4.42 FTES if use units as contact
Instructional Method Lookup Table
Comparing Accounting Method FTES
 Course section for 3 units, 48 catalog hours
 35 resident students enrolled
 Daily assumes 16 meetings
METHOD
CONTACT
FTES
WEEKLY/ILW
3.4
3.76
IW/ID
3
3.32
PAC
48*
3.2
-
-
-
DAILY
3.4
3.63
 Which method maximizes FTES?
Why is Scheduling is so Important?
 Section scheduling is the framework for which the State pays
the college for the teaching services provided to the student
 Due to budget cuts, the State has been pressuring audit firms
to be more vigilant and critical
 Need clean scheduling data to pass audits
 Need to standardize scheduling patterns to promote consistent
contact hour scheduling at maximum levels allowed
 Example:
 5 unit, 48 lecture, 96 lab hour course scheduled twice a
week must each be 10.2 weekly contact hour
 Cannot have different lower contact hours (e.g. 9.8)
because we will be spending the same to teach the
class, but not recovering the maximum FTES
 That is a waste of resources
Why Scheduling is so Important?
 Cont’d Example:
 2 separate divisions scheduling a 3 unit section twice a
week should schedule using the same contact hour
 Need consistency
 New budget model, colleges are responsible for own budgets
 Must have clean schedule to establish a baseline
 Must maximize FTES
WSCH Schedule
Composition
This pivot table created off the
RG0540 gives you the WSCH
section breakdown to see the
composition of your schedule
WSCH
1.00
2.00
2.30
3.00
3.40
4.00
4.30
4.40
4.50
4.60
5.00
5.40
5.50
5.60
6.00
6.40
6.60
6.80
7.00
8.00
9.00
10.20
Grand Total
SECTION
COUNT
1
13
13
1
275
10
3
3
16
80
1
1
1
53
1
1
29
28
1
1
1
12
545
Thank You!
Student Information Support
Santiago
Canyon
College