System Analysis and Design Introduction to System Analysis and Design - Dr. Mahmoud Abu-Arra - Mr. Ahmad Al-Ghoul Learning Objectives Discuss How Business Uses Information Systems Identify various types of information systems and explain who uses them Explain Information System Users and Their Needs Avicenna System Analysis and Design Introduction to SAD 2 Introduction You might assume that several different types of information systems would be needed to satisfy all of an organization systems needs. Your assumption would be correct. There are several different types or classes of information systems. In the past, these types are divided based on the user group the system served, but today, it makes more sense to identify a system by its functions. As a system analyst, part of your job will be to determine which kind of system will best address the organizational problem or opportunity on which you are focusing. Corporate organizational structure has changed in recent years. Many companies reduced the number of management levels and delegated responsibility to operational personal. A system analyst must understand the organizational model in order to know the information system users and their needs Avicenna System Analysis and Design Introduction to SAD 3 How Business Uses Information Systems In the past, IT managers divided systems into categories based on the user group the system served Avicenna Office systems ( administrative staff ) Operational systems ( operational personal ) Decision support systems ( middle managers, and knowledge workers ) Executive information systems (top managers) System Analysis and Design Introduction to SAD 4 How Business Uses Information Systems Today, it makes more sense to identify a system by its functions, rather than by users, because the technology and new modern companies, users need more functions to be more flexible and to do their jobs more efficient. Enterprise computing systems Refers to information systems that support company wide operations and data management requirement. The main objective is to integrated company's primary functions ( production, sales, services, inventory control, accounting ). enterprise computing systems improves efficiency, reduce costs, help managers make decisions, improve data security, reliability, data redundancy, by imposing company wide framework for data access and storage. Enterprise computing systems examples Avicenna Wal-mart’s inventory control system American airlines’ reservation system System Analysis and Design Introduction to SAD 5 How Business Uses Information Systems Enterprise computing systems Enterprise Resource Planning Systems (ERP) Avicenna In many large companies, applications called enterprise resource planning (ERP) systems provide cost effective support for users and managers throughout the company ERP systems are computer-based systems aimed at meeting this need that enable the management of all of a firm’s resources on an organization-wide basis A potential disadvantage of ERP is that ERP systems generally impose an overall structure that might or might not match the way a company operates. System Analysis and Design Introduction to SAD 6 How Business Uses Information Systems Transaction processing systems (TP) an information system that captures and processes data about business transactions. It gathers data from the firm’s physical system and environment and enters it into its database The software also transforms the data into information for the firm’s managers and other individuals in the firm’s environment TP systems perform a series of tasks whenever a specific transaction occurs. TP systems typically involve large amount of data and are missioncritical systems, because the enterprise cannot function without them TP systems protect data integrity by ensure that if any single element of transaction fails, the system does not process the rest of the transaction an example of TP system include Avicenna customer order processing accounts receivable warranty claim processing. System Analysis and Design Introduction to SAD 7 How Business Uses Information Systems Business support systems Provide job related information support to users at all levels. These systems can analyze transactional data, generate information needed to manage and control business processes. Business support systems was called Management Information Systems ( MIS ), because these systems were manager oriented, now-a days all users need information to perform their job. Typical MIS modules are report-writing software, and models that can simulate firm operations Business support systems transform the data in frontline systems, such as transaction processing systems into information useful to managers An important feature of business support system is decision support capability, by creating computer model and applying a set of variables Business support systems helps users to take suitable decisions, so it can answer ( what if ) questions. Avicenna System Analysis and Design Introduction to SAD 8 How Business Uses Information Systems Knowledge management systems ( Expert Systems ) An information system that captures the expertise of workers and then simulates that expertise to the benefit of none experts. A knowledge base consist of a large Data Base that allow users to find information by entering keywords or questions in normal languages. A knowledge management system uses inference rules, which are logical rules that identify data patterns and relationship. Avicenna System Analysis and Design Introduction to SAD 9 How Business Uses Information Systems User productivity systems Avicenna Technology that improves productivity Word processing, e-mail, voice mail, fax, video conferencing, and database management, are some examples of user productivity systems User productivity systems also include groupware Group ware programs run on a company intranet that enable users to share data, collaborate on projects, and work in teams. System Analysis and Design Introduction to SAD 10 How Business Uses Information Systems Information systems integration Avicenna Most large companies require systems that combine transaction processing, business support, knowledge management, and user productivity features. Thus as analyst, you will likely employ specific methodologies, techniques, and tools to build the specific system. System Analysis and Design Introduction to SAD 11 Information System Users and Their Needs A systems analyst must understand the company’s organizational model in order to recognize who is responsible for specific processes and decisions, how processes will connect, what data and information the process needs, and to be aware of what information is required by whom. Avicenna System Analysis and Design Introduction to SAD 12 Information System Users and Their Needs Top managers Avicenna Has a global view, develop a long range plans which define the company's overall mission and goals, Provides initiative for the project, and has a strategic concern. Top managers focus on the overall business enterprise and use IT to set the company’s course and directions Top managers needs information from outside the company, such as economic forecasts, technology trends, competitive threats, and governmental issues System Analysis and Design Introduction to SAD 13 Information System Users and Their Needs Middle Managers and Knowledge Workers Avicenna Provide direction, necessary resources, and performance feedback to supervisors. Middle managers need more detailed information than top managers. Knowledge workers also used business support systems, knowledge management systems, and user productivity systems. They provide support for the organization’s basic functions. System Analysis and Design Introduction to SAD 14 Information System Users and Their Needs Supervisors and Team Leaders Avicenna They usually manage a group of operational users and are responsible for their performance supervisors carry out day-to-day functions, they make necessary decisions. Supervisors need decision support information, knowledge management systems, and user productivity systems. System Analysis and Design Introduction to SAD 15 Information System Users and Their Needs Operational Employees Avicenna are the clerical, operational, and administrative people most likely to have the most day-to-day contact with the new system. Operational employee rely on TP systems to enter and receive data they need to perform their jobs Usually have local view. Carry out the function of the system. Has a physical view of the system. System Analysis and Design Introduction to SAD 16 Sequence Summary In this Sequence we have Avicenna Discussed how business uses information systems Distinguished between dividing systems based on the user group the system served and dividing systems by there functions, rather than by users Described different types of information systems Explained information system users and their needs System Analysis and Design Introduction to SAD 17 Reference [1] System Analysis and Design, Sixth Edition Authors: Gary B. Shelly, Thomas J. Cashman and Harry J. Rosenblatt , Publisher: SHELLY CASHMAN SEWIES. [2] Modern Systems Analysis and Design Third Edition Authors: Jeffrey A. Hoffer , Joey F. George, Joseph S. Valacich Publisher: prentice hall [3] Systems analysis and design methods Authors: Jeffrey L.; Bentley, Lonnie D., Dittman, Kevin Publisher: McGraw-Hill Avicenna System Analysis and Design Introduction to SAD 18