NATURAL RESOURCES CANADA
ecoENERGY Efficiency for Vehicles
Fleet Efficiency
Tool User Manual
MARCH 2015
Fleet Efficiency Tool User Manual
Send enquiries to fleetefficiencytool@bronson.ca
Table of Contents
Introduction .............................................................................. 2
How to Use this Guide .................................................................... 2
Introduction to the Fleet Efficiency Tool .......................................... 2
Getting Started ......................................................................... 4
Login to website .............................................................................. 4
Create an account ........................................................................... 4
Login to Account ............................................................................. 5
Step 1 – Calculate Baseline ..................................................... 6
Navigate to Step 1 – Calculate Baseline ......................................... 6
Adding Vehicles .............................................................................. 7
Calculating Baseline Fuel Consumption........................................ 10
Step 1 Additional Features ............................................................ 14
Step 2 – Calculate Energy Savings ........................................ 19
Navigate to Step 2 – Calculate Energy Savings ............................ 19
Step 2 Additional Features ............................................................ 24
Step 3 – Create Action Plan ................................................... 26
Navigate to Step 3 – Create Action Plan ....................................... 26
Step 3 Additional Features ............................................................ 28
Step 4 – Measure Actual Impact ............................................ 31
Navigate to Step 4 – Measure Actual Impact ................................ 31
Entering Actual Data ..................................................................... 33
Step 4 Additional Features ............................................................ 34
Other Website Functionality ................................................... 38
Resources and Tools .................................................................... 38
Links Search Engine ..................................................................... 39
Glossary ........................................................................................ 40
Appendix A: Vehicle and Fuel Types ...................................... 41
Vehicle Types ............................................................................... 41
Fuel Types .................................................................................... 45
Appendix B: Data Sources and Methodology for Estimating
Fuel Consumption .................................................................. 47
Appendix C: Sample Data ...................................................... 49
Appendix D: Automatic Data Upload Instructions ................... 51
Appendix E: Directions for Saving a .CSV File in Excel .......... 52
1
Chapter
I N T R O D U C T I O N
Introduction
The user manual will enable users to become more familiar with the
Fleet Efficiency Tool.
How to Use this Guide
I C O N
K E Y
 Feature description
 Valuable information
 Tutorial exercise
The icons found throughout the User Manual identify the types
of information that are provided. These include specific feature
descriptions, valuable information for the user, as well as the
exercises to be completed by users, as part of a tutorial in using
the Fleet Efficiency Tool. Sample data to be used with the
tutorial can be found in Appendix C.
Introduction to the Fleet Efficiency Tool
The Fleet Efficiency Tool was developed and funded by the ecoENERGY Efficiency
for Vehicles program. This program is designed to reduce energy use and related costs,
and greenhouse gas (GHG) emissions through a wide range of measures targeted at
operators and managers of Canada’s commercial and institutional on-road vehicle
fleets.
You can use the Fleet Efficiency Tool to:
 Calculate Baseline — Determine your baseline fuel consumption, and
establish your current fuel costs and GHG emissions.
 Calculate Energy Savings —Build various scenarios for fuel consumption
reductions, to determine potential fuel cost savings and reductions in
GHG emissions.
 Create Action Plan — Select the specific fuel consumption reduction
measures to implement.
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I N T R O D U C T I O N
 Measure Actual Impact — Calculate your current fuel consumption and
determine the impact of actions taken.
This Fleet Efficiency Tool deals with on-road vehicles only, which includes light,
medium, and heavy-duty vehicles and buses used for on-road transportation. On-road
vehicles may be fuelled with gasoline (including hybrid-electric vehicles), diesel fuel, or
alternative fuels such as ethanol, propane or natural gas. This Fleet Efficiency Tool
does not cover vehicles used for construction, agriculture or recreation and other ‘nonroad’ vehicles.
The Resources and Tools section provides a comprehensive library of information,
including detailed information on each of the fleet efficiency measures proposed to
save energy, and links to numerous national, provincial and municipal fuel
consumption reduction programs, tools and incentives.
A Glossary provides definitions for the various fleet-related terminology found
throughout the website.
Creating an account will let you:

Save, review and update your fleet profile

Save, review and update your baseline fuel consumption, fuel costs and
GHG emissions

Save, review and update your action plan

Save, review and update your current fuel consumption, fuel costs and
GHG emissions
3
G E T T I N G
S T A R T E D
2
Chapter
Getting Started
This chapter covers the steps required to gain access to the Fleet
Efficiency Tool website, create an account and log into account.
Login to website
Follow the steps below to access the Fleet Efficiency Tool.

Login to website
1.
Navigate to www.fleetefficiencytool.ca
2.
Click Enter link
Create an account
The first step to using the Fleet Efficiency Tool, once logged into the website, is to
create an account. Creating an account will allow for data to be saved and retrieved in
future sessions.

Optional User Profile
Note that the user profile information is voluntary. This information
is used to collect aggregate data pertaining to GHG emission
reductions only. The Government of Canada and Natural Resources
Canada are committed to respecting the privacy of individuals and
organizations who use the Fleet Efficiency Tool. Therefore, Natural
Resources Canada does not share any personal information with third parties, such as
name or e-mail, nor create individual profiles.
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S T A R T E D

Create an Account
1.
In the top menu bar, click Create an Account link.
2.
Enter a user name, email address and password (you may use
letters or numbers to create your password and there is no
restriction in the number of characters used). Confirm
password by re-entering the same password in the space provided.
3.
Enter your user profile information, including contact information, fleet and
organization details, and fuel reduction initiatives. This step is not mandatory.
4.
Indicate if Natural Resources Canada can contact you to discuss additional details
pertaining to your use of the Fleet Efficiency Tool (Yes/No).
5.
Click the Create Account button.
6.
A message “Account created successfully” should be displayed at the top of the
page.
7.
Return to the Fleet Efficiency Tool home page. You can do this at any time by
clicking on the title banner at the top of any page on the Fleet Efficiency Tool
website, or on the Home link in the menu bar.
Login to Account
When returning to this website, you should simply login.

Login to Account
1.
Locate the Member’s Entrance area of the Fleet Efficiency
Tool home page. Click in the User Id field and enter your user
name.
2.
Click in (or tab to) the Password field to enter your password.
3.
Click the login button.
4.
If you have successfully logged in, the message “You are logged in as user
name” will be displayed in the upper right-hand corner, followed by a Logout
link.
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3
Chapter
Step 1 – Calculate
Baseline
Learn how to calculate the baseline fuel consumption for your
vehicle inventory, and establish your current fuel costs and GHG
emissions.
Navigate to Step 1 – Calculate Baseline

Navigate to Step 1 – Calculate Baseline
1.
Click the 1. Calculate Baseline tab.
Baseline data provides a reference point and should reflect your current on-road
vehicle inventory. If your fleet composition changes, you may wish to review and
modify the baseline data. That way, you can more accurately measure performance and
analyze trends in fuel consumption and cost.
If you know your actual fuel consumption and fuel costs, enter them as required. If you
don’t, the tool can calculate estimated fuel consumption and costs, based on average
fuel consumption ratings for the vehicle type. The tool will also calculate estimated
GHG emissions. See Appendix B for details regarding the source data and methodology
applied to determine average fuel consumption ratings for the various types of vehicles.

Tracking actual fuel consumption
It is strongly recommended that fleet managers track their
actual fuel consumption. The first step to reducing fuel
consumption and saving money is to gather accurate data on actual
fuel consumption.
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Actual fuel consumption is obtained using receipts and odometer readings or data
received from on-board computers or any other transportation system you may have.
Adding Vehicles
Now, you’re ready to enter your fleet information. There are two methods for entering
fleet information:
1.
Vehicles can be added manually one at a time, as described below; OR
2.
Fleet data can be uploaded automatically. (Please refer to Appendix D.)
It is also possible to use a combination of both methods.

Adding Vehicles
When adding new vehicles, the following information will be
requested for each entry in the fleet profile (To view these fields, click
the
icon which will open the ‘Add Vehicle’ window):
Vehicle Tombstone Data

Identifier: Enter a unique identifier for the vehicle (there are no
restrictions imposed by the tool). (MANDATORY)

Vehicle Type: Select from the drop-down list provided. See Appendix A
for details. This field determines which fleet efficiency measures (in Step 2)
are relevant. (MANDATORY)

Engine Size: Displayed only for Passenger Vehicles. The vehicle type
must be identified prior to selecting the engine size. Select a range from the
drop down list provided. (MANDATORY for Passenger Vehicles, except
for Battery Electric Vehicles)

Make: Enter the make of the vehicle.

Model: Enter the vehicle model.

Model Year: Enter the year of the vehicle you are adding.
(MANDATORY)
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
Vehicle Description: Enter a description for the vehicle.

VIN: Enter the Vehicle Identification Number (VIN).

License Plate: Enter the vehicle’s license plate alphanumeric code.

In Service Date: Click the calendar icon to select the appropriate date
when the vehicle was placed in service.
Fuel and Vehicle Technology Data

Fuel Technology: Select from the drop-down list provided
(MANDATORY):
o Mono Fuel – Conventional gasoline and diesel vehicles are
mono-fuel. Some alternative fuel vehicles can also be mono-fuel,
meaning that they run on one type of fuel only.
o Bi-Fuel – Bi fuel vehicles are vehicles with multi-fuel engines
capable of running on two fuels. The two fuels are stored in
separate tanks and the engine runs on one fuel at a time, for
example, compressed natural gas (CNG) or liquefied petroleum
gas (LPG). Bi-fuel vehicles have the capability to switch back and
forth from gasoline or diesel to the other fuel, manually or
automatically. Plug-in hybrid vehicles should also be considered bifuel, since they can operate on either electricity or gasoline.
o Flex Fuel – Flex-fuel vehicles (FFVs) are alternative fuel vehicles
with an internal combustion engine designed to run on more than
one fuel and both fuels are stored in the same common tank. Both
fuels are supplied into the combustion chamber at the same time
in various calibrated proportions. The most common fuels used by
FFVs today are unleaded gasoline and ethanol fuel. Ethanol FFVs
can run on pure gasoline, pure ethanol (E100) or any combination
of both.

Hybrid and Electric Vehicle Technology: Select from the drop-down
list provided:
o Hybrid-electric vehicles (HEVs) – Combine a battery-powered
electric motor with a conventional internal combustion engine.
Hybrids cannot be charged using external electricity – they use the
gasoline engine, regenerative braking, and the energy produced
from coasting to recharge their batteries.
o Battery-electric vehicles (BEVs) – Are powered by electric
motors that draw electricity from on-board rechargeable storage
batteries. When the batteries run low, they must be plugged into
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the power grid to recharge. Electric vehicles produce no tailpipe
emissions.
o Plug-in hybrid electric vehicles (PHEVs) – Are hybrids with
high-capacity batteries that can be charged by plugging them into
the power grid. They can run in electric-only mode until the
battery charge is depleted. When operating in electric mode, plugin hybrids produce no tailpipe emissions.

Motor: Displayed only if “Battery-Electric (BEV)” or “Plug-in Hybrid
Electric (PHEV)” selected in the Hybrid and Electric Vehicle
Technology field. Select the appropriate motor range in kW from the
drop-down list provided. (MANDATORY for BEVs and PHEVs)
Using the sample data found in Appendix C follow the steps outlined below for a
demonstration of how to add new vehicles and build your fleet inventory.

Add New Vehicles (Manual Method)
1.
Click the
icon to start building your fleet profile.
2.
Using the sample data found in Appendix C, enter data for each
vehicle in the corresponding fields.
3.
Once all data has been entered, click the Submit button in the bottom left corner.
4.
Repeat steps 1 to 3 for all vehicles found in the table in Appendix C.

Baseline Table
Once vehicles have been entered, the Calculate Baseline main
page will display a Baseline Table, where each row represents a
vehicle. The information can be displayed using either metric or
imperial units. The table includes the following columns:
Column
Vehicle label, which is formatted as:
Identifier (model year & make & model, vehicle type, fuel
type(s) & hybrid/electric vehicle technology (if relevant))
E.g., 001 (2007 Toyota Prius, Mid-Size, Gasoline HEV)
Distance Travelled
Hours of Operation
Annual Fuel Consumption
Average Fuel Consumption
9
Metric Unit
N/A
Imperial Unit
N/A
km
N/A
L or Le
L/100 km or L
miles
N/A
US gal. or US gal.e
mi./gal. or
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Column
Metric Unit
or Le/100 km
L/hour or
Le/hour
tonnes of CO2e
kg of
CO2e/1000km
$
$
$
Average Fuel Consumption
Annual GHG Emissions
GHG Emissions Intensity
Cost Fuel 1
Cost Fuel 2 (if applicable)
Annual Fuel Cost (sum of fuel cost 1 and fuel cost 2)
Imperial Unit
mi./gale
gal./hour or
gal.e/hour
US tons of CO2e
pounds of
CO2e/mile
$
$
$
The Vehicle Label column is the only one that will be populated at this point. The
other columns are populated once the baseline fuel consumption data is entered (refer
to instructions below). The last row of the table displays the overall totals for the fleet.
Calculating Baseline Fuel Consumption
Once you have successfully added all the vehicles in your fleet, you need to determine
the baseline utilization and fuel consumption for the vehicles you have added.

Calculate Baseline Fuel Consumption
In this step, the following information will be requested (To view
these fields, click the
icon in the second column of the Baseline table,
beside any vehicle in your fleet, which will open the ‘Calculate Baseline Fuel
Consumption’ window):
Vehicle Utilization Data

Reporting Period: Enter the dates that correspond to the vehicle
utilization data that will be entered in this form. If entering the odometer
readings, these dates correspond to the start odometer reading date and
end odometer reading date. The date can be entered by clicking on the
calendar icon and selecting the appropriate date, or by entering the date
manually using the yyyy-mm-dd format. Click the Calculate Days button
to determine the number of days in the reporting period. The result will be
displayed in the Reporting Period – Number of Days field.

Reporting Period – Number of Days: Enter the number of days that
correspond to the vehicle utilization data that will be entered in this form
(default is 365 days). This number should reflect the reporting period for
the distance travelled, hours of operation, fuel consumption and fuel cost
information entered in this form. All calculations within the tool will then
be annualized.

Select Distance Units: Select between kilometres (km) and miles.
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
Start Odometer Reading: Indicate the first odometer reading.

End Odometer Reading: Indicate the second odometer reading. Click
the Calculate Distance button to calculate the distance travelled using the
two odometer readings. The result will be displayed in the Distance
Travelled field.

Distance Travelled: Used along with the fuel consumption rating to
calculate estimated fuel consumption, if required. (MANDATORY, if fuel
consumption is estimated.)

Hours of Operation: Relevant for vehicles that operate for lengthy
periods, but travel short distances.

City/Highway Driving Ratio: The default values reflect averages of city
versus highway driving ratios for fleets in Canada, but you can modify
them to more adequately reflect your fleet’s actual driving patterns by
typing over the default value. The sum of the city and highway driving
ratios must be 100. (MANDATORY)

Time Idling: Percentage of the vehicle operating time spent idling.
(MANDATORY)
o Review the default value provided for your vehicles’ idling time.
You may change the idling time per vehicle by typing over the
default value. You can choose to enter the time in minutes or
hours. You also need to determine the associated duration in days,
weeks or months (default is 10 minutes/day). The tool will
calculate the annual idling time, based on the value entered.
o The idling time entered should correlate only to the unnecessary
portion of all idling time, and disregard the portion that is
unavoidable. Unavoidable idling refers to time spent idling in
traffic, since it is not considered a safe practice to switch off a
vehicle while in traffic. This also includes time spent waiting at a
traffic light. There is only one other situation where idling is
unavoidable, which is to defog or defrost the windows to provide
safe visibility. To idle for any other reason is a choice and is
considered unnecessary.
o Also, if entering hours of operation, this should include any
unnecessary idling time.

Location: The location value is used for retrieving default fuel price
values, if required. If available, select from the drop-down list the specific
city where the vehicle operates. If the city is not available, select the
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province. For vehicles that travel long distances, enter the percentage of
distance travelled in each location. Locations can be added, as required, by
clicking the Add another location button.
Fuel Consumption Data

Fuel Type: See Appendix A for details regarding each available fuel type.
For bi-fuel and flex-fuel vehicles, the user will be prompted to indicate two
fuel types, along with associated fuel consumption, cost, price, and the
ratio of use between the two types of fuel. For example, if the vehicle is
filled up 25% of the time with the alternative fuel and the remaining 75%
of the time with the conventional fuel, then the ratio would be 25:75. The
total sum of fuel type 1 and fuel type 2 ratios must be 100. Note that it is
not required to enter the fuel type ratios if entering actual fuel
consumption data.

Fuel Consumption: Amount of fuel consumed over the reporting period.
Select between litres or gallons as the unit for conventional vehicles. For
electricity fuel types, the fuel consumption should be entered in kilowatt
hours (kWh).
o Shared vehicles – Fleet managers should only indicate the
portion of the fuel consumption for which they are responsible.
o Dual capacity vehicles – Fleet managers should ensure that the
fuel consumption for these vehicles is entered only once.
o Seasonal vehicles – If fuel consumption is entered for a seasonal
vehicle, which only operates for a few months per year, duration
should be indicated as 365 days. Otherwise, the Fleet Efficiency
Tool will annualize the fuel consumption, which will result in
incorrect totals.

Fuel Cost: If known, the actual fuel cost associated with the consumption
indicated should be entered. If the actual fuel cost is not known, then the
tool can estimate a fuel cost based on an average fuel price (refer to Fuel
Price). If you wish to estimate a fuel cost based on a fuel price, then this
field should be left blank. For electricity consumption, you should enter
the related electricity cost.

Fuel Price: If the actual fuel cost is not known, then the tool can estimate
a fuel cost based on an average fuel price. The user has the option of
entering an average fuel price if known or the tool can automatically
retrieve an average fuel price based on the location(s) indicated, by clicking
the Calculate Price button. These average fuel prices are available for
gasoline, diesel, and propane. However, for other types of fuel, an average
fuel price must be entered, in order for the tool to calculate the total fuel
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cost. For electricity consumption, you should enter the related electricity
price per kWh.

Calculate Baseline Fuel Consumption (Manual method)
1.
In the Baseline table located on the Calculate Baseline main
page, locate the specific vehicle for which you wish to
determine the baseline fuel consumption. Click the
icon in
the second column of the table. This will bring you to the
Calculate Baseline Fuel Consumption page.
2.
Using the sample data found in Appendix C, enter data for each vehicle in the
corresponding fields. Note: If odometer readings are entered instead of an actual
number for distance travelled, the user must click the Calculate Distance button
to populate the Distance Travelled field.
3.
Once all data has been entered, click the Submit button in the bottom left corner.
4.
Repeat steps 1 to 3 for all vehicles found in the table in Appendix C.

Baseline Table
Once baseline data has been entered, the Baseline table on the
Calculate Baseline main page will have been updated. The
columns containing information related to distance travelled, hours
of operation, fuel consumption, GHG emissions, and fuel cost will
present annualized numbers for each vehicle whose baseline data
was entered. Any information displayed in red indicates the value is estimated by the
Fleet Efficiency Tool.

Energy consumption for vehicles that use electricity
To help you compare vehicles that use electricity, the Fleet
Efficiency Tool uses a conversion factor to convert energy
consumption values into litres equivalent per 100 kilometres (Le/100
km) and miles per imperial gallon equivalent (mi./gal.e). One litre of
gasoline contains the energy equivalent of 8.9 kilowatt hours (kWh).
One imperial gallon of gasoline contains the energy equivalent of 40.5 kWh.
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Step 1 Additional Features
The following additional features are available on the Calculate Baseline main page:

Switch between Metric and Imperial Units

Download as Excel File

Groupings:
o Create Group
o Add to Group
o Remove from Group
o Display Group
o Delete Group

Select Sort Order

Delete a Vehicle

Edit Data


Switch between Metric and Imperial Units
The information displayed in the Baseline table on the Calculate
Baseline main page can be displayed using either metric or imperial
units.
Switch between Imperial and Metric Units
1.
2.
To convert to Imperial Units, in the drop-down menu located
in the first row of the Baseline table, select Imperial. Then
click the Go button. The information will now be displayed
using imperial units.
To convert back to metric, in the drop-down menu, select Metric and click the Go
button.
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

Download as Excel File
The information displayed in the Baseline table can be downloaded
as an Excel spreadsheet file. Once the Excel spreadsheet has been
created, it can be manipulated as desired.
Download as Excel File
1.
Click the Download as Excel File link, found in the first row
of the Baseline table.
2.
A message will appear asking whether you wish to open or save
the file “fleetefficiencytoolbaseline.xls”. You have the option to
open or save the Excel file to your computer.


Groupings
Vehicles displayed in the Baseline table on the Calculate Baseline
page can be organized according to various groups. A user can have
as many groups as necessary.
Groupings
Create a Group
1.
To select the vehicles that will be included in the new group,
click in the check box next to the vehicles you wish to include.
2.
Select the Create New Group radio button, found below the Baseline table. In
the text box, enter the group name.
3.
Click the Submit button.
Add a Vehicle to an Existing Group
1.
To select the vehicles that will be added to an existing group, click in the check
box next to the vehicle you wish to add to a group.
2.
Select the Add to Group radio button, found below the Baseline table. In the
drop down list, select the appropriate group.
3.
Click the Submit button.
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Display a Group of Vehicles
1.
To display only the vehicles in a specific group, in the Display Group drop-down
menu located in the first row of the Baseline table, select the group of vehicles
that you wish to display.
2.
Click the Go button. Only the vehicles that are part of the selected group will be
displayed in the summary table.
Remove a Vehicle from a Group
1.
To remove a vehicle from a group, you first need to display this group of vehicles
as per the above instructions.
2.
To select the vehicle that will be removed from this group, click in the check box
next to the vehicle you wish to remove.
3.
Select the Remove from Group radio button, found below the Baseline table.
4.
Click the Submit button.
Delete Group
1.
To delete a group, select the Delete Group radio button, found below the
Baseline table. In the drop down list, select the appropriate group.
2.
Click the Submit button.


Select Sort Order
Vehicles displayed in the Baseline table on the Calculate Baseline
main page can be sorted by make, model, model year, vehicle type,
primary fuel type, or vehicle identifier.
Select Sort Order
1.
2.
To select the sort order of the vehicles displayed in the
Baseline table, in the Select Sort Order drop-down menu
located in the first row of the Baseline table, select how you
wish to sort the list.
Click the Go button. The vehicles will be sorted in increasing order, according to
the option selected.
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

Delete a Vehicle
If required, vehicles can be deleted from the fleet previously defined
in the Fleet Efficiency Tool.
Delete a Vehicle
3.
1.
To delete a vehicle, click in the check box next to the vehicle
you wish to delete.
2.
Select the Delete radio button, found below the Baseline
table.
Click the Submit button.

Modify Data
Both the tombstone and the baseline fuel consumption data can be
modified. The following data fields can be modified for more than
one vehicle at a time, if desired:

City Driving Ratio

Highway Driving Ratio

Time Spent Idling

Location
The other fields can only be modified one vehicle at a time.

Modify Data
Edit Vehicle Tombstone Data
1.
To modify a vehicle’s tombstone data, in the Baseline table on
the Calculate Baseline main page, click the vehicle’s label.
This will bring you to the Edit Vehicle Tombstone Data
page, where you can modify any field you wish.
2.
Click the Submit button. An entry will be added at the bottom of the page under
Vehicle History to indicate the change that was performed to the vehicle.
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Edit Baseline Fuel Consumption Data
1.
To modify a vehicle’s baseline fuel consumption data, the same method used to
enter the original baseline fuel consumption data should be followed. When
accessing the Calculate Baseline Fuel Consumption page, the data previously
entered will be displayed in the fields. You can modify any field you wish by
simply replacing the values previously entered.
2.
Note that editing the baseline fuel consumption data will replace the original
baseline fuel consumption data.
3.
When clicking the Submit button on the Calculate Baseline Fuel
Consumption page, an entry will be added at the bottom of the page under Past
Fuel Consumption Data to indicate the change that was performed to the
baseline fuel consumption data.
Edit Utilization Data for more than one vehicle
1.
To modify utilization data for more than one vehicle at a time, in the Baseline
table on the Calculate Baseline main page, click in the check box next to the
vehicles for which you wish to edit utilization data, such as city/highway driving
ratio, time spent idling, and location.
2.
Select the Edit Utilization Data radio button, found below the Baseline table.
3.
Click the Submit button.
4.
This will bring you to the Update Utilization Data for Multiple Vehicles page,
where you can modify any of the utilization fields displayed. Note that the values
entered will be applied to all vehicles selected.
5.
Click the Submit button.
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E N E R G Y
S A V I N G S
4
Chapter
Step 2 – Calculate Energy
Savings
Learn how to identify the energy efficiency actions with the most
impact for your fleet.
Navigate to Step 2 – Calculate Energy Savings

Navigate to Step 2 – Calculate Energy Savings
1.
Click the 2. Calculate Energy Savings tab.
This step provides the opportunity to examine various scenarios for reducing fuel
consumption to determine potential fuel cost savings and reductions in GHG
emissions.

Impact Analysis Numbers
In this step, fleet managers can identify the actions with the most
impact for their fleet. The impact analysis numbers provided for
each action are approximations based on current drive cycles and
levels of vehicle use, and should not be viewed as exact. Changes to
travel patterns, routes or payloads may have an impact on fuel
consumption. In these cases you may wish to update the baseline fuel consumption,
prior to examining scenarios for fuel consumption reduction.
For more information on any of the energy savings topics, click Resources and Tools
in the top menu bar or click the hyperlinked Energy Savings Topic heading (refer to
the Resources and Tools section).
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
Energy Savings Measures
The following energy savings measures can be customized to your
fleet and included in scenarios to reduce fleet fuel consumption.
NOTE: only the topics that are relevant to your fleet will be
displayed. Battery Electric Vehicles will not be included in step 2,
since there are no direct GHG emissions.
LightDuty
Vehicles
MediumDuty
Vehicles
HeavyDuty
Vehicles
Buses
X
X
X
X
X
X
X
X
Driver
Training
Speed Reduction
Aerodynamic
Cab Roof Deflectors
Cab Roof Fairing
Cab Side Fairing
Trailer Front Fairing
Trailer Rear Fairing
Trailer Side Skirt
Tires
Tire Pressure Management
Single Wide-Base Tires
Low Rolling Resistance Tires
Idle
Idling – Light-Duty Vehicles
X
X
X
X
X
X
X
X
X
X
X
X
X
X
(not
applicable to
PHEVs and
HEVs)
Idling – Medium and Heavy-Duty
Vehicles (includes Direct-Fired Heaters,
X
X
(for class 7
vehicles
ONLY)
Auxiliary Power Units, Battery Powered
Systems, Automatic Start/Stop Systems, and
Engine Shut Down)
Lubricants
Low Friction Drivetrain Oil
Low Friction Engine Oil
Vehicle
Vehicle Selection
X
X
(only DirectFired Heaters
are applicable)
X
X
X
X
X
X
X
X
X
To calculate potential energy savings, select the appropriate vehicle type from the menu
bar (Light-Duty Vehicles, Medium-Duty Vehicles, Heavy-Duty Vehicles, Buses), and
then choose a topic from the scroll-down list to get started.
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
Parameters
Each measure has parameters that can be modified to help reflect
the particulars of your own fleet. For most measures, the main
parameter to be entered is:
 Fuel Savings (%): Generally, a range of expected fuel savings is suggested
for each measure. You can indicate the appropriate anticipated fuel
savings percentage for the vehicles to which the measure will be applied.
The range is determined by research conducted in each particular subject
area, and details can be found in the Resources and Tools section of
the tool. A single value can be applied to all vehicles selected, or different
values can be applied to different vehicles.
A few measures require the user to enter a different set of parameters:
Speed Reduction
 Original Speed (km/h) and New Speed (km/h): To calculate the
anticipated fuel savings that can be achieved by reducing the speed of
your vehicle(s), you must enter the original speed and target (new) speed
in kilometres/hour. All speeds need to be above 90 km/h. A formula will
be applied to calculate the anticipated fuel savings, based on the original
and new speeds entered.
Vehicle Selection
 City Fuel Savings (%) and Highway Fuel Savings (%): To determine
the city fuel savings and highway fuel savings, the fuel consumption
ratings for the existing vehicle should be compared to the planned
replacement vehicle, for both city and highway driving. For example, if
the existing vehicle has a fuel consumption of 10 L/100 km in the city
and the replacement is 9 L/100 km, the city fuel savings would be 10%.
The Fleet Efficiency Tool will determine an overall fuel savings
percentage based on the city fuel savings, the highway fuel savings, and
the city/highway driving ratio.
Idling – Light-Duty Vehicles
 Idling Time Eliminated: You should indicate the targeted idling time
that you wish to eliminate for each vehicle. This time can be specified as
minutes/day, minutes/week, minutes/month, hours/day, hours/week,
OR hours/month.
 Time Period: You should indicate the appropriate time period:
minutes/day, minutes/week, minutes/month, hours/day, hours/week
OR hours/month for the idling time eliminated specified.
The Fleet Efficiency Tool will determine the potential fuel reduction, based on the
indicated idling time eliminated specified.
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Idling – Heavy-Duty Vehicles
 Technology: You can select the technology that will be used to reduce
idling time: Auxiliary Power Units (APU), Direct-Fired Heater (DFH),
Battery Powered System, Automatic Start/Stop System, or No
Technology (shut down).
 Idling Time Eliminated (hours per week): You should indicate the
number of hours per week of idling time that is targeted to be eliminated,
with the selected technology.
 Idling Time Eliminated (weeks per year): You should indicate the
number of weeks per year of idling time that is targeted to be eliminated,
with the selected technology.
The Fleet Efficiency Tool will determine the potential fuel reduction, based on the
indicated idling time eliminated and the fuel consumption rate of the idling-reduction
technology selected.
In addition to the above-mentioned parameters, for all measures in step 2, the user can
enter the following additional parameters:
 Fuel Price ($/L): You can indicate a fuel price, which is different than the
fuel price captured in step 1, and which can be applied to the vehicles
selected for the measure, when calculating the potential cost savings. This
fuel price can be specified per unit, or for all vehicles selected.
 Approximate Cost to Implement ($): This cost can be specified per
unit, or for all vehicles selected.

Approximate Cost to Implement
If entering a value for all selected vehicles, this value should reflect
the full cost of the technology or measure for ALL selected vehicles.
If entering separate values for each selected vehicle, the values
entered should reflect the full cost of the technology or measure for
each vehicle (identified on a per vehicle basis). Therefore, if you need to invest in more
than one item for a vehicle, you need to enter in the complete cost of all items
required. Similarly, if you are investing in driver training and there is more than one
driver per vehicle, then you need to enter in the complete cost of training all the drivers
assigned to the vehicle.
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
Calculations
Once you have set the parameters accordingly, and selected the
vehicles to which the measure should be applied, the tool calculates
the following values:

Annual Potential Fuel Reduction (L)

Annual Potential GHG Reduction (tonnes of CO2e)

Annual Potential Savings ($)

Cost per Tonne of GHG Saved ($) – This reflects total cost per tonne of
GHG saved.

Payback Time (years)

Calculate Energy Savings
1.
Using the sample data found in Appendix C, use one of the
following two methods to apply fleet efficiency measures to the
vehicles.
Applying to All Vehicles
1.
Select fleet efficiency topic from the menu bar.
2.
At the top of the Potential Energy Savings table, click the Select All Vehicles
link. This selects all vehicles displayed.
3.
In the Potential Energy Savings table under the heading For All Selected
Vehicles, in the Fuel Savings (%) column, enter the fuel savings percentage that
will be applied to all vehicles.
4.
In the Potential Energy Savings table under the heading For All Selected
Vehicles, in the Fuel Type column, enter the fuel price ($/L) that can be applied
to all the vehicles selected for the measure, when calculating the potential cost
savings.
5.
In the Potential Energy Savings table under the heading For All Selected
Vehicles, in the Approximate Cost to Implement ($) column, enter the total
cost to implement the measure for all vehicles. Note that the cost entered here
reflects the total cost related to applying this measure to all vehicles. This cost will
be divided by the number of vehicles selected to determine the approximate cost
to implement on a per vehicle basis.
6.
Click the Apply to Selected button at the end of the row.
7.
Click the Save Changes button at the bottom of the page.
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Applying to Specific Vehicles
1.
Select fleet efficiency topic from the menu bar.
2.
Locate the specific vehicle for which you wish to apply the energy savings
measure. Click in the check box beside the vehicle.
3.
In the Fuel Savings column, enter the appropriate anticipated fuel savings
percentage to apply.
4.
In the Approximate Cost to Implement ($) column, enter the cost to
implement the measure for a single vehicle.
5.
Click the Save Changes button at the bottom of the page.
Once you have saved the scenarios in which you are interested, you can continue to
Step 3 – Create Action Plan.
Step 2 Additional Features
The following additional features are available on the Calculate Potential Energy
Savings pages:
 Switch between Metric and Imperial Units
 Display Group


Switch between Metric and Imperial Units
The information displayed in the Potential Energy Savings tables
in Step 2 can be displayed using either metric or imperial units.
Switch between Metric and Imperial Units
1.
Click the Convert to Imperial link, found in the first row of
the Potential Energy Savings table. The information will now
be displayed using imperial units.
2.
To convert back to metric, click the Convert to Metric link.
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

Display Group
A user can choose to display only a specific group of vehicles in the
Potential Energy Savings tables in Step 2, according to the group
of vehicles that were created in Step 1.
Display Group
1.
2.
To display only the vehicles in a specific group, in the Display
Group drop-down menu located in the first row of the
Potential Energy Savings table, select the group of vehicles
that you wish to display.
Click the Go button. Only the vehicles that are part of the selected group will be
displayed in the table.
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5
Chapter
Step 3 – Create Action
Plan
Learn how to compare various energy saving measures and create
an action plan for your fleet.
Navigate to Step 3 – Create Action Plan

Navigate to Step 3 – Create Action Plan
1.
Click the 3. Create Action Plan tab.
This step helps fleet managers compare various energy saving measures saved from
Step 2 and determine which actions they wish to incorporate in their action plan.


Fleet Efficiency Measures
To create an Action Plan, select the fleet efficiency measures from
the Savings Topics drop-down menu. Only the measures saved in
Step 2 will be available for selection.
Developing the Action Plan
The action plan can be further developed here by identifying for
each fleet efficiency measure the proposed timeline (start date and
end date) and who is responsible for each measure. For each specific
measure included in your action plan, you can also indicate the
appropriate status. The status can be updated on a regular basis, as
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required. In the notes section, you can provide details to support the status, or any
other relevant information.
The Anticipated Fuel Savings and Approximate Cost to Implement fields are
populated from data entered and calculate in Step 2.

Create Action Plan
You will create your action plan using the sample data found in
Appendix C.
1.
In the Select Savings Topic drop-down menu, select the
appropriate fleet efficiency measure.
2.
In the first portion of the table, indicate the appropriate Timeline, Responsibility,
Status, and Notes for this measure.
3.
Select/deselect vehicles by clicking in the check box beside each vehicle, as
desired, to indicate the vehicles that will be included in the action plan.
4.
Click the Save button to save the data.
5.
Repeat steps 2 to 4 for all fleet efficiency measures found in the table in Appendix
C.

Calculations
Each time a vehicle is selected (or deselected), the following totals
for the specific fuel savings measure are updated:


Projected Annual Fuel Reduction (Litres)

Projected Annual GHG Reduction (tonnes of CO2e)
Projected Annual Savings ($)

Additive Totals
At the bottom of the Action Plan table, the Fleet Efficiency Tool
displays additive totals, which are the overall projected annual
savings ($), GHG reduction (tonnes of CO2e), and fuel reduction
(litres) for all measures selected in the action plan. These additive
totals reflect the application of an algorithm to calculate the
cumulative addition of energy savings measures, whereby the first measure is applied to
the total baseline fuel consumption, and each subsequent measure is applied against the
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remaining total baseline fuel consumption. Please note that you must click the Save
button when changes are made here, in order to update the additive totals.
Step 3 Additional Features
The following additional features are available on the Create Action Plan page:

Switch between Metric and Imperial Units

Download as Excel File

View Action Plan History

Delete Action Plan


Switch between Metric and Imperial Units
The information displayed in the Action Plan tables in Step 3 can
be displayed using either metric or imperial units.
Switch between Imperial and Metric Units
1.
Click the Convert to Imperial link, found in the first row of
the Action Plan table. The information will now be displayed
using imperial units.
2.
To convert back to metric, click the Convert to Metric link.

Download as Excel File
The information found in the Action Plan table can be downloaded
as an Excel spreadsheet file. Once the Excel spreadsheet has been
created, it can be manipulated as desired.
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
Download as Excel File
1.
Click the Download as Excel File link, found in the first row
of the Action Plan table.
2.
A message will appear asking whether you wish to open or save
the file “fleetefficiencytoolactionplan.xls”. You have the option
to open or save the Excel file to your computer.


View Action Plan History
All modifications made to the action plan are captured and can be
viewed, as required. The Action Plan History page is organized
according to the date when each action plan was submitted, with the
most recent action plan displayed at the top of the page.
View Action Plan History
1.
Click the View Action Plan History link, found in the first
row of the Action Plan table.
2.
A new page will be displayed, where you can view the
modifications made to the action plan, including the date the
action plan was submitted, as well as the vehicles and measures that were included
in the action plan. You can collapse a specific action plan by clicking the
Hide/Show link displayed above the Date Action Plan Submitted.


Delete Action Plan
From the View Action Plan History page, you can delete action
plans that have previously been submitted.
Delete Action Plan
1. Click the Select check box found at the top of the action plan
you wish to delete.
2. Click the Delete button found at the bottom of the page.
3. You can also delete all action plans by clicking the Select All link and then clicking
the Delete button at the bottom of the page
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
Step 3 Additional Resources
Two additional resources are available on the Step 3 page. These are:
 Develop Action Plan
 Complete Action Plan Template
Develop Action Plan
Click the Develop Action Plan link for additional guidance on developing an action
plan and presenting it to management.
Complete Action Plan Template
Click the Complete Action Plan Template for a Blank Action Plan template that you
can fill out offline.
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6
Chapter
Step 4 – Measure Actual
Impact
Learn how to measure your progress towards greater fleet efficiency.
Navigate to Step 4 – Measure Actual Impact

Navigate to Step 4 – Measure Actual Impact
1.
Click the 4. Measure Actual Impact tab.
Current fuel consumption figures should be tracked regularly in order to determine the
impact of the fleet efficiency actions taken. Step 4 allows fleet managers to calculate
their current fuel consumption and costs and determine the impact of fleet efficiency
actions taken.

Calculations
The Step 4 Summary Table displays the following annualized
numbers for each vehicle in the inventory:

Baseline distance travelled (km or miles)

Actual distance travelled (km or miles)

Baseline annual fuel consumption (L or Le) (US gal. or US gal.e), average fuel
consumption (L/100km or mpg), annual GHG emissions (tonnes of CO2e or
US tons of CO2e), GHG emissions intensity (kg of CO2e/1000km or pounds
of CO2e/mile) and annual fuel costs ($), based on the data entered in step 1.

Actual annual fuel consumption (L or Le) (US gal. or US gal.e), average fuel
consumption (L/100km or mpg), annual GHG emissions (tonnes of CO2e
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or US tons of CO2e), GHG emissions intensity (kg of CO2e/1000km or
pounds of CO2e/mile) and annual fuel costs ($). The actual fuel
consumption and costs need to be entered by the fleet manager in this
step.

Potential savings in annual fuel consumption (L or Le) (US gal. or US
gal.e), average fuel consumption (L/100km or mpg), annual GHG
emissions (tonnes of CO2e or US tons of CO2e), GHG emissions intensity
(kg of CO2e/1000km or pounds of CO2e/mile) and annual fuel costs ($),
as calculated in steps 2 and 3 based on the measures applied to each
vehicle.

Actual savings in annual fuel consumption (L or Le) (US gal. or US gal.e),
average fuel consumption (L/100km or mpg), annual GHG emissions
(tonnes of CO2e or US tons of CO2e), GHG emissions intensity (kg of
CO2e/1000km or pounds of CO2e/mile) and annual fuel costs ($). Actual
Savings provides the actual difference in fuel consumption, GHG
emissions, and costs, by subtracting the actual values from the baseline
values. (E.g., Actual Savings in Fuel Consumption = Baseline Fuel
Consumption - Actual Fuel Consumption). Positive results indicate savings
were obtained, while negative results indicate an increase in fuel
consumption, GHG emissions, and/or fuel costs.
In addition, the Fleet Efficiency Measures column indicates the measures that were
chosen in the Action Plan for each specific vehicle, along with the anticipated fuel
savings percentages.

Fuel Savings Percentages
Note that the fuel savings percentages displayed in this step (in the
Fleet Efficiency Measures column) are not necessarily identical to
the fuel savings percentages that were set in Step 2. In step 4, the
percentage shown represents the fuel savings percentage calculated
for each measure when considering the measure’s applicability. For
example, if a measure is only applicable to the highway-driving portion and the
highway-driving portion is only 20% of the city/highway-driving ratio, then the
measure will only be applicable to 20% of the baseline fuel consumption.

Total Fuel Costs
Note that if fuel prices have increased (between the baseline and
current time periods), total fuel costs may also increase, even if fuel
consumption was reduced.
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
Annual Totals
The tool calculates and displays ANNUAL totals for fuel
consumption, GHG emissions, and fuel costs. If you would like to
calculate values based on a different time basis, please use the
following formula, where X is the value you wish to calculate:
X = Current Annual Total * New Time Basis (months) / 12 (months)
The last row of the table displays the overall totals (baseline, actual, potential savings,
and actual savings) for the entire fleet.
Entering Actual Data
There are two methods for entering actual fuel consumption and cost information:
1.
Vehicles can be updated manually one at a time, as described below; OR
2.
Fleet data can also be uploaded and updated automatically. (Please refer to
Appendix D.)
It is also possible to use a combination of both methods.

Calculate Actual Fuel Consumption (Manual method)
1.
In the Summary Table located on the Measure Actual
Impact main page, locate the specific vehicle for which you
wish to enter the current fuel consumption. Click the
icon
in the second column of the table. This will bring you to the
Determine Actual Fuel Consumption page.
2.
Using the sample data found in Appendix C, enter data for each vehicle in the
corresponding fields.
3.
Once all data has been entered, click the Submit button in the bottom left corner.
4.
Repeat steps 1 to 3 for all vehicles found in the table in Appendix C.
The values entered in the Determine Actual Fuel Consumption page will be
reflected in the Actual rows of the Summary Table. In addition, the Actual Savings
rows should reflect the difference between the baseline values and the actual values.
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Step 4 Additional Features
The following additional features are available on the Measure Actual Impact main
page:

Switch between Metric and Imperial Units

Download as Excel File

Groupings:
o Create Group
o Add to Group
o Remove from Group
o Display Group
o Delete Group

Select Sort Order

Delete a Vehicle

View/Edit Vehicle Tombstone Data


Switch between Metric and Imperial Units
The information displayed in the Summary Table on the Measure
Actual Impact main page can be displayed using either metric or
imperial units.
Switch between Imperial and Metric Units
1.
2.
To convert to Imperial Units, in the drop-down menu located
in the first row of the Summary Table, select Imperial. Then
click the Go button. The information will now be displayed
using imperial units.
To convert back to metric, in the drop-down menu, select Metric and click the Go
button.
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

Download as Excel File
The information found in the Summary Table on the Measure
Actual Impact page can be downloaded as an Excel spreadsheet
file. Once the Excel spreadsheet has been created, it can be
manipulated as desired.
Download as Excel File
1.
Click the Download as Excel File link, found in the first row
of the Summary Table.
2.
A message will appear asking whether you wish to open or save
the file “fleetefficiencytoolactual.xls”. You have the option to
open or save the Excel file to your computer.


Groupings
Vehicles displayed in the Summary Table on the Measure Actual
Impact page can be organized according to various groups. A user
can have as many groups as necessary.
Groupings
Create a Group
1.
To select the vehicles that will be included in the new group,
click in the check box next to the vehicles you wish to include.
2. Select the Create New Group radio button, found below the
Summary Table. In the text box, enter the group name.
3.
Click the Submit button.
Add a Vehicle to an Existing Group
1.
To select the vehicles that will be added to an existing group, click in the check
box next to the vehicle(s) you wish to add to a group.
2.
Select the Add to Group radio button, found below the Summary Table. In the
drop down list, select the appropriate group.
3.
Click the Submit button.
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Display a Group of Vehicles
1.
To display only the vehicles in a specific group, in the Display Group drop-down
menu located in the first row of the Summary Table, select the group for which
you wish to display the vehicles.
2.
Click the Go button. Only the vehicles that are part of the selected group will be
displayed in the Summary Table.
Remove a Vehicle from a Group
1.
To remove a vehicle from a group, you first need to display this group of vehicles
as per the above instructions.
2.
To select the vehicle that will be removed from a group, click in the check box
next to the vehicle you wish to remove from a group.
3.
Select the Remove from Group radio button, found below the Summary Table.
4.
Click the Submit button.
Delete Group
4.
To delete a group, select the Delete Group radio button, found below the
Summary Table. In the drop down list, select the appropriate group.
5.
Click the Submit button.


Select Sort Order
Vehicles displayed in the Summary Table on the Measure Actual
Impact page can be sorted by make, model, model year, vehicle type,
primary fuel type, or vehicle identifier.
Select Sort Order
1.
2.
To select the sort order of the vehicles displayed in the
Summary Table, in the Select Sort Order drop-down menu
located in the first row of the Summary Table, select how you
wish to sort the list.
Click the Go button. The vehicles will be sorted in increasing order, according to
the option selected.
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

Delete a Vehicle
If required, vehicles can be deleted from the fleet previously defined
in the Fleet Efficiency Tool.
Delete a Vehicle
3.
1.
To delete a vehicle, click in the check box next to the vehicle
you wish to delete.
2.
Select the Delete radio button, found below the Summary
Table.
Click the Submit button.


View/Edit Vehicle Tombstone Data
Each vehicle’s tombstone data can be accessed directly from Step 4
for viewing and/or editing.
View/Edit Vehicle Tombstone Data
1. To access a vehicle’s tombstone data, in the Summary Table,
click the vehicle’s label. This will bring you to the Edit Vehicle
Tombstone Data page, where you can modify any field you
wish. Note: The Edit Vehicle Tombstone Data page will be
displayed in a separate window, since this actually brings the user
back to Step 1.
2.
If you make changes to the vehicle’s tombstone data, click the Submit button. An
entry will be added at the bottom of the page under Vehicle History to indicate
the change that was performed to the vehicle.
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F U N C T I O N A L I T Y
7
Chapter
Other Website
Functionality
Learn about the additional features available on the Fleet
Efficiency Tool website.
Resources and Tools
The Resources and Tools section provides a comprehensive library of information,
including detailed information on each of the fleet efficiency measures proposed to
save energy. This section provides an overview of the impact of on-road transportation
activities on the environment. The following table identifies the topics that are explored
in the Resources and Tools section, including the applicable vehicle category.
Topic





Aerodynamics (light-duty vehicles)
Aerodynamics (heavy-duty vehicles)
o Cab Roof Deflectors
o Cab Roof Fairing
o Cab Side Fairing
o Trailer Front Fairing
o Trailer Rear Fairing
o Trailer Side Skirt
Driver
o Training
o Speed Management
o Aggressive Driving
o Cruise Control
o On-Board Computers
o Winter Driving
o Use of Air Conditioning
Freight Logistics
Idling (light-duty vehicles)
LightDuty
Vehicles
X
X
X
X
X
X
X
X
X
X
38
MediumDuty
Vehicles
X
X
X
X
X
X
X
X
HeavyDuty
Vehicles
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Buses
X
X
X
X
X
X
X
X
O T H E R
W E B S I T E
F U N C T I O N A L I T Y
Topic

o Block Heaters
Idling (medium and heavy-duty
vehicles)
LightDuty
Vehicles
X
MediumDuty
Vehicles
X
X
(for class 7
vehicles
ONLY)
Auxiliary Power Units
Direct-Fired Heaters
Battery Powered Systems
Automatic Start/Stop
Systems
Oils and Lubricants
o Low Friction Engine Oil
o Low Friction Drivetrain
Lubricant
Maintenance
o Tire Pressure Management
o Wheel Alignment and
Balancing
o Air Conditioner Maintenance
Tires (heavy-duty vehicles)
o Single Wide-Base Tires
o Low Rolling Resistance Tires
Transportation Demand Management
Vehicle Selection
o Battery-Electric and Hybrid
Vehicles
Alternative Fuels
Transmissions (heavy-duty vehicles)






X
X
X
X
X
o
o
o
o

HeavyDuty
Vehicles
Buses
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Links Search Engine
The Resources and Tools section also provides a search engine of Internet links to
numerous national, provincial and municipal fuel consumption reduction programs,
tools and incentives. Locate the Links reference on the left-hand side of the Resources
and Tools page. Click the Search programs, tools, and incentives link.

Search Programs, Tools and Incentives
Users can enter a keyword in the search box and/or can check off
any of the vehicle class, program type and jurisdiction categories.
39
O T H E R
W E B S I T E
F U N C T I O N A L I T Y

Search Programs, Tools and Incentives
1.
From the Resources and Tools page, click the Search
programs, tools, and incentives link.
2.
In the search box, enter the keyword “vehicle”.
3.
Select the following categories: Benchmarking.
4.
Click the Search button.
The search results will provide a brief description of the program, tool or incentive,
and a hyperlink to its source.
Glossary
A Glossary provides definitions for the various fleet-related terms found throughout
the website. The glossary can be accessed either through the upper-menu or
throughout the website, when clicking on an underlined word. The glossary is
organized alphabetically.
40
A P P E N D I X
A :
V E H I C L E
A N D
F U E L
T Y P E S
Appendix A: Vehicle and
Fuel Types
Vehicle Types
Light-duty vehicles
Light-duty vehicles include cars and light-duty trucks. Cars are divided into six classes:
four based on interior volume (combined passenger and trunk or cargo space) and two
based on car line (two-seaters and station wagons). Pickup trucks, vans and sports
utility vehicles (SUVs) are listed in their own classes. Light-duty vehicles include all
vehicles with a gross vehicle weight of less than 3855 kg (8,500 lbs.)
Two-seater: Cars with only two seats (e.g., Honda Insight, Smart, Chrysler
Crossfire).
Subcompact: Less than 2,830 L (100 cu. ft.) of interior volume (e.g.,
Volkswagen New Beetle, Toyota Yaris, Mini Cooper, Subaru Impreza).
Compact: Between 2,830 L and 3,115 L (100 cu. ft. and 110 cu. ft.) of interior
volume (e.g., Honda Civic, Ford Focus, Toyota Corolla, Subaru Legacy).
Mid-size: Between 3,115 L and 3,400 L (110 cu. ft. and 120 cu. ft.) of interior
volume (e.g., Toyota Prius, Chrysler Sebring, Nissan Sentra, Chevrolet Malibu).
Full-size: Greater than 3,400 L (120 cu. ft.) of interior volume (e.g., Hyundai
Sonata, Dodge Charger, Chevrolet Impala).
Station wagons: Automobile with a body style similar to a sedan but with the
roofline following an extended rear cargo area (e.g., Volkswagen Passat,
Pontiac Vibe, Toyota Matrix, Mazda5).
Pickup trucks: Includes all pickup trucks (compact, mid-size, full-size, ¼
Ton, ½ Ton, ¾ Ton and 1 Ton) (e.g., Ford Ranger, Mazda B2300, Chevrolet
C1500 Silverado, Dodge Ram).
Sports utility vehicles (SUVs): Special purpose vehicles (e.g., Ford Escape,
GMC Yukon, Nissan Pathfinder).
Minivans: Automobile similar in shape to a van that is designed for personal
use. Minivans are taller than a sedan, hatchback or a station wagon, and are
designed for maximum interior room (e.g., Honda Odyssey, Dodge Caravan,
Toyota Sienna).
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A P P E N D I X
A :
V E H I C L E
A N D
F U E L
T Y P E S
Vans: Vehicle used for transporting goods or groups of people. It is usually a
rather box-shaped vehicle on four wheels, about the same width and length as
a large automobile, but taller and usually higher off the ground (e.g., Chevrolet
Express Cargo, GMC Savana Cargo).
Medium-duty trucks
Medium-duty trucks include trucks with a gross vehicle weight (GVW) of more than
3,855 kg (8,500 lbs.) and less than 14,969 kg (33,001 lbs.). Medium-duty trucks are
divided into classes according to gross vehicle weight, from Class 2b to Class 7.
Class 2b: GVW of 3,856–4,535 kg (8,501–10,000 lbs.) (e.g., Utility vans,
compact vans, walk-in vans, mini bus).
Class 3: GVW of 4,536–6,350 kg (10,001–14,000 lbs.) (e.g., Compact vans,
walk-in vans).
Class 4: GVW of 6,351–7,257 kg (14,001–16,000 lbs.) (e.g., Conventional
vans, large walk-in vans).
Class 5: GVW of 7,258–8,845 kg (16,001–19,500 lbs.) (e.g., Rack, large walkin, bucket, tree specialist, bottled gas).
42
A P P E N D I X
A :
V E H I C L E
A N D
F U E L
T Y P E S
Class 6: GVW of 8,846–11,793 kg (19,501–26,000 lbs.) (e.g., Tow, furniture
delivery, stake truck, cab-over-engine (COE) van, single-axle van, bottler, lowprofile COE).
Class 7: GVW of 11,794-14,968 kg (26,001–33,000 lbs.) (e.g., Home fuel,
trash, fire engine).
Heavy-duty trucks
Heavy-duty trucks include trucks with a gross vehicle weight (GVW) of more than
14,968 kg (33,000 lbs.), except school, coach and transit buses. Heavy-duty trucks are
divided into classes according to gross vehicle weight, from Class 8a to Class 8b.
Class 8a: GVW of 14,969–27,215 kg (33,001–60,000 lbs.) (e.g., Fuel, dump,
cement, reefer, tandem-axle van).
Class 8b: GVW of over 27,215 kg (60,000 lbs.) (e.g., Fuel, dump, cement,
reefer, tandem-axle van).
43
A P P E N D I X
A :
V E H I C L E
A N D
F U E L
T Y P E S
Buses
Buses are divided into three different categories according to their drive cycles.
School bus: Buses used to transport children and adolescents to and from
school.
Coach: Motor coaches and intercity buses.
Transit Bus: Buses used for public transport.
Other
If none of the above-mentioned vehicle types correspond to the vehicle that you are
entering, you may choose ‘Other’ as the vehicle type (which appears as the first choice
in the scroll down list). Note that it is not possible to estimate the fuel consumption
using the ‘Other’ vehicle type. Therefore, actual fuel consumption will need to be
entered for this vehicle.
44
A P P E N D I X
A :
V E H I C L E
A N D
F U E L
T Y P E S
Fuel Types
Gasoline – Regular unleaded or premium unleaded gasoline.
Diesel – Petroleum diesel used in a diesel engine.
Propane – Propane is a clean-burning, gaseous fuel that is pressurized and stored as a
liquid when used in vehicles. It is often called LPG (liquefied petroleum gas) or auto
propane.
E85 – E85 is a blend of 85% ethanol and gasoline. Ethanol is a liquid alcohol that is
blended with gasoline. E85 can be used only in vehicles specially manufactured or
converted to operate on an ethanol blend that contains up to 85% ethanol and at least
15% gasoline.
CNG – Compressed natural gas (CNG) is a clean-burning fuel, extracted from the
ground, processed to remove impurities and compressed to be stored and transported
by pipeline. Can be used in a natural gas vehicle.
B2/B5 – B2 and B5 are blends of 2% or 5% biodiesel and diesel. Biodiesel is an
alternative to diesel fuel and is produced from vegetable oils, waste cooking oil, animal
fats or tall oil (a waste product from pulp and paper processing). Blends such as B2 and
B5 can be used safely in any compression-ignition engine that is designed to be
operated on diesel fuel, as long as the biodiesel used for blending meets ASTM D6751
standards1.
B20 – B20 is a blend of 20% biodiesel and diesel. Biodiesel is an alternative to diesel
fuel and is produced from vegetable oils, waste cooking oil, animal fats or tall oil (a
waste product from pulp and paper processing). Blends of 20% biodiesel with 80%
petroleum diesel (B20) can generally be used in unmodified diesel engines; however,
users should consult their original equipment manufacturer (OEM) and engine
warranty statement.
B99/B100 – B99 and B100 are 99% and 100% pure biodiesel, an alternative to diesel
fuel produced from vegetable oils, waste cooking oil, animal fats or tall oil (a waste
product from pulp and paper processing). Using B99 or B100 may require certain
engine modifications to avoid maintenance and performance problems. B99 and B100
may not be suitable for winter use. Users should consult their engine warranty
statement.
Electricity – Electricity is a readily available energy source that is used as a fuel in three
types of vehicles: battery-electric, hybrid-electric and plug-in hybrid electric. Within the
Fleet Efficiency Tool, hybrid-electric vehicles should only have Gasoline indicated as
For additional information regarding the ASTM D6751 standards, please refer to the following website :
http://www.astm.org/Standards/D6751.htm
1
45
A P P E N D I X
A :
V E H I C L E
A N D
F U E L
T Y P E S
the fuel type. However, battery-electric vehicles should have Electricity indicated as the
sole fuel type. Plug-in electric vehicles should have Electricity indicated as one of the
fuel
types,
with
the
other
being
Gasoline.
46
A P P E N D I X B : D A T A S O U R C E S A N D
E S T I M A T I N G F U E L C O N S U M P T I O N
M E T H O D O L O G Y
F O R
Appendix B: Data Sources
and Methodology for
Estimating Fuel
Consumption
When estimating fuel consumption, the tool applies average fuel consumption ratings
to your vehicle inventory to calculate estimated baseline fuel consumption, costs and
GHG emissions.
Light-Duty Vehicles
For automobiles, vans, pickup trucks and SUVs, the tool applies both city and highway
fuel consumption ratings. These fuel consumption ratings were taken from the Fuel
Consumption Guide Data published starting in 1995 by Natural Resources Canada,
and were reproduced with the permission of the Minister of Public Works and
Government
Services
Canada.
The
Guides
(http://www.oee.nrcan.gc.ca/transportation/tools/fuelratings/ratingssearch.cfm?attr=8) include average city and highway fuel consumption ratings for each
vehicle class and model year.
The following methodology describes the steps that were taken to derive average fuel
consumption ratings by model year and vehicle type from this data set:

For each model year, data was sorted by vehicle classification, fuel type, and
engine size (in litres).

Engine size ranges were applied to the vehicle data (E.g., <2.0, 2.0-2.9, 3.0-3.9,
4.0-4.9, 5.0-5.9, 6.0+).

Average fuel consumption values were calculated by model year for each
combination of vehicle class, fuel type, and engine size range.
Medium and Heavy-Duty Trucks and Buses
Fuel consumption ratings for medium and heavy-duty trucks, and buses were obtained
from the U.S. Environmental Protection Agency (EPA)’s “Updating Fuel Economy
Estimates in MOBILE6.2.” Mobile6.2 is a U.S. motor vehicle emissions factor model
that uses fuel economy data based on survey data of heavy-duty vehicles in the U.S.
47
A P P E N D I X B : D A T A S O U R C E S A N D
E S T I M A T I N G F U E L C O N S U M P T I O N
M E T H O D O L O G Y
F O R
The general effect of idling is built into these fuel consumption ratings, since the fuel
consumption data was derived from in-use survey data.
Because data for medium and heavy-duty trucks and buses was already organized and
amalgamated by model year and vehicle type, this data was simply copied from the
referenced data source with the application of conversion factors to derive L/100 km
values from the MPG data.
48
A P P E N D I X
C :
S A M P L E
D A T A
Appendix C: Sample Data
Step 1 – Add Vehicle
Identifier
Vehicle Type
Engine Size
Make
Model
Model Year
Fuel Technology
Hybrid and Electric
Vehicle Technology
Vehicle 1
001
Mid-Size
2.0-2.9
Toyota
Prius
Vehicle 2
002
Minivan
3.0-3.9
Chevrolet
Venture
Vehicle 3
003
Class 4
Vehicle 4
004
Class 5
Vehicle 5
005
Class 8a
Vehicle 6
006
Class 8a
Ford
F-450
Ford
F-550
Freightliner
FLD120
2007
Mono
Hybrid
Electric
(HEV)
2003
Mono
2002
Mono
2003
Mono
International
Snowplough –
7300
2001
Bi-Fuel
Step 1 – Calculate Baseline Fuel Consumption
Vehicle 1
Vehicle 2
Reporting Period –
2009/03/01
from
Reporting Period - to
2009/12/01
Reporting Period –
365 days
Number of Days
Select Distance Units km
km
Start Odometer
94876
Reading
End Odometer
125255
Reading
Distance Travelled
13221
Hours of Operation
City/Highway
95/5
90/10
Driving Ratio (%)
Time Spent Idling
8
30
Idling Unit
Min/1 day
Hours/
1 week
Location(s)
Ottawa
Ottawa
Fuel Type(s)
Gasoline
Gasoline
Fuel Ratio (%)
N/A
N/A
Fuel Consumption
724
4136
Fuel Cost ($)
750
Fuel Price ($/L)
Vehicle 3
Vehicle 4
2009/01/01
Vehicle 5
2004
Mono
Vehicle 6
2009/11/01
365 days
km
km
58653
150 days
365 days
km
km
72560
64730
8475
60/40
60/40
6932
340
90/10
1
Hours/
1 week
Ottawa
Diesel
N/A
3775
3600
5
Min/1 day
20
Min/1 day
1
Hour/1 day
Ottawa
Diesel
N/A
1980
1924
Ottawa
Diesel /B20
30/70
1200/4260
Ottawa
Diesel
N/A
28725
29455
20/80
1.22/1.30
Step 2 – Calculate Potential Energy Savings
Driver Training
Apply to vehicles
All vehicles
Fuel Savings (%)
3%
Fuel Price ($/L)
$1.30/L
Approximate Cost to Implement ($) $50
Single Wide-base Tires
Vehicle 6 – 006
4%
$1.30/L
$0
Step 3 – Create Action Plan
Driver Training
Timeline
June 2010
Responsibility
P. Smith
Status
Under Consideration
Notes
Considering a driver training program for all
drivers in the company.
49
Single Wide-base Tires
February 2010
A. Jones
In Progress
Requested quotes from manufacturers, expected by
Dec 20th.
A P P E N D I X
C :
S A M P L E
D A T A
Step 4 – Calculate Actual Fuel Consumption
Vehicle 1
Vehicle 2
Vehicle 3
Reporting Period –
01/12/2009
from
Reporting Period - to
01/06/2010
Reporting Period –
365 days
365 days
Number of Days
Select Distance Units km
km
km
Start Odometer
125255
Reading
End Odometer
146507
Reading
Distance Travelled
11870
8860
Hours of Operation
City/Highway
95/5
90/10
60/40
Driving Ratio (%)
Time Spent Idling
5
5
5
Idling Unit
Min/1 day
Min/1 day
Min/1 day
Location(s)
Ottawa
Ottawa
Ottawa
Fuel Type(s)
Gasoline
Gasoline
Diesel
Fuel Ratio (%)
N/A
N/A
N/A
Fuel Consumption
627
4053
3833
Fuel Cost ($)
714
3735
Fuel Price ($/L)
50
Vehicle 4
01/11/2009
Vehicle 5
Vehicle 6
365 days
365 days
km
km
15215
67430
60/40
90/10
20/80
5
Min/1 day
Ottawa
Diesel
N/A
1890
1895
5
Min/1 day
Ottawa
Diesel /B20
30/70
2600/8720
5
Hour/1 day
Ottawa
Diesel
N/A
22325
22545
01/06/2010
km
64730
67765
1.22/1.30
A P P E N D I X
D :
A U T O M A T I C
D A T A
U P L O A D
I N S T R U C T I O N S
Appendix D: Automatic
Data Upload Instructions
In step 1, the user may upload the baseline data automatically, instead of entering all
the vehicles manually one by one.
The fleet data file needs to be in Excel format and saved as a CSV (comma separated
value) file (refer to Appendix E). A blank template is available and should be used to
determine the required data and format (click the Download Sample File link). Note
that dates should be entered in the following format: yyyy-mm-dd. In addition, all
Excel number formatting (e.g., 1000 separator commas and dollar signs) should be
removed.
A file can be uploaded in an account that already includes vehicles, or can be uploaded
in an account with no vehicles. When uploaded to an account with vehicles, the Fleet
Efficiency Tool first searches for the vehicle identifier to ensure it is unique. If a similar
vehicle identifier is not found, the uploaded vehicle data will be added to the vehicles
already included in the account. If a similar vehicle identifier is found, the vehicle is
updated (rather than added).

Automatic Data Upload Instructions
3.
1.
In the Upload Vehicle Data box, click the Browse or
Choose File button (dependent on your browser).
2.
Select the data file and click the Open or Choose button.
Click the Upload file button.
In step 4, the user may again update the fuel consumption and cost information
automatically, instead of entering the actual information for each vehicle one by one.
When vehicles are uploaded using this feature, the Vehicle Identifier field is used to
identify vehicles that were already entered in Step 1. The data that is uploaded in step 4
will then be used to determine the ACTUAL fuel consumption, GHG emissions, and
fuel cost, as well as to display the actual distance travelled.
51
A P P E N D I X
E X C E L
E :
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F O R
S A V I N G
A
. C S V
F I L E
I N
Appendix E: Directions for
Saving a .CSV File in Excel
From the File menu select Save As.
Under Save as type, select CSV (Comma delimited) from the list. Note, the other
options, CSV (Macintosh) and CSV (MS-DOS), will not import properly in Fleet
Efficiency
Tool
52
A P P E N D I X
E X C E L
E :
D I R E C T I O N S
F O R
S A V I N G
A
. C S V
F I L E
I N
Make any changes to the filename as required and select Save.
At this point, the following message will appear. Select OK to save only the active
worksheet.
Another message will appear stating that the CSV format may not support features
contained in the worksheet; select Yes to proceed with saving.
53