INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
Q-1
Page 62, 3.023 (b): “Evaluation of price proposals includes consideration for a
Qualified Disabled Veteran Preference. 1984 PA 431, as amended, establishes a
preference of up to 10% for businesses owned by qualified disabled veterans
meeting the minimum point threshold for passing.”
Does this mean that if I am not considered a Qualified Disabled
Veteran Company, and I have the lowest bid submitted that I could not be
Awarded the contract/s, and another company that is considered a Qualified
Disabled Veteran Company, whose bid submission was higher, could be
awarded the contract/s?
A-1
Yes, if they are not greater than 10% higher than the lowest bidder.
Q-2
During the pre-bid meetings for Lansing JFRC and AASF Grand Ledge it was
discussed that these two locations would become a package deal and would call
for 1 Site Supervisor to oversee both locations.
Yes, the Site Supervisor will oversee both locations.
1. Would this be a “working supervisor”? or would this be an added 40 hour
manager position working various hours above and beyond the specified hours of
coverage? Please clarify.
The supervisor position will serve for both the Lansing JFRC and the Grand Ledge
AASF, and will be designated as one (1) regional manager/supervisor armed guard
who shall be appointed by the Contractor to possess the responsibility as floating
regional manager/supervisor armed guard, as necessary, for each location for on-site
floating supervision. This position will service in a dual role capacity (or as stated in
the above question, a “working supervisor”) as an armed guard and site
manager/supervisor. The dual role capacity comes into play when an additional
armed guard is required due to a more robust security posture based on immediate
higher headquarters requirements, the implementation of random antiterrorism
measures, or upon written or oral instructions from the Site Administrator.
2. It was my understanding that the contractor would not be required to provide a
vehicle at either location however it would be up to each company if they
decided to either provide the supervisor with a vehicle to run to and from each
location or reimburse the supervisor for mileage. Is this correct?
YES.
It was my understanding that the contractor would not be required to provide
communications equipment. Radios would be provided by the military for the
contractors use. Is this correct? For the AASF #1 that is not correct. In the RFP it
INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
says that the contractor will furnish their security officers with radios at no cost to
the DMVA.
3. What are the current pay rates for the officers currently working these facilities?
This can be obtained through the FOIA process
Battle Creek ANG Base
It was my understanding that the contractor would not be required to provide
communications equipment. Radios would be provided by the military for the contractors
use. Is this correct?
1. One Remington 870 shotgun to be provided for each Contactor Provided
Vehicle. Is this correct?
2. What are the current pay rates for the officers currently working this facility?
This can be obtained through the FOIA process
Fort Custer Army Training Center
It was my understanding that the contractor would not be required to provide
communications equipment. Radios would be provided by the military for the contractors
use. Is this correct?
FCTC provides radios to the security force.
1.
What are the current pay rates for the officers currently working this
facility?
Armed Guard Supervisor $19.97/hour
- Armed Guard Lead Worker $14.56
- Armed Guard $13.45
- Roving Patrol $13.45
Q-3
Could you please provide the daily or weekly patrol mileage, by site, for all sites
that require a patrol vehicle?
A-3
Our monthly average is 1400-1500 miles a month – so weekly is approximately
350-375 miles
ESTIMATED MILEAGE INFORMATION
INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
Note: information pertaining to estimated mileage is provided to bidders as an estimate
only. Bidders are encouraged to establish their own formula based on current pricing for
fuel and forecast future increases/decreases. Bidders should refer to each LSS sheet for
specific roving patrol requirements and the nature of the patrol description. Bidders
should also note that mileage may increase if force protection levels increase.
BATTLE CREEK ANGB
SELFRIDGE ANGB
SANGB approximately 90 miles per day. The base perimeter is approximately 12 miles
around. There are two vehicles required at SANGB. Bidders may choose to
utilize one vehicle as roving and one to post out at gate to reduce mileage.
ALPENA CRTC
An estimated 54,750 miles annually or 150 miles per day, to include mileage driving to
and from for fuel, oil changes, etc.
CAMP GRAYLING
An estimated 100,000 miles annually
FORT CUSTER
An estimated 32,400 miles annually
JFRC AND GRAND LEDGE AASF
It is an estimated 12 miles to Grand Ledge AASF from JFRC (24 miles round trip). The
perimeter around JFRC is approximately 1 mile.
Q-4
Alpena CRTC, Battle Creek ANG, and Selfridge ANG all require binoculars.
The cost of binoculars varies greatly. Can the State provide an equivalent model
of binoculars which would meet the needs of these sites?
A-4
Alpena - Bushnell Powerview 20x50
SANGB A MINIMUM OF 7X35MM BINOCULARS
Q-5
Can the State provide an equivalent model of Night Vision Goggles which would
meet the needs of Alpena CRTC?
A-5
PVS-7 Night Vision
Q-6
Camp Grayling, Fort Custer, Grand Ledge AASF, and the Joint Forces Reserve
Center require the contractor to provide radios. Can the State provide an
equivalent model for the radios which would meet the needs of these sites?
INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
A-6
Q-7
The incumbent for Alpena CRTC is the Alpena County Sheriff's Department. Do
officers for this site need to be MCOLES certified police officers?
A-7
Yes, since private security cannot legally carry automatic weapons.
Q-8
Which sites provide radios for the contractor?
A-8
Alpena, SANGB, Fort Custer
Q-9
Is a vehicle weapons mount capable of locking M-4 and M-870 required for all
site vehicles?
A-9
Alpena – Yes; SANGB NO; Not required for Fort Custer
Q-10 Is a two (2)-way vehicle mounted radio which is capable of communicating with
the site radios required for all site vehicles?
A-10 SANGB NO Not required for Fort Custer
Q-11 Is it required that all weapons be stored on site during off duty times?
A-11 SANGB YES; Fort Custer YES
Q-12 Is it required that all site vehicles be equipped with a shotgun/rifle rack?
A-12 SANGB NO; Not required for Fort Custer
Q-13 Are the current weapons and individual required guard equipment owned by
contractor or current guards?
A-13 SANGB Contractor; FCTC – Contractor owns all equipment except radios.
Q-14 In our Pre Bid Meeting/ Site Visits we heard that we will be using the radios
assigned to us. Will we need to provide radios for any site? If so which sites will
we need to provide the radios.
A-14 SANGB NO; Not required for Fort Custer
Q-15 Will we need to have a F.C.C. Certificate of License to Operate the assigned
frequency?
A-15 SANGB NO; Not required for Fort Custer
INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
Q-16 Will we need to have radios installed in the vehicles as stated in the RFP?
A-16 SANGB NO; Not required for Fort Custer- Models provided to the guard force
are individual and mobile.
Q-17 If we are to supply radios which model do you currently use and what is you
recommendation?
A-17 SANGB N/A
Q-18 Will the contractors be able to use the fire arms ranges with our training personnel
/ Instructors to certify our officers?
A-18 Alpena - Yes. SANGB will provide range and instructors for
said purpose contractor provides own munitions. Fort Custer Yes, Just have to
meet the requirements of Army Regulation and FC Regulation 385-63: Range
Safety Officer, Officer in Charge, Medical personnel, Litter capable vehicle, etc.
Q-19 How much will that cost?
A-19 No cost at Alpena; SANGB no cost to contractor; Fort Custer – No charge
Q-20 Is there a opportunity to use a room in your facilities to do training in?
What will be the cost if so?
A-20 Alpena, yes. No cost for training rooms. SANGB yes no cost. Fort Custer Range control briefing room is available at no cost. The room must be scheduled
ahead of time. Other facilities on post would cost, prices vary.
Q-21 What is the current wages of the guards?
A-21 This can be obtained through the FOIA process.
Q-22 What is the current Spec pay rates?
A-22 This can be obtained through the FOIA process.
Q-23 How many miles will we patrol yearly in each location?
A-23 SANGB approximately 35,000 per year; Fort Custer approximately 18,000
miles per year. See ESTIMATED MILAGE above.
Q-24 May we have a copy of all attendees for all locations?
A-24 The list of attendees in posted on Bid4Michigan.com
INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
Q-25 Are there current issues concerns or improvements that the state would like to see
with the new security team?
A-25 The only concern I can raise is that you need to plan for increased roving patrols
and searches with increases in Force Protection Conditions
Q-26 What is the current Budget for each of the locations within the RFP for the next 5
years?
A-26
Bidders are encouraged to FOIA a copy of the current contracts. This information
cannot be disclosed at this time.
Q-27 Are the drug test specifications listed on page 187 paragraph K that same as
required for all location within the RFP? Also does it cover the requirements of
the DOD?
A-27
Q-28 Please Clarify the uniform specifications for each location within the RFP?
A-28 Army Regulation 190-56, The Army Civilian Police and Security Guard Program,
15 October 2009, Effective date: 15 November 2009 Chapter 6
Uniform Specifications for the JFRC Installation and Grand Ledge AASF: Contract
guards shall wear a consistent uniform comprised of a navy blue BDU style (poly/cotton
twill) Fatigue. Employees regularly scheduled 24 hours and less be issued one (1) long
sleeve and one (1) short sleeve, Employees regularly scheduled for 24-32 hours be issued
two (2) long sleeve and one (1) short sleeve, Employees regularly scheduled for 32-40
hours be issued two (2) long sleeve and two (2) short sleeve shirts. When uniforms
become faded, the uniform will be replaced by the Contractor at no cost to the employee.
T-Shirts shall be dark in color. No ornamentation; specifically, political buttons, tags,
union badges, etc., which are not related to the performance of security work shall be
worn by guard personnel. Badge and all insignias shall be cloth. Hats shall be navy blue
baseball caps for summer and a black watchman caps (black knit hat) for winter.
Garments shall be worn buttoned, shoes polished, caps or hats straight on head. The
uniform and related equipment of all security guards shall be kept neat, clean, and in
good repair. During warm temperatures, indoors or outdoors, security guards shall not
roll up long-sleeve shirts. Short-sleeve shirts in warmer temperatures and removal of the
cap or hat when seated are optional. Shoes shall be an eight (8) inch black boot which is
“combat style” and bloused. The contractor shall supply navy blue water-resistant all
season jackets to each guard.
The Contractor shall supply all weather gear (raincoat and overcoat) to each location for
the use of the security guards for exterior patrolling.
Guards shall not be required to pay for their uniforms including winter weight coats or
incur a payroll deduction for their issued uniforms. Note: Contractor may obtain a 100%
reimbursement for new uniforms from guards who leave their employment within 30
INVITATION TO BID 071I1300226
ARMED SECURITY GUARDS - DMVA
days of hire. In addition, Contractor may obtain a 50% reimbursement for new uniforms
for guards who leave their employment within 60 days of hire.
Contractor will be required to provide guards boots; however, the Contractor may create
a voucher or reimbursement program so that guards may locally purchase boots
accordingly.
Any deviations from uniform requirements listed above, must be requested to the State by
the Contractor in writing. The Contractor must present the request to the Michigan
DMVA for approval prior to implementation of any changes to this Contract.
Q-29 For Selfridge. Has the base experienced any local, county, state, or federal public
police involvement for persons or situations at Selfridge? If so will we be
afforded the protocols for their involvement, their desire to enter the base for any
other jurisdictional questions?
A-29 Upon initiation of contract, all procedures/protocols will be afforded to contractor
Q-30 What rules, as requested , should we abide by in their desire for our officer to
“Detain”?
A-30 Our Officers can detain in order to turn over to appropriate military or civilian
authorities, depending on the situation. Detention could also result in escorting
offender from post.
Q-31 Which facilities require Shotguns to be carried?
A-31 SANGB will not require shotguns; Fort Custer will not require shotguns.
Q-32 Could you clarify the requirements of turning in the Pricing Proposal? Do you
require, not only an electronic format response, but do you also require paper
responses, sealed separately, for each location quoted?
A-32 Yes. Each location will require a response from the Bidder along with pricing.