Grace Family Assembly of God
1176 Main Street; Route 202
P. O. Box 610
Waterboro, ME 04087
(207) 247-5618
www.gracefamilyag.org
Simon Plourde
Kelly Richardson
S. David Stanly
Senior Pastor
Youth Ministry
Church Secretary
Ministries Manual
Last Revised 6/5/13
Ephesians 2:19-22 (NIV)
19 Consequently, you are no longer foreigners and strangers, but fellow citizens
with God’s people and also members of his household, 20 built on the foundation
of the apostles and prophets, with Christ Jesus himself as the chief cornerstone. 21
In him the whole building is joined together and rises to become a holy temple in
the Lord. 22 And in him you too are being built together to become a dwelling in
which God lives by his Spirit.
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The Ministry Manual for Grace Family Church is an outline of the various ministries
of the church, their basic functions, their job descriptions including their duties and
responsibilities as well as whom the leadership position reports to. Included in this
manual are our Vision Statement and a useful flow chart illustrating the fundamental
structures of the various ministries of the church.
Index of Ministries and Leaders
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Audio/Visual Ministry (Mike Coburn) page 4
Card Ministry (Dianne Lassor) page 5
Church Secretary (Kelly Richardson) page 6
Church Bookkeeper (Kelly Richardson) page 7
Grounds Ministry (Marc Richardson) page 8
Hospitality Ministry (RWRL-Vacant) page 9
Internet Ministry (Marc Richardson) page 10
Library Ministry (Jeannie Delahunt) page 11
Maintenance Ministry (Rich Liden) page 12
Men’s Ministry (Rich Liden) page 13
Music Ministry (Martha Stanly) page 14
Panera Bread Ministry (Vacant) page 15
Prayer Ministry (Jan Bergeron) page 16
Real Women Real Life Ministry (Martha Stanly) page 17
Sunday School Ministry (Vacant) page 18
Church Treasurer (Dave Hartsgrove Sr.) page 19
Ushers/Greeting Ministry (Charles Harris) page 20
Youth Group Ministry (Simon Plourde) page 21
Cleaning Ministry (Vacant) page 22
Nursery Ministry (Vacant) page 23
Grace Family Church’s Vision Statement
"We exist to see our neighborhood transformed into a vibrant
community through the love and power of Jesus Christ."
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This is the current flow chart for the ministries at Grace Family Church.
This chart was last revised on 6/5/2013.
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Grace Family Church Job Descriptions
Job Description Audio/Video Ministry:
Principle Function:
The job of the leader of the Audio/Video Ministry is to assist the pastor, Music
Ministry leader and any visiting speaker through proper presentation of audio
and video resources as needed.
Responsibilities:
1. The position of leader of the Audio/Video Ministry reports to the leader
of the Music Ministry.
2. To maintain, repair and evaluate for upgrades the sound and video
systems for church services.
3. Set up sound system for each church service.
4. Set up projector songs and videos for church services.
5. Type and/or find songs on the Internet or in books and put them into the
computer.
6. Adjust sound system and interact with the worship team during worship
service.
7. Provide projector song lyrics during worship service.
8. Provide a microphone for the speaker.
9. Help to provide and audio and/or video resources need by the speaker if
possible.
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Grace Family Church Job Descriptions
Job Description Card Ministry:
Principle Function:
The job of the leader of the Card Ministry is to assist the pastor by making out
and mailing a variety of greeting cards in order to bless those in the church body
on a wide variety of occasions.
Responsibilities:
1. The position of leader of the Card Ministry reports directly to the pastor.
2. The leader of the Card Ministry makes out and mails cards for the
following occasions:
 Birthdays
 Wedding Anniversaries
 Get Well
 We Miss You
 Thank You
 Welcome To Our Church
 Sympathy
 Just To Say Hello
 Holiday Cards
3. To keep in touch with the pastor and other church leaders, as well as the
church body to learn of opportunities to send out cards.
4. To stay current with birthdays and wedding anniversaries that is in the
Church Directory.
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Grace Family Church Job Descriptions
Job Description of Church Secretary:
Principle Function:
Support the pastor in the weekly operation of the church.
Responsibilities:
1. The Church Secretary reports directly to the pastor.
2. Collect, open mail addressed to the church and distribute/take action as
needed.
3. Answer phone calls, report voicemails to the pastor and document the
date, time and who called.
4. Keep office supplies in stock (envelopes, stamps, ink etc.).
5. Print weekly church bulletins.
6. Mail out monthly board meeting minutes to District Superintendent and
Sectional Presbyter.
7. Fill out and mail NNED Affiliated Monthly Church Report to District
Superintendent and Sectional Presbyter.
8. Prepare and issue the membership roll call at all church business meetings.
9. Record Weddings and Baptisms and issue certificates as appropriate.
10. Keep member’s contact information up to date and update the
Membership Directory at least once per year.
11. Maintain church membership roster and membership certificates
keeping up to date with transfers in and out.
12. Assemble annual business meeting reports and distribute to the
membership.
13. Provide a report for the Annual Business Meeting.
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Grace Family Church Job Descriptions
Job Description Church Bookkeeper:
Principle Function:
The job of Church Bookkeeper is to assist the pastor, secretary and treasurer
through the routine administration of accounting procedures.
Responsibilities:
1. This position reports directly to the pastor.
2. Count and record weekly offering/tithes.
3. Make out all checks payable weekly and have them signed.
4. Deposit weekly income into Biddeford Savings Bank account.
5. Enter weekly offering into computer in each contributor’s name.
6. Enter written checks weekly into church accounting program in computer.
7. Enter deposit(s) weekly into church accounting program in computer.
8. Pay the annual CCLI bill for our Music Ministries.
9. Order new checks from Biddeford Savings Bank when needed.
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Grace Family Church Job Descriptions
Job Description Grounds Ministry:
Principle Function:
The job of the leader of the Grounds Ministry is to ensure that the property of
Grace Family Church is presented to the public in such a way as to glorify God.
Responsibilities:
1. The position of leader of the Grounds Ministry reports to the leader of the
Maintenance Ministry.
2. To make sure the lawn is mowed, raked and properly picked up.
3. To make sure that the driveway is plowed and the entrances are shoveled
and salted/deiced as necessary.
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Grace Family Church Job Descriptions
Job Description Hospitality Ministry:
Principle Function:
The job of the leader of the Hospitality Ministry will work with the leaders of
Real Women/Real Life in overseeing the scheduling, menu selection, purchasing,
preparation, serving and clean up involved in church dinners.
Responsibilities:
1. The position of the leader of the Hospitality Ministry reports to the
leadership of the Real Women/Real Life Ministry.
2. Plan menus for church dinners, pot luck dinners and special occasions as
requested.
3. Purchase or ask for the donation of all necessary food items.
4. Maintain an up-to-date inventory of food and related supplies.
5. Arrange for servicing, repairing and replacing equipment in the kitchen as
needed.
6. Work with the maintenance staff on table and room arrangements for all
meals and social functions.
7. Maintain accurate records of supplies, costs and operation.
Oversee and supervise the Panera Bread Ministry.
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Grace Family Church Job Descriptions
Job Description Internet Ministry:
Principle Function:
The job of webmaster for Grace Family Church is to manage the content and
publication of the online presence of Grace Family Church, to ensure that our
church is represented appropriately and to promote our vision and values to a
global audience for the glory of Jesus Christ.
Responsibilities:
1. The position of leader of the Internet Ministry reports to the leader of the
Music Ministry.
2. To be familiar with Internet terminologies, Web design and a Web
publishing platform.
3. Monitor Web traffic and approximately each week update and post the
traffic details for all visitors to see.
4. Take, maintain and upload current photographs of church functions and
staff.
5. Maintain the current Position Papers for the Assemblies of God on the
Web site.
6. Maintain and adjust Web design as necessary.
7. Maintain relationships with affiliated organizations and publish ads for
commissions.
8. Monitor and post news and upcoming events in an accurate and timely
manner to the Web site and our church’s Facebook Group page.
9. Post videos and monitor traffic on the church’s YouTube Channel.
10. Develop and implement search engine optimization efforts.
11. To provide an annual church report for our Annual Church Business
Meeting.
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Grace Family Church Job Descriptions
Job Description Library Ministry:
Principle Function:
The job of the leader of the Library Ministry is to assist the pastor and bless the
church body by making presentable and appropriate reading material available
at no charge.
Responsibilities:
1. The position of leader of the Library Ministry reports directly to the pastor.
2. To weed out books that are inappropriate, too old or for some other
reason is questionable.
3. Take and maintain a current inventory of available books and reading
material.
4. Clean any books that are filthy or moldy.
5. Arrange the books in some sort of logical order.
6. As time allows, present books and book reports to the church body.
7. Keep a log of the inflow and outflow of books that are borrowed.
8. Present a need for books and/or resources that are not present, i.e. there
is a severe lack of appropriate reading material for children, teens and
young adults at present.
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Grace Family Church Job Descriptions
Job Description Maintenance Ministry:
Principle Function:
The job of the leader of the Maintenance Ministry is to support the pastor and
the church body through the supervision of all areas of building maintenance,
grounds and custodial care.
Responsibilities:
1. The position of leader of the Maintenance Ministry reports directly to the
pastor.
2. To oversee the maintenance and upkeep of the church building,
plumbing, electrical work, grounds and all of the church-owned
equipment.
3. To oversee the operation and maintenance of the HVAC systems of the
building by keeping filters cleaned and checked and by properly
maintaining and adjusting the boiler.
4. To oversee the maintenance and safety of any church-owned vehicles
and any mechanical systems.
5. To be available to assist the pastor and/or the church body in a variety of
functions such as basic carpentry, changing and/or adding locks, locksets,
deadbolts et cetera.
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Grace Family Church Job Descriptions
Job Description Men’s Ministry:
Principle Function:
The job of the leader of the Men’s Ministry is to…
Responsibilities:
The position of leader of the Men’s Ministry reports directly to the pastor.
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Grace Family Church Job Descriptions
Job Description Music Ministry:
Principle Function:
The job of the leader of the Music Ministry is to be responsible to lead the
church into worship and assist the church body and the pastor in developing and
promoting the music ministry of the church.
Responsibilities:
1. The position of leader of the Music Ministry reports directly to the pastor.
2. To follow the leading of the Holy Spirit.
3. Follow the leading of the Pastor.
4. Direct the organization and implementation of a comprehensive church
music program including choir, vocal and/or instrumental ensembles etc.
5. Serve as a leader in the worship services, giving direction to the
congregational singing, choir, and other phases of worship.
6. Oversee music for projector.
7. Oversee all music sung/used at church.
8. Oversee and work with the sound technician.
9. Oversee and work with the church webmaster.
10. The Music Ministry Leader provides a report for our Annual Church
Business Meeting.
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Grace Family Church Job Descriptions
Job Description Panera Bread Ministry:
Principle Function:
The job of the leader of the Panera Bread Ministry is to provide the church body
with the day-old baked goods from the South Portland Panera Bread.
Responsibilities:
1. The position of leader of the Panera Bread Ministry reports to the leader
of the Hospitality Ministry.
2. To pick up the day-old bagels, breads and pastries from the South
Portland Panera Bread and get those baked goods to the church on
Thursdays.
3. To take care of and/or dispose of any baked goods that do not get
distributed or used.
4. To clean up any left-over crumbs or scraps that might have fallen out of
the boxes.
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Grace Family Church Job Descriptions
Job Description Prayer Ministry:
Principle Function:
The job of the leader of the Prayer Ministry is to assist the pastor and church
body through overseeing various prayer needs as necessary.
Responsibilities:
1. The position of leader of the Prayer Ministry reports directly to the pastor.
2. Be of assistance to any in-home prayer meeting.
3. To update a prayer journal with prayer requests given by request forms or
through the Prayer Chain.
4. Praying for all requested prayers and all salvation requests at Thursday’s
prayer meeting.
5. Receive calls and requests for the Prayer Chain. Call the pastor’s wife and
then the first person on the Prayer Chain list. If there is no answer, then
leave a prayer message. Then continue calling each name on the list in
succession until someone answers. Then that person will call the next
person on the list and so forth.
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Grace Family Church Job Descriptions
Job Description Real Women Real Life Ministry:
Principle Function:
The job of the leaders of Real Women Real Life is to unite women of the church
for the Lord’s work and to encourage the salvation of every woman with whom
the church comes in contact.
Responsibilities:
1. The position of the leaders of the Real Women, Real Life Ministry reports
directly to the pastor.
2. To have at least one meeting every month to enhance the ministry and
fellowship of the women.
3. Prepares monthly information for the church bulletin.
4. Provides an annual church report for our Annual Church Business
Meeting.
5. Attend and encourage the women to participate in sectional and district
events including spring convention and fall retreat.
6. Attend all staff meetings.
7. Works and communicates with the RWRL Co-leader and the RWRL
Secretary.
8. Coordinates and manages church kitchen activities (dinner/party/meal
planning).
9. Oversee all projects (secret sister, ladies tea, gifts for Mother’s Day and
Father’s Day, gift certificates for Thanksgiving, monthly brunches etc.) that
we do in the church throughout the year.
10. Oversees and works closely with the Hospitality Ministry.
11. Administration and delegation of the church decorating is part of RWRL
responsibilities depending on the needs/ability of the church to provide
decorations with concurrence of the pastor.
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Grace Family Church Job Descriptions
Job Description Sunday School Ministry:
Principle Function:
The job of the leader of the Sunday School Ministry Leader is to oversee and
administer the operation of Sunday school and its activities.
Responsibilities:
1. The position of Sunday School Leader reports directly to the pastor.
2. To take and record the weekly attendance.
3. To acquire the curriculum material for each Sunday.
4. To coordinate Bible lessons, snacks and activities.
5. To schedule the rotation of Sunday school teachers.
6. To clean up the Sunday school rooms each week.
7. Provides an annual report for our Annual Church Business Meeting.
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Grace Family Church Job Descriptions
Job Description Church Treasurer:
Principle Function:
The job of the Church Treasurer is to
Responsibilities
1. The position of Church Treasurer reports directly to the pastor.
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Grace Family Church Job Descriptions
Job Description Usher’s/Greeting Ministry:
Principle Function:
The job of the leader of the Usher’s/Greeting Ministry is to aid the pastor and
the church body by greeting those who attend our services and being of
assistance to the church body in a variety of ways during service. It is the
responsibility of the usher/greeter to represent Christ to the church body and
visitors.
Responsibilities:
1. The position of leader of the Usher’s/Greeting Ministry reports to the
leader of Real Women, Real Life.
2. To greet each person attending our services with a smile and make each
person feel welcomed.
3. To keep the doors closed once worship service begins to eliminate any
noises from the front foyer or downstairs that may be of distraction to
the pastor, speaker or church body.
4. To escort people to a seat if/when the sanctuary fills up and seats may be
difficult to find.
5. To be readily available to the church body to answer any questions.
6. To be in communication with the pastor and/or speaker and be of service
when needed.
7. To print and hand out our weekly church bulletins and be ready to print
more if necessary.
8. To have new visitors fill out a Visitor’s Card to enable us to mail them a
card or letter of welcome.
9. To be ready and willing to aid the physically disabled as necessary.
To be prepared to help out a parent of a crying and/or disruptive child and to
guide them toward supervision downstairs if necessary.
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Grace Family Church Job Descriptions
Job Description Youth Group Ministry:
Principle Function:
The job of the leader of the Youth Group Ministry is to oversee and administer
the New Fire Youth Group and its activities and fundraising efforts.
Responsibilities:
1. The position of leader of the Youth Group Ministry reports directly to the
pastor.
2. To provide a venue for the meeting of the New Fire Youth Group one day
each week.
3. To plan a Bible study each week.
4. To conduct a time of prayer and to take and pray for individual prayer
requests.
5. To provide a time of song and worship.
6. To provide a time of games and activities.
7. To coordinate and/or provide for a snack time.
8. To clean up after each meeting.
9. Plan and coordinate fundraising activities.
10. Plan and coordinate activities such as camping trips, movie nights and our
NNED Annual Youth Convention.
11. To take care of Clynk bottle returns at Hannaford Supermarket for the
Youth Group Fund.
12. The leader of the Youth Group Ministry provides a report for our Annual
Business Meeting.
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Grace Family Church Job Descriptions
Job Description Cleaning Ministry:
Principle Function:
The job of the leader of the Cleaning Ministry is to coordinate with the leader of
the Hospitality Ministry and oversee cleaning duties as necessary.
Responsibilities:
1. The Cleaning Ministry leader reports to the leader of the Hospitality
Ministry.
2. To oversee and assign cleaning duties that is necessary after church
dinners.
3. To oversee the weekly cleaning of the church on Thursday evenings and
to make sure that the needed cleaning supplies are purchased.
4. To submit the appropriate receipts for cleaning supplies to the Church
Bookkeeper.
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Grace Family Church Job Descriptions
Job Description Nursery Ministry:
Principle Function:
The job of the leader of the Nursery Ministry is to coordinate with the Sunday
School Leader and oversee the duties and responsibilities involved in running the
nursery.
Responsibilities:
1. The position of Nursery Ministry leader reports to the Sunday School
Leader.
2. To take attendance each week.
3. To manage the weekly duties of the nursery such as changing diapers and
providing snacks and nap time and anything else required by the parents
of the child or the situation as they occur.
4. To submit the appropriate receipts for any purchased supplies to the
Church Bookkeeper.
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