CITY OF ANTIGO
FINANCE, PERSONNEL & LEGISLATIVE COMMITTEE
MINUTES OF MEETING HELD
MARCH 21, 2012
Members Present: Alderpersons Balcerzak, Darling, Bauknecht, Kassis and Kapusta, Mayor
Brandt
Members Absent: None
Others Present:
Dale Soumis, Director of Administrative Services; Kaye Matucheski,
Clerk/Treasurer; Jon Petroskey, Fire Chief; Sarah Repp, Park, Recreation
and Cemetery Supervisor; Thomas and Sherry Light, Forest Avenue Trailer
Park; James Pike, Communication and Technology Supervisor; and Jaime
Brown, Administrative Clerical.
This meeting of the Finance, Personnel & Legislative Committee was called to order on the
above date at 6:00 p.m. in the Multi-Purpose Room, City Hall. Mayor Bill Brandt served as
Chairperson and Jaime Brown, Administrative Clerical, recorded the minutes thereof.
1. Approval of Minutes from the February 15, 2012 Meeting
Kassis moved, Darling seconded, to approve the minutes from the February 15, 2012
meeting as previously distributed. Carried 6-0.
APPROVED
2. Approval to Waive Event Permit Fee and Insurance Requirement for Healthy Ways
Walk
Jean Turunen, Langlade County Health Department, provided a letter indicating that they
would like to have an event along the Springbrook walkway on June 6, 2012 from
approximately 4 to 6 pm. This will be their 3rd annual event of this kind open to the public.
This event is sponsored by the Healthy Ways Coalition with members from many area
businesses in Antigo. In the past couple of years, they have had over 30 participants register
and take part in the variety of booths and information offered on healthy eating and exercise.
Ms. Turunen’s letter continued that since this event is open to the public and to anyone
walking on the trail that day, she, as co-chair of the Healthy Ways Coalition, is requesting that
the following event fees be waived: Event permit, shelter reservation and insurance
requirements. (This committee will only look at the event permit and insurance requirements
as the Park, Cemetery and Recreation Commission has approved the waiver of the shelter
reservation)
Upon inquiry by Alderperson Darling, Kaye Matucheski, Clerk-Treasurer, indicated that when
waiving the insurance requirements, if something were to happen at an event and both the
City and event sponsors were to be sued, the City would still be covered under its insurance
policy. If the event sponsor has insurance and lists the City as an additional insured, then
that event’s policy would cover the City.
Balcerzak moved, Kapusta seconded, to approve the waiver of event permit fee and the
insurance requirements for the Healthy Ways Walk scheduled for June 6, 2012. Carried 6-0.
RESOLUTION TO COUNCIL
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3. Approval to Waive Event Permit Fee for Out of the Darkness Community Walk
This item was previously held in committee until the Special Events Permit form was
completed.
Carrie Breitenfeldt provided a letter along with the Special Events Permit noting this fall
thousands of people from across the country will participate in the American Foundation for
Suicide Prevention’s Out of the Darkness Community Walks. After the event, up to 50% of
the net proceeds will be available for use in the local community for American Foundation for
Suicide Prevention (AFSP)-approved programs. She is organizing this event for the first time
in Antigo in hopes of raising awareness of suicide prevention in Langlade County. She is
requesting that fees be waived for this community event in respect that a portion of the
proceeds come back to the community to help fund Education/Prevention Programs,
Community Outreach Programs, Advocacy Programs, and Survivor of Suicide Loss
Programs.
Upon inquiry by Alderperson Darling, Ms. Repp indicated that this organization is a national
organization which is bringing this event locally to support suicide prevention.
Kassis moved, Bauknecht seconded, to approve waiver of the event permit fee for Out of the
Darkness Community Walk scheduled for September 8, 2012. Carried 6-0.
RESOLUTION TO COUNCIL
4. Approval to Waive Event Permit Fee and Insurance Requirements for International
Migratory Bird Day Celebration
Molly McKay, Director of Education for the Raptor Education Group, Inc., provided the
Committee with a letter indicating that the International Migratory Bird Day Celebration is
being held in the City Park West Shelter on May 12, 2012. The second Saturday of May is
International Migratory Bird Day (IMBD) in the United States and Canada. IMBD is a
program from Environment for the Americas, which intends to raise public awareness about
migratory bird conservation. Organizations across the Americas put on celebrations for
IMBD to be a part of the effort. The Raptor Education Group (REGI) has reserved the City
Park West Pavilion to hold their IMBD celebration.
Ms. McKay’s letter continued by requesting waivers for fees and requirements for this special
event. The waivers requested are: insurance requirements, shelter fee and event fee. (This
committee will only look at waiver of the insurance requirements and event fee as the Park,
Cemetery and Recreation Commission has already approved the waiver of the shelter fee)
Ms. McKay noted REGI is a non-profit 501(c)(3) and the additional costs associated with fees
and the insurance change would be difficult to meet. This event will be provided to the public
at no cost. Waiving the rental fee will allow them to put more resources into activities at the
event. REGI has liability insurance with more than $6,000,000 in coverage. They are
covered for bringing birds offsite and holding events offsite as well. They assure that
activities associated with this event are very safe. The activities at the event will include
things like building Bluebird nesting boxes, playing bird beak identification games, learning
how to use binoculars and identification of backyard birds. They will be presenting two
programs with their educational raptors throughout the day. The public is not allowed to
come within reach of the birds per their federal permits. They also keep a buffer zone around
the birds for their comfort. Any birds that they bring with them will be kept in a secure
enclosure or secured to the handler at all times. All of the bird handlers will be qualified staff.
They present around 200 programs a year without incidence.
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This is a family event. They are hoping for a high attendance of area children and families.
The event promises to be educational and highly enjoyable. Participants should take home a
greater understanding of birds and the importance of their conservation, knowledge about the
birds in their neighborhoods, as well as some fun crafts.
Kassis moved, Kapusta seconded, to waive the insurance requirements and event permit fee
for the International Migratory Bird Day Celebration scheduled for May 12, 2012. Carried 6-0.
Upon inquiry by Alderperson Balcerzak, Ms. Repp indicated that when renting City Park
West, the bandstand goes along with the shelter reservation.
RESOLUTION TO COUNCIL
5. Approval of Request for Sewer Credit at 506 Forrest Avenue
Kaye Matucheski, Clerk-Treasurer, provided a memo and a letter from Thomas and Sherry
Light regarding the Forest Avenue Mobile Home Park’s utility bills from the past few months.
There have been some leaking issues and they are asking for a credit for the sewer portion
of the bills.
Ms. Matucheski’s memo explained that several credits had been given a few years ago with
the action that the owner, Randy Bouche, would not be given more credits as he had not
fixed existing problems. However, Thomas and Sherry Light have recently received the
mobile home park back and are trying to get the needed repairs done. The past two utility
bills were $703.39 and $838.25. One of these bills is from before the Light’s received the
property back.
Ms. Matucheski noted her office calculated an average usage for the park which was hard to
do as there have been many high bills from leaks. Using an average, the requested sewer
credit for the past two months would be $287.14. The Lights also provided pictures of the
leak issues.
Thomas and Sherry Light provided a letter indicating that the City of Antigo water meter is
used at the park to measure the intake of water to bill for the sewer usage. Since January
2012 they have experienced three separate water leaks. They were alerted to the leaks
when reviewing the current water/sewer charges at City Hall when Lisson Corporation/Randy
Bouche, defaulted on the land contract they hold on the property.
Since the water leaked and did not go through the sewer, they are asking the committee to
review the water/sewer usage and adjust the charges based on average usage.
The letter continued to advise that since the installation of the city water system at the park in
2008/2009, two of these leaks should have been prevented as long as vacant mobiles were
properly winterized. They expect that these types of water leaks will be eliminated when
spring arrives and they can properly locate and secure the curb stops at each individual unit,
which should have been done at the time of installation.
Mr. and Mrs. Light were appointed receivers for this property on February 8, 2012 and are in
the process of making all the necessary repairs to bring the park back to a satisfactory
operating condition. They were notified by their attorney on February 23, 2012 that the
property was officially deeded back to them. They enclosed a history of the water leaks and
pictures of the damage.
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The Lights further explained in their letter that the first leak was discovered when the renter
occupying unit 25 left early in January. They took what they knew to be adequate measures
to prevent water leakage. Unfortunately, they were not familiar with the new water system
installed by Lisson Corporation. Shortly thereafter, they were inspecting the park and noticed
the windows of the mobile home were frosted/frozen. Upon further investigation, they
discovered that the toilets in both bathrooms were frozen, broken, and flooding resulted.
They could not locate the curb stop and the Street Department came out, located the stop,
used their steamer unit to allow them access to the curb stop and the water was shut off.
They further noted the second leak was found in lot 20. The sewer line was frozen and the
water from the toilet tank was running continuously into the toilet and overflowed onto the
floor.
The third leak occurred on lot 19 after the circuit breaker was pulled from the electrical box
outside on the pole due to vandalism while the tenant was away from town undergoing
medical treatment. Mr. and Mrs. Light called the electrician to correct the problem and
informed the tenant that he needed to have the water shut off before the service was
restored. The afternoon after the electrical service was restored, when they investigated the
repair, they found that the owner had not shut off his water, the pipes froze, and a flood
occurred under the mobile home, spilling out onto the yard. They again called the Street
Department to locate and steam out that curb stop so they could shut off that water supply.
Upon inquiry by Alderperson Kapusta, Mayor Brandt indicated that when the problems were
occurring, Mr. and Mrs. Light did not own the property. They have since taken the property
back and are working to fix the property up.
Ms. Matucheski noted that the Lights have taken over the situation and are working with the
City and the County. If they had not have stepped in to correct the situation, the City would
have had to and therefore she recommends a credit be issued.
Balcerzak moved, Darling seconded, to approve the request for sewer credit at 506 Forrest
Avenue in the amount of $287.14. Carried 6-0.
RESOLUTION TO COUNCIL
6. Approval of Planned Maintenance Renewal for City Generators
Jim Pike, Communications and Technology Supervisor, provided a Planned Maintenance
Renewal contract with Cummins NPower, LLC for a three year contract for the total amount
of $17,402.
Upon inquiry by Alderperson Kapusta, Mr. Pike explained this is for three years. Mayor
Brandt indicated the agreement is for $5,800.67 a year for a three year period totaling
$17,402.
Upon inquiry by Alderperson Kassis, Mr. Pike indicated that previously different businesses
were maintaining the City’s generators and approximately three years ago, it was determined
that the City utilize one company for maintenance. Infrastructure Alternatives recommended
Cummins and the City went with their recommendation as the water and wastewater plants
utilize the majority of the generators.
Upon inquiry by Alderperson Kassis, the Fire Department has their generators budgeted for
and the generators at the water and wastewater plants are the responsibility of Infrastructure
Alternatives.
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Upon inquiry by Alderperson Kapusta, Mr. Pike advised that this contract is only for
maintenance. Any repairs needed would be an additional cost.
Balcerzak moved, Bauknecht seconded, to approve the Planned Maintenance Renewal for
City generators with Cummins NPower, LLC for a three year contract for the total amount of
$17,402. Carried 6-0.
APPROVED
7. Approval of Agreement for Interior Remodeling of City Hall with Mudrovich Architects
Ms. Matucheski provided a memo and proposed contract from Mudrovich Architects. Her
memo indicated that with a clerical position at City Hall cut during the 2012 budget process
and a shift in duties, the interior of City Hall is not configured the most advantageous for the
reduced personnel. She would like to have an architect give the City ideas on how to
reconfigure the interior of City Hall (mainly the Clerk-Treasurer and Public Works office
entrances) to allow for one main walk up point for customers. Because the City will have to
accomplish this over a period of time, she would like to have a plan in place that the City can
complete in phases as budgets may permit.
She is requesting approval to move forward with planning to determine a course of action to
follow. There are funds budgeted in the CIP for 2012 for City Hall to begin this process.
Mudrovich Architects proposal is to make the building more inviting and user friendly for
visitors; more efficient for staff and providing additional storage. A new Human Resources
office will be provided, Ms. Matucheski’s office will most likely be relocated affecting adjacent
offices. There will be modifications to the work areas south and west of the lobby and the
lobby. Work will most likely include modifications to the entrances to both work areas. There
will be modifications to the counter at the south work area and probably the west. Existing
work stations at the south area will be relocated and storage probably provided where they
currently sit. Another goal is to improve the acoustics of the lobby (sound dampening).
Mudrovichs propose to provide the design and bidding services as listed in the Scope of
Architect’s Basic Services for a range of $4,500 to $5,250 plus the cost of reimbursable
expenses.
Upon inquiry by Mayor Brandt, Dale Soumis, Director of Administrative Services, indicated
that no other architects have been approached regarding this because Mudrovich is the
closest and have done other City Halls and would be more cost effective because of the
closeness.
Upon inquiry by Alderperson Balcerzak, Ms. Matucheski indicated that the plan is to have
everyone come to one general place. A plan needs to be generated so that as money allows
work can be done to achieve the final goal.
Upon inquiry by Alderperson Kassis, Mr. Soumis indicated that this is not something that can
be done in-house the design could mean moving walls to accomplish merging offices to
create one centralized location.
Ms. Matucheski indicated that this plan is for the future, possibly ten years out. Staffing is not
efficient because of the current layout. Right now department managers wait on the counter
because there is a shortage of clerical staff and no centralized location.
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Alderperson Balcerzak questioned item 5 in the contract, which Mr. Soumis indicated that this
is a boilerplate contract. Ms. Matucheski indicated that the architects are only held liable up
to $1,000,000 and this is standard. She further indicated that there are a few items within the
contract that the City Attorney had issue with and that will be resolved before it is signed.
Upon inquiry by Alderperson Kapusta, Mayor Brandt indicated that this contract is just for a
plan. The actual cost of renovating City Hall will be determined after the plan has been
established.
Upon inquiry by Alderperson Kassis, Ms. Matucheski indicated that this has been budgeted
for, therefore it will not go to Council. Mayor Brandt indicated that before any work
commences on the plan, it would be brought back to the committee.
Balcerzak moved, Darling seconded, to approve the agreement for the interior remodeling of
City Hall with Mudrovich Architects as presented. Carried 6-0.
APRPOVED
8. Approval of Wastewater Rate Increase
Ms. Matucheski provided the committee with a chart of the City of Antigo projected sewer
increase. Ms. Matucheski received the figures this afternoon from the auditors. They are
recommending a 10% increase, instead of a 15% as projected earlier. This lesser increase is
due to the final numbers of 2011 and the projected projects for 2012.
Ms. Matucheski indicated that the fixed price for wastewater would increase 71¢ per month.
On a residence that utilizes 5 units, this would amount to an increase of $2.56 per month.
One unit, will result in an increase of $1.08.
Upon inquiry by Alderperson Kassis, Mr. Soumis indicated this is applied across the board to
residential and commercial users.
Upon inquiry by Alderperson Bauknecht, Ms. Matucheski advised the last increase was in
approximately 2008.
Mr. Soumis indicated that previously in other communities, he has had an increase every
year of maybe 5¢ so that it kept with inflation and if it was really getting out of balance, then
they would look at an increase more closely and consider a larger increase. This way, it is
less noticeable, but looking at the overall revenues, it would help significantly.
Upon inquiry by Alderperson Bauknecht, Mr. Soumis indicated that it is true that we are
having to significantly increase the rate now because of the failure to do so previously by
other councils. The increased rate would have been even larger had improvements not been
made to the wastewater facility.
Mr. Soumis indicated that part of the increase will be to assist with the cost of infrastructure
repair to the southeast quadrant of the city. Mayor Brandt indicated that this will cover some
projects that have been completed, such as the infrastructure around Amron.
Upon inquiry by Alderperson Kassis, Mr. Soumis indicated that the businesses will have their
share of increase as well. He noted that it is not fair for residences to have to carry additional
costs so that businesses do not have a large increase. Mr. Soumis further noted that Sartori
Cheese has new management that has been working on cleaning their process up and have
made great strides.
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Kassis moved, Balcerzak seconded, to approve the wastewater rate increase of 10% as
presented. Carried 6-0.
RESOLUTION TO COUNCIL
9. Approval of Reimbursement of up to $1,000 from Hotel/Motel Administrative Funds for
Summer Ball Tournament to Off-Set Additional Costs
Sarah Repp, Park, Recreation and Cemetery Supervisor, provided a memo indicating that
she is respectfully requesting funding up to $1,000 each from the Hotel/Motel Economic
Development fund for each of the two ball tournaments that are scheduled for 2012. The
funding offsets the costs of additional staffing that are required for these events.
Mayor Brandt indicated that the committee has done this for the last two years.
Upon inquiry by Alderperson Balcerzak, Mayor Brandt indicated that the tournaments book
hotel rooms like nothing else.
Darling moved, Kapusta seconded, to approve reimbursement of up to $1,000 from
Hotel/Motel Economic Development Funds for the two summer ball tournaments to off-set
additional costs. Carried 6-0.
RESOLUTION TO COUNICL
10. Approval of Funding for 2012 Fireworks
Ms. Repp provided a memo indicated that the City of Antigo no longer has a volunteer crew
to assist with the Fourth of July Fireworks. In order to provide a show for the community, the
City’s option is to contract with a pyrotechnics crew. She is respectfully requesting $6,000
from the Hotel/Motel Economic Development Fund (this funding is an increase of $2,500) to
assist with funding the 2012 fireworks. The remaining $1,500 will come from the celebration
fund and this amount is budgeted. The total show is $7,500. This show will be
approximately 30 minutes with a firework in the sky at all times and a dynamic finale.
Upon inquiry by Alderperson Kapusta, Mayor Brandt indicated that there are no more
volunteers as in the past because of liability issues and licenses. The City is in much better
condition allowing professional people to complete this activity.
Upon inquiry by Alderperson Kassis, Mayor Brandt indicated that the increased cost was
recommended by him to attempt to have residents stay in Antigo to watch the fireworks
rather than traveling out of town. This year the Fourth of July is during the week and Mayor
Brandt feels it will draw a larger crowd.
Alderperson Kassis mentioned that it would be nice to have the Optimist have their cheese
curd stand to which Mayor Brandt indicated that they have tried it in years past and it was
unsuccessful. However, the Snack Shack that was at the fireworks show last year ran out of
food.
Ms. Matucheski indicated that she feels it will be well attended this year because it falls on a
week day.
Upon inquiry by Alderperson Kassis, Ms. Repp indicated that she is happy with this company.
A representative from this company will be here for a meeting next week.
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Balcerzak moved, Darling seconded, to approve the funding of $6,000 from the Hotel/Motel
Economic Development Fund to assist with the 2012 fireworks as requested. Carried 6-0.
RESOLUTION TO COUNCIL
11. Approval to Fill Vacant Position of Year-Round Part Time Parks Employee
Ms. Repp provided a memo indicating that her department would like to rehire a year round
part time employee. Kiel Korzinek was hired into the full time Parks Department position
when Justin Gray transferred to the Street Department. The year round part time position
has been a great asset to the Parks Department.
Ms. Repp noted this position assists with many duties year round including management of
the delinquent sidewalk program, equipment and facility maintenance, and seasonal
employee training. This position also provides consistent work year round without lost time,
which occurs when training seasonal employees. Ms. Repp would like to hire this position
once the summer season is done. Funds are available and have been budgeted.
Upon inquiry by Alderperson Bauknecht, Ms. Matucheski indicated that the union contract is
still in place for the next two years.
Darling moved, Kassis seconded, to approve the filling of the vacant position of the year
round part time parks employee. Carried 6-0.
APPROVED
12. Approval of Clinical Affiliation Agreement for Emergency Medical Technical
Occupations with Northcentral Technical College
Jon Petroskey, Fire Chief, provided a memo and agreement with Northcentral Technical
College (NTC). Chief Petroskey has been approached by NTC to allow their students to ride
along with the City of Antigo Fire Department ambulances for clinical hours. Every student
that participates in an EMT class must do a number of clinical hours. All of the City’s EMT’s
at one point participated in clinical ride alongs at some department around the area.
The City of Antigo Fire Department personnel are extremely qualified to help EMT students in
their ride along experience. The agreement is similar to the Nicolet Technical College
agreement that was approved last month. This agreement was reviewed by CVMIC (the
City’s insurance company) as well as the City Attorney, Michael Winter.
Upon inquiry by Alderperson Balcerzak, Chief Petroskey indicated that there is plenty of room
for students to ride along.
Darling moved, Bauknecht seconded, to approve the Clinical Affiliation Agreement for
Emergency Medical Technical Occupations with Northcentral Technical College as
presented. Carried 6-0.
RESOLUTION TO COUNCIL
13. Approval of Purchase of Radios Using CIP Funds
Chief Petroskey provided a memo requesting to use CIP and grant funds to order 12 portable
and 6 mobile radios. The department received a WISCOM grant for $30,000 and in
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conjunction with the CIP funds Chief Petroskey can purchase the radios. The total purchase
will be under $5,000 of CIP funds and the rest will be the $30,000 from the WISCOM grant.
Upon inquiry by Alderperson Kapusta, Chief Petroskey indicated that the radios need
upgrading to meet new requirements from the State of Wisconsin.
Balcerzak moved, Bauknecht seconded, to approve the purchase of 12 portable and 6
mobile radios utilizing the CIP and WISCOM funding as presented. Carried 6-0.
APPROVED
14. Remaining Balance of Properties that Were Special Assessed for Sidewalks on Both
Sides of Corner Lots Since 2009
Mr. Brinkmeier provided the requested information to Alderperson Darling regarding
information on the previous year’s special assessments on sidewalk replacement programs.
INFORMATION ONLY
15. Any Other Matters
NONE
16. Adjournment
Darling moved, Kassis seconded, to adjourn at 7:46 p.m. Carried 6-0.
APPROVED
Bill Brandt, Chairperson
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Date