Sandpoint Business and Events Center User Application
This document needs to be completed for use of the Auditorium or Gymnasium.
Contract Information
Licensee Name: _____________________________________________________________
(name of company, organization, corporation or individual)
Address: ____________________________________________________________________________________________________
Street
City
State
Zip
Main Phone: __________________________ Fax: ________________________
Email: _____________________________________________________
Contact Name: __________________________________________________
Title: ______________________________________
Primary Contact’s Cell Phone: _______________________________
This users' guide is available to introduce you to the auditorium and gymnasium spaces and our operational guidelines. Please take the time
to read the entire guide carefully as it constitutes a valid part of your contractual agreement. Although this information is updated
frequently, Sandpoint Business and Events Center reserves the right to deviate from the contents herein when necessary for system or
equipment upgrades, safety, or just cause. Thank you for booking your event at the Sandpoint Business and Events Center. We believe you
will thoroughly enjoy your event with us.
Who To Call
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For all facility rental information contact Lizzy Hughes, Events Manager at (208) 255-5273 or lizzy@sandpoint.net
Fax:(208) 265-4303.
How to Find Us
Sandpoint Business and Events Center is a historical brick building located at the corner of Pine Street and Euclid in Sandpoint, Idaho. The
main entrance to The Center is at ground level on the east side of the facility. Approaching Sandpoint from the west (Newport) on Highway
2, the Center will be on your right, one block after you cross the stoplight at Boyer Street (one block past Dub’s Restaurant). From the
south on Highway 95 (from Coeur d’Alene), cross the long bridge and take a left on Lake Street, a block BEFORE the stoplight at Pine
Street/Highway 2. Follow Lake Street to Euclid Street, where you will see the Business and Events Center on your right. Parking for the
Center is located on the north, south and west sides of the building, in addition to on-street parking. The Center is fully ADA accessible.
There are three floors within the facility that include the auditorium, gymnasium, coffee shop and office suites. Elevators serve all levels.
The gymnasium is on Level 1. The Coffee Shop is on Level 2, and the Auditorium is on Level 3. The loading area for the auditorium stage is
on the north west corner of the building. A single auto space is also available at the main entrance for loading and unloading only.
Services and Systems Briefs
Prices in effect as of July 1, 2007
Facility Dimensions
Auditorium: Room dimensions: 52’ x 88’ (about 4,500 square feet, including stage). Floor area (not including stage or projection room)
is about 3500 square feet. The floor has three tiered levels, stepping down towards the stage, with ramped aisles on both sides. There is a
projection room at the back center of the room (7’ deep x 12’ wide). From the back of the room looking toward the stage, tiered floors are
1) 12’ deep x 40’ wide, there are two. Width of aisles is 6’. North part is 27 feet to edge of stage. Back wall is 10 from back wall to first
tier. Projection room sticks out 7’ from the wall, and it’s 12’ wide. Capacity is approximately 150 at tables (8-person rounds), 250-400
seated in chairs; 500 standing. Capacity to be confirmed; please contact us for details.
Stage: Proscenium is 34’ wide. Stage width is 52’ including both sides, from wall to wall. The highest point of the stage opening is 20’
high. Depth: 28’ from back wall to front edge. Stage left wing is 8’ wide, stage right wing is about 6.5’. Backstage crossover. Stage is
wooden. Vinyl (marley) dance floor available (additional charge).
Dressing Rooms: Divisible chorus room (approx. 400 sf) with mirrored seating area and sinks. Two individual bathrooms located inside
the dressing room area. Enclosed hallway from dressing room to stage left.
Gymnasium: Room dimensions: 25’ x 88’ (about 4,500 square feet). Floor is smooth, stained cement with hydronic heat. The ceiling is
two stories tall; on the second floor is an open running track that surrounds the upper floor of the gym. Loading door (to outside) is 9’ wide
x 8’ tall. Capacity is approximately 250 at tables (8-person rounds), 300-400 seated in chairs; 500 standing. Capacity to be confirmed;
please contact us for details.
Sandpoint Business and Events Center
*
at the corner of Pine & Euclid
*
Sandpoint, ID 83864
Phone: 208-255-5273 or Fax 208-265-4303
*
Email: lizzy@sandpoint.net
Seating: Chairs and tables (both round and rectangular) are movable and can be set up according to your needs. The auditorium has a
tiered floor to allow for level seating at tables, or in chairs. Maximum (fire) capacity is 500 persons in the auditorium an d 500 persons in
the gymnasium.
Lighting: Please contact us for details.
Sound: The Auditorium at the Sandpoint Business and Events Center supports a full array of frontline sound gear from microphones to
monitors and house-fill speakers. Please contact us for further details.
Loading: Loading at ground level from the northwest side through a door 9’ wide x 8’ tall.
Parking: Parking at Sandpoint Business and Events Center is in a free parking facility that operates on a first-come, first-served basis.
There are 150 parking places on-site. No long-term truck or trailer parking on site.
Box Office: Ticket booth with telephone. The Sandpoint Business and Events Center will sell tickets to your event in advance, through the
Center Café. The Center does not provide Box Office personnel the evening of the performance.
House Manager: Clients should provide their own on-site event manager and ushers. The Sandpoint Business and Events Center will
provide one (1) House Supervisor to assist your personnel during public event hours. You will be billed a rate of $65 per event. The House
Supervisor is mandatory when the public is in the Center.
House Staff: One staff person is provided by The Sandpoint Business and Events Center for up to eight (8) hours each day to supervise
load in/out and facilitate the use of in-house technical equipment at no charge. Upon the 9th hour the House Staff is billed at $20.00 per
hour. The House Staff for your event is available for setting up and taking down chairs and tables. The House Staff is not available for
artistic design, load in/out or running crew for your event. You may provide your own qualified technical staff to run the rigging, sound, and
lighting systems. Your crew must be authorized by the Sandpoint Business and Events Center before your show loads into the Center. With
regards to safety, the Events Manager reserves the right to dictate if the crew you provide is qualified to run the technical systems
regardless of their experience.
Safety
As in any situation, common sense and prudence go a long way in auditorium safety. Unfortunately, accidents do happen. The following is
intended to be a guideline for a safe working and performance environment.
Telephones will be located in various locations around the Center. It is not possible to call long distance from these phones without your
own personal access card. Phones are available: in the dressing room, and in the control booth. Phones are located in the outer auditorium
lobby on level two (2nd floor) of Sandpoint Business and Events Center for personal use.
First Aid kits will be located in the Center for your use. Misuse will not be tolerated. You may be charged for any supplies deemed wasted.
We strongly encourage you to provide your own safety equipment and first aid supplies. Sandpoint Events Auditorium does not provide ice
or ice packs for your dancers for non-emergencies.
No bare feet or open-toed shoes will be permitted on the stage or in technical areas. The only exception to this rule will be the show
wardrobe.
There is no running allowed in the auditorium backstage or wing areas.
An adult must accompany performers under 14 years of age when they are not onstage. It is recommended that one adult be responsible
for no more than 8 – 10 young people.
House Rules
Smoking is not permitted anywhere in the building.
All "EXIT" doors shall be properly accessible for emergency exits.
Food and beverages brought in from outside sources are not allowed for concessions, receptions, or audience without permission from
Sandpoint Business and Events Center.
Do not tape, staple, pin or otherwise attach anything to a painted wall, surface, or door. You will be charged for any and all damage
resulting from a violation of this rule. Approval must be obtained from House Supervisor or Events Manager prior to attaching items to any
auditorium or gymnasium surface.
Use approved low tack spike tape on the stage and in the rehearsal room. Remove all tape completely after your event. Only pr ofessional
grade painter’s tape (blue), gaff / spike tape, electrical tape, and glow tape are allowed in the auditorium.
ABSOLUTELY NO DUCT TAPE & NO MASKING TAPE ALLOWED.
Ready-made scenery can be assembled on the stage but construction work which generates sawdust is not permitted in the auditorium due
to fire hazards and excessive cleaning costs. Time required for assembling scenery, other setup and cleanup is charged at the same hourly
rates as other occupancy.
Only certified staff and approved clients are allowed to operate auditorium technical equipment. NO EXCEPTIONS
No running unless it is part of the production, no jumping in elevator, no jumping or climbing from stage to house/vice versa. Use the
steps. Horseplay is prohibited.
Sandpoint Business and Events Center
*
at the corner of Pine & Euclid
*
Sandpoint, ID 83864
Phone: 208-255-5273 or Fax 208-265-4303
*
Email: lizzy@sandpoint.net
Crew only and approved visitors allowed in control booths and technical areas.
No nails or screws into any Sandpoint Business and Events Center surface. ABSOLUTELY NO "DRY WALL" SCREWS ALLOWED.
Dressing room and box office furniture is not to be removed from its location, or to be used as props. NO EXCEPTIONS. Do not take any
furniture outside of the facility.
After Your Event
Please make sure the room is restored to its original condition after your event. Remove everything that belongs to you. Sandpoint Business
and Events Center will not guarantee storage and/or security of items left behind without specific written arrangements prior to load in.
Sandpoint Business and Events Center Rentals
Rental Rate Schedule
a. All auditorium users will pay the following rate:

$750 per event day and/or $350 per move-in/rehearsal day/move-out, for any Thursday, Friday, Saturday or Sunday scheduled.
In the auditorium, the 501(c)(3) organization rate is the same as a for-profit entity. Our House Supervisor is mandatory for all
performances in the auditorium and will be billed at the currently applicable rate of $65 per event.
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The Convention/Wedding/Trade Show rate is $1000.00 per event day and/or $500.00 per move-in/move-out day.
$600 per event day and/or $300 per move-in/rehearsal day/move-out for events only on Monday, Tuesday or Wednesday.
A refundable deposit of $750 will be included to ensure adequate cleaning and to cover additional labor costs as necessary.
b. All gymnasium users will pay the following rate:
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The 501(C)(3) organization rate is $1,000.00 per event day and $500.00 per move-in/move-out day for any Thursday, Friday,
Saturday or Sunday scheduled.
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For any event on Monday, Tuesday or Wednesday, the 501(c)(3) rate is $700 per day and $400 per move-in/rehearsal
day/move-out.
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The Convention/Wedding/Trade Show rate is $1,200.00 per event day and $600.00 per move-in/move-out day.
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A refundable deposit of $750 will be included to ensure adequate cleaning and to cover additional labor costs as necessary.
All labor is billable at the currently applicable hourly rate. Our House Supervisor is mandatory for all events in the gymnasium and
will be billed at the currently applicable rate of $65 per event.
c. Rental of the auditorium or gymnasium on holidays, including Christmas Eve, New Year’s Eve, and Halloween, will be subject to an
additional holiday premium of $250.
Rent Includes:
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Access: Auditorium rental will include all Sandpoint Business and Events Center affixed and portable sound (including piano),
lighting equipment, and access to box office and dressing rooms.
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Cleaning: Very basic janitorial service, except stage and loading area. Facility renters are expected to return the room to its
original condition. Renter will be charged for additional cleaning costs at a rate of $15/hr.
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Garbage: Normal amounts of garbage dumping (2 black plastic bags) are included with rental. Events that generate substantial
garbage (more than 2 black plastic bags), will be charged the additional dumpster fee of $150. Please let us know in advance if
you will need a dumpster. You may haul away your own garbage to avoid dumpster fees.
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Heating or air conditioning.
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House Staff for a maximum of eight hours per day rented. Pre-event hours (to allow patrons inside the building prior to the start
of the event) and post-event hours (for cleanup and load out) will be included in the eight hours allowed. House Staff will be
charged at a rate of $20/hr upon commencement of the 9th hour of the rental day. House Staff may assist with setup and take
down of chairs and tables.
Equipment. Use of tables and chairs, stage equipment, sound system, standard corded microphones, cassette, CD, rigging
system, drapes, cyclorama, black scrim. All equipment use must be specified in advance. The House Supervisor must be onsite
during user access.
Rent Does Not Include:

The House Supervisor (mandatory). On-site presence of the House Supervisor is required during all events when the public is in
the building. Cost is $65 per event. The House Supervisor is qualified to operate all technical systems in the auditorium but is
not available for artistic design, load in/out or running crew for your event. Complicated productions may require additional
technical staff.

A Tech Supervisor. Presence of the Tech Supervisor is required for all technical systems operations beyond basic lights and PA
Sandpoint Business and Events Center
*
at the corner of Pine & Euclid
*
Sandpoint, ID 83864
Phone: 208-255-5273 or Fax 208-265-4303
*
Email: lizzy@sandpoint.net
(sound) system. The Sandpoint Business and Events Center preferred Tech Supervisor is David Nygren at Mainstage Productions,
(208) 255-6210.
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Labor for crew duties; lighting/sound, or rigging operators, stage manager, designers, dance floor installation. The Stage
Supervisor is not available as event stage crew.
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Users may provide qualified technicians who are allowed to operate the technical systems after the qualifications are verified and
the person is oriented to the rules and procedures involved. Technicians must be approved by the Sandpoint Business and Events
Center prior to facility use.
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Users must provide any and all necessary crew personnel or incur additional charges if Sandpoint Business and Events Center
provides the necessary crew. Sandpoint Business and Events Center reserves the right to specify when additional crew are
required or in-house production services may be drastically modified.
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Staff and cash for making change for sales of merchandise. Personnel for this task is not provided by the Sandpoint Business and
Events Center.
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Cleaning of stage or dressing room.
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A/V equipment, overhead, slide, VCRs, TVs, cameras, etc.
Scenery, costumes, props, gaffers tape, spike tape, tie line, gel, recording tape, flying or rigging hardware, batteries, make-up
removal tissue.
Piano: use of the piano is reserved for professionals only. If you would like to use the piano, please identify the user(s) in
advance to the Events Manager. If the piano is needed for a performance and requires tuning at the request of the client. Then
the client will charged $80.00 for this service. There is no charge for use of the piano without tuning.
Payment and Reservation Schedule
The payment schedule for the Sandpoint Business and Events Center is as follows:
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Once a verbal commitment is made to rent the gymnasium or auditorium, the Center will reserve the dates requested for thirty
days. After thirty days, if a deposit is not received, the Center may rent the facility to another party.
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Within thirty days of a verbal commitment, partial payment is due: 30% of the total rental costs, including the $750 refundable
deposit. Payment is nonrefundable, with the following exceptions:
1.
2.
Cancellations made in advance of 60 days prior to the event date will receive a full refund.
Cancellations made less than 60 days prior to the event date may receive a full refund if another event can be scheduled on that
date, or if the event is rescheduled within the same year.
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The remaining 70% of the total rental costs is due no later than thirty days prior to the scheduled event.
The Sandpoint Business and Events Center reserves the right to refuse rental of the facility for any reason.
Insurance
Sandpoint Business and Events Center does not hold insurance on the personal property of its users and is not liable for loss, theft or
damage to property belonging to the user or its attendees.
You must provide adequate insurance coverage for your event including general liability, product and operations liability, personal injury
liability, and workman's compensation. Licensee shall provide proof of coverage in the amounts of One Million Dollars ($1,000,000) of
Combined Single Limit, Commercial General Liability coverage to include; Comprehensive Form, Premises/Operations, Contractual Broad
Form Property Damage and Products/Completed Operations. The term of the coverage should coincide with the dates of occupancy,
including move-in and move-out.
Sandpoint Business and Events Center and Their Assigns should be listed as additional insured.
Organizations that are self-insured must also supply appropriate documentation in the form of a certificate of insurance.
The certificate shall be furnished sixty (60) days before the first day of the event and may not be cancelled without thirty (30) days
advance written notice to Sandpoint Business and Events Center.
If you do not currently have insurance coverage you may purchase insurance for this special event through K&K Insurance. The application
for insurance through K&K Insurance is available here as a PDF file. K&K Insurance can be reached by telephone at 877-648-6404.
Complete the form online and then print it out and fax or mail it to K&K Insurance.
Fax: 260-459-5502 or
K&K Insurance Group
c/o Special Events RPG
1712 Magnavox Way
Fort Wayne, IN 46804
Note: The agreement for insurance is solely between K&K Insurance and the “Licensee.”
Download K&K Insurance Special Events Insurance Application.
Auditorium and Gymnasium Restoration
It is the responsibility of the client to restore the venue rented to a reasonable state before vacating the premises. This includes the
Sandpoint Business and Events Center
*
at the corner of Pine & Euclid
*
Sandpoint, ID 83864
Phone: 208-255-5273 or Fax 208-265-4303
*
Email: lizzy@sandpoint.net
auditorium, stage, backstage area, third floor restrooms, dressing rooms, storage area; and/or the gymnasium, commercial kitchen, first
floor restrooms, lobby area and storage area. Should Sandpoint Events staff be required to undertake unusual time and effort to clean and
restore the facility then the client will be billed at $20/hr for this necessary service.
If you have questions or comments regarding event services at Sandpoint Business and Events Center, we encourage you to e-mail Lizzy
Hughes, Events Manager, at lizzy@sandpoint.net. Lizzy can be reached at 208-255-5273 Monday through Friday 8am to 5pm Pacific
Time to discuss how Sandpoint Business and Events Center can best accommodate your event.
Ticketing and Publicity
The Sandpoint Business and Events Center Café serves as a box office located within Sandpoint Business and Events Center. We ask that
all tickets for events at the Center be sold at the Café, in addition to any other ticket outlets of your choice.
Information regarding renter’s event can be displayed on the Center’s reader board. The Events Manager will determine display information,
subject to technical and other limitations. Posters may be submitted to management for display in the Center. Banners, posters, flyers, etc.
may not be attached to the outside of the building.
The Center will not display or provide information regarding rental events until all required rental payments have been received (at least
thirty days prior to rental date).
All events at the Sandpoint Business and Events Center reflect the Center’s reputation and affect future attendance. The Center respects its
audiences by presenting programs of high quality which start at the advertised time and asks renters to support that policy. Starting time
should not be delayed simply because “more people might be coming” (late) or because of late rehearsals.
Sandpoint Business and Events Center
*
at the corner of Pine & Euclid
*
Sandpoint, ID 83864
Phone: 208-255-5273 or Fax 208-265-4303
*
Email: lizzy@sandpoint.net