Institute of Space Technology Procurement Department No. LIT/IST Div/1314/82 Date: 28-Jan-14 To: Subject: Invitation of Tender for Computer, Hard Drive, LED TV & Server Dear Sir, We invite you to quote for supply of the items as detailed in AnnexA & B enclosed. Offers must be submitted on company’s letterhead with complete specifications of offered equipment/item and undertaking given at the end of Annex-A & B along with format for bid (Annex-C) to be duly filled. Offers without filling Annex-C will be rejected. The terms and conditions of this tender are as under:1. The bids comprise a single package containing two separate sealed envelopes are required to be delivered at IST-Islamabad latest by 11:30 hours 19-Feb-2014. Tenders will be opened on same date at 12:00 hours in the presence of bidders who desire to attend. Each envelope shall contain separately the financial proposal and the technical proposal. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without being opened. The financial proposals of bids shall be opened publicly at a time, date and venue announced and communicated to the bidders in advance. Tender fee of Rs. 500.00 (Non-Refundable) must be submitted along with Technical Offer in shape of DD/Call Deposit in favor of IST. Offers without tender fee/receipt will be rejected. 2. Sealed tenders addressed to the Deputy Assistant Director (Procurement), Institute of Space Technology, Near Rawat Toll Plaza, Islamabad Highway, Islamabad may be dropped in the tender box or mailed through courier, registered post; but it must be ensured that the same reaches our office well in time as late offers will not be considered. The envelopes should be marked clearly with the following information. Tender No : LIT/IST Div/1314/82 Tender for : Computer, Hard Drive, LED TV & Server Due Date Offer 3. Rates: i. : : 19-Feb-2014 Technical/Financial The bidder should quote their rates for:DDP/ Free Delivery IST inclusive of all Govt. taxes. Details of such taxes to be provided. Page 1 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk ii. iii. iv. The bidder should indicate their NTN NO. & Sales Tax registration number. Items must be quoted as per user requirements/sample available at IST - Store. Before submitting any offer, bidder must consult the concerned user regarding any query/specifications or checking of sample. No change in the offer will be accepted later on. Offer shall be made as per our demanded specifications or equivalent. 4. Earnest Money: Technical offer must be accompanied with 02% of total bid value in the form of pay order/ call deposit/ Demand draft in favor of IST-Islamabad. No offer will be entertained without earnest money. The Earnest Money will finally be adjusted/ refunded on completion of the contract. At any stage if the purchaser feels that the bidder has provided wrong information or the samples are not provided as per the specifications mentioned in their offer, the earnest money will be forfeited. 5. Delivery: Items must be delivered within 20 days after issuance of Purchase Order. Delivery of the ordered items at the Purchaser’s premises will be Supplier’s responsibility. 6. Validity: The offer shall remain valid for our acceptance for 90 Days from the date of opening of tender. Offers with validity less than 90 days will be liable for rejection. 7. Inspection: The inspection shall be carried out at IST and the inspection report (findings) will be binding on you. 8. Taxes: i. GST/CED will be paid by the PURCHASER to the SUPPLIER’S on production of a separately numbered ‘Tax Invoice” showing the amount of sales tax and other details under section 23 of Sales Tax Act-1990. ii. As per in vogue GST SRO, 20% of the 18% GST amount will be retained by the Purchaser and later on submitted in the CBR / Government Treasury, where as 80% of the 18% GST will be paid to the Supplier for onward deposition in CBR/Government Treasury. iii. Income tax will be deducted as per rule. iv. Any change in taxes/ duties levied by Govt. after opening of bids will be on account of bidder. No change in offer will be accepted later on. 9. Payment: All payments will be made through crossed cheque in favor of the SUPPLIER in Pak Rupees. The payment mode will be “100 % Payment after Delivery” after satisfactory performance in every aspect and inspection. Advance payment is subject to provision of equal amount of Bank Guarantee valid for 60 days from date of delivery. Page 2 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk Note: Any representation for the delay of payment will not be accepted, until complete required documents have not been received. (Countdown starts when Store receives complete documents). 10.Installation & Commissioning: Supplier will be required to provide free of cost installation/ assembling, commissioning & training of supplied items/equipment at IST premises. 11.Late Offers: The quotations received late (after opening the tender) will not be considered. Cutting/ over writing are not allowed, unless/ until authenticated under proper signature of the authorized person. 12.Performance Bond: IST may ask to provide Performance Bank Guarantee equivalent to 10% of total order value. The Performance Bond shall be valid till the Guarantee/Warranty period after the successful commissioning of the equipment/supply. 13.Publication/Literature/Catalogue in Hard Copies/CDs will be provided along with offer. Moreover the supplier will be bound to provide the following. - Maintenance Spares to be provided. Essential Running Spares to be provided. Certificate of Test Data/Calibration will be provided. 14.IST reserves the right to increase / decrease the quantity as per requirements. 15.Supplier shall ensure to supply the stores of high quality and give warranty of its satisfactory function, good workmen-ship and as per required specifications. Supplier will be required to provide at least 36 months/OEM Standard Warranty for the supplied stores. 16.Bids will be evaluated in a manner that the items will bring “value for money” to the organization. Offers with lower specifications than demanded specs will be liable for rejection. 17. If IST deemed necessary, the lowest bidder may be asked to provide samples before awarding of any contract/ order. In case the sample of lowest bidder is rejected, samples from other bidders will be called and contract will be awarded to technically qualified lowest bidder. 18.IST may ask the lowest bidder for any clarification/providing of documents for satisfactory evaluation of offer. 19.Those firms are not eligible to participate in the tender whose deliveries of stores are pending/ delayed for the five months or more or their previous performance is not satisfactory, against any IST purchase order. Page 3 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk 20.Conditional bids may be liable for rejection. 21.IST may ask the lowest bidder to provide a “Certificate” that firm has never been black listed which will be submitted on stamp paper of valuing Rs. 20/22.Being lowest in financial bids do not mean that the contract/purchase order will be awarded. Following factors will be taken into account before award of purchase order. i. ii. iii. iv. Previous performance of supplier against any IST order. Reliability. Technical/financial capabilities. Acceptance of terms & conditions of tender. 23.Both technical and financial offers must be submitted in two separate sealed envelopes in a single package. Each envelope should contain the documents as under: Technical offer: i. Technical quotation on letter head without prices. ii. Format of bid as per Annexure-C (attached). iii. OEM Authorized/Partner/ Distributor Certificate. iv. Complete technical catalogues/CDs/broachers etc. v. Previous performance certificate. vi. 02 % earnest money. vii. Tender fee in shape of DD/call deposit/receipt. Financial offer: i. Quotation on letter head with prices. 24.Failure & Termination: Incase the supplier / contractor failed to deliver the stores within specified delivery period, IST shall have the following options:i. To recover liquidated damages @ 2% of total purchase order value per month or part thereof will be imposed. The maximum limit of liquidated damages will not exceed 10% of contract value. Such damages shall be recovered from the bills, earnest money and or by withholding any amount due to be paid against this or any other purchase order. ii. To purchase from elsewhere, without notice to you but at your risk and cost, the stores not delivered within the stipulated period and to recover excess value so paid by us from your bills or from your security and or to cancel the contract at your risk and cost. 25.Blacklisting: If the supplier failed to execute order as per laid down terms and conditions in the tender/order or the performance is not satisfactory or are found to be indulging in corrupt or fraudulent practices, the action for blacklisting of firm/ supplier/ contractor will be taken as per PPRA rule 19. Incase of any dispute, Page 4 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk the case will be referred to Vice Chancellor (IST), whose decision will be final. 26. IST reserves the rights to accept or reject any or all tenders as a whole or in part as per PPRA Rule 33 (1). The decision in this regard will be firm, final and binding on all bidders. (Jawad Rehmatullah) Assistant Director (Procurement) Institute of Space Technology, Islamabad. Page 5 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk Annexure – A Technical Offer LIT/IST Div/1314/82 Date: 28-Jan-14 Due On: 19-Feb-14 S/No 1 2 Description LED TV 1) SAMSUNG, MODEL: 60ES6500 OR EQUIVALENT 2) FULL HD / 2 MEGAPIXAL, 1920 X 1080 3) CONTRAST RATIO: MEGA 4) 480MZ MOTION RATE 5) WIFI 6) 3 HDMI INPUT 7) 1 PIP TUNERS, PC INPUT, USB MEDIA PLAYER, LAN, WEB BROWSER 8) SIZE: 60INCHES 9) SPEAKER 10W X 2 10)Size: 60 INCHES SERVER 1) DELL POWEREDGE R720 RACK SERVER 2) PROCESSOR: INTEL® XEON® E5-2690 2.90GHZ, 20M CACHE, 8.0GT/S QPI, TURBO, 8C, 135W, MAX MEM 1600MHZ 3) ADDITIONAL PROCESSOR: INTEL® XEON® E52690 2.90GHZ, 20M CACHE, 8.0GT/S QPI, TURBO, 8C, 135W 4) CHASSIS CONFIGURATION: 2.5" CHASSIS WITH UP TO 16 HARD DRIVES 5) MEMORY: 64GB MEMORY (16X4GB), 1066MHZ, DUAL RANKED LV RDIMMS FOR 2 PROCS, POWER OPTIMIZED 6) HARD DRIVES: 6 X 1.2TB 10K RPM SAS 6GBPS 2.5IN HOT-PLUG HARD DRIVE 7) RAID CONFIGURATION: RAID 5 FOR H710P/H710/H310 (3-16 HDDS) 8) RAID CONTROLLER: PERC H710P INTEGRATED RAID CONTROLLER, 1GB NV CACHE 9) NETWORK ADAPTER: BROADCOM 57800 2X10GB BT + 2X1GB BT NETWORK DAUGHTER CARD 10) INTERNAL OPTICAL DRIVE: DVD+/-RW, SATA, INTERNAL 11) BEZEL: BEZEL 12) PCIE RISER: RISERS WITH UP TO 6, X8 PCIE SLOTS + 1, X16 PCIE SLOT 13) POWER SUPPLY: HIGH OUTPUT POWER SUPPLY (1100W), REDUNDANT ENERGY OPTIMAL CONFIGURATION (1+1) 14) POWER CORDS: NEMA 5-15P TO C13 WALL PLUG, 125 VOLT, 15 AMP, 10 FEET (3M), POWER CORD 15) RAILS: READYRAILS¿ SLIDING RAILS WITH CABLE MANAGEMENT ARM 16) SERVER ACCESSORIES: TOUCHPAD KEYBOARD AND OPTICAL MOUSE, USB, BLACK, ENGLISH, WITH U2212HM MONITOR 17) EMBEDDED SYSTEMS MANAGEMENT: IDRAC7 EXPRESS 18) SYSTEM DOCUMENTATION: ELECTRONIC SYSTEM DOCUMENTATION AND OPENMANAGE DVD KIT FOR R720KIT 19) POWER MANAGEMENT BIOS SETTINGS: POWER Qty Yes No Alternative Offer 01 01 Page 6 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk 3 4 SAVING DELL ACTIVE POWER CONTROLLER 20) HARDWARE SUPPORT SERVICES: 3 YEAR PROSUPPORT AND NBD ON-SITE SERVICE 21) Size: STANDARD COMPUTER 1) HP ENVY, MODEL: ENVY 23-D230EE, INTEL CORE I7-377OS 3.1 GHZ, 8GB DDR3, 1TB, DESKTOP ALL IN ONE OR EQUIVALENT 2) PRODUCT TYPE: ALL IN ONE DESKTOP 3) MODEL: ENVY 23-D230EE 4) WINDOWS 8 OS VERSION 5) CACHE 8MB 6) PROCESSOR DETAIL: INTEL ® CORETM I7-377OS (3.1 GHZ, 8MB CASHE, 4 CORES) 7) RAM: 8GB, DDR3 8) HARD DRIVE: 1TB, 54RPM 9) NVIDIA GRAPHICS, 2GB DEDICATED 10) NVIDIA GEFORCE GT 630M (2GB DDR3 DEDICATED) 11) MODEM, LAN, WIFI 12) WEBCAM 13) USB 2.0 & 3.0, HDMI, RJ45 (LAN), HEADPHONE 14) 6 USB PORTS 15) SCREEN SIZE: 23INCHES 16) DISPLAY: MULTI TOUCH ENABLED 58.42CM (23 INCHES) DIAGONAL WIDESCREEN FULL HIGH DEFINITION LED BACKLIT DISPLAY 17) DIMENSION: 58 X 21.4 X 45.5 CM 18) WEIGHT: 11.4 KG 19) Size: STANDARD HARD DRIVE 1) WESTERN DIGITAL SENTINEL DX4000 SMALL OFFICE STORAGE SERVER OR EQUIVALENT 2) CPU INTEL ATOMTM D525 1.8GHZ DUAL CORE 3) RAM 2GB 4) CAPACITY 4.0 TB (2X2.0 TB) 5) ARRARY TYPE HOT-SWAPPABLE 6) POWER DISSIPATION AC INPUT 100-240 VAC & 50-60 HZ 7) NETWORK PROTOCOLS CIFS, NFS, HTTP, HTTPS, FTP, WEBDAV 8) FILE SHARING PROTOCOLS CIFS/SMB, NFS, FTP, WEBDAV 9) RAID LEVELS RAID 1 (2 DRIVES ONLY) AND RAID 5 (3-4 DRIVES) 10) AUTOMATIC MIGRATION AND CAPACITY EXPANSION 11) AUTOMATIC MIGRATION AND CAPACITY EXPANSION 12) PACKAGE CONTENTS SMALL OFFICE STORAGE SERVER, 1 RJ45 ETHERNET CABLE, AC ADAPTER WITH POWER CORD, QUICK INSTALL GUIDE 13) DIMENSIONS 8.1 X 6.3 X 8.8" 14) WEIGHT 10.76 LB (4.88 KG) 15) CONNECTIVITY 2 USB PORTS & 2 GIGABIT ETHERNET PORTS 16) SERVER OPERATING SYSTEM WINDOWS STORAGE SERVER 2008 R2 ESSENTIALS 17) WARRANTY 03 YEARS 18) MODEL: WDBLGT0040KBK-NESN 19) Size: STANDARD 05 01 Page 7 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk Undertaking: We have carefully read the terms and conditions mentioned in tender documents. We accept all these terms & conditions. Signature: _________________ Name: ____________________ Designation: _______________ Stamp: ___________________ (To be Printed On Company’s Letterhead) Page 8 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk Annexure – B Financial Offer LIT/IST Div/1314/82 Date: 28-Jan-14 Due On: 19-Feb-14 S/No 1 2 Description LED TV 1) SAMSUNG, MODEL: 60ES6500 OR EQUIVALENT 2) FULL HD / 2 MEGAPIXAL, 1920 X 1080 3) CONTRAST RATIO: MEGA 4) 480MZ MOTION RATE 5) WIFI 6) 3 HDMI INPUT 7) 1 PIP TUNERS, PC INPUT, USB MEDIA PLAYER, LAN, WEB BROWSER 8) SIZE: 60INCHES 9) SPEAKER 10W X 2 10)Size: 60 INCHES SERVER 1) DELL POWEREDGE R720 RACK SERVER 2) PROCESSOR: INTEL® XEON® E5-2690 2.90GHZ, 20M CACHE, 8.0GT/S QPI, TURBO, 8C, 135W, MAX MEM 1600MHZ 3) ADDITIONAL PROCESSOR: INTEL® XEON® E52690 2.90GHZ, 20M CACHE, 8.0GT/S QPI, TURBO, 8C, 135W 4) CHASSIS CONFIGURATION: 2.5" CHASSIS WITH UP TO 16 HARD DRIVES 5) MEMORY: 64GB MEMORY (16X4GB), 1066MHZ, DUAL RANKED LV RDIMMS FOR 2 PROCS, POWER OPTIMIZED 6) HARD DRIVES: 6 X 1.2TB 10K RPM SAS 6GBPS 2.5IN HOT-PLUG HARD DRIVE 7) RAID CONFIGURATION: RAID 5 FOR H710P/H710/H310 (3-16 HDDS) 8) RAID CONTROLLER: PERC H710P INTEGRATED RAID CONTROLLER, 1GB NV CACHE 9) NETWORK ADAPTER: BROADCOM 57800 2X10GB BT + 2X1GB BT NETWORK DAUGHTER CARD 10) INTERNAL OPTICAL DRIVE: DVD+/-RW, SATA, INTERNAL 11) BEZEL: BEZEL 12) PCIE RISER: RISERS WITH UP TO 6, X8 PCIE SLOTS + 1, X16 PCIE SLOT 13) POWER SUPPLY: HIGH OUTPUT POWER SUPPLY (1100W), REDUNDANT ENERGY OPTIMAL CONFIGURATION (1+1) 14) POWER CORDS: NEMA 5-15P TO C13 WALL PLUG, 125 VOLT, 15 AMP, 10 FEET (3M), POWER CORD 15) RAILS: READYRAILS¿ SLIDING RAILS WITH CABLE MANAGEMENT ARM 16) SERVER ACCESSORIES: TOUCHPAD KEYBOARD AND OPTICAL MOUSE, USB, BLACK, ENGLISH, WITH U2212HM MONITOR 17) EMBEDDED SYSTEMS MANAGEMENT: IDRAC7 EXPRESS 18) SYSTEM DOCUMENTATION: ELECTRONIC SYSTEM DOCUMENTATION AND OPENMANAGE DVD KIT FOR R720KIT Qty Nos Unit Price Total Value (to be quoted excluding GST) 01 01 Page 9 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk 3 4 19) POWER MANAGEMENT BIOS SETTINGS: POWER SAVING DELL ACTIVE POWER CONTROLLER 20) HARDWARE SUPPORT SERVICES: 3 YEAR PROSUPPORT AND NBD ON-SITE SERVICE 21) Size: STANDARD COMPUTER 1) HP ENVY, MODEL: ENVY 23-D230EE, INTEL CORE I7-377OS 3.1 GHZ, 8GB DDR3, 1TB, DESKTOP ALL IN ONE OR EQUIVALENT 2) PRODUCT TYPE: ALL IN ONE DESKTOP 3) MODEL: ENVY 23-D230EE 4) WINDOWS 8 OS VERSION 5) CACHE 8MB 6) PROCESSOR DETAIL: INTEL ® CORETM I7-377OS (3.1 GHZ, 8MB CASHE, 4 CORES) 7) RAM: 8GB, DDR3 8) HARD DRIVE: 1TB, 54RPM 9) NVIDIA GRAPHICS, 2GB DEDICATED 10) NVIDIA GEFORCE GT 630M (2GB DDR3 DEDICATED) 11) MODEM, LAN, WIFI 12) WEBCAM 13) USB 2.0 & 3.0, HDMI, RJ45 (LAN), HEADPHONE 14) 6 USB PORTS 15) SCREEN SIZE: 23INCHES 16) DISPLAY: MULTI TOUCH ENABLED 58.42CM (23 INCHES) DIAGONAL WIDESCREEN FULL HIGH DEFINITION LED BACKLIT DISPLAY 17) DIMENSION: 58 X 21.4 X 45.5 CM 18) WEIGHT: 11.4 KG 19) Size: STANDARD HARD DRIVE 1) WESTERN DIGITAL SENTINEL DX4000 SMALL OFFICE STORAGE SERVER OR EQUIVALENT 2) CPU INTEL ATOMTM D525 1.8GHZ DUAL CORE 3) RAM 2GB 4) CAPACITY 4.0 TB (2X2.0 TB) 5) ARRARY TYPE HOT-SWAPPABLE 6) POWER DISSIPATION AC INPUT 100-240 VAC & 50-60 HZ 7) NETWORK PROTOCOLS CIFS, NFS, HTTP, HTTPS, FTP, WEBDAV 8) FILE SHARING PROTOCOLS CIFS/SMB, NFS, FTP, WEBDAV 9) RAID LEVELS RAID 1 (2 DRIVES ONLY) AND RAID 5 (3-4 DRIVES) 10) AUTOMATIC MIGRATION AND CAPACITY EXPANSION 11) AUTOMATIC MIGRATION AND CAPACITY EXPANSION 12) PACKAGE CONTENTS SMALL OFFICE STORAGE SERVER, 1 RJ45 ETHERNET CABLE, AC ADAPTER WITH POWER CORD, QUICK INSTALL GUIDE 13) DIMENSIONS 8.1 X 6.3 X 8.8" 14) WEIGHT 10.76 LB (4.88 KG) 15) CONNECTIVITY 2 USB PORTS & 2 GIGABIT ETHERNET PORTS 16) SERVER OPERATING SYSTEM WINDOWS STORAGE SERVER 2008 R2 ESSENTIALS 17) WARRANTY 03 YEARS 18) MODEL: WDBLGT0040KBK-NESN 19) Size: STANDARD 05 01 Total Amount (Rs): GST if Applicable(Rs): Net Total Amount(Rs): Page 10 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk Undertaking: We have carefully read the terms and conditions mentioned in tender documents. We accept all these terms & conditions. Signature: _________________ Name: ____________________ Designation: _______________ Stamp: ___________________ (To be Printed On Company’s Letterhead) Page 11 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk (To be Printed and typed On Company’s Letterhead) (Annexure-C) LIT/IST Div/1314/82 Date: 28-Jan-14 Due On: 19-Feb-14 Format for Bid 1. Bid Bond Value (To be attached in original with Technical offer) : 2. Tender Fee/Receipt : 3. Complete Technical specifications & catalog attached. : 4. Delivery period : 20 days YES NO 5. Validity of Offer : 90 days YES NO 6. Country of Origin : 7. Free of cost onsite Installation/ Commissioning & Training : YES NO 8. After sale service to be provided : YES NO 9. Performance Bond to be provided : YES NO 10.Guarantee/ Warranty : YEARS 11.OEM Authorized Distributor/ Partnership Certificate attached : YES NO 12.Company full address Contact Person Cell No. : : : 13.Acceptance of terms & conditions of tender without any condition. : YES NO YES NO _____________ Sign & Seal Page 12 of 12 IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk