PERCETAKAN NASIONAL MALAYSIA BERHAD (253940 – X)
TENDER SPECIFICATION
E-WARTA SYSTEM
1 INTRODUCTION
-
E- Warta system is a computerized system will be use to transfer and manage file and data
for gazette publication.
-
It must comprise all modules which can be used as standalone module or incorporated with
other compatible modules.
-
It should be in web based to ensure every user can access the system anywhere and anytime
(will be use by government agency nationwide, legal firm, individual customer, and PNMB
branches).
2 OVERALL ARCHITECTURE
-
Fig.1 and Fig. 2 represents the overall architecture of an “E-Warta System”. 5 subsystems
are defined depending on the functions to be performed;
i)
ii)
iii)
iv)
v)
-
E-Warta Delivery Module
E-Warta Gazette Publishing Module (Federal and states)
Administration Module
User Registration Module (Gazette Delivery and Gazette Publishing)
Job Status Tracking Module
The system should be separate into 2 servers which is web server – to store the web
application system, and database server – to store the database and gazette files.
Internet
Cloud
Public Internet
Browser
E-Warta
Internal Administrator
E-Warta Web Server
Database and File
Browser
Server
Figure 1 : Overall System Architecture
1
E-Warta System
E-Warta Delivery
Module
E-Warta
Publishing Module
AGC
P.U (Federal
and State)
SSM
Bill
MDI
Enactment
JKPTG
Gazette
(Federal and
State)
District and
land Office
Job Status
Tracking Module
User Registration
Module
Administration
Module
Warta/Lawnet
Interface
E-Warta
Publishing
User
User
Administration
Setting/Baca
Interface
E-Warta
Delivery User
Archive
Module
Reporting
Module
User Monthly
Usage
Gazette
Compilation
Module
Act (Principal
& Amendment)
Legal Firm
Others
HDA
&Trademark
Figure 2 : Overall System Architecture
2.1
E-WARTA DELIVERY MODULE
-
-
This module will be use by Government agency, Legal Firm to transfer file and data to
PNMB.
Delivery procedure can be done through 2 way, which is via attachment file (Upload)
and/or template.
There is a different module for each agency. Usually the module will be based on type of
gazette publication (e.g.; P.U, gazette, bills, enactment, advertisement, unclaimed money)
Each module will be separate to a different form view based on Act module continues by
Section. (e.g.: Act 56 Section 12)
Vendor should create different template for each agency base on the act that related to the
agency. E.g.; Malaysia Department of Insolvency related to Bankruptcy Act and have total
16 sections under the act. Total 16 template need to be created under the MDI user
interface.
Those templates maybe use with other agency template.
Figure 3 and figure 4 show the act and section that require to template to be created and the
link to the associate agency.
2
-
More templates can be added from time to time during the development stages.
Figure 5 and 6 show the process flow of gazette delivery from government agency to
PNMB.
Figure 3: Act, Section and sample template
Selection box based on User ID.
MODULE
1
i
Ability to select the following module :
 Legislative Supplement ‘A’ – P.U. (A)
 Legislative Supplement ‘B’ – P.U. (B)
 Gazette Notification – Main Gazette
 Bill
 Enactment
 HDA &Trademark
 Act (Principal & Amendment)
2
i
MODULE
P.U (A)
Ability to key-in the following field :
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
P.U (A) Title
P.U (A) No.
Act Title
Act No.
Printing Cost
Customer & Address
Contact Person
Telephone No.
Email Address
ii
Ability to upload file in pdf format
3
i
MODULE
P.U (B)
Ability to key-in the following field :
i.
P.U (B) Title
3
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
P.U (B) No.
Act Title
Act No.
Printing Cost
Customer & Address
Contact Person
Telephone No.
Email Address
ii
Ability to upload file in pdf format
4
4.1
i
MODULE
GAZETTE NOTIFICATION / MAIN GAZETTE
KANUN TANAH NEGARA [AKTA 56 TAHUN 1965]
 Section (Drop down menu)





















Section 12(1)(a)
Section 12(1)(b)
Section 62
Section 62(1)
Section 62(2)
Section 130
Section 168
Section 175
Section 175 A
Section 175 D
Section 187 B
Section 254
Section 261
Section 263
Section 265(2)
Section 326
Section 432
Section 64
Section 97 & 98
Section 257 & 263
Others
 Display template based on section selected. Example: Seksyen 168.
(Seksyen 168)
Notis mengenai cadangan hendak mengeluarkan hakmilik sambungan
4
(atau suratan yang dikeluarkan yang baru sebagai gantinya)
Pada menjalankan kuasa yang diberikan oleh seksyen 168 Kanun Tanah Negara, notis adalah
dengan ini diberi bahawa adalah dicadangkan hendak mengeluarkan hakmilik sambungan
bagi tanah yang tersebut dalam Jadual di bawah ini kerana sebab yang berikut:
Dokumen hakmilik keluaran yang dinyatakan di bawah ini diakui telah hilang.
JADUAL
Mukim – []. No. Lot – []. Jenis dan No. Hakmilik – []. Luas – [] meter persegi.
__________________________________________________________________________
 Ability to key-in the following field :
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
ii
iii
Daerah
Bandar
Mukim
No. Lot
Jenis dan No. Hakmilik
Luas (m²)
Date
Filing PTG
Signatory
Designation
Remarks
Customer
Address
Contact Person
Telephone No.
Email Address
Ability to upload file (e.g.; Endorsement Letter)in any format (word and excel format)
Automatically the following template based on the above field 4 (i)










Section 12(1)(a)
Section 12(1)(b)
Section 62
Section 62(1)
Section 62(2)
Section 130
Section 168
Section 175
Section 175 A
Section 175 D
5











iv
v
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.14
4.15
4.16
4.17
4.18
419
4.20
4.21
4.22
4.23
4.24
4.25
4.26
4.27
4.28
Section 187 B
Section 254
Section 261
Section 263
Section 265(2)
Section 326
Section 432
Section 64
Section 97 & 98
Section 257 & 263
Others
Generated file must be in word and pdf format
Below are other act that require template
AKTA KEBANKRAPAN
AKTA SYARIKAT
AKTA-AKTA [KECUALI AKTA PENGAMBILAN TANAH]
AKTA PENGAMBILAN TANAH 1960
PERISYTIHARAN KERAJAAN NEGERI
UNDANG-UNDANG TUBUH KERAJAAN NEGERI
ENAKMEN-ENAKMEN
ORDINAN-ORDINAN
JAWATAN-JAWATAN
JAWATAN DIKOSONGKAN
PEJABAT TANAH DAN GALIAN WILAYAH PERSEKUTUAN
LEMBAGA HASIL DALAM NEGERI MALAYSIA (CAWANGAN KL, KUCHING,
MIRI & KOTA KINABALU)
JABATAN-JABATAN KERAJAAN
BADAN-BADAN BERKANUN
JABATAN/KEMENTERIAN KERAJAAN
SURUHANJAYA SYARIKAT MALAYSIA
JABATAN PENDAFTARAN PERTUBUHAN MALAYSIA
JABATAN HAL EHWAL KESATUAN SEKERJA MALAYSIA
MARKAS ANGKATAN TENTERA
KEMENTERIAN KESIHATAN (BAHAGIAN PERGIGIAN, JABATAN
KESIHATAN AWAM, PERKEMBANGAN PERUBATAN, KESIHATAN
KELUARGA)
JABATAN-JABATAN INSOLVENSI MALAYSIA
JABATAN-JABATAN KERAJAAN PELBAGAI KEMENTERIAN
BANK NEGARA MALAYSIA
DEWAN BANDARAYA KUALA LUMPUR
PEJABAT PENGARAH TANAH DAN GALIAN WILAYAH PERSEKUTUAN
LEMBAGA RACUN MAKHLUK PEROSAK
PARLIMEN MALAYSIA
6
4.29
4.30
4.31
4.32
4.33
4.34
4.35
4.36
LEMBAGA HASIL DALAM NEGERI (JABATAN DASAR PERCUKAIAN)
SURUHANJAYA PENCEGAHAN RASUAH MALAYSIA
JABATAN-JABATAN KERAJAAN
SURUHANJAYA KOPERASI MALAYSIA
JABATAN PENGANGKUTAN JALAN MALAYSIA
INSTITUT AKAUNTAN MALAYSIA
LEMBAGA JURUUKUR SEMENANJUNG MALAYSIA
POLIS DIRAJA MALAYSIA – CAWANGAN TRAFIK
Figure 3: Act, Section and sample template
1
AKTA KEBANKRAPAN
Perintah penerimaan
Perintah penghukuman
Mesyuarat pertama
Mesyuarat am
Mesyuarat Pertama Pemiutang
Mesyuarat am pemiutang
Dividen yang dicadangkan
Dividen
Permohonan untuk pelepasan / dibebaskan
Perintah yang dibuat ke atas permohonan pelepasan
Notis mengenai niat permohonan pelepasan ketua
pengarah insolvensi
Notis mengenai niat permohonan melepas pegawai
insolvensi
Perintah pentadbiran
Tajuk-tajuk lain
Am mahkamah @ rule 194
Dalam mahkamah tinggi
7
2
AKTA SYARIKAT
Mesyuarat pertama
 Mesyuarat am
 Mesyuarat Pemiutang
 Mesyaurat Am Pemiutang & Penyumbang
Perlantikan Pelikuidasi Sementara
Perlantikan pelikuidasi
Pelepasan pelikuidasi
Dividen yang dicadangkan
Dividen
Pergantungan
Penggulungan
Penggulungan & Perlantikan Pelikuidasi Sementara
Penggulungan & Perlantikan Pelikuidasi
3
PERISYTIHARAN
KERAJAAN NEGERI
4
UNDANG-UNDANG
TUBUH KERAJAAN
NEGERI
5
AKTA-AKTA [KECUALI
AKTA PENGAMBILAN
TANAH]
Akta mahkamah rendah 1948
Akta eksais 1976
Akta perhutanan Negara 1984
Akta kerajaan tempatan 1976
Akta tanah 1960
Akta hari kelepasan am …..… dll
6
ENAKMEN-ENAKMEN
Enakmen pentadbiran agama Islam 1989
Enakmen pendaftaran dan lesen penulis-penulis surat
8
rayuan
7
ORDINAN-ORDINAN
Ordinan perwakilan kuasa 1959
Ordinan penjara
8
KANUN TANAH NEGARA
[AKTA 56 TAHUN 1965]
Seksyen 12 [1][a]
Seksyen 12 [1][b]
Seksyen 62
Seksyen 62 [1]
Seksyen 62 [2]
Seksyen 130
Seksyen 168
Seksyen 175
Seksyen 175 A
Seksyen 175 D
Seksyen 187 B
Seksyen 254
Seksyen 261
Seksyen 263
Seksyen 265 (2)
Seksyen 326
Seksyen 432
Seksyen 64
Seksyen 97 & 98
Seksyen 257 & 263
9
9
AKTA PENGAMBILAN
TANAH 1960 : [AKTA 486]
Seksyen 4
Seksyen 8
Seksyen 35
10
JAWATAN - JAWATAN
Lantikan
Pemangkuan
Kenaikan pangkat
11
JAWATAN
DIKOSONGKAN
Peraturan-peraturan pegawai awam [kelakuan dan
tatatertib]
12
PEJABAT TANAH DAN
GALIAN
W.PERSEKUTUAN
Kanun Tanah Negara – seksyen 168
Kanun Tanah Negara – seksyen 175A
Kanun Tanah Negara – seksyen 175D
Kanun Tanah Negara – seksyen 187B
Kanun Tanah Negara – seksyen 263
Kanun Tanah Negara – seksyen 326
Kanun Tanah Negara – kaedah 52(1)
13
LEMBAGA HASIL DALAM
NEGERI (CAWANGAN KL,
KUCHING, MIRI & KOTA
KINABALU)
Advertisement of petition
14
JABATAN KERAJAAN
Pemberitahuan di bawah Subperaturan 26(7)
15
BADAN BERKANUN
Pemberitahuan di bawah Subperaturan 25(7) – Akta
Badan Berkanun (Tatatertib dan Surcaj) 2000
16
JABATAN /
KEMENTERIAN
KERAJAAN
JAWATAN – Pelantikan, Naik Pangkat, Pemangkuan
17
SURUHANJAYA
AKTA SYARIKAT 1965 – Seksyen 308(2)
Notice of Winding-Up Order
10
SYARIKAT MALAYSIA
AKTA SYARIKAT 1965 – Seksyen 308(4)
JABATAN PENDAFTARAN
PERTUBUHAN MALAYSIA
AKTA PERTUBUHAN 1966 – seksyen 13(3)
19
JABATAN HAL EHWAL
KESATUAN SEKERJA
MALAYSIA
AKTA KESATUAN SEKERJA 1959 – seksyen 69
20
MARKAS ANGKATAN
TENTERA MALAYSIA
AKTA ANGKATAN TENTERA 1972
21
KEMENTERIAN
KESIHATAN (BHG
PERGIGIAN, JAB
KESIHATAN AWAM,
PERKEMBANGAN
PERUBATAN, KESIHATAN
KELUARGA)
PELANTIKAN PEGAWAI PERUBATAN SEBAGAI
PAKAR (PERINTAH AM 27 BAB ‘F’)
22
JABATAN INSOLVENSI
MALAYSIA
AKTA PERTUBUHAN 1966 – seksyen 17(1)
(Penggulungan Pertubuhan)
23
JABATAN KERAJAAN
DARI PELBAGAI
KEMENTERIAN
DEPOSIT YANG TIDAK DITUNTUT- (Arahan
Pembendaharaan 102)
24
BANK NEGARA
MALAYSIA
PENYATA ASET DAN LIABILITI
25
DBKL
PEMBERITAHUAN DI BAWAH KAEDAH 21
26
PEJ. PENGARAH TANAH
DAN GALIAN W.
PERSEKUTUAN
AKTA PENGAMBILAN TANAH 1960 – Seksyen 4
18
AKTA PERTUBUHAN 1966 – peraturan 15
AKTA PENGAMBILAN TANAH 1960 – Seksyen 8
AKTA PENGAMBILAN TANAH 1960 – Seksyen 35(1)
27
LEMBAGA RACUN
MAKHLUK PEROSAK
AKTA RACUN MAKLUK PEROSAK 1974 – seksyen
12 (didaftarkan, pertukaran nama pendaftaran dll)
28
PARLIMEN MALAYSIA
RISALAT YANG DI BAWA DALAM MESYUARAT
11
DEWAN RAKYAT DAN DEWAN NEGARA
29
LEMBAGA HASIL DALAM
NEGERI (JABATAN
DASAR PERCUKAIAN)
AKTA CUKAI PENDAPATAN 1967 – seksyen 44(6)
30
SURUHANJAYA
PENCEGAHAN RASUAH
MALAYSIA
AKTA SURUHANJAYA PENCEGAHAN RASUAH
2009 – seksyen 41(2)
31
JABATAN KERAJAAN
Arahan perbendaharaan – Keahlian Lembaga Perolehan
‘A’ dan ‘B’
32
SURUHANJAYA
KOPERASI MALAYSIA
AKTA KOPERASI 1993 – seksyen 79(3)
33
JABATAN
PENGANGKUTAN JALAN
DI MALAYSIA
AKTA PENGANGKUTAN JALAN 1987 – seksyen
64(4)
34
INSTITUT AKAUNTAN
MALAYSIA
Keputusan Jawatankuasa Tatatertib
35
LEMBAGA JURUUKUR
SEMENANJUNG
MALAYSIA
Pengeluaran Lesen Menjalankan Kerja Ukur
36
PDRM – CAWANGAN
TRAFIK
KANUN PROSEDUR JENAYAH – seksyen 413(4)
Figure 4: Act, Section and sample template
- Estimated total number of template to be created will be around 106 templates.
12
PROPOSED WORKFLOW FOR E-WARTA
AG OFFICE
P.U (A), P.U (B), Bills, Principal Act, Amending
Act
START
AG User – Prepare Softcopy (Word/
Excel)
NO
OK
YES
AG User – Login to E-warta
- Access AG Web Interface
AG User – Upload Document into EWarta
Unit Warta – Login to E-Warta
-Access Warta Web Interface
- Verify Softcopy
- Fill in field (Job No., Due Date etc)
NO
OK
YES
Unit Setting – Login to E-Warta
-Access Setting Web Interface
- Verify Job and attachement
Unit Setting – View File and transfer to
inDesign for HouseStyle, Format / Layout
then upload PDF into E-Warta
Unit LawNet - Upload PDF File to EWarta Publishing Module
(Online Daily Gazette)
END
Figure 5: Process flow for file attachment (AGC Office, State Legal Office)
13
PROPOSED WORKFLOW FOR E-WARTA
OTHER GOV AGENCY
Federal Gazette
START
Gov User – Collect data / info
AG User – Login to E-warta
- Access AG Web Interface
Fill in template based on Act and Section
(or upload file / attachement)
Agency Verification, Endorsement and
Submit
NO
Unit Warta – Login to E-Warta
-Access Warta Web Interface
- Verify Softcopy
- Fill in field (Job No., Due Date etc)
OK
YES
Unit Setting – Login to E-Warta
-Access Setting Web Interface
- Verify Job and attachement
Unit Setting – View File and transfer to
inDesign for HouseStyle, Format / Layout
then upload into Setting Server
Unit LawNet - Upload PDF File to E-Warta
(Online Daily Gazette)
END
Figure 6: Process flow for file attachment (Other Gov Agency)
14
2.2
-
2.3
E-WARTA PUBLISHING MODULE
This module is a final gazette output module.
The entire final gazette that was in PDF file will be uploaded into the publishing module.
The module can be access by E-Warta user. This publishing module feature will be the
same as Lawnet interface features.
Vendor should provide different template for P.U, Bill, Act, Enactment and GN to federal
and state.
JOB STATUS TRACKING MODULE
2.3.1
-
This module will be use by Warta/Lawnet Unit and Setting/Baca Unit to keep track all jobs
related to the gazette publication.
User able to view uploaded file according to date, time, user, file name and no of pages.
Warta Unit will verify all file that sent through E-Warta Delivery Module including
verification of attachment, accuracy of data and agency endorsement.
Warta Unit able to fill in Docket No for job status tracking. In addition, able to modify the
field attribute and add attachment.
File status tracking (In Progress / Pending / Completed / Proofread)
Setting Unit able to view the file based on Docket No. , downloading the file and perform
the house style.
Setting Unit also able to update the Docket Status.
Each job need to be verified before proceed to another process.
2.3.2
-
WARTA/LAWNET INTERFACE AND SETTING/BACA INTERFACE
TRACKING MODULE
GAZETTE COMPILATION MODULE
This module will generate gazette base on user define policy (Act, Section, etc.).
Able to compile all gazette automatically based on gazette format and rules.
Figure 7. is the sample of the Gazette Rule arrangement. Warta/Lawnet/Setting will
provide the rule sample from time to time.
The Rule can be modified by administrator through administrator module.
15
Section
Rules
Section 168
Section  Bandar  Mukim  Date
Other Sections
Section  Date
Figure 7: Gazette Rule Sample for Kanun Tanah Negara
-
2.4
However, Warta Unit and Baca Unit user able to manually re-arrange the Gazette No.
accordingly if there is any special requirement.
The system must be able to limit the document sent by user according to the table below;
No. of pages
Publication date in Warta
Less than 150 pages
Same day
151 – 300 pages
Next business day
301 – 450 pages
Next 2 business day
451 – 600 pages
Next 3 business day
Additional 150 pages
Additional 1 business day
USER REGISTRATION MODULE
-
This module will be use for user registration.
It will be separate registration module for both Delivery Module and Publishing Module.
Able to sent confirmation email to user after registration completed by user.
16
2.5
ADMINISTRATION MODULE
2.5.1
-
-
-
This module will be use to manage user registration for both Delivery Module and
Publishing Module.
Capable to verify and filter user that had register through user registration module.
Manage to control user access based on user account.
The system must be able to detect single login. For each user account, only 1 license is
permitted to log in at any time.
The system must be able to detect user expiry date. User cannot log in the system when its
reach the expiry date and user will get the expiring reminder/email 1 month before expiry
date.
Capable to create new user account with the following field :
i)
Full Name
ii)
Login name
iii)
Password
iv)
Organization Name
v)
Address
vi)
Department
vii)
Position
viii) Contact Number
ix)
Email Address
Able to sent confirmation email to user after registration verified/approved by
administrator.
Ability to edit and delete account.
Ability to reset password.
Ability to view current login user
Ability to released locked user.
2.5.2
-
2.6
USER ADMINISTRATION MODULE
ARCHIVE MODULE
This module will be use to manage data that need to be archive.
Ability to set data retention policy for archiving.
Data will be transferred to another location and will be flag as archives file for backup
purpose.
REPORTING MODULE
2.6.1
-
USER MONTHLY USAGE
This module will be use to generate report for user monthly usage according to the user ID.
17
3 DEVELOPMENT PHASE
-
Vendor to provide development based on below development stages schedule.
Vendor to recommend better development phase solution.
No. ITEM
PHASE 1
PHASE 2
PHASE 3
PHASE 4
1.
i) Akta
Kebankrapan
ii) Kanun Tanah
Negara
iii) Akta
Pengambilan
Tanah
Addition to act
covers in Phase 1
i) Akta Syarikat
ii) Akta Pertubuhan
Addition to act
covers in
previous phase
Addition to act
covers in
previous phase
AGC interface
for P.U, Act &
Bills
All other
remaining Act
2.
Act
Customer
System
Integration and
Fine Tuning.
Jabatan Insolvensi
Malaysia (MDI)
i) Kanun Tanah
Negara – PTG
WP
ii) Akta
Pengambilan
Tanah – PTG WP
i) Akta Syarikat –
SSM
ii) Akta Pertubuhan
– Jab Pendaftar
Pertubuhan
AGC,
Legal firm
State Legal
Office
Other
government
agencies
3.
Upload
method
Template &
attachment
Template &
attachment
Template &
attachment
4.
Upload
done by
PNMB
PNMB & customer
PNMB &
customer
5.
Estimated
time taken
for user to
familiarize
with the
system
4 Months
2 Months
2 months
2 months
18
4 PROJECT HANDOVER
-
-
-
Due on resources only available at PNMB and cannot be taken outside because of secrecy
and confidentially, system development must be done at PNMB premise. At least 2
developers must be station at PNMB at one time until project completion.
Vendor must provide source code upon project completion to PNMB.
Vendor must provide adequate system training to 4 persons
Vendor must provide system training to all users upon request. The training will be done in
a few phases base on the project phase status.
Vendor must provide product training (development software tools) to 4 persons
Vendor must provide 1 year warranty to system flow and process fine tuning to PNMB
upon project completion.
During the warranty period, vendor maybe requires to modify the system flow, add new
template and process fine tuning. This activity cost must be included in project
maintenance.
Project management progress meeting should be initiate from time to time. Project status
report should be submitted together during progress meeting.
Perform UAT activities together UAT form, signed by PNMB for project completion.
4.1 DOCUMENTATION
-
Define all documentation items which shall be included in the delivery as for
example:
i) System documentation (overall architecture, technical requirements, functional,
installation manual)
ii) User’s manual (detailed description of all functions and how to
operate the system, seen from the user’s point of view).
iii) Software documentation, system and subsystems.
iv) Gazette Standard Manual (Font, Layout, House Style)
-
Software documentation must be accurate, up-to-date and easily maintainable.
All source programs and listings must be included during the system delivery.
5 PROPOSE TECHNOLOGY
-
Propose system will run under Microsoft Windows 2008 64 Bit Platform.
Vendor to use VB.Net Programming Language.
Vendor to use Microsoft SQL 2008 for database.
Vendor to use Microsoft Development Tools.
19
SIGNED AND APPROVAL
Prepared By:
………………………………..
IT MANAGER
Checked By:
Checked By:
………………………..
LAWNET MANAGER
.…………………………
PRODUCTION
SENIOR MANAGER
Verified By:
…………………………..
CORPORATE SERVICE
SENIOR MANAGER
Approved By:
…………………………..
GENERAL MANAGER
SALES & MARKETING
20