20th Annual
Join us for our 20th San Francisco Bay Flyway Festival
a project of Mare Island Heritage Trust
Anniversary Flyway
Friday-Sunday, February 19-21, 2016
Festival!
December 11, 2015
Dear Friend of the Flyway Festival and Commercial Exhibitor:
For 20 years, yes, 20 years, we’ve welcomed people from throughout the Bay Area and other parts of California
to our San Francisco Bay Flyway Festival. I still find it hard to fathom how this whole flyway thing works. The
wonder and magic of the annual migration is incomprehensible to me, and yet I am awe struck at the power of
abundant wildness to quietly and without prompting by humanity, just appear in our lives each season. And,
equally remarkable to me is the way that we who have been touched by this wildness migrate to Mare Island
and other points throughout the “north shore” of San Francisco Bay each migration season to pay homage to
this natural phenomenon and to celebrate together, the wildness that is within each of us and surrounds every
one of us.
For nearly 30 years, I have had the privilege to walk about the wetlands, along the shores of San Pablo Bay, to
river guide on the Napa River/Mare Island and Carquinez Straits, canoe the sloughs of the San Pablo Bay delta
we know as the San Pablo Baylands and delight in the sunrises and sunsets on the Napa. Recently, I stayed
overnight in the yurt nestled on the hillside overlooking the Napa River in our Mare Island Preserve. I was
awakened throughout the night by the searing light of the full moon, the persistent calls of migrating ducks and
geese and the loud hoot of a great-horned owl in the deodora cedar, above.
Last evening, atop the Mare Island Hill, my pup Nitro, raced like the wind through the rain touched grasslands
of this majestic bluff overlooking seven Bay Area counties. As I soaked in the vast landscape saturated in all
the palette of gray, with a filmy fog lightly hovering on the river, draped like a transparent mantle on the
hillsides and city below, I was so overcome with this deep, soul filled to overflowing love of place. Of this
place. Of this sacred and magic place. How could the river and its landscape, have so fully seeped into my
being? I reflected on John Hiatt’s song shared with me by a friend not long ago: the River Knows Your Name.
And, more and more, that song has resonated with me. I say the words, “the river knows your name” aloud like
a prayer. I find myself throughout the day, every day, turning my gaze towards the river, allowing it to envelop
me, sweep me along in its ebb and flow. The river is me. I have permitted it to become one with me. I have
succumbed to its life force.
816 Branciforte St., Vallejo, CA 94590 • 707 249-9633 • www.sfbayflywayfestival.com
20th Annual
Join us for our 20th San Francisco Bay Flyway Festival
a project of Mare Island Heritage Trust
Anniversary Flyway
Friday-Sunday, February 19-21, 2016
Festival!
I am beginning to understand in a precious and profound way, that we are one with the flyway, too. Just as we
follow the transit of the planets, galaxies and billions of stars in the night sky, we too navigate the flyway with
those millions of shorebirds and songbirds, hundreds of thousands of waterfowl, thousands of hawks and even
butterflies that pass by and stop to rest, feed and restore, on their marathon travels. We are not the hosts and the
migrants our visitors. We are all – wildlife and human beings – on this journey as one. Like the fog rising up off
the river, the annual migration sweeps us up to the skies above and then, in a flit and a flash of blue or yellow or
cinnamon, it touches down lightly on the land, hovers, alights on a fennel frond or settles on a tree limb, or in an
elegant swoosh, it takes us onto and into the wateriness of the bay and its rivers and wetlands.
Once again, I invite you to join in our annual migration celebration headquartered on Mare Island in Vallejo
with guided walks, hikes and visits to wild hotspots in nearby communities and on land trust properties, private
lands, many normally restricted access sites, national wildlife refuges and state wildlife areas. If you are a land
steward, birding guide, biologist or hike leader, or joining us as a participant in the Flyway Festival, I hope you
will remind yourself of the connection between we humans and the wild. That we are all wild. That we are all
one. This is an unique weekend set aside annually to remember. To be filled with wonder. To be amazed and
awed. To spontaneously feel joy. To connect. To disconnect. To discover for yourself what and who touches
you. To share your passion and love for wild and wilderness in your own backyard with others, like the bond of
those flocks of birds, I suppose. I have a hunch, that like me, more and more, you will find this special place
beckons your soul, too.
Will you join us this year as a Flyway Festival exhibitor? Will you support the Flyway Festival with your
donations of cash and auction/raffle items? Will you tell your friends, co-workers and family about the Flyway
Festival? Will you volunteer? Whatever way you can, please help us ensure another Flyway Festival. We are
most grateful.
Warmly,
Myrna Hayes
Flyway Festival Co-founder and Director
816 Branciforte St., Vallejo, CA 94590 • 707 249-9633 • www.sfbayflywayfestival.com
20th Annual
Join us for our 20th San Francisco Bay Flyway Festival
a project of Mare Island Heritage Trust
Anniversary Flyway
Friday-Sunday, February 19-21, 2016
Festival!
MEET AND MARKET TO
Birders • Hearty Outdoor Enthusiasts
Families & Individuals interested in the Environment & Conservation
Share Your Vision
Educate Youth, Families, and Adults
Show your products to Potential Customers
Teach Nature Skills
Sell your Nature or Bay related Products
Equipment, Books, Maps, Posters, Art, Jewelry, Outdoor Gear, Clothing, Outings
At the 20th Annual San Francisco Bay Flyway Festival
Family Wildlife Exploration & Birding Expo
Saturday, February 20, from 9am to 4pm
and Sunday, February 21, from 9am to 4pm
Mare Island, Building 253, 575 Connolly St. Vallejo, California (subject to change)
Hikes, Tours & Activities also occur all around San Francisco Bay
Exhibitor Details
DEADLINES: The last day to reserve exhibitor space is Friday,
February 12, 2016. Monday, February 1, 2016 is the deadline
for submitting information about outings and presentations.
Late applicants cannot be guaranteed maximum publicity.
BANNERS & SIGNAGE: You may hang your banner on your
table or on a frame behind your booth. Sponsors receive
additional opportunities.
WEATHER: The event happens Rain or Shine!
SET UP ACCESS: You may set up your display Friday,
February 19, between 2 and 5pm, or on Saturday, February
20, or Sunday, February 21 after 7am. All exhibits and displays
must be complete by 8:45am Saturday or Sunday.
EXHIBITOR PARKING: We want to allow the public the
closest parking, so please bring wagons, or wheelies, for
transporting your displays from your vehicle to the building.
All exhibitor vehicles MUST be moved from the entry area and
adjacent parking spaces, by 9am.
Please complete both pages of the exhibitor
application form
add your 100-word description, if applicable,
and return the form via email to
sarahcainflywayfest@gmail.com and
myrnahayes@mac.com
or mail to 816 Branciforte St, Vallejo, CA 94590
TAKE DOWN: All materials and displays must be removed
following the close of the event Sunday at 4pm. Tear down will
not be permitted during Festival Hours for liability reasons. It is
your responsibility to communicate this to all your volunteers
and staff. I agree on behalf of our organization to stay until
4pm._____(initial)
FOOD & DRINK: We will again offer hot drinks, teas, juices,
pastries, muffins, soup, hot dogs, sodas, fruit and other casual
lunch fare for reasonable prices.
ABOUT BUILDING 253: Building 253 is a large building with
ample parking and wheel chair access. Portable restrooms,
limited water and full electricity are available, but heat is
difficult. Please dress in layers for warmth. Lighting is mostly
fluorescent with natural light in some areas.
Please be sure to email your 100-word
description to myrnahayes@mac.com
This is such important information. It’s the stuff
of the actual schedule descriptions. Please
send!
816 Branciforte St., Vallejo, CA 94590 • 707 249-9633 • www.sfbayflywayfestival.com
Join us for our 20th
Anniversary Flyway
Festival!
20th Annual San Francisco Bay
Flyway Festival
Friday-Sunday, February 19-21, 2016
FAMILY WILDLIFE EXPLORATION AND BIRDING EXPO
SATURDAY, 9 AM TO 4 PM, FEBRUARY 20 AND SUNDAY, 9 AM TO 4 PM, FEBRUARY 21, 2016
Building 253, 575 Connolly St. Mare Island, Vallejo, CA
COMMERCIAL VENDOR APPLICATION FORM
COMPANY: _________________________________________________________________________________________________
ADDRESS: __________________________________________
CITY: ___________________________
ZIP: ________________
CONTACT NAME: _____________________________________
PHONE: ________________________________________________
EMAIL: ____________________________________________
We agree to participate as a seller or exhibitor, setting up by 8:45 AM Saturday and actively selling or
exhibiting through 4pm (Initial here ___). We also plan to stay Sunday through 4 pm (Initial here ___). We will offer
an exhibit of _________________________________________________________________________________________
sales of ____________________________________________________________________________________________
give-away of ________________________________________________________________________________________
Please Note: We cannot allow products or activities not described here, or indicated in writing prior to the event.
Please describe your product line: ____________________________________________________________
__________________________________________________________________________________________
The Festival will provide one table and two chairs for each exhibitor. Additional tables are $10 each. Electricity is
available but must be requested here.
One table and two chairs will work for us.
We need additional tables and chairs: ___ Tables
___ Chairs. We enclose $ _______ for extra tables.
We need electricity.
We would like to provide a birding or other outing, or an educational or inspirational presentation.
walk (1-2 hours)
hike (2-4 hours)
tour (streets & pathways)
outing (off-site or boat)
Title, Theme, Subject or Activity: ____________________________________________________________________
Length of Outing, Walk, Hike or Tour: ___Hours __Minutes • Length of Presentation __30 Minutes __ 1 Hour or
less
Leader/speaker: ____________________ Contact Phone: __________________Contact email:
_________________
Please email (myrnahayes@mac.com) a 100-word description and directions about where to meet, if not in front of
Bldg 253 and whether you would prefer to team-up with a local field guide on a planned outing. Please also include
the maximum number of attendees; pre-registration information if applicable; how to pre-register; and fee if applicable.
Page 1 of 2 • Please complete both pages & your 100-word description (email, please)
Email to sarahcainflywayfest@gmail.com and myrnahayes@mac.com
or mail to: 816 Branciforte St. Vallejo, CA 94590
816 Branciforte St, Vallejo, CA 94590 • 707 249-9633 • www.sfbayflywayfestival.com
Join us for our 20th
Anniversary Flyway
Festival!
20th Annual San Francisco Bay
Flyway Festival
Friday-Sunday, February 19-21, 2016
We would like to help support the Flyway Festival by donating:
A case of wine for the Friday evening Wine and Art Opening Reception.
Name/Phone of person to contact for pick up of wine: ___________________________________________________
An item for the Silent Auction (Value of $50 or more). Please describe: ______________________________________
Cash $ __________ (Any amount $150 or greater qualifies you for sponsor recognition. See sponsor form included.)
Other ________________________________________________________________________________________
We cannot attend this year but would like to make a donation in support of this important event
which educates the public about the importance of San Francisco Bay as a natural, economic,
historical and cultural resource and supports Bay conservation and preservation of this important
environment.
We are enclosing a gift of
$ __________________
Please make your check payable to Mare Island Heritage Trust. Mare Island Heritage Trust is a 501(c)3 tax exempt corporation and your donation is
deductible as a charitable donation to the extent determined by law.
COMMERCIAL EXHIBITOR FEES:
Commercial Exhibitor
FEE
$135.00 Please make your check payable to Mare
Island Heritage Trust
Fees Enclosed:
Exhibitor Fee:
Table Fees ($10 for each additional table requested)
Cash Donation
$_______
$_______
$_______
Our Total Fees Enclosed $_______
Please make your check payable to Mare Island Heritage Trust
Your signature on this form is evidence that you agree to the above activity details. Further, your signature on this form indicates that
you agree that the San Francisco Bay Flyway Festival and Mare Island Heritage Trust, the City of Vallejo, Lennar Mare Island and
those organizations' volunteers, employees, contractors and agents, are released from any and all responsibility for loss, damage, or
injury to any person or property relating in any way to participation in the Flyway Festival.
Signed: __________________________________________________
Date: ___________________________________________
Please Print Your Name: ____________________________________
Your title: _______________________________________
Company Name: ______________________________________________
Page 2 of 2 • Please complete both pages, and your 100-word description and email to
sarahcainflywayfest@gmail.com and myrnahayes@mac.com
or mail to: 816 Branciforte St. Vallejo, CA 94590
816 Branciforte St, Vallejo, CA 94590 • 707 249-9633 • www.sfbayflywayfestival.com
Join us for our 20th Anniversary Flyway
Festival!
20th Annual San Francisco Bay
Flyway Festival
Friday-Sunday, February 19-21, 2016
20th Annual San Francisco Bay Flyway Festival
SPONSORSHIP FORM
YES! We are pleased to sponsor the 20th Annual San Francisco Bay Flyway Festival. We know our
donation of cash or in-kind support helps:





Educate the public about the importance of conservation around our Bay;
Offer free admission to the Family Birding and Wildlife Exploration Expo – beginning
wildlife conservation education with tots and children at an early age;
Market to increasing numbers of people and spread the word about the value of the Bay
and the natural habitat it offers;
Bring together outdoor enthusiasts, birders, and conservationists to enjoy the unique
wetland opportunities during the migratory season;
Showcase Mare Island’s rich historic past and kindle interest in its future.
We are enclosing:
$125
$150 $250
$500
$750
$1000 $2000 Other: $______
We understand we will receive all appropriate recognition for our donation including:




A listing in the website sponsor listing (if our pledge arrives by February 12, 2016)
A listing in the event print materials (if our pledge arrives by February 5, 2016)
A listing on Thank You signs throughout the Festival Expo
An invitation to the Festival Wine and Art Opening Reception
Please make your check payable to Mare Island Heritage Trust
Mail your check to Mare Island Heritage Trust, 816 Branciforte St, Vallejo, CA 94590
If you have any questions please call (707) 249-9633.
Please provide all appropriate recognition for our donation to:
[PRINT OR TYPE THE NAME YOU WISH TO SEE IN PRINT]_____________________________________________________
Contact Name: _____________________________ Contact Phone: ______________________________________________
Contact Email: _____________________________
Contact Address: ________________________________________________________________________________________
Contact City: _______________________________ Contact Zip Code: ___________________________
Donations to The San Francisco Bay Flyway Festival are also donations to our sponsoring agency, Mare Island
Heritage Trust, a 501(c)3 tax-exempt corporation. Fed. ID # 27-1493661. Your donation may be tax
deductible. Please check with your tax advisor.
Return this form no later than February 12, 2016 to be included in web and
Festival location recognition
Email this form to sarahcainflywayfest@gmail.com and myrnahayes@mac.com
Mail to: 816 Branciforte St. Vallejo, CA 94590
816 Branciforte St , Vallejo, CA 94590 • 707 249-9633 • www.sfbayflywayfestival.com