Oracle Student System
(OSS)
Navigation Training
Version 0.4
Student Systems Training Team
Business Services & Projects
Table of Contents
Table of Contents
Introduction to this Manual ......................................................................................... 1
OSS Navigation Course Objectives ........................................................................ 1
Conventions Used in this Manual ........................................................................... 1
Menu Names and Window Titles......................................................................... 2
Accessing the Oracle Student System (OSS) ............................................................ 3
Objectives ............................................................................................................... 3
Launching OSS ...................................................................................................... 3
Responsibilities Overview ....................................................................................... 4
Using Menus, the Toolbar and the Status Bar ............................................................ 7
Objectives ............................................................................................................... 7
Menu Bar ................................................................................................................ 7
The Toolbar ............................................................................................................ 7
Toolbar Buttons ................................................................................................... 8
The Status Bar ........................................................................................................ 9
Keyboard Shortcuts ................................................................................................ 9
Accessing Menus Using Shortcut Keys .................................................................. 9
Switching Responsibilities ...................................................................................... 9
Changing Your Password ..................................................................................... 10
Using Navigator ........................................................................................................ 11
Objectives ............................................................................................................. 11
Displaying Navigator ............................................................................................. 11
Working With Navigator’s Options ........................................................................ 12
All the Navigator Buttons ................................................................................... 13
Opening a Form From Navigator .......................................................................... 13
Navigation – The Top Ten List .............................................................................. 14
Working with Forms in OSS ..................................................................................... 15
Objectives ............................................................................................................. 15
Opening a Form .................................................................................................... 15
Navigating Within a Form ..................................................................................... 16
Record Markers................................................................................................. 16
Flex Fields ......................................................................................................... 16
Lists of Values (LOV) ........................................................................................ 17
Date Fields ........................................................................................................ 17
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Table of Contents
Navigating Using Tabs.......................................................................................... 18
Navigating Between Forms ................................................................................... 18
Opening Further Forms ........................................................................................ 18
Closing Forms ...................................................................................................... 19
Finding and Viewing Data ........................................................................................ 20
Objectives ............................................................................................................. 20
Querying Data ...................................................................................................... 20
Query Results ....................................................................................................... 21
Using ‘Find’ ........................................................................................................... 22
Using Wildcards .................................................................................................... 23
Reporting and Requests........................................................................................... 24
Objectives ............................................................................................................. 24
Running an OSS Report ....................................................................................... 24
Types of Requests ................................................................................................ 25
Running a Single Request ................................................................................ 25
Phases .............................................................................................................. 28
Statuses ............................................................................................................ 28
Running or Viewing Previously Used Reports ...................................................... 31
Scheduling Reports .............................................................................................. 35
Scheduling Options ........................................................................................... 38
Exiting OSS .............................................................................................................. 45
Objectives ............................................................................................................. 45
Exiting OSS .......................................................................................................... 45
Appendix A - Keyboard Shortcuts ............................................................................ 46
OSS Training Notes & Useful Information ................................................................ 47
Document Information .............................................................................................. 48
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Introduction to this Manual
Introduction to this Manual
This document was written to accompany the Oracle Student System (OSS) Training
sessions.
It is designed primarily as a reference guide to allow new users of the Oracle Student
System (OSS) to gain access to the system, understand, and use the basic
navigation features and to introduce new terminology. The manual also includes
practical scenarios from the training courses – these can be used as examples after
training but please remember that the data will be different as training will use
‘training data’ and the live system will have ‘real’ data.
OSS Navigation Course Objectives
Upon completion of this course, you will be able to:

Launch Oracle Student System (OSS)

Log into OSS

Navigate through various windows and forms

Enter information and perform data searches

Run reports
Conventions Used in this Manual
Indicates there are step-by-step instructions to follow to perform the given
task. For example:
 Choose a Different Responsibility

Click on File / Switch Responsibility
OR

Click on

Select a new responsibility from the Responsibilities window

Click on
 Note: indicates additional useful information. For example:
 Note: Any changes that you make in the Oracle Student System (OSS) will be
time stamped and recorded in your name
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Introduction to this Manual
MENU NAMES AND WINDOW TITLES
Menu names and window titles are indicated in bold. For example:

Open the Navigator window
Pictures of the buttons appear in the instructions and keys on your keyboard are
indicated in bold text enclosed in square brackets. For example:

Press [F4]

Click on
Menu navigation paths are in bold and options indicated using a forward slash. For
example:

Click on Edit / Preferences / Change Password
This translates to: from the Edit menu, select Preferences, then Change Password.
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Accessing the Oracle Student System (OSS)
Accessing the Oracle Student System (OSS)
Objectives
The objectives of this section are to enable you to:

Log on to OSS
OSS is accessed through the Single-sign on process. In order to log onto OSS you
will need your webauth username and password.
Launching OSS
OSS is accessed through a web browser.
 To Launch OSS

Double click on

Type the following in the Address bar: https://www.studsys.ox.ac.uk/
or
The Single Sign-On Login box will be displayed:

Enter your webauth username and password

Click on
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Accessing the Oracle Student System (OSS)
A Single Sign-On Confirmation window will appear:

Click on
A new window will open showing a list of responsibilities.
Responsibilities Overview
A responsibility defines which windows, forms, and records you are allowed to view
or change. It is assigned to you based on the type of information you need to access
to fulfil your role. You may have more than one responsibility. Once you have
completed the log-in details, if you have more than one responsibility within OSS, a
window containing a list of responsibilities will appear.
 Selecting Responsibilities

Click on the required responsibility from the list:

A list of forms will appear on the right of the window
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Accessing the Oracle Student System (OSS)

Select the required form by clicking on it
 Note: The following window will appear once a responsibility has been selected.
This is because Oracle is launching a specific part of the application it needs to
operate and, as indicated in the window, it is important that you leave it open
since closing it will automatically close down OSS, losing any unsaved data
Once OSS has loaded, the Navigator window appears, displaying the name of the
responsibility selected in its blue title bar.
 Note: We will examine how to change your responsibility (if you have more than
one) in Switching Responsibilities.
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Accessing the Oracle Student System (OSS)
The form you selected will then open over the top of the navigator.
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Using Menus, the Toolbar and the Status Bar
Using Menus, the Toolbar and the Status Bar
Objectives
The objective of this section is to introduce different methods of navigation using
menus and the toolbar and to introduce the status bar as a useful source of
information. At the end of this section, you should be able to:

Recognise and use menus and the toolbar to perform relevant actions

Use some of the keyboard shortcuts

Use the status bar as a source of information
Menu Bar
The OSS menu bar will allow you to, amongst other things, navigate within windows
and edit and retrieve data. Depending on where you are in OSS, a menu item might
be greyed out (disabled). For example, in the picture below the Folder menu is
greyed out, this means the item is not available for use in this context.
The Toolbar
The toolbar is a collection of buttons or ‘icons’ situated below the Menu Bar.
Each button is a shortcut to a commonly used menu item. As with the menu items,
depending on where you are in the system, a button may be greyed out (disabled).
As you hover over the buttons with your mouse pointer, a message box displays the
name of the icon. For example:
A list of available buttons appears on the next page.
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Using Menus, the Toolbar and the Status Bar
TOOLBAR BUTTONS
Button
Function
Button
Function
Add New Record
Translations
Find
Attachments
Show Navigator
Folder Tools
Save
Window Help
Next Step
Switch Responsibility
Print
Close Form
Cut
Copy
Paste
Clear Record
Delete
Edit Field
Zoom
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Using Menus, the Toolbar and the Status Bar
The Status Bar
The status bar is located at the bottom of your screen and the status line displays
information about the current form or field, e.g. ‘Record: 1/1’.
You will also notice a message line, which displays hints and messages, e.g.
identifying a mandatory field, listing an error, or confirming that a record has been
saved. It is a very helpful place to look.
Keyboard Shortcuts
Just as toolbar buttons can be used as shortcuts, many commonly used functions in
OSS can be accessed using a keyboard shortcut. A list of these appears at the end
of this document for reference (see Appendix A - Keyboard Shortcuts on page 46).
Accessing Menus Using Shortcut Keys
Menus can be accessed from the keyboard by using the [Alt] key combined with the
underlined menu letter, e.g. [Alt] + [F] to access the File menu.
 To Access the File Menu via its Shortcut Key

Press [Alt]+[F] to access the File menu
The menu now displays. The menu options are also underlined.

Press [S] to save
Switching Responsibilities
 To Choose a Different Responsibility

Click on
OR

Select File / Switch Responsibility

Select a new responsibility from the Responsibilities window

Click on
 Note: If you have only one responsibility, the Switch Responsibility menu item
is disabled
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Using Menus, the Toolbar and the Status Bar
Changing Your Password
 To Change Your Password

Select Edit / Preferences / Change Password
The Password Update window appears:

Enter your current password in the Old Password field

Enter your new password in the New Password field

Re-enter your new password in the final field to confirm it

Click on
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Using the Navigator Window
Using Navigator
Objectives
The objective of this section is to gain familiarity with the Navigator window. The
Navigator is always available while OSS is running and displays the name of your
current responsibility in its title bar. The purpose of the Navigator window is to provide
access to various functions within OSS; it is similar to a main menu.
By the end of this section, you should be able to:

Display Navigator

Work with Navigator’s options

Open a form from Navigator

Create a Top Ten List
Displaying Navigator
If Navigator is not showing you can prompt OSS to quickly display it.
 To Show Navigator

Click on
OR

Select View / Show Navigator
The Navigator appears:
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Using the Navigator Window
Working With Navigator’s Options
The forms to which you can navigate are displayed in a list on the left-hand side of the
Navigator window. Items in this list beginning with a plus sign (+) can be expanded to
further sublevels until you find the form you want. Items that are expanded are
preceded by a minus sign (-).
 To Expand the File Hierarchy

Highlight the menu item you would
like to expand

Click on
to show the item’s
submenus / options
The expanded list appears:
 To Collapse the File Hierarchy

Highlight the menu item you would like to collapse

Click on
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to hide the submenus / options
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Using the Navigator Window
ALL THE NAVIGATOR BUTTONS
Expands the selected item’s submenus / options
Collapses the selected item’s submenus / options
Expand branch - all the selected item’s submenus / options
Expand ALL submenus / options for the whole navigation list
Collapse ALL submenus / options for the whole navigation list
Opening a Form From Navigator
Windows, or working screens, are generally called forms within OSS.
 To Open a Form

Highlight the item you would like to open

Click on
OR

Double-click on the item you would like to open
 Note: This form will open on top of your Navigator window. To get back to
Navigator, see Displaying Navigator on page 11 or, for more information see
Working with Forms in OSS on page 15
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Using the Navigator Window
Navigation – The Top Ten List
The Top Ten List (or favourites) is an extremely useful and time saving feature whether
you use the system regularly, or only on an occasional basis. This option allows you to
create an easily accessible list of menu options you use frequently to enable you to
access them quickly without searching.
 Note: Some menu items you will use have quite a long navigation path through the
menus so you will soon find favourites an indispensable feature
 To Add an Item to the Top Ten List

Highlight the item you
would like to add – Direct
Admission in this
example

Click on the
Add to List
button
A shortcut to the Direct Admission form is now displayed in the Top Ten List:
You can now use the number corresponding to the Top Ten item to open the required
form, i.e. in this example key in 1 to open the Direct Admission form.
 To Remove an Item from the Top Ten List

Highlight the item you would like to remove – Direct Admission in this example

Click on the
Remove from
List button
The item will be removed from the Top Ten List.
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Working with Forms
Working with Forms in OSS
Objectives
The objective of this section is to learn how to navigate easily within a form and
between different forms when you have more than one open – which you often will
have. By the end of this section you will be able to:

Identify different parts of a form

Use a range of options to navigate within a form

Use a range of options to navigate between open forms
Opening a Form
When you select an option from Navigator the resulting window, or form, will open.
For example,
 Open the Direct Admission Form
The Direct Admission form is accessed from the Navigator window.

Double click on Direct Admission

Select the Direct Admission submenu item and

Click on
OR

Double click on the Direct Admission submenu item
The form is made up of a collection of fields. A collection of fields forms a record.
 Note: Some fields may appear yellow (depending on the screen that you are
viewing); this means that they are mandatory when data is being entered, i.e.
OSS will not let you save your record until data has been entered into these
fields
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Working with Forms
Navigating Within a Form
When you open a form your cursor is usually positioned in the first field of the form.
 To Move the Cursor Between Fields

Point and click in a different field
OR

Press the [Tab] key to move from the current field to the next field
RECORD MARKERS
The blue record marker indicates the record you have selected. In some screens it is
important to ensure you have the correct record selected before proceeding
otherwise the further data you view may not be related to the main record that you
think it is!
FLEX FIELDS
Some fields hide larger amounts of information than can fit into a field. Flex fields
(shown below) allow mini forms to be embedded into the main screens.
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Working with Forms
LISTS OF VALUES (LOV)
Certain fields can only be entered using a list of acceptable input values, allowing
data to be input more accurately and rapidly – this kind of field is abbreviated
to LOV. LOVs are easily identifiable by the ellipses icon at the end of the field,
which only appears when the cursor is in the field.
 To View a List of Values

Click on
at the end of an appropriate field
A list appears in a separate window

Select the record and

Click on
DATE FIELDS
For fields which require a date to be entered, a
List of Values will appear in a calendar format:
The up and down arrows are used to navigate
between different months and years.
The required date format in OSS is dd-mmm-yy,
e.g. 12-JAN-05. Instead of selecting the required
date from the LOV, it can simply be typed into the
field as ‘12jan05’, and OSS will automatically
format it in the required way when the cursor is
place in another field.
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Working with Forms in OSS
Navigating Using Tabs
There can be various tabs within a window (such as the Address tab in the example
below) that give access to further record fields in which data is entered. Simply click
on the tabs to view and edit the information.
 Note: The tab that is active / selected will be blue
Navigating Between Forms
As you open new forms from the Navigator, the windows will be layered. This may
mean a window you want to access again may be obscured.
 To Move from One Window to Another

Select the Window menu

Click on the window you wish to work in from the list that is displayed
Opening Further Forms
 To Open a Further Form
Click on
if Navigator is not visible
OR

Click on View / Show Navigator

Navigate to, and double click on the form you would like to open
OR

Select the form from the Top Ten List

Click on
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Working with Forms in OSS
Closing Forms
 To Close a Form

Click on
OR

Click on File / Close Form
 Note: It is a good idea to close forms once you have finished working with them
to make navigation easier – your Window menu will be very long otherwise!
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Finding and Viewing Data
Finding and Viewing Data
Objectives
The objectives of this section are to enable you to:

Query data / Find information

Use wildcards

Use Lists of Values

View applicant information
Querying Data
 To Perform a Search

Click on
if Navigator is not visible
OR

Click on View / Show Navigator

Click on View / Query By Example / Enter
 Note: You must have a form open in order to use this navigation path
OR

Press the [F11] button on your keyboard
The fields in the current form will turn blue – be aware that forms have different
focal areas so your cursor needs to be in the area that you want to search.

Enter the data you are searching for

Press the [Ctrl] and [F11] keys simultaneously
 Note: When searching using the forename, type % following the name to ensure
all records are returned
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Finding and Viewing Data
Query Results
OSS will now return any records that match your query. If there is more than one, the
status bar at the bottom will display the following:
 Identify the Number of Records Returned

Click View / Record / Last to prompt OSS to scan for all records matching
your criteria
The status bar updates to show the total number of records:

Click View / Record / First to go back to start of records
OSS now displays the first of your set of records:
Use up [] and down [] arrow keys on keyboard to navigate through records to
find the one you are looking for.
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Finding and Viewing Data
Exiting Query Mode
These steps describe how to exit the query screen without performing the search.
 To Exit a Search

Click on View / Query By Example / Cancel
OR

Press [F4]
This returns the screen back to edit mode
OR

Click on
to close the form altogether
To exit edit mode after performing the search, see Closing Forms on page 19.
Using ‘Find’
 To Use the ‘Find’ Facility

With the form open, click on
The Find Person window appears:
 Note: The parameters of this box may change depending on the form you are in
to offer you the chance to search on contextually relevant fields

Enter details to search on, e.g. surname

Click on
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Finding and Viewing Data
If there is more than one person matching the search criteria entered, OSS will
return a list of all records retrieved:

Double click on the record
OR

Select the record and

Click on
Using Wildcards
The wildcard symbol % can be used to find records when you only have partial
information or are not sure of the spelling of a name (e.g. entering the surname
John% will retrieve all surnames that begin with ‘John’), you can also use this symbol
before or within a word, or in combination with numbers.
 To Use Wildcards in a Search

Press F11 to put the form into search mode

Type the first part of your search information and then % (you can also use
the % at the beginning of the text, or both, to broaden your search)

Press Ctrl + F11 to run the search
See Query Results on page 21 for more detail about working with your found
records.
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Reporting and Requests
Reporting and Requests
Objectives
The objectives of this section are to enable you to:

Run OSS reports

Understand the Concurrent Manager

Submit future report requests
Running an OSS Report
 To Run a Report

Click on

From Navigator, open the Submit a New Request form, navigation:
to access the Navigator window (if not visible)
Requests / Concurrent Manager / Requests / Run:
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Reporting and Requests

Click on
OR

Double Click on Run
The Submit a New Request form appears:
Types of Requests
Single Request
Submits a request for one report or process
Request Set
Submits a request to run multiple reports or processes that have
already been defined to run concurrently and in a certain order.
RUNNING A SINGLE REQUEST

Ensure Single Request is selected

Click on
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Reporting and Requests
The Submit Request form appears:

Enter the following details in the corresponding field:
o
Name: select the required report from the Reports LOV
 Note: The options listed in the Reports LOV will depend on the assigned
responsibility

Select the required report

Click on
The Parameters window appears:
 Note: The parameters vary depending on which report is selected
o

Enter the appropriate parameters
Click on
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Reporting and Requests
The Submit Request form will be re-displayed with the report name, parameters, and
scheduled time displayed:

Click on
The Requests form appears and lists the name and status of the report or process:
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Reporting and Requests
The Requests form will show a Phase and Status summary for each request that has
been submitted. Requests go through four phases as they are processing: pending,
running, completed, and inactive. During each phase of processing the request, the report
or process can result in many statuses in between normal and erred processing.
PHASES
Phase
Purpose
Pending
Request is in the queue waiting to be processed
Running
Request is processing
Completed
Request is completed
Inactive
Programme to run the request is disabled
STATUSES
Status
Purpose
Normal
Request is running normally
Standby
Request is pending and being held in the queue awaiting
availability within the Concurrent Manager
Scheduled
Request is scheduled to start at a future time or date
Paused
Request is waiting for another request to finish completing
before it starts
Resuming
Request is in the process of restarting as a result of being put
into ‘Waiting’ or ‘Paused’ status
Terminating
Request is in the process of ending
Waiting
Request is waiting for another request to mark it as complete
before it can continue
Error
Request failed to complete successfully
Warning
Request completed with warnings
Terminated
Request failed to complete successfully and system ended the
process
Disabled
Request to run has not been enabled
On Hold
Request placed on hold

Click on
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until the report phase is shown as ‘Completed’
28
Reporting and Requests
 To View or Print Output

Ensure the Phase of the report is ‘Completed’ and the appropriate report is
selected from the results; a blue indicator will appear to the left of the record

Click on
The report appears:
 Note: A separate Internet Explorer browser window will open to display the report in
PDF format

Review the details of the report

Click on
to print the report

Click on
save the report

Click on
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to close the report browser window and return to the Requests form
29
Reporting and Requests
 To View the Log File
To identify the details of a report or process that results in errors, the Log File will provide
specific error messages and information about the print options used and a listing of the
Request IDs and missing parameters.

Click on
The Log file appears:

Scroll down to read the contents of the log
Important:
The log file will not show the total number of pages. The only way to find out the total
number of pages is to go to the last page of the log.
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Reporting and Requests
Button
Purpose
Go To
Displays the Go to Page window; enter a specific page number
and click [OK] to jump to that page
First
Displays the first page of the file
Previous
Displays the previous page
Next
Displays the next page
Last
Displays the last page in the file output

Click on
to close the Log File form

Click on
to close the Requests form
Running or Viewing Previously Used Reports
 To Run a Previously Used Report

Click on

Select Requests / Concurrent Manager / Requests / Run
to access the Navigator window (if not visible)
The Submit a New Request window displays:

Click on
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Reporting and Requests
The Submit Request form displays:
Click on
A list of reports that you have run previously appears:

Select the report you require

Click on
The Submit Request window will be re-displayed with the selected report name,
parameters, and scheduled time displayed as per the last time it was run.

Modify any details as required (by clicking into the Parameters field) and submit as
before
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Reporting and Requests
 To View a Previously Run Report
You can view reports you have previously run in OSS. These will be frozen in time and will
not re-query updated information from the database.

From the menu options, select View / Requests
The Find Requests form appears:

Click on
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Reporting and Requests
The Requests window appears; listing reports you have previously run:

Click in the line of the report you wish to view (ensure the blue record indicator is in
the correct line)

Click on
the report was run

Click on
to see information regarding the date and time
to see the report
The report will appear in a separate window in PDF format.
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Reporting and Requests
Scheduling Reports
Reports and processes can be scheduled to run at a date and time in the future.
Schedules can be set up to run automatically for reports and processes that are run on a
regular basis.
 To Select the Report
Submitting requests is one of the most frequently performed actions in OSS. Add the
following Navigator menu option to the Top Ten List.

From Navigator, open the Submit a New Request form, navigation:
Requests / Concurrent Manager / Requests / Run

Click on
OR

Double click on Run
The Submit a New Request form appears:
 Note: See Types of Requests on page 25 for definitions of Single Request and
Request Set

Ensure Single Request is selected

Click on
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Reporting and Requests
The Submit Request form appears:

Enter the following details in the corresponding fields:
o
Name: select the required report from the LOV
 Note: The options listed in the Reports LOV will depend on the assigned
responsibility

Select the required report

Click on
The Parameters form appears:
 Note: The parameters vary depending on which report is selected
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Reporting and Requests

Enter the appropriate details in the corresponding fields

Click on
The Submit Request form will be re-displayed with the parameters and report name
displayed.
 To Select the Printer

On the Submit Request form, click on
The Upon Completion form appears:

Enter the following information in the corresponding fields:
o
Printer: select your printer from the LOV
 Note: If your printer does not appear on the LOV, please call OSS Support on 84848
to have it added to the list
o

Copies: enter the number of copies you would like to print out
Click on
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Reporting and Requests
 To Set up a Report Schedule
Reports can be run As Soon as Possible, or a scheduled time can be selected for the
report to run.

From the Submit Request form, click on
The Schedule form appears:
SCHEDULING OPTIONS
There are four scheduling options to choose from:
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
As Soon as Possible:
immediately submitted to run

Once: request is for a specific date and time

Periodically: request is for a specific start
and end timeframe to schedule a report

On Specific Days: request is for one or
more date(s) and time(s)
request
38
is
Reporting and Requests
‘As Soon as Possible’

From the Schedule form, select As Soon as Possible

Click on

Ensure the report name, parameters, and scheduled time displayed are accurate

Click on

Click on

Click on
until the Phase field reads ‘Completed’
to view the report
‘Once’

From the Schedule form, select Once
The Run At field appears:

Enter the following details in the corresponding fields:
o
Run At: select the relevant start date and time using the LOV
The Calendar appears:
o
Month: click on
or
o
to select the last month,
to select the next month
Year: click on
to select the last year, or
to select the next year

Click on
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o
Hour:
LOV
select the relevant value using the
o
Minute: select the relevant value using the
LOV
o
Select AM or PM
to close the Calendar
39
Reporting and Requests

Click on

Ensure the report name, parameters, and scheduled time displayed are accurate

Click on

Click on

Click on
to return to the Submit Request form
until the Phase field reads ‘Completed’
to view the report
‘Periodically’
This option brings up several new fields that allow entry of specific intervals of minutes,
hours, days, or months that requests should be submitted. This option also provides the
flexibility to count intervals from the requested start time of the request or from the
completion time of the request.

From the Schedule form, select Periodically
The Schedule form changes to show additional scheduling options:

Enter the following details in the corresponding fields:
o
Start At: enter the relevant start date and time using the LOV
 Note: The Calendar form appears after the Start At LOV is selected
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40
Reporting and Requests
o
Month: click on
to select the previous month, or
o
Year: click on
o
Hour: select the relevant value using the LOV
o
Minute: select the relevant value using the LOV
o
Select AM or PM
to select the previous year, or
to select the next year

Click

Enter the following details in the corresponding fields:
o
to select the next month
to close the Calendar
End At: enter the relevant start date and time using the LOV (leave blank to run
indefinitely)
 Note: The Calendar form appears after the End At LOV is selected
o
Re-run every: select Month(s), Week(s), Day(s), Hour(s), or Minute(s) using the
LOV and type the relevant whole numbers using the following format: X, XX,
XXX, e.g. 1, 12, 60, 120
o
Apply the Interval: select the interval from the beginning or completion of the
requested periodic run
 Note: For example, if the report is scheduled to run at 7:00 a.m. every 5 minutes, and
the process takes 2 hours to complete, then one of two intervals can be specified:
o
From the Start of the prior run: results in the report running again at 7:05 am
o
From the Completion of the prior run: results in the report running again at
9:05 am
o
Save this schedule: tick this box to add this schedule to the list of Pre-defined
Schedules for future use

Click

Ensure the report name, parameters, and scheduled time displayed are accurate

Click on

Click on

Click on
to return to the Submit Request form
until the Phase field reads ‘Completed’
to view the report
Important:
If the start time is not specified, the system will use the current time as the default. Also, if
the end time is not specified, the system will automatically repeat the request indefinitely
until an end time or cancellation of the request is selected.
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Reporting and Requests
‘On Specific Days’

From the Schedule form, select On Specific Days
The Schedule form changes to show additional scheduling options

Enter the following details in the corresponding fields:
o
Start At: enter the relevant start date and time using the LOV
 Note: The Calendar form appears after the Start At LOV is selected
o
Month: click on
to select the previous month, or
o
Year: click on
o
Hour: select the relevant value using the LOV
o
Minute: select the relevant value using the LOV
o
Select AM or PM
to select the previous year, or

Click

Enter the following details in the corresponding fields:
o
to select the next month
to select the next year
to close the Calendar
End At: enter the relevant start date and time using the LOV (leave blank to run
indefinitely)
 Note: The Calendar form appears after the End At LOV is selected
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42
Reporting and Requests
Dates of Every Month: click on the
specific date(s)
o
o
o
Days of Every Week: click on the
specific days of every week, as
appropriate
Save this schedule: to add this to the list of Pre-defined Schedules for future
use

Click

Ensure the report name, parameters, and scheduled time displayed are accurate

Click on

Click on

Click on
to return to the Submit Request form
until the Phase field reads ‘Completed’
to view the report
Important:
If the start time is not specified, the system will use the current time as the default. Also, if
an end time is not specified, the system will automatically repeat the request indefinitely
until an end time or cancellation of the request is specified.
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Reporting and Requests
 To Use a Previously Saved Schedule

Open the Submit Request form, navigation: Requests / Concurrent Manager /
Requests / Run

On the Submit a New Request form, click on

On the Submit Request form, click on

From the Schedule form, select the appropriate option:



OR

As Soon as Possible: request is immediately
submitted to run,
Once: request is for a specific date and time,
Periodically: request is for a specific start and
end timeframe to schedule a report,
On Specific Days: request is for one or more
date(s) and time(s)

Click on

Select a previously saved schedule from the Pre-defined Schedules LOV

Click on
to close the Pre-defined Schedules form
The Schedule form appears:
 Note: The details of
the previously defined
option will appear

Click on
to
return to the Submit
Request form


Click on

Click on

Click on
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Ensure the report
name, parameters,
and scheduled time
displayed
are
accurate
until the Phase field reads ‘Completed’
to view the report
44
Exiting OSS
Exiting OSS
Objectives
The objective of this section is to show you how to exit the system at the end of your
session.
Exiting OSS
 To Exit OSS

Close all forms you have been working with, saving changes as appropriate

Click on
in the browser or Navigator window
OR

Click on File / Exit Oracle Applications
If there are no changes to save, the following window appears:

Click on
to exit the system
If there are recent changes that you have not yet saved, the following window
appears:

Select the appropriate option
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Appendices
Appendix A - Keyboard Shortcuts
Function
Key
Function
Key
Clear Block
[F7]
Next Block
[Shift]+[PageDown]
Clear Form
[F8]
Next Field
[Tab]
Clear Record
[F6]
Next Record
[Down]
Commit (Save)
[Ctrl]+[S]
Count Query
[F12]
Next Set
Records
Delete Record
[Ctrl]+[Up]
Down
[Down]
Duplicate Field
[Shift]+[F5]
Duplicate
Record
[Shift]+[F6]
Edit
[Ctrl]+[E]
Enter Query
[F11]
Execute Query
[Ctrl]+[F11]
Exit
[F4]
Help
[Ctrl]+[H]
Insert Record
[Ctrl]+[Down]
List of Values
[Ctrl]+[L]
List Tab Pages
[F2]
of [Shift]+[F8]
Previous Block
[Shift]+[PageUp]
Previous Field
[Shift]+[Tab]
Previous
Record
[Up]
Print
[Ctrl]+[P]
Return (Enter)
[Return]
Scroll Down
[PageDown]
Scroll Up
[PageUp]
Show Keys
[Ctrl]+[K]
Toggle
Mode
Query [Ctrl]+[B]
Up
[Up]
Update Record
[Ctrl]+[U]
 Note: These shortcuts work for PC users only
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46
OSS Training Notes
OSS Training Notes & Useful Information
OSS Live: https://www.studsys.ox.ac.uk
OSS Support: 84848 or OSS@admin.ox.ac.uk
Student Systems Website: http://www.admin.ox.ac.uk/studentsystems
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47
Document Information
This document is only valid on the day it was printed
Version:
OSS Navigation
Manual v0.4.doc
Date:
9 March 2016
Author:
Training Team
Owner:
Training Team
Document
Location:
P:\PROJECTS\BSP Training
Team\Course Materials\OSS\OSS
100 - Navigation\OSS Navigation
Manual v0.4.doc
Intended
OSS End Users
Audience:
Revision History
Date of this revision: 23/03/07
Date of next revision:
Revision
date
Version
Number
Summary of Changes
23/03/07
0.3
Rebranding of ISIDORE to Student Systems
25/11/09
0.4
Changes relating to single sign-on
AEH
Approvals
This document requires the following approvals.
Signed hard copies will be / are filed in the project files.
Name
Sue Bennett
106764798
Signature
Job Title
Date of Issue
Head of Student Administration
48