Policies and Procedures for the Management
and Execution of ITER Site Construction
Activities
Call for Nomination
Purpose
The purpose of this Service Contract is to prepare the Management and Quality Program
(MQP) documents for the preparation and execution of the ITER Machine Assembly and the
Installation of Plant Systems. The work has to comprise a set of integrated documents which
will describe in detail how activities will be performed by ITER and its Contractors in
preparation for, and during the execution of Machine Assembly and Plant Installation,
hereafter referred to as Construction.
Background
The Construction of the ITER Tokamak and associated Plant and Ancillary systems poses
huge challenges in terms of the planning, execution, and monitoring and controlling of the
works to be performed at the ITER Site.
ITER is undertaking detailed planning for the Assembly and Installation phase of the project.
This planning requires policies, procedures, working instructions, and templates to be defined
in the areas of planning and management of site activities. The main objective of this work is
to prepare the integrated policies, plans, procedures, forms and templates, detailed working
instructions, guidelines and criteria for the following scope:
Preparation for Construction: The phase of performing all the activities necessary to
develop and implement the policies, methods, procedures and work instructions for the
planning, management and execution of Construction Works.
Execution of Construction: The performance of actual Construction Works (not
including building construction) including all activities related to site reception,
offloading, unpacking, inventory, storage and handling.
Monitoring and Controlling Construction: The implementation of the systems and
processes to monitor, review, regulate and report the progress and performance of
Construction Works towards completion of the scope of each Project Plan.
Testing: This includes management and execution of on-site component test,
installation testing and performance testing.
Transition to Operations: This includes the handover of subsystems and systems to
operations, including systems start-up, training, document transfer, closure reports,
closure reviews and documenting lessons learned.
Scope of work
The Contractor will develop detailed procedures, working instructions, forms and templates,
guidelines and criteria for each of the following activities and processes:
1. Requirements Management
2. Design Management
3. Constructability Management
4. Contract Management
5. Schedule Management
6. Cost Management
7. Quality Management
8. Configuration Management
9. Resource Management
10. Communication Management
11. Stakeholder Management
12. Risk Management
13. Logistics Management
14. Construction Management
15. Safety Management
16. Field Installation Work Packages Planning
17. Construction Specifications
18. Contractor Mobilisation
19. Construction Procedures
Timetable
The tentative timetable is as follows:
Action
Tentative date(s)
Call for nomination
End January 2013
Issue of Pre-Qualification
End February 2013
Issue of Call for tender
April 2013
Tender submission
May 2013
Contract Award
End June 2013
Experience
The contractor and its personnel shall have adequate experience in Construction industry and
Project Management best practices and global standards, including regulatory standards for Basic
Nuclear Installations.
Candidature
Participation is open to all legal persons participating either individually or in a grouping
(consortium) which is established in an ITER Member State. A legal person cannot participate
individually or as a consortium partner in more than one application or tender. A consortium
may be a permanent, legally-established grouping or a grouping, which has been constituted
informally for a specific tender procedure. All members of a consortium (i.e. the leader and
all other members) are jointly and severally liable to the ITER Organization.
The consortium groupings shall be presented at the pre-qualification stage. The tenderer’s
composition cannot be modified without the approval of the ITER Organization after the prequalification.
Legal entities belonging to the same legal grouping are allowed to participate separately if
they are able to demonstrate independent technical and financial capacities. Candidates
(individual or consortium) must comply with the selection criteria. The IO reserves the right
to disregard duplicated reference projects and may exclude such legal entities from the prequalification procedure.