MANUAL 3
DECISION MAKING
Introduction
1.0
The matter in the power of Chief Engineers and Secretary or any policy
decision or financial matters related to to R&B Department comes to
the Secretariat. Dealing of the matter begins on files from level of
branch, headed by Section Officer. A diagram showing various level in
file process in the Secretariat is as under :
Secretary
CE/AS/JS
OSD/Dy. Sec./Under Sec.
Branch
CE: Chief Engineer
AS: Additional Secretary
Dy. Sec.: Deputy Secretary
JS: Joint Secretary
The matter is scrutinized at appropriate level and decisions are made
as per power and competency and then communicated to respective
offices / applicants.
2.0
Following manuals, hand books, volumes are referred/ followed/ used:
a.
Office
Procedures
Rules,
1989
by
General
Administrative
Department.
b.
Subject distribution booklet of R&B Department.
c.
Gujarat Public Works Manual Volume – I.
d.
Gujarat Public Works Manual Volume – II.
e.
Compendium of Administrative, Finance & Statutory Powers of the
Officers of B&C and Irrigation Department.
f.
Technical Circulars on Highways and Bridges (Included Circulars up
to 1971).
g.
Technical Circulars on Highways & Bridges (Includes Circulars
between 1971-1981).
h.
Technical Circulars on Highways & Bridges (Includes Circulars
between 1981-1991).
i.
R&BD Circulars Part – I (1990-2002).
j.
R&BD Circulars Part – II (1990-2002).
k.
Unauthorised Occupancy of Premises rules 1972.
l.
Gujarat State Services (discipline & Appeal) Rules 1971 (Gujarati).
m. Gujarat Financial Rules 1998.
n.
Compiled Rules for Gujarat State Circuit House, Rest House, Guest
House/Pathik Ashram, Gujarat Bhavan.
o.
Rules for allotment of Government Residence & Non Residence
Buildings, its rent, continuation of Govt. accommodation &
vacating of the same (R&B Department).
3.0
p.
Hand Book for Roads Vol- I.
q.
Hand Book for Roads Vol- II.
r.
Hand Book for Roads Vol- III.
s.
Specification for Roads, Bridges, Buildings.
t.
Budget Manual.
Activity wise channel of submission is given as under:
Sl.
No.
1
Activity
Concerned
Branch
Concerned
OSD/DS/US
Service Matter
Class-I & above
E
US (S)
DS (S)
Class-II & Daily
wages
E2, E4,G,
G2
US (A)
DS (B)
Concerned
CE
CE (R&B)
& AS for
some
Special
Secretary/Sec
retary
Principal
Secretary
Principal
Secretary
US (Est)
DS (S)
2
Sl.
No.
3
4
5
Establishment
Matter
Activity
Inquiry
Planning
Budgeting and
Auditing
F1, F, E3
Concerned
Branch
E1, K1, K
P
B & A Cell
items
US (A)
DS (I)
-
US (S)
DS (S)
-
Principal
Secretary
Concerned
OSD/DS/US
Concerned
CE
Principal
Secretary
US
DS
DS
US
DS
(A)
(I)
(S)
(A)
(I)
Concerned
CE’s for
Technical
Opinion
US (B)
DS (B)
CE (R&B)
& AS other
CE’s as &
when
required
Principal
Secretary
US (B)
DS (B)
CE (R&B)
& AS other
CE’s as &
when
required
Principal
Secretary
Principal
Secretary
Principal
Secretary
6
Coordination
L
US (B)
DS (S)
CE (R&B)
& AS other
CE’s as &
when
required
7
Mechanical &
Electrical
H
OSD (M&E)
CE (R&B)
& AS
Principal
Secretary
8
Quality Control
QC
SE (QC)
CE (QC)
& AS
Principal
Secretary
9
Privatisation in
Road Sector
PVT
US (PVT)
CE (P&P)
& AS
Principal
Secretary
C, D
US (SR)
US (SR-1)
US (SR-2)
CE (R&B)
& AS
US (Bldg-I)
US
(Bldg-II)
CE (R&B)
& AS
US (P)
CE (P)
& AS
Principal
Secretary
US (NH)
CE (NH)
Principal
Secretary
10
State Roads
11
State Buildings
12
Panchayat Roads
13
National
N
D1, D2
M
Principal
Secretary
Principal
Secretary
Highways
& AS
14
Special Projects
(World Bank
Aided)
CE (P&P)
& AS
15
Capital Project,
Buildings of
Ahmedabad City
& Roads,
Buildings under
Gandhinagar
16
Accommodation
in Gandhinagar
City
17
Occupancies of
Government
Residential/ Non
Residential
Buildings
Land in
Gandhinagar
Capital
4.0
C
OSD (SP)
Principal
Secretary
Principal
Secretary
C1
R
US (HQ)
CE (CP)
& AS
US (Acco)
CE(CP)&AS
CE(R&B)
& AS
N1
DS (Acco)
CE(R&B)
& AS
R1
US (Acco)
DS (Acco)
CE(CP)&AS
CE(R&B)
& AS
Principal
Secretary
Principal
Secretary
Principal
Secretary
The Roads & Buildings Department deals mainly with Construction &
Maintenance of Roads, Bridges & Government Buildings.
The delegation of powers i.e. Decision making level related to
Technical matters is as below:
GR:
(I)
PDW/102007/1(PART-I)/C, Dt.12/07/2011-Delegation of powers
to technical officers(other than administrative approval)
(II)
PDW/102007/1(PART-I)/C, Dt.12/07/2011-Delegation of powers
to technical officers(other than administrative approval)
(III)
Time limit – Cat/1560/1565/14/C (part file – 2001) dtd. 20-111975.
Time limit – Cat/1560/1565/14/C (part file – 2001) dtd. 20-111982.
Time limit – Cat/1560/1565/14/C (part file – 2001) dtd. 20-112001.
(IV)
Sl.
No.
1
Excess/Extra Item TNC/1082/IB-521(17) C, Dtd. 10-03-1988.
Particulars
Administrative
approval
to
the work
Level
Powers
Secretary
Rs. 100 lacs for Roads/Bridges & Building works
Chief Engineer
Rs. 100 lacs for Non Resi. Buildings, Roads &
Bridges
Superintending
Engineer
Rs. 20 lacs for Non Resi. Buildings, Roads &
Bridges
Rs. 15 lacs for Resi. Buildings
2
3
4
4
Technical
Sanction
Tenders
approval
i.e.
excess
over
estimate
tender
Tender
approval
Extension
of
Time limit of
Contract
Chief Engineer
Full Power
Superintending
Engineer
Rs. 300 lacs for original works;
Full Power for SR work
Executive
Engineer
Rs. 12 lacs for original works;
Rs. 1 lacs for SR work;
Full Power for CR work
Deputy
Executive
Engineer
Rs. 1.5 lacs for original works;
Rs. 1 lacs for CR work
Chief Engineer
Tendered amount upto Rs. 100 lacs 10% excess
over estimated amount evaluated at current SOR
or till revised AA is not required
Superintending
Engineer
15% excess over estimated amount put to tender
or 7.5% excess over estimated amount evaluated
at current SOR which ever is higher;
(excess upto Rs. 25000 no % limit)
Executive
Engineer
10% excess over estimated amount or 5% excess
over estimated amount evaluated at current SOR;
(excess upto Rs. 5000 no % limit)
Chief Engineer
Up to Rs. 200.00 Lacs
Superintending
Engineer
Up to Rs. 100.00 Lacs
Executive
Engineer
Up to Rs. 25.00 Lacs
Secretary
All cases where provision of price escalation in
tenders is provided
Sl.
No.
5
6
Chief Engineer
Full powers but cases without the provision of price
escalation in tender
Superintending
Engineer
Full power (upto estimated cost Rs. 5 lacs); 50%
of original time limit (upto estimated cost Rs. 5
lacs to 30 lacs)
Executive
Engineer
50% of original time limit (upto estimated cost Rs.
5 lacs)
Particulars
Excess
quantity
Level
in
Extra item in
contract
Chief Engineer
Superintending
Engineer
Powers
Full Power till revised AA is not required
B2 Tender
B1 Tender
Either B1 to
B2
Reasonable
If
rates
unusually
higher
Up
to
7.50%
of
accepted
tender
till
revised AA
is
not
required.
Rs. 50000
or up to
30%
of
tender
quantity
whichever
is less
Up
to
7.50% of
accepted
tender till
revised
AA is not
required.
Full powers
upto
Rs.
50000
irrespective
of
percentage
Executive
Engineer
Up
to
5.00%
of
accepted
tender
till
revised AA
is
not
required.
Rs. 10000
or up to
15%
of
tender
quantity
whichever
is less
Up
to
5.00% of
accepted
tender till
revised
AA is not
required.
Full powers
upto
Rs.
25000
irrespective
of
percentage
Chief Engineer
Full powers till revised AA is not required
Superintending
Engineer
Upto Rs. 50000 per item subject to 7.50 %
amount of accepted tender
Executive
Engineer
Upto Rs. 15000 per item subject to 5.00 %
amount of accepted tender
Note: The above powers are subject to certain conditions which are detailed
in respective GR’s.
5.0
File Movements
Administrative purpose
The levels through which the decision process moves for the administrative
purpose is shown underneath: Deputy Section Officer
Section Officer
Under Secretary
Deputy Secretary
Chief Engineer
Secretary
Sometimes in order to shorten the process of decision making, for certain
cases, there is standard process of level jumping.
Promotions/Transfer
The matters related to the promotions/transfer is handled by the GAD,
finance Department. The decision related to promotions /transfer for the
Class I officers are taken up by the Chief ministers, and for the Class II by
Ministers respectively.
Technical purpose
The various levels through which the decision process moves for the
Technical purpose is shown below: Deputy Section Officer
Section Officer
Deputy Engineer
Under Secretary/OSD Technical
Chief Engineer
Secretary
For certain cases, there is standard process of level jumping.
Financial Matters
Tenders
The matters related to the tenders more than Rs one crore is approved after
concurrence of by Finance Department. The matters related to the tenders
more than Rs one crore and less than five crores is approved by Secretary
(Expenditure) Finance Department, while tenders more than Rs five crores us
approved by Finance Secretary Expenditure, followed by Principal Finance
Secretary.