Boston University Questrom School of Business
Undergraduate Student Government Charter
THIS IS THE OFFICIAL CHARTER OF THE BOSTON UNIVERSITY QUESTROM SCHOOL
OF BUSINESS UNDERGRADUATE STUDENT GOVERNMENT AND SUPERSEDES ALL
PRIOR DRAFTS
THE ORGANIZATION MUST ADHERE TO ALL GUIDELINES OUTLINED IN THE
PROGRAMMING HANDBOOK PUBLISHED BY THE BOSTON UNIVERSITY STUDENT
ACTIVITIES OFFICE
Article I: Mission Statement
As members of the Boston University Questrom School of Business Undergraduate Student
Government, our primary responsibility is to the Undergraduate Students in the Questrom
School of Business to ensure that we are creating an environment that enhances the Questrom
undergraduate community and student life. This includes: 1. Enhancing students’ academic,
career, and social experiences, 2. Advocating on behalf of the undergraduate population, and 3.
Facilitating communication between Questrom students, faculty, administration, alumni, as well
as the greater BU community.
1

We create programming for the Questrom undergraduate community that are
educational, professionally driven, or social in nature.

We encourage student involvement in giving back to the greater Boston community
through Questrom Government’s community service initiatives. This aligns with
Questrom’s mission to “prepare innovative and ethical leaders who understand the
impact of business on society and create value for the world.”1

We facilitate, through our semi-semester All-Questrom Conference, a forum for student
feedback and advocacy initiatives. We actively seek students’ feedback on the quality of
life at Questrom and work with administrators to address and resolve any concerns,
while fostering mutually beneficial relationships.

We actively work to connect Questrom undergraduate students with alumni as learning
and networking opportunities

We foster collaboration between Questrom affiliated organizations through the AllQuestrom Conference as well as through encouraging partnerships between
organizations on their events.

We actively work with other BU college governments and support their initiatives to
enhance the overall BU student experience.

We design and market programs, spend government money, and represent student
interests, always on behalf of all students, and not in our self-interest.

We, while participating as members and officers of Questrom Government, respect each
other’s strengths and weaknesses, communicate openly, create a fun and collaborative
environment that allows for personal growth and friendships.
http://management.bu.edu/about-the-school/dean/mission/
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Article II: Organizational Structure
Section I: Executive Board
The Executive Board is the governing body that oversees the entire Student Government for an
entire academic year. They must embody everything the Mission Statement of the organization
stands for. The Executive Board will have a weekly, closed meeting to communicate updates on
position specific tasks as well as make strategic plans for the year. All duties stated below
represent the minimum requirement of an Executive Board officer. Each officer is not limited to
these duties, rather highly encouraged to further enhance his or her scope of responsibilities.
Any Executive Board member with more than two unexcused absences will be immediately
considered for dismissal (see Article V, Section 1 of the Questrom Student Government
Charter). The following officers will comprise the Executive Board:
Please note, the Executive Board should collectively oversee the following:
 Senate Representatives, Casino Night Chair, Community Service Chairs (2), Social
Media Chair, Head Designers (2), Administrative Assistant, and All-Questrom Director
 All-Questrom Conference, Freshmen Elections process, Day of Service
We have made some recommendations as to who should be responsible for overseeing these
positions below, however please understand that there is flexibility. The person who is most
passionate or interested may choose to oversee any particular initiatives or positions.
1. President:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
All Executive Board officers report to the President
Organize, facilitate and preside over Executive Board weekly, closed
meetings
Delegate various responsibilities to officers and oversee, at a high level, all
Questrom Government related activities
Represent Questrom at the Student Union President Council meetings
Maintain regular communication with faculty, staff, administration, students,
alumni, and other college/school governments
Meet regularly with the Questrom Government advisor and the Assistant
Undergraduate Dean
Create goals and a vision, and demonstrate passion for Questrom
Government’s growth with respect to Questrom, BU and the Boston
community
Understand all SAO policies and procedures for effective event and budget
planning
2. Executive Vice President (EVP):
i.
Reports to the President
ii.
Fill all responsibilities in the President’s absence
ix.
Work closely with the President to create goals and a vision, and
demonstrate passion for Questrom Government’s growth with respect to
Questrom, BU and the Boston community
x.
Understand all SAO policies and procedures for effective event and budget
planning
3. Vice President of Finance (VPF):
i.
Reports to the President
ii.
Maintain and report all financial activity relating to the Questrom Government
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2
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
Update and communicate Questrom Government’s financial status regularly
at Executive Board meetings
Update and communicate regularly with Questrom Government officers and
members on their budget and spending
Create and maintain a budget for the academic year
Maintain historical Questrom Government financial data
Oversee the following: All-Questrom Conference and Freshmen Elections
Serve as the liaison between the organization and the Student Activities
Office (SAO)
Understand all SAO policies and procedures for effective event and budget
planning
Be accessible to meet with officers or members needing financial or SAO
assistance
Meet regularly with the Questrom Government advisor
Responsible for SAO training for all officers and members of Questrom
Government at the beginning of each semester
4. Vice President of Internal Affairs (VPIA):
i.
Reports to the President
ii.
Responsible for facilitating weekly Questrom Government general meetings
iii.
Prepare weekly Questrom Government general meeting presentation and
consolidate updates from officers and members
iv.
Show enthusiasm and engender excitement during weekly Questrom
Government general meetings
v.
Understand all SAO policies and procedures for effective event and budget
planning
5. Vice President of Communications (VPC):
i.
Reports to the President
ii.
Oversees the following positions: Social Media Chair, Photo Journalist, and
Head Designer
iii.
Seek ways to create a community within Questrom Government by
organizing social or bonding events
iv.
Seek and develop public relations for the organization (i.e., Daily Free Press,
Builders and Leaders Magazine, Questromazette, Boston Globe, Boston
Herald, etc.)
v.
Ensure that all promotions adhere to Student Activities Guidelines; upon
proof of adherence, present all promotions for the organization be officially
approved by SAO
vi.
Understand all SAO policies and procedures for effective event and budget
planning
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Section II: Class Officers
The class officers will represent the class of their graduation year. It is the responsibility of the
class officers to interpret Questrom Student Government’s Mission Statement and tailor it to
their class’ needs. The Executive Board encourages each class to hold regular
officer meetings. Class officers may choose to appoint class representatives on
a cabinet. The application process for the cabinet members and their main
function will be determined by the class officers after approval of the Executive
Board. (The Executive Board should approve the application process). If closed
officer meetings are needed, those should be held in addition to the class
representative meetings. Class officers are expected to enhance their class’ experience
through advocacy initiatives, community building and professionally geared events. All duties
stated below represent the minimum requirements expected of a class officer. Each officer
should not be limited by these duties. The class officers should present an action plan due
shortly after the first Questrom Student Government meeting of each semester. These plans
should outline, at minimum, three events or initiatives (academic, community, and social) that
the slate plans to undertake for the semester. Details should include an estimate of costs and
budgetary considerations, date and time, location, and any additional information. Failure to
provide an action plan could result in an immediate recall of all class officers (see Article V,
Section 1 of the Questrom Student Government Charter). Any class officer with more than two
unexcused absences will be immediately considered for dismissal (see Article V, Section 1 of
the Questrom Student Government Charter). Unexcused absence is defined as not appearing at
any government meeting without prior notification to any Executive Board member of an
intended absence at least 24 hours in advance. The following officers will comprise each slate
of class officers:
a) President:
i.
Reports to designated Executive Board member
ii.
Organize and facilitate all respective class government meetings
iii.
Oversee all events and activities pertaining to his/her class
iv.
Represent and motivate his/her class by encouraging involvement within the
Questrom School of Business and the Boston University community
v.
Meet regularly with their respective class advisor while maintaining a strong
relationship with the Undergraduate Program Office
vi.
Communicate regularly with designated Executive Board member about class
updates and events
b) Vice President of Operations (VPO):
i.
Reports to class president
ii.
Coordinate all administrative matters concerning all events and activities put
on by the class
iii.
Responsible for proper handling of all paperwork for the class including
proposals that are to be sent to the Executive Board three days before the
weekly officer meeting
iv.
Responsible for all budget-issues pertaining to his/her class
v.
Presentation of the class’ budget to the Executive Board Vice President of
Financial Affairs for his/her approval; this should take place during functional
team meetings
vi.
Understanding all SAO policies and paperwork for efficient event and budget
planning
c) Vice President of Student Affairs (VPSA):
i.
Reports to class president
ii.
Maintain a direct link with students in his/her respective class
iii.
Seek out class concerns and ideas
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iv.
v.
vi.
Handle questions students may have regarding government proceedings
Serve as a liaison between active government members and non-government
students in his/her respective class
Communicate regularly with the Executive Board Vice President of Internal
Affairs
d) Vice President of Marketing (VPM):
i.
Reports to class president
ii.
Responsible for all publicity and promotion of respective class activities and
events
iii.
Utilize communication outlets that include, but are not limited to, posters,
emails and fliers
iv.
Seek the approval of the Executive Board Vice President of Communication
prior to executing any promotional materials
Section IV: Elected Student Positions
The Elected Student Positions exist to maintain specific areas of Questrom Government that
require specialized focus. All individuals running for an Elected Position must be self or peer
nominated, may present a 2-minute speech, and must be elected by a majority vote. Any
Questrom Government Elected Officials with 3 or more unexcused absences from either
Questrom Student Government General Assembly meetings will be eligible for dismissal from
their position as determined by the Executive Board. Certain positions are subject to application
if deemed fit by Executive Board.
Questrom Government Senate Representatives
The Senate Representatives are responsible for attending all Student Union and Questrom
Government general meetings. Two or three (depending on yearly enrollment2) representatives
will serve as liaison between Student Union and Questrom Student Government by representing
the interests of the Questrom student body on university-wide issues. The Representatives will
be responsible for informing Questrom Government members and officers of all updates from
BU Senate meetings. A more detailed description of the Student Union Representative’s duties
can be found in the Boston University Student Union’s governing documents.
Community Service Directors
The Community Service Directors are responsible for planning Questrom Government’s
Community Service Initiatives. These include the winter Toys for Tots Drive, aiding in the
section of the organization to support for Casino Night, and organizing Questrom’s Month of
Service. A maximum of two directors may be selected.
Social Media Manager
The Social Media Manager is primarily responsible for overseeing and increasing Questrom
Government’s social media presence. This includes but is not limited to Facebook:
www.facebook.com/BUQuestromGovernment, Instagram: @QuestromGov, and Twitter:
@QuestromGov. The social media manager’s role will include social media marketing for all
Questrom Government events. Finally the Social Media Manager is primarily responsible for
routine
maintenance
and
updates
to
the
Questrom
Government
website:
http://Questromworld.bu.edu/Questromgov.
Head Designer
The Head Designer is responsible for Questrom Government poster creation and general
Design. This can include creating logos, images, or designs for multi-purpose use. The Head
Designer is also responsible for designing and publishing all printed publications created by
2
The number of representatives are determined by one representative per 1000 students (e.g., if student population
for the current year is 2478, then SMG Government will elect two senate representatives)
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Questrom Government. This includes creating the monthly “Stall Street Journal”, a promotional
and informational article that is posted in the restroom stalls.
Administrative Assistant
The Administrative Assistant is responsible for maintaining Questrom Government’s email
account, Questromgov@bu.edu, by checking the account regularly, sending out meeting
reminders, and meeting minutes. The Administrative Assistant also takes minutes at the weekly
government meetings and is responsible for posting them to the Questrom Government
designated QuestromTools folder and website.
Section V: Appointed Student Positions
The Appointed Student Positions exist to maintain specific areas of Questrom Government that
require specialized focus. All individuals running for an appointed position must be interviewed
and appointed by Questrom Government executive board. The executive board must decide
upon appointees unanimously. Any Questrom Government Appointed Officials with 3 or more
unexcused absences from either Questrom Student Government General Assembly meetings
will be eligible for dismissal from their position as determined by the Executive Board.
Casino Night Director
The Casino Night Director is responsible for organizing all of the elements of Questrom
Government’s annual Casino Night. This includes but is not limited to: Selecting a theme,
reserving a venue, hiring catering, renting the casino tables, hiring a photographer, facilitating
donation requests for raffle prizes, managing a decorations committee. The Casino Night
Director may selection at most two Casino Night Managers who can assist with the various
planning aspects. The Casino Night Director oversees the casino night committee, which is
responsible for decorations, marketing, set up, and clean up.
Alumni Relations Director
The Alumni Relations Director is responsible for maintaining the database of all Questrom
Student Government Alumni. Each semester the Alumni Relations Director is expected to plan
at least one event to engage past Questrom Government members with present members.
All Questrom Director
The All Questrom Director is responsible for planning and overseeing the All Questrom
Conference. This includes facilitating meeting discussions, sending updates, and being the
liaison between Questrom Government and the Questrom affiliate organizations.
Section IV: Advisors
a) Executive Board Advisor:
i.
May overturn any decision made by the organization if it is against policy
ii.
Voice concerns if he or she feels a decision made by the organization could
potentially hurt or put Questrom Government at risk
iii.
Responsible for meeting with the Executive Board and separately, with the
Executive Board President and Vice President of Finance on a regular basis
v.
Communicate with Questrom Government UPO Class Advisors to inform
them of responsibilities, policies, and expectations
vi.
Attend all Questrom Government general meetings
b) Class Advisors:
i.
Responsible for meeting with Class Officers on a regular basis
ii.
Responsible for discussing updates and goals with class officers during their
meetings
iii.
Offer advice and constructive input for class events
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Section VI: Questrom Student Government General Meeting
Questrom Student Government General Meetings must be on a weekly basis open to all
Questrom undergraduates. The first meeting of each semester should happen no later than the
second full week of classes. General meetings should consist of updates from officers, senate
representatives, and committees; discussions on Questrom-related initiatives or ideas,
advocacy initiatives; guest speakers; and breakout sessions for committee planning. All
meetings will always end with an open forum for all Questrom students.
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Article III: Membership
Section I: Description
Any full-time student of the Boston University’s Questrom School of Business may become a
member of Questrom Government as long as they are in good academic, financial, and
disciplinary standing with Boston University.
Section II: Voting Power
All full-time undergraduate students of the BU Questrom School of Business may participate in
any and all votes during Questrom Student Government Meetings and elections as long as they
are in good academic, financial, and disciplinary standing with Boston University. If an officer or
proposing member from another organization coerces or uses material incentives (money, gifts,
etc.) to entice individuals to vote for a proposal then this proposal will be immediately dismissed.
If the vote on the proposal has already occurred then the voting results will be considered void.
If such a case occurs then the Executive Board will determine the appropriate way to proceed.
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Article IV: Election of Officers and Election Procedures
Section I: Candidate Requirements
a) Candidates for all elections must be full-time students in good academic, financial,
and disciplinary standing with both the Questrom School of Business and Boston
University.
b) Candidates for all elections must be full time students in the Questrom School of
Business. All class slates (with the exception of junior class slates) must be certain
all members will be present for the entire academic year. Candidates who will not be
students in Questrom for part of the year (including study abroad, graduation and
transferring out of Questrom) may not run for any positions. All Executive Board
candidates must know they will be present for the entire academic year with no
exceptions.
c) Two candidates may not split one officer position.
d) One person cannot hold more than one Questrom Government Officer position.
e) Each candidate must have 4:00 p.m. to 6:00 p.m. on Wednesdays free from any
scheduled engagements (including class and work). The elected Freshman Class
Officers must have 4:00 p.m. to 6:00 p.m. on Wednesdays free from any scheduled
engagements (including class and work) in the spring semester. Any known conflicts
must be pre-approved by the Executive Board Advisor.
f)
Seniors graduating in May and September are allowed to vote in the Executive
Board Elections
g) If you are Executive President or an Executive Vice President of Questrom
Government you cannot be President of another SAO registered organization (during
the academic year serving in Questrom Government)
h) If you are Executive President or an Executive Vice President of another SAO
organization, you cannot be President of Questrom Government
Section II: Executive Board Elections
a.) Executive Board Elections should take place after Spring Break and must be
completed by the 2nd week of April. The date should be determined by the Executive
Board advisor and the Election Coordinator.
b.) Election packets are due on the Friday after the first Questrom Student Government
meeting in April at 5:00 p.m. to the Questrom Government Advisor located in the
Undergraduate Program Office. There will be a brief meeting to discuss the rules and
regulations of the election for the eligible candidates. At least three members of each
slate must attend. Campaigning will begin on, but no earlier than the Monday of the
second week of April at 8:00 a.m. EST. Setup for 8:00 a.m. EST start time may not
being earlier than 7:00 a.m. on the first day of campaigning. All active campaigning
must end on the Wednesday of that second week of April at 5:00 p.m. Elections will
be held on QuestromTools on the Thursday and the Friday of the second week of
April, with the results being announced soon after. The Executive Board will be voted
in by a vote of all BU Questrom School of Business students, including seniors
graduating in January.
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c.) All individuals running for an Executive Board position must have served at least 1
full year as an active member.
d.) Only candidates who have served in an elected position for two years are eligible to
run for the position of Executive President. That being said, all Executive Board
slates must consist of at least one member who will not be graduating in the spring of
that academic year.
e.) Publicity for Executive Board elections should be, at a minimum, one poster in the
Questrom Student Government Office (Room SM206) windows and announcements
during the General Assembly Meetings.
f.) The election will be supervised and coordinated by the Executive Board President
and Questrom Government Advisor. They will have responsibility and final say over
all matters pertaining to the election process and candidate eligibility.
Section III: Class Officers and Student Position Elections / Appointments
a.) Freshman Class Officers Election: Election packets are due on the Friday after the
third Questrom Student Government meeting in November at 5:00 p.m. in room
SM206 (Questrom Student Government Office) to the Questrom Student
Government Executive Board for approval. There will be a brief meeting to discuss
the rules and regulations of the election for the eligible candidates during this time. At
least three members of each slate must attend. Campaigning will being on, but no
earlier than the Monday of the first week of December at 8:00 a.m. EST. Setup for
8:00 a.m. EST start time may not being earlier than 7:00 a.m. on the first day of
campaigning. All active campaigning must end on the Wednesday of that first week
of December at 5:00 p.m. Elections will be held on QuestromTools on the Thursday
and the Friday of the first week of December, with the results being announced soon
after.
Details of the Freshmen election are to be determined by the Executive Board
and Freshman Class advisor in terms of slate requirements and event timelines.
g.) Class Officers Election: Class Officer elections should take place after Spring
Break and must be completed by the 3rd week of April. The date should be
determined by the Executive Board advisor and the Election Coordinator. Election
packets are due on the Friday after the second Questrom Student Government
meeting in April at 5:00 p.m. in room SM206 (Questrom Student Government Office)
to the Questrom Student Government Executive Board for approval. There will be a
brief meeting to discuss the rules and regulations of the election for the eligible
candidates during this time. At least three members of each slate must attend.
Campaigning will being on, but no earlier than the Monday of the third week of April
at 8:00 a.m. EST. Setup for 8:00 a.m. EST start time may not being earlier than 7:00
a.m. on the first day of campaigning. All active campaigning must end on the
Wednesday of that third week of April at 5:00 p.m. Elections will be held on
QuestromTools on the Thursday and the Friday of the third week of April, with the
results being announced soon after. The election will be supervised and coordinated
by the outgoing Executive Board President and Advisor. They will have sole
responsibility and say over all matters pertaining to the election process and
candidate
eligibility.
b.) Student Position Elections: Election packets are due on the Friday after the
second Questrom Student Government meeting of the semester in September at
5:00 p.m. in room SM206 (Questrom Student Government Office) to the Questrom
Student Government Executive Board for approval. There will be a brief meeting to
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discuss the rules and regulations of the election for the eligible candidates during this
time. Each candidate must attend to be eligible to run for the position. All eligible
candidates will deliver a speech no longer than two minutes in length during the third
Questrom Student Government general meeting of the fall semester. Each candidate
will deliver their speeches in alphabetical order based on the order of the candidates’
last names. After all speeches are delivered, questions from the general assembly
will be fielded to each of the candidates for a maximum of ten minutes and each
candidate will be afforded a maximum of two minutes for a response for each
question. Voting will be held immediately after all questions are answered from the
general assembly. All candidates will then leave the room and not cast any ballots.
Opinions, comments, or anything regarding any of the candidates may be discussed
prior to voting. After all of the votes are cast, they will be counted, and the candidates
with majority votes for their position are elected. In the event of a tie, the executive
president will serve as tiebreaker.
c.) Student Position Appointments: Election packets are due on the Friday after the
second Questrom Student Government meeting of the semester in September at
5:00 p.m. in room SM206 (Questrom Student Government Office) to the Questrom
Student Government Executive Board for approval. There will be a brief meeting to
discuss the rules and regulations of the election for the eligible candidates during this
time. Each candidate must attend to be eligible to run for the position. The executive
board will schedule and conduct an interview with prospective candidates. Following
all candidate interviews, the Executive Board must discuss and unanimously decide
on the candidate to appoint. In the event there is a failure to reach a unanimous
decision, the Executive Board Advisor should mediate discussion of the position
needing appointment. If following mediation there is still no consensus, the candidate
with 4/5 majority shall be appointed.
d.) Publicity for Class Officers and Student Union Representative elections should be, at
a minimum, one poster in the Questrom Student Government Office (Room SM206)
windows and announcements during the General Assembly Meetings
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Article V: Resignation/Dismissal of an Officer and
Replacement Procedures
Section I: Dismissal of an Officer
All elected Questrom Student Government officials (Executive Board members, Class Officers,
and Elected or Appointed Student Positions) are required to fulfill all duties that are stated in this
Charter. If any member of the organization or school community feels as though an officer is
not fulfilling his/her duty (including but not limited to missing general assembly meetings or
specific meetings) and/or is in direct violation of the aforementioned obligations of attendance
and memorandum submission then he/she is to bring this to the attention of the Executive
Board President. The Executive Board President will meet with the officer to discuss the matter
and look for ways to improve his/her performance. If no action to improve is taken on behalf of
the said officer, then the Executive Board President will call an Executive board meeting to
discuss and vote on the officer’s termination. The vote must be unanimous.
If any member feels that the Executive Board President is not fulfilling his/her duty, then the
Executive Board President should be notified and should meet with the executive board and
executive board advisor to look for ways to improve his/her performance. If no action to improve
is taken upon the Executive Board President, then the Executive board and the executive
advisor must unanimously decide to revoke the officer’s title. The Executive Board President will
submit a letter outlining the offense and date of dismissal to the entire Questrom undergraduate
student body.
Section II: Transfer of Responsibility
In the event that any officer of Student Government (Executive Board members, Class Officers,
and Elected or Appointed Student Positions) cannot fulfill his/her position or is dismissed in
accordance with Article V, Section I, then the following process will occur:
a) The officer vacating his/her position must submit a letter of resignation to the
Executive Board with a date on which the resignation is effective. In the instance of
the dismissal, the Executive Board President must submit a letter outlining why the
officer was removed and the date on which the dismissal in accordance with Article
V, Section I is effective
b) The Executive Board President will supervise the replacement election process,
which officially begins by announcing the open position at the next weekly General
Meeting (hereafter Meeting #1) and officially ends two weeks later at the next
originally planned weekly General Meeting (hereafter Meeting #2). The Executive
Board President will then further supervisor the Board of Directors in marketing
efforts to the Questrom undergraduate community through, at the minimum, fliers,
emails, and posters at the discretion of the Executive Board President
c) In the event that an Executive Board position is vacated the following process will
take
place:
i.
ii.
If the Executive Board President cannot fulfill his or her duties, then the
Executive Vice President will automatically become the Executive Board
President
If the Executive Vice President cannot fulfill his/her duties or must assume
the role of Executive Board President, then the remaining Executive Board
officers will choose the Executive Vice President internally. The two officers
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iii.
iv.
not chosen as Executive Vice President may not change positions. The
remaining open position becomes open for a replacement election
If the Executive Board Vice President of Financial Affairs, Executive Board
Vice President of Internal Affairs, or Executive Board Vice President of
Communication cannot fulfill his/her position, then that position becomes
open for a replacement election
A Class Officer or Union Representative may not resign his/her position to
run for an open Executive Board position
d) In the event that the Class President cannot fulfill his or her duties, then the new
President is chosen internally among the remaining three officers. The two officers
not chosen as President may not change their positions. The open position
becomes open for a replacement election
e) Anyone interested in running for an open position submit an election packet only
completing the relevant sections at the discretion of the Executive Board
f)
The Official Government Body (body being defined as the Executive Board as one,
Class Officers as one together, and Union Representative as the third) that is now
short an officer will nominate one replacement candidate for the position prior to
Meeting #2. The nominee will be due to the Executive Board President 72 hours
prior to the beginning of Meeting #2. The President will specifically announce this
nominee at Meeting #2 as that group’s nominee
g) All nominees must be chosen from the pool of applicants. Any applicant not selected
as a nominee may nominate themselves at the Meeting #2
h) Any full-time undergraduate Questrom School of Business student may apply for the
open position. The nominees for the Class Officers must come from this application
pool. Applicants not nominated by the Class Officers may nominate themselves at
Meeting #2. The Executive Board President is responsible for the application
process
i)
j)
At Meeting #2, each nominee will have two minutes to present his/her qualifications.
After the completion of all nominees’ speeches, a discussion about the nominees will
occur, closed to all nominees. General questions and concerns will be answered at
the discretion of the Executive Board President with all specific concerns being
brought up during Meeting #2. All Government members with voting power will vote
by secret ballot. The Executive Board President will abstain from voting. The
Executive Board President and the Executive Board Advisor will count the votes and
a
one-half
(1/2)
majority
vote
will
elect
the
new
officer
i.
In the event that there is not a one-half majority, the top two nominees will be
voted on again. If there is a tie amongst the two top nominees than the
Elected
President
will
be
the
tie-breaking
vote
ii.
The count will remain confidential between the Executive Board President
and the Executive Board Advisor
The nominee who wins will become the new officer at the close of Meeting #2
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Article VI: Proposals and Voting
Section I: Proposals
All internal proposals must fill out the official internal proposal form, plus additional guidelines
set forth by each year’s Executive Board. External proposals must fill out a separate official
external proposal form. No more than $500 of the Questrom Student Government semester
budget can be allocated to external programs and is rationed on a first-come, first-serve basis.
All student organizations submitting external proposals must transfer all funds, if and when
approved, entirely into that group’s account. No group shall share an account with Questrom
Student Government and must operate financially independently using an entirely different
account from that of Questrom Student Government.
Section II: Voting Procedures
Proposals will be presented to the members and representatives at the weekly Questrom
Student Government General Assembly meetings. In order for a proposal to be formally tabled
the organization must have a quorum of its officers. Passage of the proposal will only be
granted when at least two-thirds (2/3) majority vote in favor of the proposal. If after three
consecutive votes over a span of several Questrom Student Government General Assembly
Meetings or during several alterations of a proposal during the same or multiple Questrom
Student Government General Assembly meetings a two-thirds (2/3) majority vote is not
achieved, then the proposal will not pass and cannot be proposed again. Under special
circumstances the Executive Board can approve any proposal. The Executive Board can only
approve a proposal unanimously and must inform the organization as soon as possible of their
decision with the rationale for their approval.
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Article VII: Charter Amendments
Any amendments to this Charter must be made in writing by a Questrom Student Government
member and proposed during the weekly Questrom Student Government General Assembly
meeting. The amendment will only be approved with a two-thirds (2/3) majority vote in favor of
the amendment. Unanimous support of the Executive Board is also required for approval of the
amendment and will be required before presentation before the entire Questrom Student
Government General Assembly.
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Article VIII: Reaffirmation of the Charter
The reaffirmation of the Charter is to ensure that the Charter is relevant, useful, and properly
functioning for the current government year. Reaffirmation will occur every year during the first
semester.
The following process will occur:
a) In order for a proposal to be formally tabled the organization must have a quorum of
its officers. By the second meeting of first semester of the current academic year, the
Charter must be reaffirmed by a two-thirds (2/3) majority. Unanimous support of the
Executive Board is also required for reaffirmation
b) Prior to the second meeting, changes may be made to the Charter and unanimous
Executive Board approval must be achieved to be able to bring the change or
correction in front of the Questrom Student Government General Assembly
c) The proposed Charter must be made available to all members one week one week
prior to the reaffirmation
d) If the changes or corrections cannot achieve reaffirmation approval, then no changes
will be made for the year except individual amendments and the prior Charter will
remain the official Charter of Questrom Student Government
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Appendix I: Election Packets
The Election Packets for Executive Board and Class Officer elections are considered an
Appendix of this Charter and are subject to the same voting rules for the approval of changes to
the election packets. All rules and descriptions contained within the Election Packets are
considered part of the Charter and will be governed by the rules set forth in the above Articles.
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