Soaring Society of America
Minutes of the Board of Directors Meeting (DRAFT)
October 21-22, 2011
Kill Devil Hills, North Carolina
1.0
Call to order at 8:00 am
A quorum being present, SSA Chairman Tyler called the meeting to order at 8:01 am.
Attending:
Chair Al Tyler (Director Region 5)
st
1 Vice Chair and Treasurer David Pixton (Director At Large)
Vice Chair Dianne Black-Nixon (Director At Large)
Vice Chair Cindy Brickner (Director, Region 12)
Vice Chair and Secretary Frank Whiteley (Director, Region 9)
Director Jim Garrison (Region 2/4)
Director John Lubon (Region 6)
Director Gerry Molidor II (Region 7)
Director Steve Northcraft (Region 8)
Director Phil Umphres (Region 10)
Director Jay McDaniel (Region 11)
Director At Large Howard Banks
Director At Large Burt Compton
Director At Large Peter Smith (National Soaring Museum)
Director At Large Art Greenfield (National Aeronautic Association)
Honorary Vice Chair Bernald Smith
Absent
Director Tim Hanke (Region 1/3). With apologies, could not get away.
1.1 Welcome and remarks from SSA Chair Al Tyler
Welcome to the Outer Banks. Enjoy the Soaring100 events.
1.2 Introduction of guests
Denise Layton, SSA Chief Administrative Officer
Rich Carlson, Chair, Soaring Safety Foundation
Martin Palmaz, Executive Director, United States Hang Gliding and Paragliding
Association
Pat Costello, Costello Insurance Associates
1.3
Request for confirmation of accuracy of email addresses and other contact
information for the current list of Officers and Directors
2.0
Consent Agenda - Action Item
[The Consent Agenda is to be considered as a “block” of items submitted to the board
for approval or disapproval as a group. A simple majority is required to pass Consent
Agenda. Prior to the vote any Director may request that a specific item be removed from
the Consent Agenda, in which case that item will be considered separately during the
Board meeting. The purpose of the Consent Agenda is to deal with as many noncontentious items as possible in an expeditious manner, thus allowing more time for
discussion and decision making on policy issues that require more deliberation.]
Carried.
2.1
Approval of Past Minutes
(January 2011 Board of Directors' Meeting)
(February 22, 2011 EXCOM conference call)
(March 29, 2011 EXCOM conference call)
(April 28, 2011 EXCOM conference call)
(June 9, 2011 EXCOM conference call)
(July 14, 2011 EXCOM conference call)
(August 25, 2011 EXCOM conference call)
2.2
Application for Renewal of SSA Broker of Record (letter from Pat Costello)
2.3
Awards Committee (report from Jay McDaniel) (Mifflin documents)
Director Whiteley asked whether the award to Mifflin Soaring Assn is qualified
as incorporation date of April 2010 doesn't meet five-year criteria of the award.
Director Garrison advised the group had been associated and active for far
more than five, nearly 20 years, though informally. Director Whiteley
appreciates clarification.
Director Umphres moved to approve the consent agenda, Director Brickner
seconded. Motion carries.
Chair Tyler directed CAO Layton to notify Costello on Broker of Record letter
formally and offers thanks to Costello Insurance Associates for their long term of
service to the society and members.
3.0
Chairman's Report (report from Chairman Al Tyler)
No questions. Chair Tyler stated that behind safety, our highest priority is member
growth.
4.0
Chief Administrative Officer's Report (report from Denise Layton)
Director Umphres requested comments on membership renewal services by outside
firm. CAO Layton explains that a member receives four notices for renewal. SSA
Editor Coyne had presented to the office, SSA chair and Executive Committee of
the lower cost and higher retention rates of using such a service. The SSA office
provides the list to the vendor. SSA has signed up for a six months evaluation at a
cost of $600. Director Northcraft commented he’d received notice only a month in
advance. CAO Layton explained that resulted from where his renewal cycle was
within the timing of the start of this service.
CAO Layton also advised that Hobbs also started automatic member renewal using
credit cards. Participation is higher this time. Within three days, 62 members had
signed up.
Director McDaniel asked if this also was used with chapters? CAO Layton advised
that it did not overlap with the chapter renewal process.
5.0
Treasurer's Report (2011 Forecast) (2012 draft Budget) (Treasurer's report) (August
2011 Balance Sheet) (August 2011 Income Statement)(Motion regarding designation of
$1,000,000 gift to SSA)
Director Umphres asked where we are with acquisition of new accounting system.
Director Pixton advised that it is an active project.
SSF member Bernald Smith asked if happy with timeliness of SSF accounting?
Director Pixton responded yes.
Director Molidor notes jump in credit card fees. Is this due to merchandise? Director
Pixton said yes.
Director Molidor expressed concern about the location for the convention and the
impact of weather on attendance. Can we get into a bigger location, like Los Angeles or
Atlanta or Dallas, understanding that the price of exhibition halls is higher in those
venues? General discussion about how weather impacted Dayton, Little Rock,
Memphis, and Philadelphia. He also noted anticipated jump in magazine advertising.
Director Pixton indicated this was related advanced advertising for the upcoming
convention in Reno.
Director Compton asked if the SSA was still getting a percentage of the Lea County
Bank annual credit card fee? Why no longer mentioned in the advertising? CAO
Layton advised they’d stopped advertising that due to changes in banking regulations,
but we still to receive a percentage. Lea County Bank will have a booth at Reno.
Director Umphres asked if changing auditors had been looked at, as discussed
previously? Director Pixton answered that despite researching alternative auditors in
Hobbs and regionally for 200 miles, Johnson Miller still best meets the SSA’s needs.
Director Pixton moved a recommendation to retain Johnson Miller for 2011, Director
Umphres seconded. Motion carried.
Director Umphres asked if chapter rebates had been paid out? Director Pixton said
they have been paid out. See Financial Statement, below budget, shown under dues
income.
Director Molidor said the 2012 forecast appeared to be flat. What is plan B for
continuing trend for orderly downsizing? Director Pixton advised there is no formal plan
B regarding downsizing. Does SSA have a target minimum amount of growth? Director
Brickner responded that the strategic plan has a goal of a two percent growth rate.
Bernald Smith questions whether there is enough transparency, stating that net
amounts are confusing, citing the net line for chapter rebates. Director Pixton will
endeavor to break out the numbers. Director Umphres understands this is a hassle for
Accounting Manager LeBreton and that we have a number looking at software for future
use. Bernald Smith reiterated his concern was about the general member
understanding.
Chair Tyler mentioned the importance of the Eagle Fund. Director Northcraft suggested
we should work to increase percentage of income from endowments, suggesting onethird of income from endowments. This would avoid variations in memberships creating
an income crisis and avoiding an impact on dues.
Director Brickner related that in her first year as a director, then Chair Bill Sproul
circulated member rosters to directors to contact those that might endow and to provide
feedback to the SSA Foundation chair for building this type of stability.
5.1
Action item: Approval by Board of Proposed Budget.
Deferred until Reno board meeting while awaiting feedback
5.2
Action item: Approval by Board of Johnson & Miller as auditors for 2011 financial
statements.
Carried, see above.
5.3
Action item: Approval of Board of Motion regarding designation of $1,000,000 gift to
SSA.
Moved by Director Brickner, seconded by Director Northcraft. Motion carried.
Director Umphres requests we get donor approval for assignments.
6.0
Committee Reports
6.1
Chairman Al Tyler (Foundation, Growth)
6.1.1
SSA Foundation
Cover Saturday during SSAF meeting.
6.1.2
Affiliates and Divisions
[Collegiate Soaring Association report belongs here, rather than under 6.5.5]
Director Peter Smith advised no report. Vintage Soaring Association and
National Soaring Museum initiated the Soaring100 program event and was
joined by the 1-26 Association. Thanks to Jim Short as chairman of this event.
6.1.3
Clubs and Chapters (report from Frank Whiteley)
6.1.4
Growth and Development (report from Bill Daniels)
Chair Tyler asked Director Molidor for update for 2012 plans. Director Molidor
commented that EAA has the Young Eagles program which is very successful
and guard the brand name. His thought is that soaring would be perfect plug in
to the program. EAA has tried to plug the gap but missed the soaring outlet and
leans on AMA to help there. EAA is affiliated with Sporty's Pilot Shop who adds
a ground school program. Embry-Riddle adds a scholarship program.
EAA KidVenture format up to now only contact to soaring and needs to build
this link. Only EAA and AOPA might continue to grow, all others are in slow
decline of members/pilots. Takes a while to close the loop. SSA involvement
has been in offering volunteers up until this year. 2011, showcasing SSA and
soaring for young people, graphics where kids could see themselves involved in
this activity. We had a 15 x 15 area, 3 x Condor Soaring computers and kids
pointing to poster with glider opportunities and fundamentals. SSA is welcome
to return next year.
SSA also needs to be in mainstream of AirVenture. We need to look into this,
at least a graphically. Needs sailplane vendor support on Main Drive as a
magnet. Dave Nadler with there with the Antares, Director Molidor was unaware
of this. Budget was $5K for 2011. $2K spent, net $1K after sponsorship.
Graphics were done by neighbor of Director Molidor for $500.
FAA was a no-show, and no meetings took place due to the budget lock-up. If
FAA is there, networking is important. AMA’s Geoff Nance and his wife and
AOPA all there to network.
Check the EAA web site find All Star Teams showcased for growth efforts. SSA
should consider becoming an All Star Team member. This is a team effort to
get young people into aviation.
Director Whiteley discussed with Director Molidor the previous arrangement
between SSA and EAA for SSA members providing Young Eagle rides and the
termination of the arrangement.
Director Compton asked if we sell memberships there at the booth? Director
Molidor said no money taken, but not strong activity focus there. Sporty's
ground school package was given to kid with a Young Eagle certificate.
Director Compton said he, and Bob Wander before him sold 99-110
memberships during AirVenture. Chair Tyler noted hooking parent through kid,
as Directors Umphres and Molidor were.
Chair Tyler requested a sense of the board to support Director Molidor’s efforts
moving forward. Director Umphres registered support, requesting tracking of
results. Discussion of identifying tangible and intangible results. Bernald Smith
recommended support anyway. How many kids walk through the booth?
Director Molidor reiterated that we can’t sell in KidVenture, no cash transactions
allowed there. Bob Carlton also approached Director Molidor, but missed
connection during air show link-up.
SSF Chair Carlson report that at OSTIV meetings, the Swiss and Germans
talked about efforts to engage youth against declining memberships
emphasizing the ease and simplicity of flying gliders, resulting inn unrealistic
expections. Promote the challenge and complexity.
Director Banks - Young Eagles all over the country and twice annually at
Moriarty.
6.1.5
Nominating Committee
Director Peter Smith spearheaded the nominations for 2012. Director BlackNixon, Director Compton, Director Whiteley are other members of the
committee. Procedure is to announce slate and vote tomorrow.
Directors At Large for annual terms
Howard Banks
Dianne Black-Nixon
Burt Compton
Art Greenfield-NAA
David Pixton
Peter Smith
Ken Sorensen
Executive Committee
Chairman Al Tyler
1st Vice Chair/Treasurer David Pixton
Vice Chair Dianne Black-Nixon
Vice Chair Ken Sorenson
Vice Chair/Secretary Frank Whiteley
No further nominations from the floor
Chair Tyler recessed the meeting to resume in 15 minutes.
Chair Tyler called the back in session at 9:15 am.
6.1.5
Director Peter Smith moved to accept the proposed slate, Director Molidor
seconded. Motion carried.
Chair Tyler invited Pat Costello to report.
Director Umphres thanked Costello Insurance Associates for not dropping us this
year. Pat Costello brought comparison of alternate carriers, and followed
recommendation to remain with Chartis. Based on 2011 losses thus far, we
wouldn't have a carrier. Thanks for staying with the company of long term support.
Club towing reciprocity program enhancement of joint membership, got strong
reception and appreciation.
Winch liability and physical damage product was created - however it is NOT being
utilized. Maybe because fuel hasn't gone as high as expected.
Chartis had suspended donations but has now resumed with a $2500 donation to
SSF. Costello donated $5000 to SSF.
Non-owned aircraft liability for Commercial Operators is being used.
Loss ratio meant drop claims free to 15%. Now back to 25% in claims free
reductions. 10% then 15% then 25%, start over period up to a six month break and
reclaim credit for previous policy holders.
Towpilot clauses for minimum experience. Qualifying accounts for club or FBO can
name any pilot and FAR requirement is happy addition with commercial tows by
Private pilots is added.
Program is an excellent benefit, customers appreciate product and claims service.
Safety Issues: As of October 10th, 97 claims versus 83 claims through the same
period in 2010. In 2010, five claims involved fatal accidents. So far in 2011 there
are eight claims involving fatal accidents, plus two outside of the program. That’s a
60% increase.
Director Molidor as if any common factors in claims. Pat Costello cited both on/off
field landing accidents. It seems as if some pilots stop flying the aircraft at
touchdown with resulting ground loops.
Director Umphres asked if SSF gets claims statistics from Costello? SSF Chair
Carlson said it routes through Bernald Smith to the SSF.
SSF Chair Carlson comments that NTSB gets no ground handling accidents, but
those come to SSF through Costello. Correlation is made between NTSB and
insurance trends, both public and confidential. Sources include Costello, clients,
and friends.
Bernald Smith lauded Pat Costello’s efforts in improving our insurance program, a
27-year relationship.
6.1.6
Publicity Committee (report from Val Paget)
Director Black-Nixon mentioned Bill Daniels comment on publicity costs and
reimbursements. Director Umphres said that would be up to EXCOM on
budget.
6.1.7
Governors and Record Keepers (report from Frank Whiteley)
Short in few states. Would like to see someone from Greater Boston Soaring
Club take responsibility for Rhode Island for records and governor position.
There’s no governor for North Dakota, but UAVs occupy much of the air space.
Director Peter Smith made comments on Affiliates and Divisions here, see 6.1.2
6.2
Vice-Chair Cindy Brickner (FAI, COBM)
6.2.1
Master Cross-Country Program (report from Burt Compton)
6.2.2
Commercial Operators and Business Members Committee
6.2.3
FAI Badge and Record Committee
Director Brickner oral report. Happiness with Rollin Hasness. Tackling web
page updating of forms. Diminished complaints. Back log completed and no
delays in processing.
6.3
First Vice-Chair and Treasurer Dave Pixton (Financial and Administration)
6.3.1
Budget and Finance Committee (incorporated into 5.0 above)
Director Pixton advises no additions or changes. Director Molidor asks about
jump in payroll tax in 2012? Pixton no direct answer on that, will look and
answer. SEE 6.3.1 following 7.10.
.
6.3.2
Administration Committee (report from David Pixton)
6.3.3
Volunteer Development Committee
Director Pixton says nothing heard.
6.3.4
Group Insurance.
See Costello letter.
6.4
Director and Special Advisor Stephen Northcraft (Governmental Regulation,
Airspace and International Soaring Groups)
6.4.1
Government Liaison Committee (report from Northcraft)
Director Northcraft advised Eric Mozer submitted IGC report..
Regarding grounding of L-13s, Director Northcraft was disappointed with
inaction by FAA. EASA has an AD fix in place and our FAA has taken no action
to date. FAA says it needs additional manufacturer data from EASA. Data is
typically NOT included as fatigue related issues. Data may not exist
Discussion on how much complaining and pushing does the SSA want to put on
the FAA. Chair Tyler thinks we should push hard. Director Umphres states this
is substantial influence on American training activity, different from Pegasus
matter.
Sense of the board is to push hard and use our contacts to engage Earl
Lawrence. Director Northcraft will contact if SSA board directs him to do so.
Minutes reflect a sense of the Board and communication to members on how
we move forward. E-News by Director Northcraft on topic.
Data plate exemption still permanent.
Transponder code of 1202 versus 1201, internal discussion by FAA between
divisions. Local agreements stay in place, and first quarter of 2012.
Still can use 1200 for VFR. Still can continue local LOAs.
Ramp Checks
Still a hot item, doing them in the tow line. Not a safe practice. Need reports
back to Director Northcraft. EAA has been successful with having FAA stay
away from EAA events for ramp checks. Need to talk with FAA before the
worlds. Organized events or contests are supposed to have advanced notice.
Are they ignoring their own procedures? Director Northcraft said for airshows,
be there the day before for a ramp check. Soaring contests are not under
waiver.
6.4.2
Representation Committee & Representatives (RTCA report from Smith)
Bernald Smith requests an Executive Session for discussion of Light Squared.
Entered Executive Session. 09:56 am
Exited Executive Session. 10:05 am
6.4.3
Technical Committee
6.5
Frank Whiteley (Publications and Youth)
6.5.1
Editorial Advisory Group
No response.
6.5.2
Electronic Communications Committee (report from Doug Easton)
6.5.3
Sailplane Tracking Working Group (report from John Seaborn)
6.5.4
Youth Committee (report from Mike Westbrook and Ralph Kolstad)
6.5.5
Youth Committee - Collegiate Soaring Association (report from Whiteley)
Report should properly be in affiliates and divisions.
Collegiate 2-33 to be dedicated as “The Spirit of Dr. John Campbell” following
work. John had CSA provide a grant to UC San Diego to help originally acquire
the glider. It’s now at Penn State, needs a recover before return to flight.
6.6
Dianne Black-Nixon (Awards, Contests)
6.6.1
2012 World Gliding Championships (report from Linda Murray)
Thank you for Director McDaniel’s work in Awards Committee. Encouraging
Regional awards from SSA
6.6.2
Contest Committee (Contest Committee Report) (Rules Committee Report)
Action item: Approval by Board of proposed 2012 contest sites.
2013 Mifflin and 2012 sites.
Director Brickner moves to approve sites as submitted. Director Molidor
seconds. Motion carries.
6.6.3
OLC Committee - Terry Stroud has ideas, contact to Germany for inrpoads for
publicity for US only reporting into Soaring Magazine.
Carlson - OLC can download from sites on US basis. Correlated to flight activity
data versus safety statistics. Can't get data from OLC ownership, but can get it
from the site.
Tyler and Stroud on OLC from Reiner for SSA - OLC awards can promote
Regional awards and club members awards. Can use it to promote member
retention and fun.
6.6.4
Trophy Committee - Cases all okay from Karl.
6.6.5
U.S. Team Committee - Elliott no report submitted
6.6.6
Weather Resources
Scott Fletcher will have something for next year.
Competition insurance coverages
Director Umphres informed the board that there are two types of coverage and one
creates a situation. Sanction rules require $1M liability coverage. Chair Tyler took this
up with the contest committee and thought it was more of an educational issue after
having approached other pilots who thought they had unrestricted $1M liability coverage
but in fact had a $100K per person limit. Pat Costello explained that the SSA Plan has
a $100K “per passenger” limit, but a $1M liability limit. Other policies are written with a
$100K “per person” limit. Thus is you stuck someone with your glider the limit would be
$100k with a total liability coverage of $1M, but the per person limit stands. The SSA
plan does not have that per person limit.
Chair Tyler says neither the SSA nor contest organizers can competently police all
policies for exclusions. Director Umphres notes that the SSA requirement is $1M, are
we content to allow $100K coverage. Is SSA exposed?
Director Northcraft notes that northern regionals often have Canadian pilots attending,
so we have another level of unknowns.
Sense of the board is that we move forward to assuring an unrestricted $1M liabililty.
7.0
Regional Director Reports
7.1
Region 1 and 3 (report from Tim Hanke) P Smith through HHSC can help cost
scholarship for CFIG add-ons. Several CFIGs through Junior Program.
7.2
Region 2 and 4 (report from Jim Garrison) VA Soaring Association - joint of
organizations cross site and to government VA - DOT.
7.3
Region 5 (report from Al Tyler)
7.4
Region 6
Director Lubon says big clubs are okay, small clubs struggling. Common theme.
Youth camp at Caesar Creek Soaring Club. Seeing some post college returnees
from youth camp efforts. Garrison and Paynter doing XC camp for 2012.
7.5
Region 7 (report from Gerry Molidor)
7.6
Region 8
Director Northcraft oral report.. Safety Seminar and CFI Clinic in February.
Dust Up 3 day prep camp had 15 participants. Awards Dinner in 2 weeks.
7.7
Region 9 (report from Frank Whiteley)
7.8
Region 10 (report from Phil Umphres)
Growth goals, no capacity to absorb new pilots as short on instructors and gliders.
Common lack of capacity theme. Tulsa and TSA realized need to build CFIGs,
Randy Teel at Tulsa Skyhawks added 2 CFIGs. TSA added financial incentive for
CFI add-ons by allowing training at no cost.
Recess for 15 minutes at 10:37.
Resumed at 11:01.
Reminder, Landmark of Soaring Dedication at Jockey Ridge State Park at 4:00pm
7.9
Region 11 (report from Jay McDaniel)
7.10
Region 12
Director Brickner oral report.
Regional contest cancelled for lack of entries. OLC replaces it in interest.
Attended ground tow May day at Coyote.
April 2012. Knauff clinic November prior to Reno.
Site consolidation into Krey private field, building hangars - no long term plan there.
Crystalaire – rejuevenated Wounded Warrior program. Promo and outreach to new
people.
Wind turbine project issues at Tehachapie.
Guests - John Godfrey and Penn Smith from SSA Foundation.
6.3.1 Director Pixton - payroll tax expense, error in Excel spreadsheet formula,
$10k decrease in payroll number. Thanks for catching the error. Will pass the
revision to BOD.
Director Banks
Editorial Advisory Group
Editor doesn't want one, originally one of Director Banks’ Task Force
recommendations. It’s a management job to handle the board to do work for him, or
should, as first layer of peer review. Bully the members to help.
Readership Survey completes on Oct 30 for Soaring. Ready before Reno BOD
meeting. Disasters - Technical Column, Club News, too long on articles, little
review. Consumer magazine, rival for Playboy. Selling sizzle, not technical. USHPA
magazine is better/articles better. Compare value.
Director Banks expects 6 month transition after policies set, or will give up the seat.
Director Molidor asks if there is an annual schedule? No.
Director Banks gets little response from Coyne other than contractual terms.
Designer asked? No design motivation at all by that staffer.
Director Banks hanging on survey to set policy and see what staff response will
happen.
Chair Tyler thinks Editor Coyne has great attitude toward improvements.
Director Lubon gets both Hang Gliding & Paraglidng and Soaring, USHPA 'pops'
more with site coverage photos. Advertising for sites.
Director Banks – interesting and entry points, catch your eye, photos, heads, leads,
decks.
Gliding International - Roake getting tired, and quality slipping in “one man show”.
SSF Chair Carlson says articles coming through for review before publication. Has
change suggestion for Soaring Rx article.
Director Greenfield asked to report on National Aeronautic Association.
New so didn’t receive a report request notice.
NAA is doing well with corporate support. Three full time and three part time
positions. Have been doing some records processing after a year with no records.
Recently returned from FAI general conference.
Bernald Smith commented that Director Greenfield brings up live issues and is a
good strong representative to the FAI General. Few words but strong leadership
role.
Director Umphres asked about any change in NAA relationship with FAI? None
since 1905. Big issue on fees to the FAI. 2% increase was approved, payable in
the amount of 95,000 Swiss Francs. At the actual exchange rate, it turned out to be
a 32% increase. Thus rate will change to Sporting Affiliates. Director Pixton
advises that it is in the 2012 SSA budget. He described some structural changes in
FAI creating VPs in a regional structure with the VP at that level over country levels.
General Conference
Disband CASI, new FAI President, SecGeneral, new owned office bldg,
New web site, old one down 1 month, eventful year. Airsports felt brunt of that.
Director Whiteley asked if Junior categories in all airsports for records or
competitions? 25 and under age break.
Youth for State and National is internal to SSA.
11.2
Perlan Project Funding request by McDaniel.
International following and notoriety. SSA should join the wagon train and add a
logo. Minor contributors needed. Chair Tyler can do from Growth & Promotion
discretionary. Asks for sense of the Board.
Director Greenfield suggests with regard to charity sponsorship requests a policy
view should be considered.
For trying to get FAI approval of the GPS equipment should already carry SSA
acknowledgement.
Director Umphres thinks it should be a specific request. Also thinks we should look
at whole package of promotional efforts, not piecemeal. There are competing
demands for promotional funding. Those should come through or from a committee
or the EXCOM for consideration.
Director McDaniel states there is convention support already.
Sense of the board is to wait.
Recess at 11:48am until 8:00 am October 22.
Joint Foundation Trustee meeting here at 2:00 pm
Call to order 8:00 am October 22, 2011
Attending:
Chair Al Tyler (Director Region 5)
st
1 Vice Chair and Treasurer David Pixton (Director At Large)
Vice Chair Dianne Black-Nixon (Director At Large)
Vice Chair Cindy Brickner (Director, Region 12)
Vice Chair and Secretary Frank Whiteley (Director, Region 9)
Director Jim Garrison (Region 2/4)
Director John Lubon (Region 6)
Director Gerry Molidor II (Region 7)
Director Steve Northcraft (Region 8)
Director Phil Umphres (Region 10)
Director Jay McDaniel (Region 11)
Director At Large Howard Banks
Director At Large Burt Compton
Director At Large Peter Smith (National Soaring Museum)
Director At Large Art Greenfield (National Aeronautic Association)
Honorary Vice Chair Bernald Smith
Guests
Denise Layton, SSA Chief Administrative Officer
Rich Carlson, Chair, Soaring Safety Foundation
Penn Smith, Chair SSA Foundation
John Godfrey, Secretary SSA Foundation
Pat Costello, Costello Insurance Associates
Absent
Director Tim Hanke (Region 1/3
Director Art Greenfield - NAA
8.0
Soaring Safety Foundation (report from Rich Carlson)
Nominate Trustee Burt Compton as SSF Trustee for three year term. Director
Umphres moved, Director Whiteley seconded. Motion carries, Director Compton
recused.
Chair Carlson presents the fundamental premise is that we understand the nature of
the problem. The accident rate is a result of human factors, can't make more
regulations to cover human factors to reduce accident rate. Rate has been stable
for years, need to change pilot population attitude and willingness to make better
decisions. Convince pilots that they will make mistakes. Make that the goal and get
agreement that’s the role we will take. Use tools, new tools that the community
recognizes are missing, then train to use the tools rather than get diverted into using
regulations.
Not something made up, is a realization from the aviation community. SSF can't
make or enforce regulations. Need barriers and multiple layers to catch mistakes
that will be made.
Assemble with checklist, walk around, positive check, critical assembly check, line
crew.
90 cobms, 170 club chapters.
Risk management training. Do have references for assisters to NTSB. Can't
speculate on causal factors, have to wait for final NTSB reports.
60% have in landing phase for decades. 2011 is an anomoly.
15% in cruise flight this year, 50-80% of those are fatal.
Why are pilots thermaling at 200 agl over rough terrain in gusty conditions?
At Reno, help us identify programs or resources to meet needs of clubs/sites? 1-2
hours?
How to build decision making and risk management tools for sites.
Director Lubon is in the manufacturing safety world. Daily talks. Observe behavior,
and collect data. Development preventive awareness rather than reactive actions.
Fatal accidents are rare in industry. CCSC follows up on this reporting system.
Daily direction setting format.
Chair Carlson asks how can SSF aid that activity and share practices with other
clubs?
At OSTIV talks last week in Europe, discussed developing a searchable
international database of incidents?
How do we engage local leadership?
Director Molidor offers thanks for not heading down the regulatory road. Has SSF
Trustee Ridenour introduced the latest decision making model? Anticipation phase
and culture of anticipation, looking ahead, cockpit management resources.
Chair Carlson suggests FIRCs are the delivery tool to CFIGs. Seminars and site
surveys get to individual pilots.
Do we need a stand alone training program? Wants Board and member input on
those subjects.
Bernald Smith commented that after United Airlines, SSA is first organization to
teach resource management, specialized into a single occupant cockpit. EmbryRiddle did a study on decision making. SSA needs BOD to work with members to
turn them to SSF. United or US Navy had a stick, but we have only sugar to entice,
not enforce. SSA BOD, governors and club officers ARE the SSF. Will this year’s
spate of contest claims result in no more protection of claims free records?
Director Pixton suggests more of run at club management for cultural changes as a
needed focus.
Chair Carlson asks how do we reach these folks? Recognize SSA Master
Instructors, glider FIRC, etc. and list in magazine to increase awareness and
participation.
Director Molidor - send monthly safety meeting topic and materials into club hands,
e.g. focus ‘canopies’.
Chair Tyler – Soaring editor Coyne seeks little blurbs for safety for fillers in the
magazine.
Director Banks - Web site downloadable safety programs.... in PowerPoint.
Authorized topics. Chair Carlson informs that all presentations are already on SSF
site. SSF logo links to their page. Since 2006 have had column monthly from SSF
that’s vetted among Trustees before publication. Got first request came from
outside of Board for article submission this month. Positive control check article for
2012 early. Would like brainstorming programs and materials from Reno gathering.
Director Northcraft asked that Board and Chair give this issue utmost attention. SSF
answered every single letter in response to the safety letter in August, easily a
couple of dozen.
Chair Tyler called a meeting recess at 8:43 am to reconvene as SSA foundation
9.0
Soaring Society of America Foundation (SSAF meeting)
See SSA Foundation meeting minutes, October 22, 2011.
Reconvened SSA BOD meeting at 9:00 am.
Regarding the SSA purchase Directors and Officers’ liability insurance for the SSA
Foundation, Director Umphres entered the following motion:
WHEREAS, the SSA Foundation Trustees are charged with the care, custody,
investing, safeguarding and management of SSA financial resources currently in
excess of $2 million, and
WHEREAS, there have been concerns raised but not answered to the satisfaction
of some of the SSA Foundation Trustees as to whether the SSA Foundation
Trustees are covered by a Directors and Officers’ (D&O) liability insurance policy
providing coverage to the officers and directors of The Soaring Society of American,
Inc., and
WHEREAS, at least one individual has declined to serve as a SSA Foundation
Trustee in the absence of such D&O insurance coverage,
IT IS THEREFORE MOVED, that SSA shall either (1) acquire a written commitment
from the carrier of the D&O insurance policy for SSA’s officers and directors
confirming that the current SSA policy covers the SSA Foundation Trustees or (2)
failing to obtain such a written commitment, acquire, at SSA’s cost, a policy of D&O
liability insurance providing coverage to the SSA Foundation Trustees, and that
such coverage be in the amount of $3 million total coverage.
Director Black-Nixon seconded. Motion carried.
10.0
Date and Place of Winter 2012 BOD Meeting -- Action Item
To be held in conjunction with the SSA Convention in Reno, Nevada.
Director Umphres move, Director McDaniel second to choose Reno. Two morning
session Fri and Sat.
Speaker tracks and OSTIV tracks will open for Safety focus. Exhibit cancellations
covered by SSF. SOLE item 2-hour event. Umphres agrees with no-competing
programs, DON'T close exhibit hall. Announcement in hall for stand-down. Dianne good publicity of stand down concept, exhibitors will find a way to participate.
Carlson - Jan issue to publicize and entreat, so have forum for publicity.
Molidor - encourage timing before happy hour for free form conversation continuing.
BS Smith - Convention is strong enough to draw regardless of safety break, time can be
anytime. PSmith - says 3-5 on Friday for max participation. before Gen Member Mtg ?
Denise to juggle schedule for Friday afternoon...Northcraft with hall open just deal with
contractual issues,
Need answer before November 15th for January article. Carlson. 9:15 am.
11.0
Other Competent Business
11.1
IGC report (report from Eric Mozer) cancelled attendance for family emergency
11.2
Perlan Project (information from Jay McDaniel) covered on Friday
11.3
League of Silent Flight (proposal)
11:00am conference call. Whiteley to engage conference call. No one from LSF in
conference bridge.
Clarification. 2/3 of full board.of 16 required to approve. 11 yeas to approve as
affiliate.
Director Whiteley projected PowerPoint presentation from LSF. 5000 members in
USA. 8,000 worldwide.
Director Molidor asks if advertisement rate is for all Affiliates? CAO Layton replied
yes.
Director Umphres moved to approve, Director Brickner seconded all 14 present
affirmed. No abstentions.
11.4
Cloudstreet (presentation) Whiteley 9:15 am.
Mike Abernathy PowerPoint presentation, Michael Kamins- Exec Producer,
$10k in hand, need $134k to complete. FLIR STAR 380 High Def N158TS tinw
Star for camera platform.
UNM Foundation escrow account if not aired by Dec 2014. Carolyn Galceran
and Mike Abernathy gave $10k
Chair Tyler asks for level of Board support. Director Umphres thinks this can be
important for wide circulation, may be similar to Disney effect. Disappointed at
non attendance, but CAO Layton and Chair Tyler discouraged them from travel
expense.
Director Banks on fringes from inception. Mike flies a Stemme there. Pilots
Abernathy-Stemme, black software writer for drones. Camera installer deluxe.
Spent time learning formation flying.
Glider to glider predominantly, Diamond platform for turret mounts only small
bump in costs. Footage collection has been happening over a few seasons.
Editing happening for free, training pilots for good visual output of time spent.
KNME has had good success in local productions into natural history
distribution networking in PBS. Billy Hill, Mark Mocho made all camera mounts
on wing tips. Director Banks says corporate funding has dried to a drought.
Technology changes in cameras is extraordinary.
Director Molidor feels caution, what brings it to market? Director Peter Smith
asks about DVD sales?
Director Whiteley says he cannot visualize the budget, as largely based on
volunteers. Director Banks says PBS buy-in is the big item. Lay cards on the
table. Initially this was a $200k request.
Chair Tyler suggested maybe offer a pledge to match at a certain level of
funding?
Director Umphres moves SSA pledge a grant of $27k to Cloudstreet, contingent
on a suitable budget presentation to SSA, and the project raising an additional
$100k. This subject to negotiations of terms and conditions to earn rights to
DVD distribution or significant donor credits. Director Lubon seconds. Motion
carries.
Director Banks to contact for Reno presentation of project to Board.
Chair Tyler and Director Umphres view this as a Foundation expense, not a
deduction from immediate donation. Director Compton warns of expectation of
a blip.... this is speculative as marketing. End of film has to require SSA contact
information in long shot hold, not scrolling past logo.
Director Whiteley wonders about DVD rights agreements, will PBS have senior
rights for some period? Question for Reno presentation.
Recess for ten at 9:47 - Reconvene at 10am
11.5
Strategic Plan (proposed plan)
Director Pixton moved to approve, Director Molidor seconded
.
Director Umphres says similar to prior versions with two new sections, that are
single interest items. He asked Director Peter Smith and Director Black-Nixon
why included?
Item One - preservation of historical records and artifacts
Item Two protection of interests of Affiliates and Divisions.
Will this be a Trojan Horse for future investments?
Was included in Sterling Starr's update of future years. Task of doing falls to
NSM and other places. Director Black-Nixon says it does not include National
Soaring Museum coming to us for money.
Director Black-Nixon explains Affiliates & Divisions have undertaken actions
with less than satisfactory relations, thinks it is not a bad thing to include.
Directors Pixton, Garrison and Black-Nixon spent many hours to develop a
complete plan.
Director Umphres asks what is the tangible that the plan will move us forward to
do that we are not doing now? Director Black-Nixon says it is simply restating
former relationships. Director Garrison says - just make sure it is there.
Director Peter Smith says problems resulted from a period where bad things
happened at SSA. Dennis Wright made enemies and created some bad
relations. We’ve come a long way to repair relationships and must commend
CAO Layton for her work in this area. We still have Affiliates & Divisions, but
they don't want close Association.
Director Umphres asks what do we need to do now?
Director Umphres says with regard to preservation of artifacts, SSA WILL reach
out and help. What will SSA be asked to do? Director Black-Nixon doesn't
know about Southwest Soaring Museum needs. Director Umphres says there’s
an assumption about relocation discussions and the financial health of NSM
and combining of personnel and admin costs.
Director Umphres moves that proposed plan by amended by two proposals;
Amendment One and Amendment Two. Brickner seconds for discussion.
UMPHRES PROPOSED AMENDMENT 1 TO STRATEGIC PLAN:
LANGUAGE AS ORIGINALLY PROPOSED
PRESERVATION OF RECORDS, ARTIFACTS AND LOCATIONS
IMPORTANT TO THE AMERICAN SOARING MOVEMENT.
Objectives and Goals
Entrust that the National Soaring Museum, the Southwest Soaring
Museum and the SSA Divisions preserve the records and artifacts that
describe the history of our soaring programs.
The NSM Landmarks of Soaring program recognizes nationally
significant historic soaring sites; for lesser significant sites a
Cornerstone of Soaring program should provide coverage.
The SSA must assist in the preservation of existing soaring sites and
explore possible new sites.
Strategies
The SSA will help support fundraising and outreach activities to the
fullest extent and all the efforts of these organizations to remain viable
and productive in their missions.
AMENDED LANGUAGE AS PROPOSED BY UMPHRES
PRESERVATION OF RECORDS, ARTIFACTS AND LOCATIONS
IMPORTANT TO THE AMERICAN SOARING MOVEMENT.
Objectives and Goals
The SSA has entrusted the National Soaring Museum (“NSM”), the
Southwest Soaring Museum and certain of the SSA Divisions to
preserve the records and artifacts that describe the history of our
soaring programs. Moreover, the Landmarks of Soaring program and
a proposed Cornerstone of Soaring program, both operated by the
NSM, recognize nationally significant historic soaring sites.
Recognizing that the above named organizations are separate legal
entities with their own sources of funds, SSA nevertheless wishes that
these organizations succeed in their missions and that by their
success they advance SSA’s overriding mission to foster and promote
the sport of soaring.
Strategies
Within reasonable limits, SSA will be receptive to requests from these
organizations to help with fundraising and outreach activities. It is
understood that this commitment by SSA to provide assistance to
these entities, where practical and in the best interests of SSA to do
so, does not constitute a commitment by SSA to provide ongoing
financial or material support to organizations that are unable to
operate as fully independent entities.
UMPHRES PROPOSED AMENDMENT 2 TO STRATEGIC PLAN:
LANGUAGE AS ORIGINALLY PROPOSED
IMPROVE RELATIONSHIPS WITH AND SUPPORT THE EFFORTS OF
THE SSA AFFILIATES AND DIVISIONS.
Objectives and Goals
The Chair of the SSA and the SSA Board members will promote more
joint programs and projects involving the Affiliates and Divisions and
the SSA.
Seek to find out what the Affiliates and Divisions need/want from SSA.
Strategies
Act on the recommendations of the Affiliates and Divisions about how
the SSA can help them carry out their missions.
Encourage Affiliates and Divisions to submit news articles to Soaring
Magazine and E- news
AMENDED LANGUAGE AS PROPOSED BY UMPHRES
ENHANCE RELATIONSHIPS WITH AND SUPPORT THE EFFORTS OF
THE SSA AFFILIATES AND DIVISIONS.
Objectives and Goals
SSA recognizes the Affiliates and Divisions as important partners in
SSA’s mission to foster and promote the sport of soaring.
Accordingly, SSA will seek ways in which it can involve the Affiliates
and Divisions in the accomplishment of SSA’s mission objectives.
SSA will also seek ways in which it can assist the Affiliates and
Divisions in carrying out their own unique missions.
Strategies
SSA will solicit recommendations from the Affiliates and Divisions
about ways in which SSA can assist them in carrying out their
missions.
SSA will be receptive to opportunities to participate in joint programs
and projects involving the Affiliates and Divisions and the SSA.
SSA will encourage the Affiliates and Divisions to submit news articles
to Soaring Magazine and E- news.
Bernald Smith asks when did the change happen to change NSM as sole
repository? Director Peter Smith said Board action to accept SWSM would
violate NSM agreement.
Previous plan did not include any of these provisions about Affiliates and Divisions.
Director Garrison didn't see that there was evil intent. Penn Smith commented
regarding tax law, watch the implications.
Director Umphres states we can consider both amendments together.
Directors Peter Smith, Northcraft, and Pixton abstained. Directors Black-Nixon
voted no. Amendments motion carried.
Director Northcraft commented that the strategic plan is a guidance document
only. As a living document is will undergo changes.
Chair Tyler asks for discussion of main strategic plan as amended.
SSF Chair Carlson suggests there is an implied priority in the plan. Director
Black-Nixon states there is no prioritization of items in the plan. Director
Brickner comments no priority by sequence of statements. Directors Pixton and
Garrison also confirm there is no prioritization.
Considering the amended strategic plan, Directors Pixton and Black-Nixon
abstain. Motion carried.
Director Brickner comments that DAL appointment was to Peter Smith to
strengthen those Affiliates & Divisions relationships. Director Peter Smith
acknowledges need to work harder there.
11.6
Study to move SSA Headquarters (motion to form committee)
Director Pixton moves to study relocation and appoint a committee. Director
Black-Nixon seconded.
Discussion on experiences of previous move. See article on relocation plan in
1986 Soaring. Need to seek request for proposals. Need a valid study.
Director Compton mentions staff continuity issues and transportation access.
Director Umphres discussed staff morale, and eventual replacement for CAO
Layton. Regarding recruitment? Director Northcraft recalled 2 of 3 candidates
wouldn't go to Hobbs. SSA moved the office to SMO for Lloyd Licher.
Office is staff, not physical plant.
Director Umphres in support of motion. Director Banks willing to consider,
figure lobbying in the process.
Bernald Smith mentioned there was a migration to Washington, DC. But
organizations moved back away to recruit competent people and gain decent
cost control. AMA Divisions and EAA are not in DC.
Regarding Hobbs, costs were the decision carrier.
SSAF Chair Penn Smith suggests SSA can't afford a move.
Director Molidor comments that we can't hurt morale in considerations.
CAO Layton said topic of office move gets discussed, recurring every couple
years.
Director Umphres asks if there was an impact to staff, with the move in the
original draft of the plan? Rhonda Copeland, 14 years on SSA staff, was
concerned and asked if she needed to start looking for another job.
Motion to form a study committee approved. Director Compton voted no.
11.7
Hall of Fame Vetting Board (report from Peter Smith) (nomination of John Good
and Robert Gaines)
No need to replace vetting member before Reno meeting, as next business is July
2012.
Hall of Fame nominations. Director Peter Smith comments. Thanks to Bertha Ryan
for developing the selection process. It was done this year without Bertha Ryan.
There were no glitches.
Robert Gaines was notified of his nomination with overwhelming support before his
death. This is second nomination for John Good, who was previously described as
too young for the recognition. Number of letters of support.
Process is to accept or decline recommendations for Hall of Fame.
Director Garrison moved to accept, Director Molidor seconded. Motion carries.
11.8
Sense of Board concerning future SSA Conventions
Survey indicated members don't want annual convention. Director Pixton says
results are consistent with FRTF results. Saw results of off year event, lost money.
Director Brickner wishes to thank Bob Lacovara for his work.
Director Black-Nixon asks how do we handle member meeting issues? We could
hold meeting in conjunction with BOD meeting, for five members in attendance by
SSA By-Laws.
Compton - Little Rock had reasons result to have an annual Convention. This will
mean a loss to our bottom line.
Director Banks wondered about have a convention at an airport for flight demos?
Bernald Smith did it with the PASCO Wave Camp at Minden following the
convention in Reno in 1983. Convention ran Wednesday through Sunday.
11.9
Other competent business
12.0
Adjournment
Director Umphres motioned to adjourn, Director Compton seconded. Adjourned at
11:30 am.