WEST END PUBLIC SCHOOLS, DISTRICT RE-2
Tuesday, June 17, 2014
Nucla High School
225 W. 4th Ave
Nucla, CO 81424
7:00 p.m. – REGULAR SCHOOL BOARD MEETING
Minutes
MEETING CALLED TO ORDER AT 7:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: William Lobato, President; Freddie Smith, Vice President; Patty Morgan, Secretary; and John
Reams, Treasurer.
Not Present: Len Spina, Member
Administration Present: Bob Conder, Interim Superintendent; Stephen Bollinger, Naturita Elementary
and Middle School Principal; Deana Williams, Business Manager; and Shari Nelson, District
Administrative Assistant.
APPROVE AGENDA
It was moved by Patty Morgan and second by Freddie Smith to approve agenda with addendums FF,
GG, HH, II, JJ, KK, LL,
MM. Approve Addendum to Interim Superintendent Robert A. Conder Contract.
NN. Accept Judy Bowman's letter of resignation.
OO. Accept Dale Osborn’s intent to retire at the end of 2014-15SY.
William Lobato, aye; Freddie Smith, aye; Patty Morgan, aye and John Reams, aye.
Motion passed.
APPROVAL OF MINUTES
It was moved by John Reams second by Freddie Smith to approve Minutes
A. Approve minutes from May 20, 2014 Regular Board Meeting
B. Approve minutes from May 22, 2014 Special Board Meeting
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June 17, 2014 Regular Board Meeting Minutes
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C. Approve minutes from June 2, 2014 Special Board Meeting
D. Approve minutes from June 5, 2014 Special Board Meeting
Motion passed.
WEST END CELEBRATIONS AND CONGRATULATIONS
Mr. Conder congratulated Micheal Epright.
PUBLIC PARTICIPATION
Arthur Connelly – West End Wrestling Club
Arthur had Freddie Smith sign the needed documentation to have the high school wrestling funds
transferred to the West End Wrestling Club account. Shari Nelson will write the check and take it to
Jamie Connelly at Citizen State Bank.
INFORMATION ITEMS
1. Revenue/Expense Reports – Deana Williams
Deana reported to the board details about the Public Schools Financial Training and the Financial Policy
and Procedures Meeting she attended. At the financial training they talked about total finance funding
and the in-depth formula for per-pupil funding. They also went over their webpage and the resources
that are available on the site. They also talked about budget compliance. The financial reports are going
to be much simpler that she presents to the board monthly. At the policy and procedure meeting they
mainly went over the fund changes to the food service accounting. It is being changed from an
enterprise fund to a special revenue fund. William Lobato explained that after the financial audit it was
suggested that we try to get Deana additional training. And it is also a way for Deana to improve her
school district financial skills and benefit the school district overall. She is making a conscious effort to
increase her knowledge. William Lobato thanked Deana for attending the trainings.
2. 2013/2014 Safety and Discipline Report – Shari Nelson
The board was giving the CDE final report for the districts 2013/2014 safety and discipline report. Shari
explained that the information that is included is all discipline that was coded with state coded discipline
incidents. CDE then breaks that information down into more detail per incident.
REPORTS
1. DAC - Sam Sickels
Sam Sickels reported to the board items that were discussed at June DAC meeting.
1. DAC reviewed the 2014 high school student survey. There were a lot of neutral answers and they
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June 17, 2014 Regular Board Meeting Minutes
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question the value of the survey. There needs to be another one done. There was discussion about the
survey and how many students participated. Michael Epright said that we need to educate the students
on the survey. Bob Conder said we need to do the same type of survey this fall. It should have space
for a student that would like to write more details about their answer. Freddie Smith said DAC should
be involved in developing the survey that will be given out to students and the community.
2. Sam gave the board pictures of maintenance issues at our buildings. DAC would like the board to
use this type of information as a tool and how are we going to work on the maintenance issues.
Maintenance issues need to be prioritized and written work orders used. There also needs to be a way to
track work orders. Bob Conder and John Reams said that the work orders are now being used and
prioritizing is now happening. A sample of the work order that the district is using was shown to Sam.
Freddie Smith said that the maintenance area is understaffed, so some of these issues have not been able
to be addressed. Bob Conder said that interviews for the high school custodial position are going to be
held the next day. Several of the applicants have maintenance experience. Sam Sickels said that DAC
is letting the public know they are coming to the board with their concerns.
3. Sam’s next topic was the Paradox Valley Charter School last renewal application and communication
between the district and the charter school. They discussed utilizing what each school has to offer and
giving students in each school the opportunity to participate in after school extracurricular activities.
4. The district website needs to be updated with current information. Shari Nelson said that at the last
high school staff meeting the need was discussed to switch to a new district web site location, so
information can be updated by more than two individuals. Each school secretary, principal, teachers,
and district personnel will be able to update their own pages. The site will be housed in Google doc
drives.
5. Athletics update – The district dropped high school football, combined middle school football and
wrestling and the high school wrestling is combining with Norwood. Why is there no wrestling coach
on this month’s board agenda? There is a lot of community support for the wrestling programs and
those individuals want the board to know the importance of advertising a wrestling coach for this next
school year. William Lobato told West End Wrestling Club that the board does appreciate everything
they have done for the wrestling programs. Administration will advertise the coaching position.
6. Coaching positions - DAC would like the board to table the sports coaching positions that are on
tonight’s agenda. DAC would like to meet with the board and discuss the current coaching salary
schedules. John Reams stated that a work session with DAC needs to be scheduled. William Lobato
said there needs to be more administration, board, and DAC communication.
SUPERINTENDENT’S REPORT
Bob Conder – Interim Superintendent
3 months ago I was asked by this school board to step in as Interim Superintendent and get the district
back on track. Now the district is back on track. The board has hired Micheal Epright as the new
superintendent. Mike is the board’s employee and the staff are Mike’s employees. This will be my last
night. John Reams thanked Mr. Conder for all of his help to get us through this transition time. The
whole board and district appreciates all that he has done.
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PRINCIPALS’ REPORTS
Stephen Bollinger – Naturita Elementary and Middle School Principal
Steve thanked Mr. Conder for being a great mentor.
The gym is being worked on and the engineer is coming in on Tuesday to look at the hard wood floor.
Middle school wrestling and football is combining with Norwood and they will play here. The high
school football and wrestling athletes will be transported by the district to Norwood when the regular
season starts.
BUILDING REPORTS
COMMUNICATION ITEMS FROM BOARD MEMBERS
William Lobato was contacted by Les Mahannah about the drainage issues between his property and the
high school. He owns the house just east of the school on 4th Avenue. Les would do the work to place
the appropriate drainage pipe. There may be ditch flow problems under the Garber building also. The
board will have administration look into it first. If the work should be done the board is favorable to
pay for materials.
OPPORTUNITY FOR BLANKET MOTION
It was moved by Patty Morgan second by Freddie Smith to blanket items
A, B, C, D, E, F, G, H, I, J, K, L, M, O, P, BB, CC, DD, EE, FF, GG, HH, II, JJ, KK, LL, MM, NN, OO
A. Approve Bills for May 2014 and Preliminary Bills for June 2014.
B. Approve Chadwick, Steinkirchner, Davis, & Co., P.C. to conduct the district’s ending
2014 FY financial audit. The Data Integrity Assistance Form will be billed separately.
C. Approve Meadow Gold Dairies to provide the dairy needs to the food service program for the
2014-2015 SY.
D. Approve to participate in the National School Breakfast, After School Snack, and Lunch
programs for 2014-2015 SY.
E. Approve to renew with SMIC Catastrophic Accident Insurance Plan through Gerber Life
Insurance Company for the 2014-2015 SY.
F. Approve 2014-2015 SY CASB Membership Dues in the amount of $4,259.00.
G. Adopt the 2015 FY Budget.
H. Approve Revised Policy EFD – Pricing of And Payment For Food Service. (Meal price
increase Student Breakfast $1.25, Lunch $2.50, and Adult Breakfast $1.50)
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I. Approve Pinnacol Assurance Workman’s Compensation Renewal $36,978.
J. Adopt the 2014-2015 Appropriation Resolution.
K. Approve Fund 21 Supplemental Appropriation Resolution for 2013-2014.
L. Approve the Colorado School District’s Self Insurance Pool renewal proposal for the July 1,
2014 – July 2015 policy period. (Additional coverage (at no extra fee) pollution coverage as
well as data compromise coverage.)
M. Approve Kristen Parrino as the CPP Coordinator for the 14-15SY.
O. Approve Dale Osborn – Maintenance/Safety Director for 2014/15SY. ($20.12/hr)
P. Approve Virgina Perkins as High School Math Teacher for 2014/15SY. ($29,185)
BB. Approve Allison Galarza as a Volunteer Activity Bus Driver.
CC. Approve Shari Nelson as National Honor Society Sponsor 2014-15SY. ($1025)
DD. Approve Stacie Narramore as MS Yearbook Sponsor for 2014/15SY. ($1025)
EE. Approve Brett Conder as HS Knowledge Bowl Coach for 2014-15SY. ($1100)
FF. Approve Sara Bray as MS Knowledge Bowl Coach for 2014/15 SY.($1100)
GG. Approve Brita Padget as MS Student Council Sponsor for 2014/15SY. ($1025)
HH. Approve Debbie Wytulka as HS Yearbook Sponsor for 2014/15SY. ($2750)
II. Approve Debbie Wytulka as HS Student Council Sponsor for 2014/15SY. ($2750)
JJ. Approve Ernie Williams as Transportation Director for 2014/15SY. ($2000)
KK. Approve Tanner Nelson for summer grounds care position. ($10hr/20 hrs. per week)
LL. Accept Scott Sombers (School Psychologist) resignation effective May 23, 2014.
MM. Approve Addendum to Interim Superintendent Robert A. Conder Contract.
NN. Accept Judy Bowman letter of resignation.
OO. Accept Dale Osborn’s intent to retire at the end of 2014-15SY.
William Lobato, aye; Freddie Smith, aye; Patty Morgan, aye and John Reams, aye.
Motion passed.
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June 17, 2014 Regular Board Meeting Minutes
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BUSINESS ITEMS – Tabled to Next Board Meeting
N. Approve Kelly Arnold as Co-Head High School Baseball Coaches for 2015 Season. ($2323)
Q. Approve Randy Gabriel as Head Middle School Football Coach for 2014 Season. ($1858)
R. Approve David Smith as Head High School Boys Basketball Coach for 2014-15 Season.
($3502)
S. Approve Kelly Arnold as Head High School Girls Basketball Coach for 2014-15 Season.
($3717)
T. Approve Debbie Wytulka as Head High School Volleyball Coach for 2014 Season. ($3717)
U. Approve Clint Wytulka as Co-Head High School Baseball Coaches for 2015 Season. ($2323)
V. Approve Randy Gabriel as Head Middle School Boys Basketball Coach for 2014 Season.
($1858)
W. Approve Stacie Narramore as Head Middle School Track Coach for 2015 Season. ($1488)
X. Approve Brita Padgett as Assistant Middle School Track Coach for 2015 Season. ($1025)
Y. Approve Kelly Arnold as Athletic Director for 2014-15SY. ($3500)
Z. Approve Marla Anderson as Athletic Directory Secretary for 2014-15SY. ($2000)
AA. Approve Misty Galley as Assistant High School Volleyball coach for 2014 Season. ($1650)
DISCUSSION
None
EXECUTIVE SESSION
It was moved by Patty Morgan second by Freddie Smith to go into executive session for
Negotiations (C.R.S. 24-6-402(4)(e)
Superintendent Goals and Objectives
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June 17, 2014 Regular Board Meeting Minutes
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William Lobato, aye; Freddie Smith, aye; Patty Morgan, aye and John Reams, aye.
Motion passed.
Time: 9:00 p.m.
Who went in: William Lobato, Freddie Smith, Patty Morgan, and John Reams
Michael Epright entered Executive Session at 9:30 p.m.
It was moved by John Reams second by Freddie Smith to come out of executive session.
William Lobato, aye; Freddie Smith, aye; Patty Morgan, aye and John Reams, aye.
Motion passed.
Time: 9:45 p.m.
ACTION ITEM ADDED
PP. To approve agreement with Michael Epright for 1 year contract to be new Superintendent.
It was moved by Patty Morgan and second by Freddie Smith to approve PP.
PP. To approve agreement with Michael Epright for 1 year contract to be new Superintendent.
William Lobato, aye; Freddie Smith, aye; Patty Morgan, aye and John Reams, aye.
Motion passed.
ADJOURN
It was moved by Patty Morgan and second by Freddie Smith to adjourn
William Lobato, aye; Freddie Smith, aye; Patty Morgan, aye and John Reams, aye.
Motion passed.
Time: 9:50 p.m.
Attest____________________________ Approved______________________
Patty Morgan, Secretary
William Lobato, President