Interactive front-office system
of client service
iFOBS
Win32-client
User manual
Version 2.0.7.4
Kharkiv, 2009
User manual
CONTENTS
1.
INTRODUCTION .................................................................................................................................................5
1.1.
1.2.
1.3.
1.4.
DOCUMENT IDENTIFICATION ...........................................................................................................................5
SYSTEM FUNCTION ..........................................................................................................................................5
TERMS AND ABBREVIATIONS ..........................................................................................................................5
SYSTEM SAFETY INFORMATION .......................................................................................................................5
2.
SYSTEM FUNCTIONALITY ..............................................................................................................................8
3.
INSTALLATION AND FIRST SYSTEM START .............................................................................................9
3.1.
INSTALLATION PACKET AND KEYS ..................................................................................................................9
3.2.
SYSTEM INSTALLATION ...................................................................................................................................9
3.3.
FIRST SYSTEM START ......................................................................................................................................9
3.3.1. Primary synchronization ......................................................................................................................... 10
3.4.
OPERATION WITH CERTIFICATES ................................................................................................................... 11
3.4.1. Certificate generation.............................................................................................................................. 12
3.4.2. Certificates regeneration wizard ............................................................................................................. 14
3.4.3. Certificate console ................................................................................................................................... 16
3.5.
CONNECTION TO THE SYSTEM ....................................................................................................................... 21
3.6.
END OF SYSTEM OPERATION.......................................................................................................................... 22
3.7.
GENERAL PRINCIPLES OF OPERATION WITH THE SYSTEM .............................................................................. 22
3.7.1. Menu bar ................................................................................................................................................. 22
3.7.2. Panel of main operations ........................................................................................................................ 27
3.7.3. Description of My iFOBS form................................................................................................................ 28
3.7.4. Working area toolbar .............................................................................................................................. 30
4.
SYSTEM SETTINGS .......................................................................................................................................... 32
4.1.
SETTINGS OF CONNECTION TO THE BANK ...................................................................................................... 32
4.1.1. Settings of modem connection ................................................................................................................. 33
4.1.2. Settings of proxy-server connection ........................................................................................................ 33
4.2.
SETTING OF AUTOMATICAL UPDATE.............................................................................................................. 34
4.3.
SETTING OF SYSTEM STARTING DATE ............................................................................................................ 35
4.4.
SETTING OF AUTOMATICAL SYNCHRONIZATION ............................................................................................ 36
4.5.
SECURITY SETTINGS ...................................................................................................................................... 38
4.6.
PLANNED BALANCE ON THE FORM “MY IFOBS” .......................................................................................... 39
4.7.
RATES OF EXCHANGE ON THE FORM “MY IFOBS” ........................................................................................ 40
4.8.
CURRENCY ORDERS ...................................................................................................................................... 42
4.9.
USER RIGHTS TO SYSTEM FUNCTIONS AND ACCOUNTS .................................................................................. 42
4.9.1. Account rights ......................................................................................................................................... 43
4.9.2. Interface rights ........................................................................................................................................ 43
4.10.
CHANGE OF PRIVATE KEY PASSWORD ........................................................................................................... 43
4.11.
CHANGE OF SYSTEM PASSWORD ................................................................................................................... 43
5.
GENERAL PRINCIPLES OF OPERATION WITH SYSTEM FORMS ...................................................... 45
5.1.
DATE FIELDS ................................................................................................................................................. 45
5.2.
FIELDS WITH ACCESS TO REFERENCE BOOKS ................................................................................................. 45
5.3.
DATA GROUPING ........................................................................................................................................... 45
5.4.
DATA SORTING IN TABLES ............................................................................................................................. 46
5.5.
DATA FILTERING IN TABLES .......................................................................................................................... 46
5.6.
EXPORT OF TABLE DATA INTO A FILE ............................................................................................................ 48
5.7.
DATA IMPORT FROM FILE .............................................................................................................................. 48
5.8.
PRINT OF TABLE DATA .................................................................................................................................. 49
5.9.
SYNCHRONIZATION WITH THE BANK ............................................................................................................. 49
5.9.1. Synchronization of documents and messages .......................................................................................... 50
5.10.
WINDOW ....................................................................................................................................................... 51
6.
GENERATION OF ACCOUNT STATEMENTS ............................................................................................ 52
6.1.
6.2.
6.3.
6.4.
6.5.
6.6.
PECULIARITIES OF STATEMENTS GENERATION .............................................................................................. 52
UPLOAD ........................................................................................................................................................ 53
STATEMENT FOR THE CURRENT WORKING DAY ............................................................................................. 54
FINAL STATEMENT FOR THE PREVIOUS WORKING DAY .................................................................................. 54
FINAL STATEMENT FOR THE PREVIOUS WEEK ................................................................................................ 54
FINAL STATEMENT FOR THE PREVIOUS MONTH ............................................................................................. 54
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6.7.
6.8.
6.9.
6.10.
6.11.
6.12.
7.
STATEMENT FOR PERIOD ............................................................................................................................... 54
RANDOM STATEMENT FOR SELECTED ACCOUNTS BY DATE OR PERIOD .......................................................... 55
ELECTRONIC STATEMENT (DATA EXPORT TO THE FORMAT OF “CLIENT-BANK” (OLD VERSION)) .................. 56
STATEMENT TEMPLATE GENERATION............................................................................................................ 57
STATEMENT GENERATION BY SAVED TEMPLATE ........................................................................................... 57
ACCOUNTS BALANCE .................................................................................................................................... 58
OPERATION WITH PAYMENT DOCUMENTS AND REQUESTS ........................................................... 61
7.1.
SETTING OF DOCUMENTS NUMBERING .......................................................................................................... 61
7.1.1. Setting of continuous numbering ............................................................................................................. 61
7.1.2. Setting of documents numeration by legal persons ................................................................................. 61
7.1.3. Reset of document counters ..................................................................................................................... 62
7.2.
TEMPLATES OF STANDARD DOCUMENTS ....................................................................................................... 63
7.2.1. Item description ....................................................................................................................................... 63
7.3.
DOCUMENTS IN NATIONAL CURRENCY .......................................................................................................... 64
7.3.1. Creation of UAH document ..................................................................................................................... 68
7.3.1.1.
7.3.1.2.
7.3.1.3.
7.3.1.4.
7.3.2.
7.3.3.
Documents cloning .................................................................................................................................. 74
Applying of electronic signature on a document ..................................................................................... 76
7.3.3.1.
7.3.4.
Item description ............................................................................................................................................. 69
Setting of VAT percent and template ............................................................................................................. 70
Setting of a state of new or edited document by default ................................................................................ 71
Creation of UAH document by template ........................................................................................................ 72
Setting of automatical signature applying ...................................................................................................... 78
Sending of documents to the bank ........................................................................................................... 79
7.3.4.1.
Setting of number of signatures required for sending to the bank .................................................................. 80
7.3.5. Print of payment orders ........................................................................................................................... 81
7.3.6. Approved documents ............................................................................................................................... 81
7.4.
CURRENCY DOCUMENTS ............................................................................................................................... 82
7.4.1. Currency payment orders ........................................................................................................................ 82
7.4.1.1.
7.4.2.
7.4.2.1.
7.4.2.2.
7.4.3.
Item description ............................................................................................................................................. 89
Requests for currency conversion............................................................................................................ 90
7.4.4.1.
7.4.5.
Item description ............................................................................................................................................. 85
Purpose for currency acquiring ...................................................................................................................... 87
Currency sell requests ............................................................................................................................. 88
7.4.3.1.
7.4.4.
Item description ............................................................................................................................................. 82
Currency acquiring request ..................................................................................................................... 84
Item description ............................................................................................................................................. 91
Currency documents ................................................................................................................................ 92
7.4.5.1.
Item description ............................................................................................................................................. 93
7.4.6. Print of currency documents ................................................................................................................... 94
7.5.
DOCUMENTS OF INFORMATION KIOSK ........................................................................................................... 94
8.
CREDITS AND DEPOSITS ............................................................................................................................... 97
8.1.
DEPOSITS ...................................................................................................................................................... 97
8.1.1. Item description ....................................................................................................................................... 97
8.2.
CREDITS ........................................................................................................................................................ 97
8.2.1. Item description ....................................................................................................................................... 97
9.
MESSAGE EXCHANGE .................................................................................................................................... 98
9.1.
MESSAGE VIEWING ....................................................................................................................................... 98
9.2.
MESSAGE CREATION ..................................................................................................................................... 99
9.3.
APPLYING OF SIGNATURES ON MESSAGES ..................................................................................................... 99
9.3.1. Setting of automatical signature applying on messages ........................................................................ 100
9.4.
SENDING AND GETTING OF MESSAGES ......................................................................................................... 100
9.4.1. Setting of amount of signatures required for message sending ............................................................. 100
10.
IMPORT AND EXPORT OF DOCUMENTS............................................................................................ 101
10.1.
IMPORT OF NATIONAL CURRENCY DOCUMENTS........................................................................................... 101
10.1.1.
Import from XML-file ....................................................................................................................... 101
10.1.2.
Import from BOL-file ........................................................................................................................ 102
10.2.
IMPORT OF CURRENCY DOCUMENTS ............................................................................................................ 103
10.2.1.
Import from BOL file ........................................................................................................................ 103
10.3.
EXPORT OF DOCUMENTS IN NAT. CURRENCY ............................................................................................... 106
10.3.1.
Export to DBF-format ...................................................................................................................... 106
10.3.2.
Export to XLS-format (Excel) ........................................................................................................... 106
10.3.3.
Export to text file and BOL-file ........................................................................................................ 107
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10.4.
EXPORT OF CURRENCY DOCUMENTS ........................................................................................................... 109
10.4.1.
Export to BOL-format ....................................................................................................................... 109
11.
REFERENCE BOOKS OF THE SYSTEM ............................................................................................... 112
11.1.
UPDATE OF REFERENCE BOOKS DATA ......................................................................................................... 112
11.2.
CURRENCIES ............................................................................................................................................... 112
11.3.
RATES OF EXCHANGE .................................................................................................................................. 112
11.4.
COUNTRIES ................................................................................................................................................. 112
11.5.
BANKS ........................................................................................................................................................ 113
11.6.
ACCOUNTS .................................................................................................................................................. 113
11.7.
BANK BRANCHES ........................................................................................................................................ 113
11.8.
CORRESPONDENTS OF NATIONAL CURRENCY DOCUMENTS ......................................................................... 113
11.9.
PAYMENT PURPOSES OF NATIONAL CURRENCY DOCUMENTS....................................................................... 113
11.10.
CORRESPONDENTS OF CURRENCY PAYMENT ORDERS ............................................................................. 114
11.10.1.
Item description ................................................................................................................................ 114
11.11.
PAYMENT PURPOSES OF CURRENCY DOCUMENTS ................................................................................... 114
11.12.
PAYMENT TYPES CODES ......................................................................................................................... 114
11.13.
REGION CODES ....................................................................................................................................... 115
11.14.
TAX ADMINISTRATION CODES ................................................................................................................ 115
11.15.
REFERENCE BOOKS FOR OPERATION WITH CURRENCY DOCUMENTS ....................................................... 115
11.15.1.
1 PB codes ........................................................................................................................................ 115
11.15.2.
Economic activity types .................................................................................................................... 115
11.15.3.
Reasons for currency purchase ........................................................................................................ 116
11.15.4.
Commodity groups ............................................................................................................................ 116
11.15.5.
Reasons for currency purchase ........................................................................................................ 116
11.15.6.
Foreign banks ................................................................................................................................... 116
11.16.
REFERENCE BOOK FOR WORK WITH MM DEALS ..................................................................................... 116
11.16.1.
Type of interest base ......................................................................................................................... 117
11.16.2.
Methods of charging %% ................................................................................................................. 117
11.16.3.
Purposes of MM deal ........................................................................................................................ 117
12.
12.1.
12.2.
12.3.
12.4.
12.5.
13.
INTERBANK* .............................................................................................................................................. 118
DEALS MM ................................................................................................................................................. 118
SWIFT-TRANSACTIONS .............................................................................................................................. 119
LIST OF BANKS FOR 1PB FORM ................................................................................................................... 121
SWIFT MESSAGE TYPES ............................................................................................................................. 122
SWIFT NATIONAL STANDARDS................................................................................................................... 122
HELP ............................................................................................................................................................. 124
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1. Introduction
1.1. Document identification
The document is a user manual for operation with the system of integrated payment documents circulation
which name is iFOBS system. It contains a description of an interface and work rules with Win32-client
application.
1.2. System function
The iFOBS system is a system of integrated payment documents circulation between the bank and clients,
developed specially for banks providing the full complex of bank services and having extensive net of
branches.
The system realizes electronic payment documents circulation between clients (both natural and legal
persons) and a bank with the help of the Internet.
The multilevel system of data security is used in the system iFOBS, depending on data confidentiality.
Particularly, the system proposes a users authorization, monitoring and audit of all their actions, and accepting
of “four-eyes-control” principle for all critical operations.
1.3. Terms and abbreviations
Term, abbreviation
System
DB
DBMS
ABS B2
Req.
Description
Automated system of integrated electronic payment documents circulation
Database
Database management system
Automated banking system B2 developed by the CS company
Indicator “The field is required for filling in the mode of record entering and
editing”:
“+” – the field is obligatory for filling
“–” – the field is not obligatory for filling
“N\A” – indicator makes no sense for the element (e.g. if the element is a button or a
filed unavailable for editing)
1.4. System safety information
In order to prevent outliers’ access to the confidential information of the iFOBS system, and to viewing
of data transfer and modification, the system uses a multilevel architecture of security, which includes:

obligatory authorization and authentication of users;

logging of all users actions in the system;

data exchange only through standardized interfaces;

safety of data link on basis of SSL v3.0;

digital signing of documents with usage of asymmetric algorithms;

digital signing of client’s informational requests with usage of asymmetric algorithms;

control of access rights for system objects;
Every iFOBS system user is a guarantor and component of security system and he must observe the
rules:

Never tell anyone your login and password;

Save your personal certificate and private key on external media device (diskette, flash memories
etc.);

Do not save external media device with your personal certificate and key together login and
passwords;
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
Do not entrust outliers your personal certificate and private key for documents signing “on behalf
of”;

Use the button “Exit” to finish the session;

Do not forget to retrieve the external media device as soon as you finish operation with the iFOBS
system;

Follow other bank recommendations as for providing of security and integrity of information at
operation with iFOBS system.
Additional information about iFOBS system security:

Providing of security at operation through the Internet;

User rights.
Never tell anyone your password and login
The iFOBS system identifies a user by his login, system password, private key, and private key
password. To avoid the illegal access to your confidential information never tell anyone your essentials for
system entering.
The Bank provides each user with:
- login – a user name,
- password – a password for entering to the system,
- private key password,
- external media device which contains the primary certificate and private key.
At the first entering with these essentials the iFOBS system automatically initiates the process of new
certificate and private key creation. Also, it is recommended to change the system password.
In the sequel, after expiration of certificate and private key the iFOBS system constantly notifies about
generation of new ones.
The iFOBS system saves all attempts of the system password change and selection.
Save your personal certificate and private key on external media device (diskette, flash drive etc.)
The bank provides the client with primary certificates and keys on the external media device (diskette,
flash drive etc.).
Saving of the information on the external devices provides not only safety of your confidential
information in the iFOBS system but also provides safety of certificates and private keys in case of equipment
errors of your computer.
At generation/regeneration of working certificate and private key it is required to enter the path to the
device from which primary data has been taken.
Do not keep the external media device with your private certificate and key together with login and
password
Do not keep the external media device with your private certificate and key together with login and
passwords. In case of loss, this information may be used by outliers for their private profits.
Do not entrust outliers your personal certificate and private key for documents signing “on behalf of”
One of the iFOBS system functions at document signing is “Sign on behalf of…”. The function makes it
possible to save your time for document preparation for sending it to the bank. Do not entrust other system
users to carry out this operation on behalf of your name – always enter your login and password without
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assistance, and also connect the external media device with your private certificate and key by yourself. After
finishing the operation do not forget your external media device in the computer of another user.
Use the button “Exit” to finish the session
If you deflect your attention away from the computer without finishing the session, outliers can profit by
the occasion…
Do not forget to retrieve the external media device as soon as you finish the operation with the iFOBS
system
Do not forget to retrieve the external media device as soon as you finish operation with the iFOBS
system – this information may be used by outliers, it can be irretrievably lost or damaged at the time of other
programs operation.
Follow other bank recommendations as for providing of security and integrity of information at
operation with iFOBS system
The developers do not recommend working with the iFOBS system in:

Internet cafes and other places of the kind where there is no guarantee that user actions are not
followed by outliers;

in the places with video surveillance equipment which makes it possible get the information about
user passwords;

if you are not sure in safety of the program software (viruses, special programs sending user
passwords to outliers etc.).
Providing of security at operation through the Internet
The security of data exchange at operation through the Internet is assured by accurate mutual
authentication of data exchange participants.
The client application sends to the server a connection request which is signed with the digital signature
of the user; after that the crypto-safety libraries form required private parameters and keys and confirm
connection establishment. So, every connection has its unique parameters and makes it possible to identify data
exchange participants definitely.
The data exchange can be started only after establishment of cryptographic connection between units
“Client” and “Server”. All the data exchange between client and system server, including sending of client’s
authentic authorities (passwords) for registration and access to the data and operation, is performed in
encrypted way. The operation of data encryption/decryption is provided by crypto-safety libraries and
performed on application level at the time of data preparation for sending to the bank.
User rights
Depending on operation mode specified in the agreement of connection and support of the iFOBS
system clients, the user can have full or limited access to the iFOBS system menu, accounts, rights to perform
operations or to view operations only.
Also, limitations of user rights can be discussed, for example, the user can have the right for documents
preparation but not for signing them.
To change the provided rights, contact the bank administrator.
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2. System functionality









Getting of client’s accounts data (settlement, card, credit and deposit) – both in national and foreign
currency;
Performance of payment operations in national currency;
Performance of payment operations in foreign currency;
Performance of standard payments (by of templates);
Distribution of requests for regular payments performance;
Distribution of requests for currency acquiring, sale and conversion;
Message and file exchange with the bank;
Obtaining of the general-duty financial information (rates of exchange, credit and deposit rates,
support rates etc.);
Management of reference information (reference books of correspondents, payment purposes etc).
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3. Installation and first system start
Before the system installation, the administrator must register your user account and provide this account
with rights for accounts. After that, the administrator should give you a distributive (diskette, disk) with key
files and with the system installation packet (see “Installation packet and keys”).
3.1. Installation packet and keys
The key distributive must contain the following files:
 ca.cer;
 TRANSPORT.cer;
 <USER>.cer, where <USER> is your login;
 <USER>.key, where <USER> is your login;
 <USER>.cer2*, where <USER> is your login;
 <USER>.key2, where <USER> is your login.
Copy files with keys to the diskette or to any catalog on your computer.
3.2. System installation
To install the system, run the file with client application installation and install it on your computer.
3.3. First system start
1. Input the diskette with files to the floppy disk (if you save keys in a folder on hard disk, specify
the path to the folder);
2. Run the file iFOBSClient.exe from the working directory of the system or run the link created at
the installation;
3. Enter your login in the field Login;
4. Enter your private key password in the field Private key password;
5. Specify the path to the private key in the field Path to the private key. By default, the system
supposes that keys are saved on the diskette and fills the field with the value “A:\”. You can change the
path with the help of the button
or enter it to the field manually. If you do not see this field on the
registration form, click on the button “Details”;
6. To start working with the system, you need to perform its initialization (get user certificate) and
synchronization (loading) of data. For that contact the bank server after synchronization. You can omit
this step and contact the bank later – for this unmark the checkbox “Connect with the bank after
registration” and click on the button “Accept”;
7. In order to connect to the bank after registration, the checkbox “Connect with the bank after
registration” must be marked. Enter the system password for connection to the system in the field
System password and click on the button “Accept”;
Attention! Before entering to the system set the parameters of connection to the bank server! For that
click on the button
at the button “Details” and select the menu item “Connection to the server” (see
“Settings of connection to the bank”). Depending on the way of connection to the server, it is can be
required to set the modem connection parameters (see “Settings of modem connection”) or the proxy-server
connection (see “Settings of proxy-server connection”).
*
The distributive should contain the file only if the bank uses the crypto-safety facilities of the company “Cipher” in the system.
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8. If all the data is correct, the main system form will appear on the screen. If you unmarked the
automatical connection to the bank, the system will display the following message: “This is the first
system launch. For the system initialization it is necessary to contact the bank administrator for getting
of necessary information. Synchronize all actions with the bank now?”. After clicking on “Yes” the
system will request to enter the system password and start initialization (see “Primary
synchronization”).
Attention! If your application contains an option “Certificate console” (you can check presence of this
option on the registration form in the menu “Details”), than you need to get working certificates to start
working with the system. Description of certificates obtaining is in the article “Certificate console”.
3.3.1. Primary synchronization
After the first connection to the system you need to perform its initialization, i.e. to get working certificates
for operation with the system, and primary synchronization, i.e. to load the data from the bank server to the
local DB:
1. At the first system running there's displaying a form on the screen which notifies that certificates
will be expired in 1 day, and suggesting to start a generation of working certificates:
“No” – the process is postponed for some time – till the next connection with the bank.
“Yes” – activates the process of keys and certificates regeneration.
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2. The next stage is certificates regeneration (see “Certificates regeneration”);
3. After successful certificates generation you’ll get the message:
4. Then you need to enter the date beginning from which the data will be loaded from bank DB to the
local DB. Specify the date or mark the checkbox “Get all documents”, if you want to load all the
data. Then click on “OK”;
Attention! The earliest date you enter for loading, the longest time period will be taken to finish
it. Thus, size of loaded data will be also increased.
3.4. Operation with certificates
A function of user certificate is encoding of data that is sent to the server by the user.
A certificate is provided by a certification centre (e.g. a bank) after generation of private key and sending
of request for certificate receipt by the user.
The main certificate parameters
Issued to
Name of a user who got the certificate.
Issued by
Name of certification centre issued the certificate.
Valid from
Date from which the certificate is valid.
Valid till
Date of certificate expiration.
At connection the system verifies if a user has a certificate which allows to encode the data and send it to
the server. The certificate must be issued by the certain certification centre.
Attention!
Methods of operation with certificates may differ depending on application version. If your application
contains the option “Certificate console” than all information concerning certificates is in the article
“Certificate console”. You can check presence of this option on registration form in the menu “Details”. If
there is no such option than you can view the information in the articles “Certificate generation” and
“Certificates regeneration wizard”.
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3.4.1. Certificate generation
If you have primary key you can enter the system. But for the further operation with the system it will be
necessary to send a request for working certificates to the bank. You can send a request with the help of the
function “Certificate generation” (Security administrator/Certificate generation).
Description of the form
Field name
Old password
New password
Field content
Enter private key password provided by the iFOBS system administrator.
If you do not want to change the password, enter your current password in all three fields.
Enter a new password which will be convenient to you.
Attention! Possible characters for a password are letters of the English alphabet, numbers and characters: !
@ # $ % * ( ) _ - + | All other characters, blank and Russian letters will be ignored.
Retype a new private key password
Retype
new
password
These fields are followed by the informational fields, filled by the administrator at your account registration in the iFOBS system.
The information will be used by the system for creation of report about working certificate.
User
Your login in iFOBS system. The field is forbidden for edition
Country
Short abbreviation of the country (Ukraine) for correct generation of a new certificate. The field is forbidden for
edition
City
City of registration of your organization
Organization
Name of your organization
Unit
Department of your organization
E-mail
E-mail of your organization
For generation of certificate request click on the button “Create”.
1. The system will send a request for generation of working certificate to the bank. After successful
generation, the system will display the message:
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After clicking on “Yes” the system will start a data synchronization (see “Primary
synchronization”);
Attention! The primary synchronization can take some minutes – its speed depends on the way of
connection to the bank, communications channel power and data bursts size. If you stop the
process of synchronization by clicking on the button “Cancel”, the system will annul the data
state in local database till the state when the synchronization was started.
2. After synchronization with the bank, the user gets a message:
The repeated synchronization should be performed in some (10) minutes after certificate request
authorization by the administrator of the system.
If your certificate request is not processed in the bank yet, the system will display a message:
If a request for new certificate generation is processed in the bank, the system will display the
message:
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Here you need to enter a new password for a new private key in order to confirm that it is the same
user who created the request.
3. If activation of a new certificate and key was successful, the synchronization will be continued, and
the main information required for processing will be loaded to the client application.
3.4.2. Certificates regeneration wizard
If certificates were lost or damaged it is necessary to regenerate them:
1. Click on the button
to the right from “Details” on the registration form and the menu item
Certificate regeneration;
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2. In the next window enter the path to the private key;
3. If there’re temporary private keys in the set folder, a message about uncertified private keys will
appear on a screen. To prove a request sending to the bank click on the button “Next”;
4. Follow the Wizard instructions for creation of new private keys and certificates which will be sent
to the bank for authorization;
5. New certificates must be authorized in the bank. After authorization invoke the Wizard of
certificates regeneration again to verify the presence of regenerated certificates;
6. Enter the system and private key passwords received from the administrator in the bank and click
on the button “Next”. The system will perform certificates regeneration and data synchronization;
7. After successful certificates regeneration, the message that informs about it will be displayed on a
screen;
8. After finishing carry out a synchronization with the bank. The log report will be displayed on a
screen.
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3.4.3. Certificate console

Certificate obtaining
If your application contains the option than before entering to the system you need to send a request for
certificate obtaining to the bank. After its authorization you will get certificates and private keys which will be
saved in the specified folder. Sending of request to the bank:
1. In the form of registration click on the button
at the button “Details” and select the menu item
Certificate console (presence of this option depends on application version);
2. In the next window enter id information (case-sensitive): Client and user identifiers. Click on
“
C
on
ti
nu
e”
:
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3. After that you need to set the system password and, if it wasn’t set earlier, enter its confirmation
(you can change the set password from the main system menu Change the system password). If the
password is already set and you know it, enter it in the corresponding field. If the password has
been set by the bank administrator, enter the password which you should get in the bank and click
on “Continue”:
4. After password entering, generate a certificate request: enter and re-type your private key password,
select a folder in which a new certificate will be saved, fill the certificate parameters (address and email).
Pay attention to the step 4: for request generation it’s necessary to generate a random number by
cursor moving in the special field below.
After generation of a random number, click on “Create” to create a certificate request.
Attention! The fields obligatory for filling are marked with red.
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After request creation, the message about successful generation of certificate request will be
displayed on a screen. Click on “OK”.
When the request is sent to the bank, the button “Continue” is activated.
5. The next window displays the information about request sending to the bank and about open keys
of a user. The report should be saved and printed. Only after this you will be able to continue
operation (the button “Continue” is active). The reason is that after creation of a request in the
system you have to send the print variant to the bank so that the administrator could verify the
authenticity of received data;
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6. The authorization request is sent to the bank:
7. After authorization save the received certificates and keys (see chapter 1). To do this, open the
certificate console (Details/Certificate console), enter id information, system password (it will be
mentioned on the form that the password is already set):
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Select Operation with certificates, then enter the path to the folder or disk with private keys and
private key password. Save all files and click on “Continue”.
Attention! If at saving an error occurs, the data is incorrect: invalid password or path to the
folder with certificates (should be the same folder as the one mentioned at creation of certificate
generation request, and which contains temporary user’s certificates <USER>_not_certified.key
and <USER>_not_certified.req).
The button “Regenerate keys” is activated only in case of error at certified keys saving. So, if you
save keys received from the bank for the first time the option is inactive. If certificates are lost or
damaged, use this option to regenerate them.
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If all the data is correct you will get the message that new certificates are received from the bank.
That means that new certificates and keys are authorized by the administrator, so the user can work
with the system. After this you can switch to the forms of password changing or certificates
regeneration, or finish work with certificate console – the button “Cancel”.
 Regeneration of damaged or lost certificates
The procedure of certificate regeneration is the same with the procedure of certificate obtaining (see
Certificate console/Certificate obtaining)
3.5. Connection to the system
The procedure of connection to the system is the same as connection at the first system start (see “The first
system start”), but this time, the system saves a path to keys and certificates and connection settings. So, at
further connections you will not have to enter these settings and path to certificate and keys files again (if path
and settings have not been changed).
Attention! Enter a password correctly! If you will enter incorrect password for 6 times, your registration
record will be blocked by a system user with the name of ROOT – it means that it automatically blocked by
the system after a few attempts to input an incorrect password. ROOT – is a system user which automatic
changes are made on behalf of. For unblocking of your registration record will appeal to the system
administrator.
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After connection carry out synchronization with the bank (see “Synchronization with the bank”). The
system makes it possible to do it automatically (by activating of the option “Connect with the bank after
registration” on the registration form) or will offer you to synchronize actions with the bank just after starting.
Attention! To activate the field “System password” mark the checkbox “Connect with the bank after
registration”. If you want to load the data manually later than you don’t have to enter the system password.
After connection and synchronization the system starting form will be displayed on a screen (see “General
principles of operation with the system”).
3.6. End of system operation
The end of operation with the system without application closing:
1. Select the menu item on the main menu bar Registration/Enter by another user;
2. Current user session will be finished but the application will stay open. The registration form will
appear on a screen (see “Connection to the system”).
To finish operation with the system and to close the application do the following:
1. Select the menu item on the main toolbar Registration/Exit and confirm the end of operation in the
dialog box;
2. Current user session will be finished and application will be closed.
3.7. General principles of operation with the system
3.7.1. Menu bar
 Menu “Registration”
“Enter by another user” – end of system operation without application closing (see End of system
operation).
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“Exit” – exit the system.
 Menu “View”
“Panel of main tasks” – the option turns on / turns off the mode of main tasks panel displaying on the main
system form.
“Actions” – the option turns on / turns off the mode of action panel displaying on the main system form
.
“Reference books” – the option turns on / turns off the mode of reference books displaying on the main system
form:
.
“My iFOBS” – – the option turns on / turns off the mode of “My iFOBS” form displaying (see “General
principles of operation with the system”).
Attention! You can change panels’ location by dragging of the sign
panel.
that is on the left side of the
 Menu “Payments”
“National currency documents” – the option makes it possible to operate with payment documents
(documents viewing, adding, editing, deleting). Also it’s can be invoked by the key combination Ctrl+D.
“Account balance” – viewing of client’s account balance.
“Document information” – viewing of document information.
“Documents of informational kiosk” – the option makes it possible to work with documents received from
informational kiosks.
Attention! To have this option the client must have the license for Informational kiosk.
“Currency payment order” – the option makes it possible to work with currency payment orders (viewing,
adding, edition, deletion).
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“Currency acquiring request” – the option makes it possible to work with requests for currency acquiring
(viewing, adding, edition, deletion).
“Currency sell request” – the option makes it possible to work with requests for currency selling (viewing,
adding, edition, deletion).
“Currency conversion request” – the option makes it possible to work with requests for currency
conversion (viewing, adding, edition, deletion).
“Deposits” – viewing of contragent’s deposits information.
“Credits” – viewing of contragent’s credits information.
“Templates of standard documents” – the option makes it possible to work with UAH documents templates
(viewing, adding, edition, deletion).
 Menu “Statements”
The menu item Statements provides access to operation with account statements.
“Current information on accounts” – get a statement by all accounts for the current working day.
“Final statement for the previous working day” – get a statement for the previous working day.
“Final statement for the previous week” – get a final statement by all your accounts for the previous
week by days.
“Final statement for the previous month” – get final statement by all your accounts for the previous
month by days.
“Statement for period” – get a statement for concrete period.
“Statement generation wizard” – generate a random statement with specified parameters.
“Saving statement into a file” – generate a random statement with specified parameters and save it to
the file.
 Menu “Salary”
Attention! Functioning of this option supposes availability of the Salary project license.
The menu Salary provides the access to the subsystem of salary project:
“Enterprises” – switch to the form of client’s enterprises.
“Employees” – switch to the form of employees.
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“Accounts and user cards” – switch to the form to get the information about user’s accounts and cards.
“Send logs to the bank” – the option makes it possible to send logs to the bank: all, for the date, for the
period.
“Salary statements” – switch to the form containing the data about salary statements.
“Details of payments” – get the detailed information about payments.
“Reference books of the salary project” – this menu contains submenu of reference books the salary
project operates with.

Menu “Reference books”
The menu Reference books provides the access to the system reference books:
“Currencies” – list of currencies and their codes.
“Rates of exchange” – information about rates of exchange.
“Countries” – information about countries and their codes.
“Banks” – information about banks (name and code).
“Accounts” – account information.
“Bank branches” – list of bank branches (bank code, current and previous working day).
“Correspondents of nat. curr. documents” – viewing, creation, edition, deletion of information about
correspondents of national currency documents.
“PP of nat.curr. documents” – information about payment purposes of national currency documents.
“Payment type code” – information about payment type codes (code and name).
“Region codes” – list of region codes of Ukraine (code and name).
“Tax codes” – list of tax administrations of Ukraine (code and name).
“Reference books for work with curr. documents” – this menu contains submenu of reference books for
operation with currency documents (see Reference books for operation with currency documents).
 Menu “Service”
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The menu Service provides access to settings of the system, synchronization, messages and log files.
“Synchronize actions with the bank” – synchronization with the bank. It’s can be performed with the help
of F5 button as well.
“Settings” – general system settings.
“Messages” – message exchange between the bank and client.
“System logs” – the option makes it possible to import logs to files and send them to the bank: all, for the
date, for the period.“Update printing form templates” – the function starts the printing form template files
updating procedure automatically (without client operating point version updating).
 Menu “Security administrator”
The menu Security administrator provides the access to operations of certificates generation, changing of
private key and system passwords, to the forms for operation with user’s account, user rights for accounts and
interface, and with activity log files etc.
“Change the password for the private key” – change of private key password.
“Change the system password” – change of system password (This menu item is not available in the
applications with Certificate console).
“Certificate generation” – generates new private key and sends request for certificate generation to the bank
(This menu item is not available in the applications with Certificate console).
“Certificates” – contains information about certificates and certificate requests.
“Account rights” – provides information about user rights for accounts.
“Interface rights” – provides information about user interface rights.
“System operation log” – report about system operation.
“Activity log file” – report about user actions.
“Users of application” – client’s users data.
“System actions” – submenu of available system actions which contains information updating, data
packing, and user settings resetting.
 Menu “Window”
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The menu Window makes it possible to set the mode of displaying if some windows are open:
“Cascade” – displays windows in cascade mode.
“Horizontal tile” – displays windows in horizontal tile mode.
“Vertical tile” – displays windows in vertical tile mode.
“Close all windows” – closes all open windows.
“My iFOBS” – displays the form My iFOBS.
 Menu “Help”
The menu “Help” provides access to the help file of operation with the system, and to the information
about system developers and server:
“Contents” – invoking of the help file.
“About” – information about the application. To close the form click on it.
“Server information” – information about server address and version.
3.7.2. Panel of main operations
The operations panel contains five main articles:
– list of main system operations: National currency documents, Account balance,
Document information, Messages, Templates of standard documents.
– list of currency operations: Currency payment order, Currency buy request,
Currency sell request, Currency conversion request, Correspondents of currency payment orders, Payment
purposes of currency orders.
– contains forms Deposits and Credits.
– list of available statements: Current account information, Final statement for the
previous working day, Final statement for the previous week, Final statement for the previous month, Final
statement for period, Statement generation wizard, Saving statement into a file.
– list of available reference books: Currencies, Rates of exchange, Banks, Countries,
Accounts, Bank branches, Correspondents of documents in national currency, PP of national currency
documents.
Except for basic, on the operations panel can be also represented follow additional articles:
– additional module in which are transactions of interbank work: Deals MM, SWIFTtransactions, List of banks for 1PB form, SWIFT message types, SWIFT national standards.
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– subsystem “Salary Project”, list of currency operations: Enterprises, Employees,
Accounts and user cards, Salary statements, Payment orders, Details of payment.
– subsystem of corporate budgetary, which contains insets: Ref. books of budget items,
Budgets, Client`s organizations hierarchy, Limits for accounts.
These articles give access to additional functionality of the system and accessible to you only in case that
the proper services are given your bank, and if you purchased rights on these services.
3.7.3. Description of My iFOBS form
The starting form of the system contains information about the current and previous user connections, the
main information about account balance, rates of exchange selected in settings, new incoming and outgoing
documents, messages etc.
For clients, who using the subsystem of Budgetary Management, on a form «My iFOBS» list of companies
and accounts for a managing company represented the hierarchical structure of client.
Item
Today
Last connection date
Last session date
Req
N\A
N\A
N\A
Account balance
N\A
Documents
N\A
My statements
N\A
Available templates
N\A
Messages
N\A
Description
Text item displaying the current date
Text element displaying the date of the last connection to the system
Text element displaying the date of last session of connection to the bank’s database
(synchronization, data sending etc.)
The heading-link allows to switch to the form “Account balance” for viewing of the
balance (see “Accounts balance”). Text items display the general information about
contragents’ accounts information (account numbers, planned balance and dates of last
movements on accounts) in bank branches (the system displays bank code and name of
the branch at contragent’s name).
The field “Prediction" contains a planned balance by accounts, it's calculated in
accordance with the system settings. An indicator (П) means that there is a positive
balance on accounts, indicator (А) means that the balance is negative.
Attention! You can generate a statement for current account or previous working
day: call the contextual menu (right mouse button) on the record with the necessary
account and select the menu item “Current account information” or “Final
statement for the previous working day” correspondingly.
The text item displays the following information about documents:
1. New outgoing – the quantity of the documents in the state “Ready to be sent” that
will be passed to the bank at the next synchronization;
2. Changed being sent – the quantity of the documents that had been sent to the bank
and then revised by a user, will be passed to the bank again at the next
synchronization;
3. Wait for receipt – the quantity of the entered documents in currency ‘hryvna’, for
the reception of which there is not money enough on the debiting account. Such
documents will be posted after the money coming to the corresponding account;
4. Wait for signing – the quantity of the entered documents for the reception of which
the signature putting is necessary.
In the tree-like list one can see the quantity of new and changed being sent documents:
salary shedule, currency payment orders, applications for the purchase, selling and
conversion of currency, etc. Every branch of the tree-like list is a link which enables to
go to a form for operating with a certain kind of the document (see “Operation with
payment documents and requests”)
The list of preset statements allows a user to generate and view account statements
(see “Generation of account statements”). Every item of the list is a link which initiates
a generation of the corresponding statement. The item Statement request makes it
possible to generate a random statement (see “Random statement for selected accounts
by date or period”)
The list of statement templates allows a user to generate account statements by saved
templates (see “Statement generation by saved template”). The available templates are
displayed in the area My templates with the sign
. If there are no statement
templates in the system, the section “Available templates” is not displayed on the form
“My iFOBS”
The heading-link allows to switch to the form of viewing and sending messages of
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Item
Req
Deposits and credits
N\A
Rate of exchange
N\A
Description
user exchange with the bank. Text item shows a number of new incoming and
outgoing messages (see “Message exchange”). Messages considered to be new are
messages received after synchronization and the state of which is “Unread”
The link-records show a number of records of deposits and credits and allow to switch
to the forms of credits and deposits of user’s contrgents. (see “Credits and deposits”)
Text element displays rates of exchange which were selected in settings for the list of
currencies for the moment of last synchronization with the bank (see “Synchronization
with the bank”). If you want to see rates of exchange for another date, click on the
button
and select the necessary date from the calendar. The system will display
rates of exchange for the specified date if they are in the reference book.
The heading-link makes it possible to switch to the form of system settings for
selection of currencies, rates of exchange of which a user wants to see at the system
start (see “Rates of exchange on the form “My iFOBS””)
If you want, that on a form “My iFOBS” was represented only open accounts information, choose setting
“Show information for open accounts only” by the menu of Service/Settings/My iFOBS. If this setting is not
chosen, it will be presented all accessible to the user accounts, painted depending on the state. Thus coloration
of accounts on a form “My iFOBS” will be according with coloration of accounts in ABS B2.
Number
0
State of account
Reserved
Coloration
italic grey
Description
Account is reserved
1
Account is opened
normal
Account is opened
2
Account is closed
black struck out
Account is closed
3
Account is limited
Account is limited
Account is arrested
4
Arrested
red italic struck out
5
Blocked by decision STI
italic red
6
Temporal account
italic green
Account is blocked by decision of
the State Tax Inspection (blocking
of debit, except for budgetary
payments)
The temporal account
7
Complete blocked
italic red
Account is blocked completely
8
Blocking of debit
italic red
Account is blocked on debit-side
9
Blocking of credit
italic red
10
Blocked by decision...
italic red
11
Inactive
italic red
12
Not registered in STI
italic green
Account is blocked on credit-side
Account is blocked by decision...
(blocking of debit)
Account
is
inactive
(blocking of debit)
Account is not registered in the
State Tax Inspection (blocking of
debit)
Attention! If you don’t want “My iFOBS” form to be displayed, unmark the checkbox of the function
“My iFOBS” on the panel “Actions” or in the menu View/My iFOBS (Display/Hide the form), and also you
can use the Ctrl+F3 key combination to do it.
Work area
The data is displayed in table forms, which makes it possible to group, sort and filter a data upon user’s
request. Also, work area allows to find a necessary record in a table.
You can edit the working area parameters with the help of context menu. To invoke the table contextual
menu right-click on the table column heading:
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


“Sort Ascending/Descending” – the data can be arranged in order of magnitude or decrease.
“Group by this field” – grouping of the data by selected field. You can also group the data by dragging
a column heading to the field under the table.
After grouping there will appear the option “Open all” to the right, after activation of which all
the data will be displayed by the specified field.
“Display grouping area” – display/hide a grouping area.






“Footer/Group footers” – footer displays all totals or group of totals.
“Remove this column” – delete the column.
“Reset” – selection of columns for displaying.
“Alignment” – the data can be flushed right, left or centre.
“Best fit” – the column width depends on column heading length.
“Best fit” – automatical setting of all columns width.
3.7.4. Working area toolbar
Item
Description
The button “Add new record” – adds a new record in the table. The operation
can be also invoked by key combination specified in the drop-down list (Ins).
The data of selected record can be copied: click on the button
to the right from
“Add new record” and select “Clone”. The operation can also be invoked by the
key combination Shift+Ins.
Edit a record (F2).
Delete a record (Del).
Go to the beginning of the list (Home).
Move up to one record (PageUp).
Move down to one record (PageDown).
Go to the end of the list (End).
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Allows to find any record (Ctrl+F) or to apply filter on the list of records
(Ctrl+Alt+F). To do it, select the corresponding menu item which is invoked by
clicking on
to the right from “Search”.
The button “Operations” contains a list of operations available for this form:
“Reset” – select columns for displaying.
“Roll back default view” – standard displaying of data.
“Auto matching of height” – automatical matching of cells height.
“Auto matching of width” – automatical matching of columns width.
“Display mode” – setting of displaying mode of the form.
“Document import” – data import from file.
“Print of selected payment order” – print of selected payment order.
“Print all payment orders” – print of all payment orders.
“Data export” – saving of the displayed data into a file.
“Print preview” – shows a print preview of a document
Apply/delete signature, switch to the state “Ready for sending”.
Attention! A user can sign a document only if he has the right for
corresponding signature and account debit from which money will be
withdrawn.
Makes it possible to switch to connected forms
Send documents ready for sending to the bank
Amount of records in the table (taking into consideration applied filters)
This button appears when you apply a filter. With its help you can set additional
parameters for the data filtering.
Reject data filtering.
Menu item by default
When you click on the button on a toolbar, a list of available actions opens. In every list there is a menu
item marked with bold type (e.g. in the menu “Operations” – it is Print of selected payment order). That
means that when you press Ctrl and “Operations”, print of selected payment orders will be performed
automatically. Thus, “menu items by default” can be used for quick access to different options.
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4. System settings
4.1. Settings of connection to the bank
For correct system operation you must specify parameters of connection to the bank server. The connection
can be implemented directly to the server or by modem or proxy-server.
Setting of connection to the bank server:
1. Select menu item Service/Settings…;
2. In the settings tree select the section Connection/Server;
3. Click on the button
in the field “Used connection profile”.
4. In the opened form you can add new connection profile or change the current one (the buttons
“Add” or “Change” respectively). Select the necessary operation.
5. Enter IP-address or bank server name in the field Name or IP;
6. Enter the bank port number in the field Port;
7. With the help of scroll bar set the maximal size of data blocks sent and received from the server.
The more your equipment allows to load the data, the more size can be set for maximal block;
8. Enter amount of attempts of connection to the bank, after which an error message about
synchronization failure will be displayed;
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9. Having set the parameters, click on “OK”.
Attention! If you use a modem or a proxy-server for connection to the bank, do not forget to set the
corresponding parameters. (see “Setting of modem connection” and “Setting of proxy-server connection”).
4.1.1. Settings of modem connection
Setting of modem connection:
1. Select the menu item Service/Settings…;
2. In the settings tree select the section Connection/Modem;
3. Mark the checkbox “Set a modem connection”;
4. In the list of modem connections select the one which is going to be used for connection to the
bank server;
Attention! If your computer does not have modem connections, the list will be empty.
5. Set the flag “Release connection automatically” if you want a modem connection to be
released just after session of connection to the bank;
6. Having set the modem parameters, click on “OK”.
4.1.2. Settings of proxy-server connection
To set the modem connection with the bank:
1. Select the menu item Service/Settings…;
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2. In the settings tree select the section Connection/Proxy server;
3. Mark the checkbox “Use proxy server for connection with the bank”;
4. Enter name or IP and proxy-server number;
5. Mark the checkbox “Identification” if login and password must be used for connection with
proxy-server, and specify the username and password in the fields below;
6. Having set the modem parameters, click on “OK”.
4.2. Setting of automatical update
The system allows to set an automatical update of the program to the latest version in the bank. If this mode
is activated than every time at synchronization the system checks if there are any updates. If there is a new
version on the bank server, a message is displayed informing about it, about changes of this version and
proposes you to start the loading.
Attention! At a new version loading there opens a window in which the user must accept or deny a new
version loading. The automatical synchronization mode denies loading of updates. So, in case of activation
of automatical synchronization, the automatical update of the system is disabled.
The loading is performed in the background mode. That means, that at the time of updates loading you can
continue operation with the system. The loading process is displayed in the status line of the main system
window.
Activation of automatical system update:
1. Select the menu item Service/Settings…;
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2. In the settings tree select the section General;
3. Mark the checkbox “Automatic system update”;
4. Click on “ОК”.
Attention! If updates loading was broken by user’s log out, than at the next session it will be continued
from the breakpoint. If you do not want the system to continue the loading at the next session, you have to
delete the folder “NewVersion_temp” manually.
4.3. Setting of system starting date
To change the system starting date mark the checkbox “Change the system starting date” in the issue, all
further synchronizations will be performed beginning from this date. If the new date is earlier than the previous
one, this very date will be entered in the field of date. If a new date is later, the “Date” field value will stay
unchangeable.
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4.4. Setting of automatical synchronization
Setting of automatical synchronization of the system (see “Synchronization with the bank”):
1. Select the menu item Service/Settings…;
2. In the settings tree select the section Connection/Parameters;
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3. Set the flag “Show ‘expert’ settings”;
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4. Set the flag “Synchronize with the bank automatically”;
5. Enter the period of synchronization in minutes in the corresponding field;
6. Click on “OK”.
The section “Transaction parameters” (for the versions of Win32Client under 2.0.0.0) allows to set the
parameters of end of data synchronization: number of attempts to stop (0-10) and delay between these attempts
(100 – 5000 msec). These settings are related to error at renaming of the folder with the system data at the
process of synchronization ending, if the Web Monitor is running on the user’s computer.
Attention! At a new version loading there opens a window in which a user must accept or deny loading
of a new version. The automatical synchronization mode denies loading of updates. So, in case of activation
of automatical synchronization, an automatical updating will be disabled.
4.5. Security settings
Attention! Security settings are related to the group of expert settings, they are recommended to be used
only by administrators or advanced users under the directions of administrators.
1. Select the menu item Service/Settings…;
2. In the settings tree select the section Security;
3. Set the flag “Show ‘expert’ settings”;
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4. In the field Path to the folder with certificates you can specify path to the folder with the
user’s private keys and certificates;
5. The option “Cache private keys in memory” saves the certificates and key data in cache during
the user session. This setting hastens the system operation but reduces the data security;
6. The flag “Additional checks at the entering of a new password” checks new user passwords
for uniqueness, their length which must be not less than 6 different symbols (i.e. symbols most not be
repeated) and which must contain symbols of different registers in one password (lower- and uppercases);
7. Click on “OK”.
4.6. Planned balance on the form “My iFOBS”
Thу system provides an opportunity to set the displaying of a planned balance on the form “My iFOBS”.
If you want the planned balance by accounts to be displayed on the form “My iFOBS” you should:
1. Select the menu item Service/Settings…;
2. In the settings tree select the section “My iFOBS”;
3. In the section Prediction/Options of prediction displaying select the switch button “Display
planned balance” (if you want a maximal sum of payment to be displayed instead of a planned balance
than select the next switcher);
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4. In the section Prediction/Minimum number of signatures for inclusion to prediction you can
set a number of signatures required for the system to perform a recalculation of a planned balance
displayed on the form “My iFOBS”.
Attention! Do not confuse the setting “Minimal number of signatures required for inclusion to prediction”
with “Required number of signatures for sending to the bank” (Service/Settings/Documents/Sending).
The first setting checks a number of signatures of the document and, if it meets a number specified in
settings, the “Prediction” data by document’s account on the form “My iFOBS” will be updated. If the
document is not signed with a required number of signatures, the data of the form “My iFOBS” are left
without changes until the number of signatures of the document will not fulfill the set parameters.
The second setting checks a number of signatures of the document at synchronization for its sending to the
bank – if it has a required number of signatures, the document will be sent to the bank and the server data
will be refreshed; otherwise the document will not be sent to the bank and a new data will not be transferred
to the server. Thus, it’s necessary to keep in mind that a planned balance will be updated on the server only
if the “number of signatures required for inclusion to prediction” is the same or more than the number of
signatures required for sending to the bank.
4.7. Rates of exchange on the form “My iFOBS”
Selection of currencies which will be displayed on the starting form “My iFOBS”:
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5. Select the menu item Service/Settings…;
6. In the settings tree select the section My iFOBS /My currencies;
7. Press
;
8. In the opened reference book (see “Currencies”) select the necessary currency and click on
;
9. After selection of all the necessary currencies press the button “OK” on the form of settings – at
the next invoking of the “My iFOBS” form the information about rates of exchange for selected
currencies will be displayed on the form (see “Description of ‘My iFOBS’ form”).
The button
allows to add all the currencies from the list.
In order the currency not to be displayed on the form “My iFOBS”:
1. Select the menu item Service/Settings;
2. In the settings tree select the section My iFOBS /My currencies;
3. Select a currency which data should not be displayed on the form “My iFOBS”;
4. Press
;
After edition of the list of currencies, press “OK” on the settings form – at the next invoking of the “My
iFOBS” form the information about rates of exchange for selected currencies will not be displayed on the form
(see “Description of ‘My iFOBS’ form”).
The button
allows to delete all the currencies from the list.
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4.8. Currency orders
This section allows to set the values for constants which will be used in currency orders by default.
Description of constants:
 Account for inclusion of UAH at the currency sale – in this section the user enters account attributes
for hryvnya inclusion at the currency sale (bank code, account number, OKPO code, name);
 Pension fund – pension fund account attributes (bank code, account number, OKPO code, name);
 Registration number in PF – pension fund registration number;
 Interest of – interest percent at currency acquiring, sale and conversion;
 Account of bank – bank account for inclusion of commission for currency acquiring, sale and
conversion.
The group of buttons makes it possible to set the urgency of currency payment order approval:
 Т+0 – the document have to be approved today (value date is the same as the document date);
 Т+1 – the document can be approved only tomorrow (value date can be one day later than the
document date);
 Т+2 – the document can be approved the day after tomorrow (value date can be two days later than the
document date).
4.9. User rights to system functions and accounts
The user is provided with rights by the system administrator. On the client application he can only view
which account and interface rights he is provided with.
If some rights are not set for the user by mistake he has to contact the bank administrator.
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4.9.1. Account rights
Viewing of account rights: Security administrator/Account rights.
The reference book contains list of accounts available for the user and provides information about user
rights for operations with these accounts, and parameters of some operations: for example, account debit limit.
The user’s not able to edit his rights, if he needs some rights to be changed he must contact the system
administrator in the bank.
4.9.2. Interface rights
Viewing of interface rights: Security administrator/Interface rights.
The reference book contains a list of interface rights available for the user. The user’s not able to edit his
rights, if he needs some rights to be changed he must contact the system administrator in the bank.
4.10.
Change of private key password
1. Select the menu item Security administrator/ Change the password for the private key;
2. Enter the current password in the field Old password;
3. Enter new password and retype it the corresponding fields. It’s not recommended to use Cyrillic
symbols in passwords;
4. Click on the button “Change”.
Attention! If in the section “Security” of system settings (menu “Service/Security”) the option
“Additional check at the entering of a new password” is activated, the system will require unique passwords
for users of this application, and the passwords to contain at least 6 symbols consisting of different registers,
numbers and symbols: ! @ # $ % * ( ) _ - + | All other symbols, blank and Russian letters will be ignored.
4.11.
Change of system password
1. Select the menu item Security administrator/ Change the system password;
2. Enter the current password in the field Old password;
3. Enter new password and retype it the corresponding fields. For correct system operation it’s not
recommended to use Cyrillic symbols in passwords;
4. Click on the button “Change”.
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Attention! If in the section “Security” of system settings (menu “Service/Security”) the option
“Additional check at the entering of new password” is activated, the system will require unique passwords
for users of this application, and the passwords to contain at least 6 symbols consisting of different registers,
numbers and symbols: ! @ # $ % * ( ) _ - + | All other symbols, blank and Russian letters will be ignored.
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5. General principles of operation with system forms
The system table forms make it possible to group the data randomly, sort and filter it; and also to export,
import and print the data from tables. All these operations are described in the respective articles of this user
manual.
On some forms the user can add, edit and delete records.
5.1. Date fields
The fields for date entering make it possible not to enter the date manually but to select it from the built-in
calendar (see the picture).
The buttons “<” and “>” in the calendar top parts to switch one month back and forward. Having selected
the month, select the date – and the necessary date will be specified in the field. If you click on the button
“Today”, the field will be filled with the current date.
5.2. Fields with access to reference books
The fields which contain reference data are filled with the help of reference books attached to them (see the
picture).
To set the value in such a field, click on the button
and select the necessary value from the opened list.
If there is no the value the user needs, it must be added to the reference book and then selected in the field.
5.3. Data grouping
The table forms of iFOBS system makes it possible to group the data randomly, and grouping can be
multilevel.
Example
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Let’s suppose that you need to get the information about credits which should be grouped by deal number
and currency number. For this the data in the table “Credits” must be sorted by the values: “Deal number” and
“Currency code”, and the second value must depend from the first one at that.
1. In order to sort the data by the column “Transaction number”, drag the heading of this column to
the top part of workspace, at the sign “Drag a column header here to group data by the column” or
select “Group by this filed” from the contextual menu. In some seconds the data will be grouped and
the table will be reformed into the tree structure. You can view the documents data by pressing the
button at deals numbers. The button makes it possible to reduce the record. The flag “Show all” in
the top part of the form makes it possible to show or hide all table records;
2. In order to add the next level of grouping, drag the heading of the column “Currency code” to
the top part of the workspace. After that the documents information will be sorted by two values, and
tree structure of the table will contain two levels.
The top part of the workspace displays the values by which data is sorted and levels of grouping.
Attention! You can set the order of columns in system tables by dragging columns heading.
5.4. Data sorting in tables
To sort the data by a column, left click on the heading of this column.
If the data is sorted by some column, an arrow appears at the heading of this column, this arrow shows the
direction of sorting: up arrow denotes ascending sort (A-Z, 0-…), down arrow denotes a descending sort. In
order to change the sort direction, left click on the column heading.
Attention! The set sorting will be used on the form in future. To reset the sorting, invoke the context
menu and select the menu item “Clear sorting”.
5.5. Data filtering in tables
There are 3 ways of data filtering in the table:
Method 1
You can sort the data in the table by some value, e.g.: display only the documents for certain:
1. Click on the button
at the heading of column “Date” and select the menu item Custom;
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2. On the form “Custom filter” select the modifier “is greater than or equal to” and set the date of
the beginning. Set the modifier “AND”, select the modifier “is less than or equal to” in the lower field,
and specify the last date of the period. Thus, the condition of sampling will be: “Select records in which
values of the field “Date” is greater or equals to the date of a period beginning and is less or equals to
the last date of the period”;
3. Press “OK” to apply the sampling.
To clear the filter parameters, you need to click on the button
again and select All from the list.
Attention! If the sampling is partial (e.g. “select all records which contain values ‘agreement’, including
‘agreements’”), it is required to use masks:
mask _ sets “any single symbol”;
mask % makes it possible to sat “any character set”.
Attention! In order to reset all filters applied by user press the key combination Ctrl+Alt+X.
Method 2
There are standard filters for most of the columns which can sort the data in columns by all values from the
column. For example, sampling by definite currency:
1. Click on the button in the heading of “Currency code” column;
2. Select the necessary currency code from the drop-down list;
3. In some seconds the data will be filtered, and the column will contain only the records by
selected currency.
Attention! In order to reset all filters applied by user press the key combination Ctrl+Alt+X.
Method 3
Some forms contain a set of standard filters. In the top part of such forms there is additional filter panel
(e.g. forms “Account balance”, “Document information”):

“Current” – displaying of data for the current working day;

“Previous” – displaying of data for the previous working day;

“Date” – displaying of data for the specified date;

“Period” – displaying of data for specified period.
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Setting of one of the standard filters:
1. Select the filter using the selection buttons;
2. Specify the date or period for the filter “Date” or “Period”;
3. Click on “Apply”.
Attention! The “Current” filter displays the documents for the current date (date of the current working
day in the main bank branch), and also documents approved in the current working day.
For displaying of documents created or approved in the current day it is required to activate the option
“Detailed filter of documents of current day”, (Service/Settings/Documents/Actions).
Attention! In order to reset all filters applied by user press the key combination Ctrl+Alt+X.
5.6. Export of table data into a file
The system gives the opportunity of export of table data into .txt, .xls, .xml and .html file formats, and also
data export into the format of ”Client-Bank” system developed by the CS company (see “Electronic statement
(data export to the “Client-Bank”(old version))”.
To export data from the form into a file:
1. Open the form which data you need to export;
2. Press
on the button “Operations” on the toolbar and select “Data export” from the dropdown list;
3. In the next window specify the location and name of the file to which the table data will be
exported;
4. Select the format of the file to which the data will be exported;
5. Press “ОК”.
Attention! Remember, only the data displayed on a screen at the moment of export is exported to the file.
If you do not need all this data, apply a filter before exporting.
Attention! Editing and saving of export text files of the form “Entering of documents in national
currency” (for the further editing and import) must be executed by the Windows tools only. Otherwise the
system will display messages “Invalid file format” at the file import.
5.7. Data import from file
The system makes it possible to import UAH documents from files of .xml format, and data files exported
from “Client-Bank” system, developed by the CS company*. In order the system could perform the import, the
folder “Plugins” must contain import library files ImportCB.dll and ImportXml.dll.
Attention! At the document import the system performs all checks applied on documents when they are
added manually.
*
also possible import from DBF-file, if such functionality is purchased in the complete set of supply of the system
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To import data:
1. Click on the button “National currency documents” on the panel “Operations”;
2. Press to the left from “Operations” on the form tool bar. Select “Document import” from
drop-down list;
3. In the menu Import select the plug in that will be used for data loading to DB: plug in for
import from .xml-file or plug in from data files of “Client-Bank”;
4. In the next window specify the location and name of the file from which the data will be
imported;
5. Press “ОК”.
Attention! The system provides the opportunity of extension of import functions by new DLL-libraries
that makes it possible to import data from files of any format.
5.8. Print of table data
Print the report by table data:
1. In the form which data you are going to print, click on the button “Operations” and select
“Print preview”;
2. If you do not like the pre-print variant of the report, click on the button “Page settings” and
change the pre-print settings;
3. To print the document – Operations/Print payment order.
If the form does not contain the option of print of special reports (print of payment order, of statement etc.)
than at selection of “Print preview” the system exports for print the data of the opened form. At this,
depending on amount and width of table columns, the data can not be fitted on a screen. That’s why set the
column width and the form before printing.
Attention! The system will print the number of documents specified in the print settings by default. To
change amount of copies go to Service/Settings/Print, specify the required number of copies and click on
“OK”.
5.9. Synchronization with the bank
The operation of synchronization allows to send the data from the local DB of application to the server and
at the same time to receive the latest data from the bank (information about states of sent documents, about last
changes in reference books etc).
Attention! The synchronization can be performed automatically: Mark the checkbox “Automatical
synchronization” on the toolbar of the main system form.
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The time period of automatical synchronization can be specified in the system settings (see “Setting of
automatical synchronization”).
Performing of synchronization:
1. Click on the button “Synchronize actions with the bank” on the toolbar or use the main menu
Service/Synchronize actions with the bank;
2. In the opened registration form, enter the password for connection to the bank server in the field
“System password” and click on “OK” (if you entered the system password at registration, you will
not be required to enter it again);
3. The information from local DB adjusted in accordance with data from the bank server.
Attention! If the session of connection to the bank was terminated by user (the button “Cancel”) than
the data received from the server will be deleted, and the data of local DB will the same as it was before
synchronization.
It is possible to set the maximal period after which connection will be broken after clicking on “Cancel”
(menu Service/Settings/Parameters/Delay before the compulsory disconnection. The interval is specified in
minutes, the recommended time period is not less than 5 minutes.
5.9.1. Synchronization of documents and messages
The system provides the opportunity of synchronization of documents ready for sending of the selected
type or messages (e.g. only the data by currency payment orders). At performing of this operation the system
does not synchronize the reference data and data of documents of other types.
To synchronize the data by documents or messages:
1. Switch to the form displaying information about documents (messages) which you are going to
synchronize;
2. Click on the button
on the main toolbar;
3. The data of documents (messages) ready for sending will be synchronized with the bank server.
Attention! When you try to synchronize actions with the bank, an error message can appear on the
screen: “Access violation at address…” or “DEP Error. It is required to add the application to authorized
zone”. This error can occur in consequence of operation with 64-digits operating system or with the system
in which the security option “DEP” is activated.
Error recovery:
1. “My computer” – invoke the contextual menu;
2. Select the menu item Properties;
3. On the form “Properties” select the bookmark “Advanced”;
4. In the article Performance press the button “Settings”;
5. On the form Performance Settings open the bookmark “Data Execution Prevention”;
6.
If the option “Turn on DEP for all programs and services except those I select” is activated –
select iFOBSClient as an exception and press “OK”.
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5.10.
Window
If you work with some opened windows, you can set the order of their displaying on the workspace. In
order to do it, use the menu Window:
1. Select the menu item Window;
2. Select
the
mode
of
displaying
on
the
system
main
form:
Cascade – the windows will be placed one on another in order from the first opened window to the last one,
but the heading of every window will be viewable, and if you click on it, the window will be placed on top.
Horizontal tile – windows will be displayed in horizontal tile mode.
Vertical tile – windows will be displayed in vertical tile mode.
Close all windows – close all open windows.
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6. Generation of account statements
6.1. Peculiarities of statements generation

at generation of a statement for the date, the system displays data by accounts, even for zerobalance accounts. At generation of statements for period the data of zero-balance accounts is not displayed;

if a statement is generated for several accounts, the data on each account is displayed on
separate page;

if closed accounts are used in the statement, the data by them is displayed as by open accounts;

if you need the detailed data to be displayed, select the menu Service/Settings…, select the
article Statements from the tree of settings and mark the checkbox “Detailed statement”;
if you need the data to be grouped by dates, mark the checkbox “Time-shared statement”;

to set the descending sorting for dates (the latest document to be the first), mark the checkbox
(descending sorting);

in order the documents to be sorted by transaction date, mark the checkbox “Sort the
documents by the date of transaction”;

in order the UAH equivalents of amounts to be displayed in statements for currency accounts,
mark the checkbox “Display equivalents”. By default, the system will display equivalent amounts in the
same column with currency amounts (i.e. every line with amount in currency is followed by the line with
equivalent amount). If you want the equivalent amount to be displayed in the same line with amount in

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currency (i.e. equivalent amount to be displayed in additional column), mark the checkbox “Display in the
same line”;

“Random statement” – an alternative variant of detailed statement (this option is inactive for
applications with certificates console);

if you need the statements to contain only the documents by debit or credit of selected accounts,
select the option “By debit” or “By credit” in section “Display the following document types”;

if you select “Sort accounts by currency”, at forming of statement the additional sorting of
accounts will be made on the code of currency in such order: UAH, EUR, USD.
6.2. Upload
The system provides the opportunity of automatical statement generation by templates at set time intervals.
In order a statement by template to be generated automatically, you should put a checkmark “Upload
statement by template automatically”. See also “Statement template generation”.
Attention! By default the system saves the statement file-template in the folder RepTmplts, which is
placed in the same directory with iFOBS system executable file. File-templates from this folder are
automatically loaded to the list of available templates that is displayed on the form.
In the section List of available statement templates it is necessary to choose a template by which statement
will be generated. The buttons
the list of uploaded statements.
,
are used for adding/deleting of selected templates to
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The section List of templates of uploaded statements contains the information about templates by which
statements will be generated and interval after which upload will be performed.
At adding of a statement to the list of uploaded statements you can set a time period (in minutes) in the
field “Interval”, at which the automatical statement generation will be executed.
Generated statement files are saved in the directory “Export” (the directory is placed with iFOBS system
executable file). The file about accounts states is in the subdirectory “AccountBalance”, file with data by
documents (if any documents passed by these accounts) – in subdirectory “Document”.
If to set a small flag in an option «Remove duplicate documents», at the simultaneous unloading of debit
documents and credit documents the credit doublet of debiting document will be deleted.
Attention! In order the changes come into effect, the system should be restarted.
6.3. Statement for the current working day
Getting of a statement for the current working day:
1. Select the section “Statements” on the task bar:
2. Click on the button “Current information on accounts”;
3. The system will generate a statement for the current working day and display its pre-print
version on a screen where you can view it and send for print.
6.4. Final statement for the previous working day
Getting of final statement by all your accounts for the previous working day:
1. Select the section “Statements” on the task bar;
2. Click on the button “Final statement on the previous working day”;
3. The system will generate a statement for the previous working day and display its pre-print
version on a screen where you can view it and send for print.
6.5. Final statement for the previous week
Getting of a final statement by all your accounts for the previous week by days:
1. Select the section “Statements” on the task bar;
2. Click on the button “Final statement on the previous week”;
3. The system will generate a statement for the previous working week by days and display its preprint version on a screen where you can view it and send for print.
Attention! The statement will be generated for the working week: i.e. if the current date is 03.01.2008,
the statement will be generated for working days of the period from 24.12.2008 till 31.12.2008.
6.6. Final statement for the previous month
Getting of a statement by all your accounts for the previous month by days:
1. Select the section “Statements” on the task bar;
2. Click on the button “Final statement for the previous month”;
3. The system will generate a statement for the previous working month by days and display its
pre-print version on a screen where you can view it and send for print.
Attention! The statement will be generated for the working month i.e. if the current date is 03.01.2008,
the statement will be generated for working days of the period from 01.12.2008 till 31.12.2008.
6.7. Statement for period
Getting of a statement for definite period:
1. Select the section “Statements” on the task bar;
2. Click on the button “Statement for period”;
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3. In the opened window specify a date or a period for which you need to get a statement;
4. Press “OK”;
5. The pre-print version of the statement will be displayed on a screen where you can view it and
send for print.
6.8. Random statement for selected accounts by date or period
Getting of a statement by definite accounts for any date or period:
1. Select the section “Statements” on the task bar;
2. Click on the button “Statement generation wizard”;
3. The first page of Wizard gives the opportunity of statement generation by previously saved
templates (see “Statement generation by saved template” and “Statement template generation”);
4. On the page “Accounts” set a flag(s) in the column “Selected” for account(s) which will be used
for statement generation. The button “Select all” allows to select all accounts – set flags for all
accounts. The button “Clear all” – delete all accounts from the list. The flags “UAH” and “Currency”
allows to select all UAH or currency accounts from the list, respectively;
5. Having selected account for statement press “Continue”;
6. On the next page specify date or period for which the statement will be generated:
a. “Current day” – statement for the current working day;
b. “Previous day” – statement for the previous working day;
c. “Current and previous day” – statement for the current and previous working days;
d. “Current week” – statement for the current week by working days;
e. “Current and previous week” – statement for the current and previous weeks by
working days;
f. “Current month” – statement for the current month by working days;
g. “Current and previous month” – statement for the current and previous month;
h. “For the date” – statement for the date specified in the field below;
i. “For the period” – statement for period, the beginning and ending of which is specified
in the fields below;
7. If you want the system to perform a document data encoding, set the flag “Detailed statement”;
8. If you want the system to sort the dates from the latest one to earliest set the flag “Descending
dates”;
9. If you want the data to be sorted by transaction date, set the flag “Sort the documents by the
dates of transaction”;
10. If you want a data in the statement to be grouped not only by branches but accounts either, set
the flag “Statement with division by date”;
11. If you want the UAH equivalents of amounts to be displayed in statements for currency
accounts, mark the checkbox “Display equivalents”. You can also set the way of equivalent amounts
displaying in the statement: by default, the system will display equivalent amounts in the same column
with currency amounts (i.e. every line with amount in currency is followed by the line with equivalent
amount). If you want the equivalent amount to be displayed in the same line with amount in currency
(i.e. equivalent amount to be displayed in additional column) mark the checkbox “Display in the same
line”;
12. If you want the statements to contain only the documents by debit or credit of selected accounts,
select the option “By debit” or “By credit” in the section “Documents”;
13. If you select “Random statement” all mentioned settings will be deleted.
14. If you select “Sort accounts by currency”, at forming of statement the additional sorting of
accounts will be made on the code of currency in such order: UAH, EUR, USD.
Attention! Having set the statement, you can save its parameters as a template which you will
be able to use for statements generation (see “Statement template generation”).
15. Click on “Finish”;
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16. The system will generate a statement and display the pre-print version of a standard form on the
screen.
6.9. Electronic statement (data export to the format of “Client-Bank” (old version))
The wizard of statement saving into a file, from which the data can be loaded to the system “Client-Bank”
developed by the CS company.
Attention! In order the system could perform a data export to the format of “Client-Bank” system, the
folder “Plugins” must contain export library file ExportCB.dll.
Getting of electronic statement:
1. Select the section “Statements” on the task bar;
2. Press “Saving statement into a file”;
3. The first page of the wizard gives the opportunity of statement generation by previously saved
templates (see “Statement generation by saved template” and “Statement template generation”);
4. On the page “Accounts” set the flags in the column “Selected” for accounts which will be used
for statement generation. The button “Select all” allows to select all accounts – set flags for all
accounts. The button “Clear all” – delete all accounts from the list. The flags “UAH” and “Currency”
allows to select all UAH or currency accounts from the list, respectively;
5. Having selected accounts for statement press “Continue”;
6. On the next page specify date or period for which the statement will be generated:
a. “Current day” – statement for the current working day;
b. “Previous day” – statement for the previous working day;
c. “Current week” – statement for the current week by working days;
d. “Current and previous week” – statement for the current and previous weeks by
working days;
e. “Current month” – statement for the current month by working days;
f. “Current and previous month” – statement for the current and previous month;
g. “For the date” – statement for the date specified in the field below;
h. “For the period” – statement for a period, the beginning and ending of which is
specified in the fields below;
7. If you want the system to load the data about account balance, set the flag “Load account
balance”;
8. If you want the overvalue documents to be loaded into the generated statement, set the
bookmark “Load overvalue documents”;
9. If you want to get electronic statement in DOS-coding, set the flag “DOS coding”;
10. Select the export format “Electronic statement”;
11. Enter the file name prefix that will be entered at the beginning of generated file – the field “File
name prefix”. The file name will be the following: PREFIX + date of the current operation date in the
bank. If the prefix field is empty, the file name will contain only the date.
Attention! Having set the statement, you can save its parameters as a template which you will be
able to use for statements generation (see “Statement template generation”).
Attention! If a statement will be saved as a template, the file name prefix will be saved in it either.
12. Click on “Continue”;
13. The system will generate statement files and place it in the directory “Export” (the directory is
placed with iFOBS system executable file). The file about accounts states is in the subdirectory
“AccountBalance”, file with data by documents (if any documents passed by these accounts) – in
subdirectory “Document” (herein, a path for saving of files can be set by a user – in the fields “Select
the path” (for documents export) and “Select the path” (for export of account balance)).
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6.10.
Statement template generation
Generation of a template for the further statement generation:
1. Select the section “Statements” on the task bar;
2. Click on the button “Statement generation wizard”;
3. Set the statement parameters as it is described above (see “Random statement for selected
accounts by date or period” and “Electronic statement (data export to the format of ‘Client-Bank’”);
4. On the third page of the Wizard (data about the period and statement parameters) set the flag
“Save parameters of generated statement as a template”;
5. Press “Continue”;
6. In the field File for saving a template, set the path and file name in which the new statement
template will be saved. If you enter only the file name the system will save it to the catalog which is
used by default;
Attention! By default the system saves the statement file-template (in the format .reptmpl for commin
statement and .ELreptmpl – for electronic statement) in the folder RepTmplts, which is placed in the same
directory with iFOBS system executable file. File-templates from this folder are automatically loaded to the
list of available templates that is displayed on the first page of Templates Wizard (see “Statement generation
by saved template”).
7. In the filed Template description enter text description of the statement;
8. Press “Finish”.
6.11.
Statement generation by saved template
The system makes it possible to generate a statement strictly by the template but also it allows to change
some parameters of selected template.
To generate a statement by the template:
1. Select “Statements” on the task bar;
2. Click on the button “Statement generation wizard”;
3. Set the flag “Generate statement using a template”;
4. Select the template from the list. The list contains templates (files of formats .reptmpl for
common statement and .ELreptmpl – for electronic statement) from the folder RepTmplts, which is
placed in the same folder with the system executable file;
5. If the necessary template is in another folder, click on the button “Add template” and specify
the path to the folder in which you are going to generate a statement;
6. Press “Finish” – the statement will be generated by selected statement;
Attention! If you want to change some parameters of a statement, generated by the template, than set the
flag “Change parameters of chosen statement” before generation.
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6.12.
Accounts balance
To invoke the task use the button “Account balance” on the panel “Operations”.
The form displays the data about account balance for accounts available for the user, by selected date or
period. In the window “Account balance” account information duplicates the data from the form “My
iFOBS”. But in the columns “Current balance” and “Balance for the beginning of a day” at the amount of
balance it is specified if the balance is active (expected) or passive (present) – letters P or A at the amounts.
The data on the form is unavailable for change.
Viewing of account balance by date or period:
1. Select one of the filters in the top part of the form:
a. “Current” – accounts balances for the current working day;
b. “Previous” – accounts balances for the previous working day;
c. “Date” – accounts balances for the date specified in the field below;
d. “Period” – accounts balances for the period dates of which are specified to the right by
days;
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2. Having selected the necessary filter, press “Apply”. The system will display the data about your
accounts in the table. Closed accounts are displayed in strikethrough font, inactive accounts – in italics.
To view the information about the selected record, switch to the bookmark “Record”. Pay attention that the
data in the opened form is not allowed to be changed.
The data of the form can be represented in the form of statement “Account balance”. To generate a
statement which contains the data displayed on a screen at the moment, press the button
on the toolbar. A form will be opened «Wizard of statement generation». If
necessary, a generated statement can be saved as a template (see “Statement template generation”). At pressure
of the button «Continue» the list of accounts will be opened.
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Information from the field «Description» can be represented at forming of statements and payment orders.
See “Print of payment orders”
Attention! At calculation of the value “Prediction” the system allows only the sums of UAH documents
with two signatures in all states, except for “Approved” or “Delayed”.
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7. Operation with payment documents and requests
7.1. Setting of documents numbering
At the automatical numbering the system assigns a new document a number greater by one than the biggest
number of a document of the type (if continuous numbering is not set, the system considers the number of
documents of the type for the corresponding date to be the biggest one ).
Besides, the system does not identify “wrong” document numbers (i.e. numbers which contain only digital
symbols, for example 12А, 120-54).
That is why if the biggest document number is 15 and then you create a document with the number 15B,
and after that you create a new document, the system will automatically assign number 16 to it.
7.1.1. Setting of continuous numbering
At continuous numbering documents of the same type are numbered irrespectively of creation date (i.e. if
you created a payment order with number 5 on 01.01.2008, and the next payment order was created on
05.01.2008, the system will automatically assign number 6 to it). If this option is inactive, the system numbers
documents from the start every day.
Setting of continuous numbering:
1. Select the menu item Service/Settings;
2. From the tree of settings select Documents/Numeration;
3. Set the flag “Continuous numbering of documents”;
4. Press “ОК”.
Attention! If a user select the Continuous numbering of documents and Documents numeration by legal
persons, documents will be numbered by contragents' numbers only. So, it's necessary to set either
Continuous numbering (all documents will be numbered by dates) or Numeration by legal persons (than all
documents will be numbered regardless of dates, by account numbers only).
7.1.2. Setting of documents numeration by legal persons
If there are several legal persons (contragents) for one user in the system, the documents can be numbered
separately by each contragent.
Activation of numbering by legal persons:
1. Select the menu item Service/Settings;
2. In the tree of settings select Documents/Numeration;
3. Set the flag “Documents numeration by legal persons”;
4. Press “ОК”.
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At the same time, the continuous numbering by these documents is also saved. For example, if you create a
payment order, payer of which is Contragent’s Account 1, and which was assigned the number 1, the next
payment order by this account will have the number 2. But if you create a payment order, payer of which is
Contragent’s Account 2, the system will assign number 1 to it. So, the numbering will be continuous by
document types and account numbers.
7.1.3. Reset of document counters
The system registers the biggest existent numbers for each document types – i.e. numbers to which one is
added for numbering of new documents of the same types.
If necessary you can reset counters and start numbering from the beginning. It may be necessary if the
system operates in the mode of continuous numbering, but at the beginning of the year it is required to start
numbering.
Resetting of counters:
1. Select the menu item Service/Settings;
2. In the tree of settings select Documents/Numeration;
3. To start the numbering of documents of the same type, press the button “Reset” at the document
of a necessary type;
4. To start the numbering of documents of all the types, press the button “Clear all counters”;
5. Having cleared all counters, click on “OK”.
Attention! The procedure of counters resetting is activated only from the beginning of the day! If you
have reset the counters and now continue to create documents, the numbering will be continued as if
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resetting was not performed. It is recommended to reset counters at the start of a day, before documents
creation.
7.2. Templates of standard documents
To invoke the operation use the button “Templates of standard documents” on the panel Operations.
Attention! The current system version provides operation with templates only for UAH documents.
The system allows to create documents using templates. And the document fields are filled with template’s
parameters.
Creation of a document template:
Method 1
Create a document (see “Creation of UAH document”), but before its saving, set the flag “Save as
template”.
Method 2
1. Select the operation “Templates of standard documents”;
2. Press the button
on the toolbar;
3. Fill the fields with necessary values (see the Description);
4. Save the record.
7.2.1. Item description
Item
Table
Req
N\A
Description
The bookmark contains a list of templates of standard documents. Subject to templates
state their records are marked with different colours:

Template – state of “Not sent” record – template was added or changed on
client application and will be sent to the server at the next synchronization;

Template – state of “Sent” record – template was sent to the server;

Template – state of “Changed being sent” record – template was sent to the
server and than changed on client application. The data about changes will be sent
to the server at the next synchronization;

Template – state of “Sent/Deleted” record – template was sent to the server
and then deleted on client workstation
Record
Payer
+
Receiver
+
Fields contain information about payer by the document, which is created by this
template. After entering of the bank code, name is entered automatically, if the
reference book of correspondents contains information about this payer.
Attention! If the field “Receiver” is filled, this section is not obligatory for entering.
Fields contain information about the bank, account and country of payment recipient
by the document which is created by this template. The bank code can be selected
from the reference book of banks, after that the bank name will be entered
automatically. Country code is selected from reference book of counties
The field contains amount of documents created by this template
Field contains payment purpose of the document, that is created by the template
The button makes it possible to generate a payment purpose for budget document in
the format that is required by NBU (National bank of Ukraine). If you click on the
button, the system displays the form “Budget” where you have to select a purpose
coding (from 16.09.2002 or from 13.04.2003), and document parameters. As
parameters are specified, the record is formed and displayed in the top of the form
Value. After entering of all parameters, press “OK” – and the record will be
automatically substituted to the field Payment purpose
The button makes it possible to select a payment purpose from the reference book of
payments
The button calculates the VAT from the document amount automatically (in
accordance with the current VAT percent that is determined in settings) and substitutes
the corresponding text element (e.g. “VAT incl. <...>% <...,...> hrn.”) to the field of
payment purpose. (see “Setting of VAT percent and template”)
Amount
Payment purpose
Budget
N\A
Select PP
N\A
VAT
N\A
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Item
Days till value date
Priority
Description
State
Req
-
N\A
Description
The field allows to specify amount of days which will be added to the document date
for filling the field Value date. For example, if the value of this field is 2, and the date
of created document is 20.03.2008 than the Value date of the document will be
22.03.2008
The field allows to set the priority of a document, created by the template, at
processing
The field is used for description of created template
The field is available only for viewing and displays the information about the current
state of a document (see description of states in description of “Table” description)
7.3. Documents in national currency
To invoke the operation use the button “National currency documents” on the task bar “Operations”.
To view the documents:
1. In the top part of the form select the document type for viewing:
a. “Current” – UAH documents for the current working day;
b. “Previous” –UAH documents for the previous working day;
c. “Date” – UAH documents for the date specified in the field to the right;
d. “Period” – UAH documents for the period, dates of start and end of which are specified to the
right, by days;
e. “Sending” – UAH documents which will be send to the bank at the next synchronization
(documents in the state “Ready for sending”, “Changed being sent”, “For deletion”);
f. “Not approved” – UAH documents sent to the bank but not approved in ABS B2 yet, and UAH
documents that were not sent to the bank and will not be sent there at the next synchronization (e.g.
documents which do not have the required amount of signatures).
Attention! If you want not only unsent documents to be displayed at selection of “Not sent” but also
rejected and deleted documents, in the menu Service/Settings/Documents/Actions set the flag “Display
deleted and rejected documents on choosing filter ‘Not approved’” and press “OK”.
2. Having selected the filter press “Apply”.
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The table will contain list of documents by the set filter.
In the column “State” you can see the information about signatures by the account.
– first signature;
– second signature;
Attention! In versions up to 2.0.0.10 - first signature, - second signature.
– third signature.
Attention! The third signature is required if the document amount exceeds the amount set by the
administrator of authorization limit.
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Subject to a documents state, the table records are displayed in different font formats.
Item description:
State
Description
On client/Entered
Document is entered on client workstation and not sent to the bank yet
On client/Ready for sending Document is entered on client workstation end will be sent to the bank at the next synchronization
(state “Ready for sending”)
On client/Delayed
Document is entered but will not be sent to client workstation until its state is “Ready for sending”
On client/Changed being
The sent document was changed, it is required to resent
sent
On client/For deletion
Request for deletion will be sent to the bank. If the document in the bank is not in the state in which it
cannot be edited, it will be deleted. Otherwise, the document state on client will be updated and the
document will not be deleted
On client/Error
There is an error in document settings, it cannot be accepted by the bank. The detailed
information about an error is in the field “Accept comment” on the bookmark “Record” and on
the bottom of the window. If an error occurs, it is required to:
1. Edit the document, save it and try to send it again.
2. If an error appears again, contact bank administrator.
In bank/Sent
Document is sent to the bank
In bank/ Not all signatures Document was sent to the bank and then changed, and changes can not be sent because the document
does not have the required amount of signatures. It is necessary to check up adjusting of signatures for
sending document to the bank and repeat synchronization
In bank/Deleted
Document is deleted
In bank/ Processed by bank Document is sent to the bank but is not approved yet. At the time the document is unavailable for
editing. Carry out synchronization in some minutes after sending. After successful synchronization
the document will be available for viewing and editing
In bank/Error at
Document has been saved in the system but after some editing, an error occurred, so it cannot
acceptance by bank
be accepted in the bank. For error recovery it is required:
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1. Edit the document end resend it to the bank.
2. If an error appears again, contact the bank administrator.
In bank/Delayed
Document is accepted in the bank but not approved. For example, if the date of document sending
does not coincide with the date specified in payment: date of sending 10.08.07, document date
13.08.07, – the document will be automatically delayed.
In bank/Not all signatures Document is sent to the bank but for approval it does not have the required amount of signatures. It
may be caused by the amount of signatures required for sending to the bank does not coincide with
the one required for document approval
In bank/Waits for incomings Waits for cash inflow for document approval
In bank/Accepted
Document accepted in the bank
In bank/Delayed
Document is not approved in the bank by some reasons. The reason is displayed in the bottom of the
form or on the bookmark “Record”
In bank/Approved
Document accepted and approved in the bank
Attention! After sending of a document to the bank, it is protected from editing.
“Document information”. Approved documents in which our account is used as a payer’s account are
marked with red colour (debit accounts), approved documents in which our account is used as a recipient’s
account are marked with blue (credit documents).
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“Document information”. Information about debit account.
“Document information”. Information about credit account.
7.3.1. Creation of UAH document
Creation of UAH documents:
1. Click on the button “National currency documents” on the taskbar “Operations”;
2. Press
on the toolbar;
3. Fill the form with necessary parameters (see the Description);
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4. Save the document. The system will assign a state that is defined in settings to it (see “Setting of
a state of new or edited document by default”). Also, the document can be automatically signed with
your electronic signature (see “Setting of automatical signature applying”).
Attention! In order the document come into effect it must be sent to the bank server and approved in
ABS B2 (see “Sending of documents to the bank” and “Approved documents”).
7.3.1.1.
Item description
Item
Document number
Req
+
Date of document
Planned balance
+
N\A
Amount
Payer
+
+
Recipient
+
Payment purpose
+
Budget
N\A
Select PP
N\A
VAT
N\A
Save as standard
-
Description
Field contains document number. The number is inserted automatically in accordance
with numbering settings (see “Setting of documents numbering”), but you can change
it.
Attention! After sending of document to the bank, the field is unavailable for
editing!
Field contains the document date. By default the system inserts the current date to it
Text element displays account balance of payer specified in the section “Payer”,
adjusted for amount of this document (which account balance will be if he document is
accepted in the bank).
Planned balance is calculated as a difference of the current balance and all
unprocessed documents (documents with two signatures in states “Entered”, “Ready
for sending”, “Wait for acceptance”). If the option “Take into account delayed
documents on calculation of planned account balance” is activated
(Service/Settings/Documents/ Parameters), also the “Delayed/On client” documents
will be allowed
Field contains amount of payment order
Section contains the data about payer of the document: select the account number of
payer in the field Account. The bank code, payer name and description of the account
will be substituted automatically from the reference book of correspondent (see
“Correspondents of national currency documents”).
Attention! The system fills the field with account number from the last saved UAH
payment order
The section contains the data about payment: select a recipient from the reference
book of correspondents of UAH documents (see “Correspondents of national currency
documents”), by clicking the button
– the section fields will be filled
automatically.
You can fill only the field ID code – if the contragent data is in the reference book.
The section will be automatically filled. If the correspondent has several accounts, the
last essentials by the record will be used .
During the saving of document with the identification code of legal entity, which falls
short of rules of forming the ID codes, the system gives out a report about incorrect
code and asks about a necessity to continue the operation of saving the information.
Field contains payment purpose of the document. You can also use auxiliary buttons
to fill it: “Budget”, “Select PP”, “VAT”
If you want the system to insert a payment purpose by default, select the menu
Service/System settings/Documents/Templates, set the flag “Set the following NP by
default” and enter the payment purpose that will be entered at document creation by
default
The button makes it possible to generate a payment purpose for a budget document in
the format that is required by NBU in semiautomatic way. If you click on the button,
the system displays the form “Budget” where you have to select a purpose coding
(from 16.09.2002 or from 13.04.2003), and document parameters. As parameters are
specified, the record is formed and displayed in the top of the form Value. After
entering of all parameters, press “OK” – and the record will be automatically
substituted to the field Payment purpose
The button makes it possible to select a payment purpose from the reference book of
payments
The button calculates the VAT from the document amount automatically (in
accordance with the current VAT percent that is determined in settings) and substitutes
the corresponding text element (e.g. “VAT incl. <...>% <...,...> hrn.”) to the field of
payment purpose. (see “Setting of VAT percent and template”)
This option allows to save the value entered in the field Payment purpose in the
reference book of payment purposes for this correspondent (see “Payment purposes for
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Item
Req
Value date
-
Additional details
Code PP
+
Signatures
N\A
-
Priority
Accept comment
N\A
State
N\A
7.3.1.2.
Description
national currency documents”). At the next creation of UAH payment order you will
have the opportunity to use the button “Select PP” for selection of the saved payment
purpose from the reference book.
Attention! If in the last saved UAH payment order the option has been activated,
the system will automatically set it at creation of new document.
Field allows to specify the value date of the document. The value date cannot exceed
the document date more than for 10 days
The field allows to note additional essentials of a document, created by the template
The field allows to choose the code of payment purpose from a falling out list. At
pressure
the list of codes and description of PP is opened
Fields contains information about first and second signatures applied on document.
Attention! The user can sign a document only if he has a right for the
corresponding signature and for debit account from which money will be
withdrawn.
The field allows to set the priority of a document, created by the template, at
processing
The field contains information about errors of document filling. If there are no errors
the field is not displayed
The field is available only for viewing and displays the information about the current
state of a document (see “Documents in national currency”)
Setting of VAT percent and template
The group of settings allows to create a VAT template that is inserted to the payment record.
1. Select the menu Service/Settings;
2. In the tree of setting select Documents/Parameters;
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3. In the field VAT interest specify value;
4. If you want the payment purpose record to contain not only the amount of VAT but also the
balance of payment amount, set the flag “Display payment account balance adjusted for VAT”;
5. Select the VAT template that is inserted to the field of PP by default (i.e. after clicking on
“VAT”). To do it, set the flag in the column “By default” opposite the necessary template:
a. VAT %s – the payment purpose field will contain the value “VAT <...> hrn.”
b. incl VAT %s – the payment purpose field will contain the value “incl. VAT <...> hrn.”;
c. net of VAT – the payment purpose field will contain the value “Net of VAT”;
The button “Values by default” resets user settings.
7.3.1.3.
Setting of a state of new or edited document by default
The group of settings allows to select the state assigned to created or edited document after saving:
1. Select the menu item Service/System settings;
2. In the tree of settings select Documents/Actions;
3. In the section “Change the state of a new document to” select the state that will be assigned to a
new or changed document:
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a. “Entered” – after saving the document state is “Entered”. This state does not require presence
of digital signatures. The document with the state is not sent to the server at synchronization, but if it
will have the required amount of signatures, the document state will be automatically changed to
“Ready for sending”. Than at the next synchronization it will be sent to the bank;
b. “Delayed” – after saving the document state is “Delayed”. This state also does not require
presence of digital signatures. The document is not sent to the bank server at synchronization. If the
required signatures will be applied on the document, its state will not be changed. The state “Ready for
sending” can be applied manually only.
7.3.1.4.
Creation of UAH document by template
1. Click the button “National currency documents” on the panel “Operations”;
2. Press
to the right from the button
and select Create by template;
3. In the opened form select a necessary template and press
;
4. The system will create a document with data specified in this template and display it on a
screen. The document number will be entered in accordance with numbering settings, the document
date will be the same as the current working day date, the value date will be substituted according to
template settings.
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Creation of a document by template using hotkey:
1. Invoke the operation “National currency documents” on the taskbar “Operations”;
2. Use the combination of hotkeys set for the template according to which toy are going to create a
document;
3. The system will create a document with data specified in this template and display it on a
screen. The document number will be entered in accordance with numbering settings, the document
date will be the same as the current working day date, and the value date will be substituted according
to template settings.
Attention! To set a combination of hotkeys for the template, press
item “Customize quick templates”.
to the left from
and select the
7.3.1.4.1.Setting of fast access to national currency documents
The system makes it possible to select three templates for document in national currency and set hot keys
of fast access for these templates. Having set them, you can create UAH documents by selected templates with
the help of hot keys combinations.
Attention! You can set hotkeys for templates if there is at least one template for national currency
documents in the system.
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Setting of hotkeys for document creation by template:
1. Select the menu Service/Settings;
2. In the tree of settings select Documents/Templates;
3. Press the button “Select” (see the picture);
4. In the opened form select a document template for which you are going to set hot keys. Press
;
5. Set the pointer in the field for setting of hot keys and press the button [Backspace] to clear the
field;
6. Press the key combination which will be used for creation of a national currency document by
selected template (for example [Ctrl]+[Alt]+[1]);
7. Click on “ОК”;
8. Switch to “National currency documents” and press the specified key combination. The system
will create a new UAH document by the selected document.
7.3.2. Documents cloning
The function of cloning was provided for the case of creating several documents with the same essential
elements. Lest enter the same data while creating identical documents, proceed as follows:
1) Select from the list the document you need to clone;
2) On the toolbar invoke the list on the right of the documents adding button
and select the item
‘Clone’. Or press the key combination ‘Shift+Ins’;
3) Check whether the fields values of the cloned document are right and edit them, if it is necessary;
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4) Press the button ‘Save’.
It is necessary to keep in mind that while cloning, the essential elements of the source document are placed in
the new document, except for several fields values that are changed or cleared by the system automatically:
1) Document Number – it is changed to the ordinal number of the new document automatically;
2) Document Date (in the national currency) – it is updated for the current date automatically;
3) Application Date (for the purchase, selling, conversion of currency) – if it is less than the current date,
the system will propose you to change it;
4) Value Date – the field is cleared if the date entered in it is less than or equal to the document generating
date.
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Attention! While cloning applications for the purchase or selling of currency the documents are cloned in
the purpose of purchase or selling.
7.3.3. Applying of electronic signature on a document
To apply an electronic signature on a document, do the following:
1. Click on the button “National currency documents” on the panel “Operations”;
2. Select the document for signature applying;
3. Invoke the contextual menu of this record and select Sign. Your electronic signature will be
applied on a document (or both signatures – if you have the right to apply two signatures).
Attention! A user is able to sign documents only if he has rights for corresponding signatures and for
debit accounts from which money will be withdrawn.
To sign all documents, use the option “Sign all” from “Operations” on the tool bar of the form.
Signing of a document on behalf of another user (of a user that is not registered in the system):
1. Press the button “National currency documents” on the panel “Operations”;
2. Select the document which you are going to sign;
3. Press the button , to the right from “Signatures” or invoke the contextual menu of the record
and select the option Sign on behalf of;
4. In the opened authorization form enter a name of a user, electronic signature of which you are
going to apply on the document, specify the path to files of key and certificate of the user and enter a
user’s private key password. Click on “Sign”;
5. If the entered data is correct, the signature will be applied on a document.
To sign a document on behalf of user of other client:
1. Press the button “National currency documents” on the panel “Operations”;
2. Select the document which you are going to sign;
3. Press the button , to the right from “Signatures” or invoke the contextual menu of the record
and select the option Sign on behalf of (other client);
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4. In the opened authorization form enter a name of a user, electronic signature of which you are
going to apply on the document, specify the path to files of key and certificate of the user and enter
a user’s private key password. In a section «Signature» mark, what signature (first and/or second,
third) you want to impose on a document. Click on “Sign”;
5. If the entered data is correct, the signature will be applied on a document.
Attention! A user is able to sign documents only if he has rights for corresponding signatures and for
debit accounts from which money will be withdrawn. Otherwise, during intertask synchronization with a
bank, the error message will come.
To delete an electronic signature of the selected document, use the option “Delete the first signature”,
“Delete the second signature” or “Delete all signatures” – depending on which signature you want to delete.
There is an option “Required amount of signatures for sending to the bank” in the menu “Settings”
(Service/Settings/Documents/Sending), it contains the following options: “Without signatures” (a document
is considered to be ready for sending even if it does not have any signatures); “One signature” (a document
can be sent if it has at least one signature); “Two signatures” (a document is considered to be ready for
sending only if it has two signatures).
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7.3.3.1.
Setting of automatical signature applying
The adjustment makes it possible to activate the mode in which the system will automatically apply an
electronic signature of a user on created and changed documents. Amount of applied signatures depends on
user rights.
Setting of automatical documents signing:
1. Select the menu Service/Settings;
2. In the tree of settings select Documents/Parameters;
3. Set the flag “Sign documents automatically”;
4. If you want the system to sign automatically only the changed documents which were applied at
least with one signature, set the flag “Only signed documents”
5. Click on “OK”.
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7.3.4. Sending of documents to the bank
In order to send documents to the bank, do the following:
1. Make sure that all new documents which you are going to send are in the state “Ready for
sending” or “Changed being sent”;
2. In order the document be in the state “Ready for sending” select this document, press the
button
to the right from “Signatures” on the toolbar and select “Switch to ‘Ready for sending’
state”;
Attention! The system will automatically switch the document state to “Ready for sending” or “Changed
being sent” if the document has the required amount of electronic signatures (see “Setting of amount of
signatures required for sending to the bank”).
3. To send documents to the bank and get the latest data about their state, click on the button
on the toolbar.
The system can send not only your documents at synchronization but also documents with the state “Ready
for sending” of other users of this application.
Setting of all users’ documents ending:
1. Select the menu Service/Settings;
2. In the tree of settings select Documents/Sending;
3. Set the flag “Send all ready for sending documents on accounts of all users of the local
workstation”;
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Attention! If the option is activated, only the documents which have at least one signature are
considered to be ready for sending. You cannot send to the bank any unsigned documents. This limitation is
imposed because at acceptance of a new document in the bank the system must identify a document as a
document of concrete user (to verify compliance of document parameters with user rights for accounts and
operations). If you send only “your” documents, the system will identify them by user name of the session at
which the documents were sent. If you send documents of “other” users, the system cannot bind them to
concrete user, because they don’t have any signatures.
4. Click on “OK”.
7.3.4.1.
Setting of number of signatures required for sending to the bank
You can specify amount of electronic signatures which must be applied on a document so it could be
assigned a state “Ready for sending” and sent to the server at synchronization. If you change this adjustment,
the system will update states of all UAH and currency documents in local DB and assign them the required
states.
Setting of amount of signatures:
1. Select the menu Service/Settings;
2. In the tree of settings select Documents/Sending;
3. In section “Required number of signatures for sending to the bank” select amount of signatures,
having which, the document will be considered to be ready for sending;
4. Press “ОК”.
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Attention! Settings on the client application can differ from bank settings, that is why, if you set the
adjustments “Without signature” or “One signature”, it doesn’t mean that the document will be accepted by
the bank. Settings of states on client workstation by default is for filtering of documents sending and not
sending to the bank. Besides, the amount of documents with the state “Ready for sending” is displayed on
the form “My iFOBS” as the amount of new outgoing documents, which will be sent to the bank at the next
synchronization.
7.3.5. Print of payment orders
Generation of payment order by a document:
1. Select the required document;
2. Press the button to the right from “Operations” on the toolbar and select the option Print
payment order;
3. If necessary you can view payment order in the preprint mode, for this, select the menu item
Print preview.
To generate payment orders by all documents from the selected filter (i.e. by all records displayed in the
table):
1. Press the button to the right from the button “Operations” and select the menu item Print all
payment orders;
2. The system will generate payment orders and display them on a screen in preview mode.
There is possibility of reflection of description of account in place of the name of contragent at forming of
statements and payment orders. Thus description of account is put from ABS the same, what it is visible on a
form «Wizard of statement generation», field «Description ». See “Accounts balance”
One of possible variants of using the similar functionality is possibility for a client to enter a few
accountable organizations within the framework of itself, and during forming of statements and payment orders
to specify the name of accountable person (organization) in place of the name of head organization.
For setting of this possibility it is necessary to appeal to the system administrator with a request to adjust
the parameter of ShowAccountDescr of the proper client. Setting of parameter and possible values is
described in manual of iFOBS system administrator.
7.3.6. Approved documents
To invoke the option use the filter “Approved documents” on the panel “Operations” of the form
“Document information”.
The form contains documents created and approved in ABS B2 by UAH documents, created by user in
iFOBS system or by terminal kiosk and sent to the bank.
Viewing of approved documents:
1. Select the document type for viewing:
a. “Current” – approved UAH documents of the current working day;
b. “Previous” – approved UAH documents of the previous working day;
c. “Date” –approved UAH documents of the date specified in the field to the right;
d. “Period” – approved UAH documents for the period dates of which are specified in the
fields, by days;
2. Having set the filter, click on “Apply”.
The table will contain list of approved documents meeting the specified filter parameters. Pay attention that
documents of informational kiosk start with “K”.
Viewing of an approved document created by a document sent by you to the bank:
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1. Click on the button “National currency document” on the toolbar “Operations”;
2. In the table select the document accepted in the bank;
3. Press to the right from “Switch to” and select the menu item Switch to approved document;
4. The system will open the form “Approved documents”, in which the approved document
created by your selected document will be marked.
7.4. Currency documents
7.4.1. Currency payment orders
To invoke the task use the button “Currency payment order” on the panel “Currency operations” or
Payments/Currency payment order.
The form provides a user with information about currency payment orders in the format of international
system of electronic payments S.W.I.F.T. and operation with them.
Viewing of currency payment orders:
1. Select the document type for viewing in the top of the form:
a. “Current” – currency payment orders of the current working day;
b. “Previous” – currency payment orders of the current previous day;
c. “Date” – currency payment orders for the date specified to the right;
d. “Period” – currency payment orders for the period dates of which are specified to the
right, by days;
e. “Sending” – currency payment orders that will be sent to the bank at the next
synchronization (i.e. documents in the state “Ready for sending”, “Changed being sent”, “For
deletion”);
f. “Not approved” – currency payment orders that are sent to the bank but not approved in
ABS B2 yet, and payment orders that were not sent to the bank and will not be sent there at the
next synchronization (e.g. documents that do not have the required amount of signatures).
2. After filter setting, press the button “Apply”.
The table will contain a list of documents meeting the specified parameters.
The data in the table is marked with different colours depending on document states (see “National
currency documents”).
Settings and work rules with currency payment orders are the same as the ones described in articles
“Setting of documents numbering”, “National currency documents”, “Applying of electronic signature on
document”, “Sending of documents to the bank”.
Attention! The option of check of correspondence of the data, entered to the fields of currency payment
order to be allowed for S.W.I.F.T.-documents, is activated in the system by default. To turn off this option
and get the opportunity of entering Cyrillic symbols to currency payment order, in the menu
Service/System/Documents/Actions set the flag “Allow entering of Cyrillic symbols in curr.paym.orders”.
7.4.1.1.
Item
Table
Item description
Req
N\A
Description
Table contains a list of payment orders that correspond to the filter parameters set
below. Records are marked with different colours in compliance with documents states
(see “National currency documents”).
Record/Main
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Item
No.
Req
+
Date
+
Currency
+
Amount
Urgency
+
+
Purpose
+
Remittance information
+
Save as standard
-
Bank of recipient
+
Beneficiary customer
+
Name and address
+
Record/Payer
Commission type
+
Currency
+
Commission account
+
Operation code
+
Beneficiary
country
+
Description
Field contains number of currency payment order. A number is inserted automatically
according to numbering settings (see “Setting of documents numbering”), but you can
change it.
Attention! After sending of a document to the bank the field is unavailable for
editing!
Field contains date of document creation. The system inserts the current date by
default
The field allows to set a currency that will be used for displaying of payment order
amount. The value is substituted from the reference book (see “Currencies”)
Field contains amount of payment order
The group of buttons makes it possible to set the urgency of currency payment order
approval:
 Т+0 – the document have to be approved today (value date is the same as the
document date);
 Т+1 – the document can be approved only tomorrow (value date can be one
day later than the document date);
 Т+2 – the document can be approved the day after tomorrow (value date can
be two days later than the document date)
Field contains the purpose for currency payment order. This field may contain letters
and numbers, but not service digits.
The field contains the data about remittance of payment order in appropriate format.
The field may not contain more than 4 lines and 35 symbols for each of them.
Field makes it possible to save the data about remittance in reference book of
purposes for currency payment orders.
Attention! If in the last saved payment order the flag is set, the system will
automatically activate the option at creation of a new document
Section contains data about bank of recipient: BIC-code or name and address of a
bank, and the Party Information. Depending on selected A/D version you may enter
either BIC-code, or name and address of a bank. At selection of the option D, filling of
the field Party Information is not necessary. In the section BIC-code you may enter
only 8 or 11 symbols, service digits are unavailable (only letters and numbers are
permissible).
Attention! For filling of the section “Beneficiary customer” you may use the
reference book (see “Correspondents of currency payment orders”), the system
inserts the data about bank from this reference book.
Section contains data about recipient: account number, name and address. You can
enter the data manually or select it from the reference book (see “Correspondents of
currency payment orders”). Closed account numbers are unavailable for selection.
Attention! At selection of recipient in the reference book, the system automatically
fills the section “Bank of recipient” and “Intermediary bank” as well (the bookmark
“Payer”), if the data about recipient and intermediary bank is in the reference book
(see “Correspondents of currency payment orders”).
The field “Name and address” consists of four lines. The first 2 lines contain
Name, the last ones – Address. They are displayed on a print form in this very order.
If a name fits in one line, the second one must be left blank, and address should be
entered in the third line than. If a name/address cannot be fitted in one line it will be
carried over to the next line automatically. A forced hyphenation to the next line is
executed by the button “Enter”.
Group of buttons makes it possible to select the type of commission:
 OUR – commission fee is charged from payer (our account);
 BEN – commission fee is charged from recipient (from account of recipient);
 SHA – commission fee is charged both from payer, and payment recipient
 FULL – commission fee is levied from payer (the field 72 is filled with the
value FULLPAY)
Field contains the information about currency in which commission is charged. The
value is inserted from the reference book (see “Currencies”)
Field allows to select an account number for commission withdrawal from the
reference book (see “Accounts”). Closed account numbers are unavailable for
selection.
Field contains the operation code by payment purpose. The value is taken from the
reference book of operation codes that is saved on the bank server
Field contains country code of payment recipient. The value is taken from the
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Item
code
Req
Intermediary bank
+
Client (payer)
+
Record/Additional
Additional instructions
Additional information
-
from
+
State
+
Description
reference book (see “Countries”). Name of the country is entered automatically after
code entering
Section contains data about intermediary bank: BIC-code or name and bank address,
and Party Information. Depending on selected A\D, you can enter either BIC-code or
name and address of a bank.
Attention! If you used the reference book at filling of the section “Beneficiary
customer” on the bookmark “Main” (see “Correspondents of currency payment
orders”), the system will insert data about the correspondent of the intermediary
bank from this reference book
The section contains data about payer: name, address, currency number and code of
payer account. Account number, specified in the field Currency account, is also used
for identification of bank branch to which the created document will be sent. Closed
account numbers are unavailable for selection.
Attention! The system saves the last entered essentials of payer and inputs them to
the next created document by default
Section may contain any additional information about transaction
Section may contain any data for recipient
Attention! Maximally possible amount of symbols for the field «Additional
information» - 210. Thus information is broken up on lines for 35 symbols in each
(maximum 6 lines). If there are more symbols in the copied report, information after
a 210 symbol is reduced.
Field contains the date from which the payment order is valid. By default the system
inputs the current date to the field.
The field contains data about documents state and signatures applied on documents –
in graphical form.
- first signature;
- second signature;
Attention! In versions before 2.0.0.10 - first signature, - second signature.
- third signature.
Attention! Third signature is required in case if document amount exceeds the
amount set by administrator of authorization limit.
The information about users signed the documents is displayed on the bookmark
“Record”. If it’s necessary to sign a document by another user select the option
“Signs” in the bottom of the form “Currency payment order”. From the drop down list
select “Delete all signatures” and after that – “Sign on behalf of”. Enter authorization
information of another user and click on “Sign”. You can sign a document on behalf of
another user only if the document state is “On client”. A document marked as sent еще
he bank (“In bank”) cannot be signed with signature of another user.
Attention! If in the bank the one-page mode is set, all the account information will be displayed on the
bookmark “Record”.
7.4.2. Currency acquiring request
To invoke the option use the button “Currency acquiring request” on the panel “Currency operations” or
menu Payments/Currency acquiring request.
The form contains information about currency acquiring requests and provides the opportunity of operation
with these requests.
Viewing the information about currency acquiring request:
1. Select the document type for displaying on the form:
a. “Current” – requests for the current working day;
b. “Previous” – requests for the previous working day;
c. “Date” – requests for the date specified in the field to the right;
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d. “Period” – requests for the period specified to the right, by days;
e. “Sending” – requests that will be sent to the bank at the next synchronization
(documents in states “Ready for sending”, “Changed being sent”, “For deletion”);
f. “Not sent” – requests sent to ABS B2 but not approved in ABS B2 yet, and requests that
were not sent to the bank and will not be sent there at the next synchronization (e.g., documents
that do not have the required amount of signatures for sending to the bank).
2. Having set the filter, press the button “Apply”.
A form will contain a list of requests meeting parameters of the filter.
According to documents states, the table records will be marked with different colours (see “Documents in
national currency”).
Setting and work rules for currency acquiring are the same as the ones described in articles “Setting of
documents numbering”, “National currency documents”, “Applying of electronic signature on document”,
“Sending of documents to the bank”.
7.4.2.1.
Item
Table
Item description
Req
N\A
Description
Table contains a list of requests for currency acquiring meeting the set filter in the
top of the form. Records are displayed in different colours according to document
states (see “Documents in national currency”).
Record
Number
+
Amount
+
Field contains number of request for currency acquiring. Number is inserted
automatically at document creation according to numbering settings (see “Setting of
documents numbering”), but you can change it.
Attention! After sending of document to the bank, this field is unavailable for
editing!
Field contains amount of acquiring currency
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Item
Currency
Req
+
Type of commission
+
Commission (%)
-
Commission
amount
Commission
currency
Max.
sum
commission
Bank account
-
Request date
Valid till
Rate of exchange
Max. rate
Accounts
Pension fund
Payment purpose
Note
State
+
of
-
Description
Field contains information as for currency of request. The value is inserted from the
reference book (see “Currencies”)
Group of buttons makes it possible to select a commission type: “Deduct from
amount for purchase”, “Charge off from our account” or “Transfer to account in the
bank”. At selection of variants 2 or 3, the fields Commission account or Bank
account are available, respectively.
Attention! If group of buttons is inactive, and you can not choose the type of
commission, but consider that this operation must be accessible for you, please
appeal to the system administrator with a request to adjust the parameter
FxCanChangeFeeType for your client place. Setting of parameter and possible
values is described in manual of iFOBS system administrator.
Field contains the percent of commission for currency acquiring (if the commission
if withdrawn in percents)
Field contains commission amount (if the commission is withdrawn as fixed
amount)
Field contains the currency of commission. The value is inserted from reference
book (see “Currencies”)
Field contains the data as for the maximal amount of commission
-
Field contains account number to which commission will be transferred. It is
available only for commission type “Transfer to account in the bank”
+
Field contains date of request creation. By default the system inserts the current date
to this field
+
Field contains the date till which the account is valid and should be performed
+
Group of buttons allows to set a rate of exchange: market (at request processing, the
amount is calculated according to the rate of exchange of NBU by the date of
processing (see “Rates of exchange”)), fixed or by agreement
Field contains a rate of exchange at which a request is still valid and is due to be
carried out
Section provides the opportunity of selection of UAH and currency account numbers,
commission accounts from reference book of accounts. If the bought currency is transferred to
account that is previously known, select the option “To our account” in section “Include
currency” and then select or enter manually an account number to which currency will be
transferred in the field Currency account. Closed accounts are unavailable for selection.
If the bought currency should be transferred according to payment order, select the option
“According to payment order” and enter the date and number of corresponding payment
document in the section “Payment order”.
Attention! Even if the bought currency is transferred “According to payment order”, you
must fill the field “Currency account” – it will be used for determination of a bank branch to
which the created document will be sent.
In section “UAH account”, enter details of account from which money will be withdrawn for
purchase.
The field Commission account contains account number from which commission amount
will be withdrawn. This field is available only for commission type “Charge off from our
account”
The bookmark contains essentials of assessment to pension fund.
Attention! The system saves the last entered data of pension fund and inserts them by
default to the next created document
The bookmark contains information about purpose for currency acquiring (see “Purpose for
currency acquiring”). The button
provides the opportunity to invoke the form of viewing
the data about reason for currency acquiring.
The bookmark contains any additional information concerning the request. This field allows
to enter no more than 254 symbols
N\A
The field displays information as for document state and signatures applied on a
document.
– a document is signed with the first signature;
– second signature;
Attention! In application versions under 2.0.0.10
– first signature, – second
signature.
– a document is signed with the third signature.
Attention! Third signature is required in case if document amount exceeds the
amount set by administrator of authorization limit.
Information about users signed a document can be viewed on the bookmark
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Item
Req
Accept comment
N\A
Description
“Record”
The field contains message about errors occurred at filling of the document form. If
there are no errors, the field is not displayed
Attention! If bank settings are configured for one-page mode of displaying of the currency buy
documents, all the data will be provided on the bookmark “Record”.
7.4.2.2. Purpose for currency acquiring
The bookmark contains information about purpose for currency acquiring: Number and Date of contract,
Amount, Payment purpose.
The bookmark contains the bar of tools for addition, editing, delete and detailed viewing of records.
To add a new record, press
. Fill the fields in the opened form “Purpose for currency acquiring”. Pay
attention, that all fields (except for Contract № and Amount of acquired currency) are contained by lists.
There is possibility to input the documents in purpose for currency acquiring. For this purpose push the
button «Add» in a section «Documents». In the opened form «Document of contract» fill the essential
elements of document: number, date, sum, type of document (choose from a falling out list). Push the button
«OK».
For a change or delete the documents of contract use the proper buttons on a form «Purpose for currency
acquiring». For saving of the entered documents press «OK» on this form.
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7.4.3. Currency sell requests
To invoke the task use the button “Currency sell request” on the panel “Currency operations” or the
menu Payments/Currency sell request.
The form provides a user with the information about requests for currency sell and for operation with these
requests.
Viewing of requests for currency sell:
1. Select the document type in the top part of the form:
a. “Current” – requests for the current working day;
b. “Previous” – requests for the previous working day;
c. “Date” – requests for the date specified in the field to the right;
d. “Period” – requests for the specified period, by days;
e. “Sending” – requests that will be sent to the bank at the next synchronization
(documents in the states “Ready for sending”, “Changed being sent”, “For deletion”);
f. “Not approved” – requests that are sent to the bank but not approved in ABS B2, and
requests that were not sent to the bank and will not be sent there at the next synchronization
(e.g. documents which don’t have all the required signatures).
2. Having set the filter, click on the button “Apply”.
The table will display a list of requests meeting parameters of the filter.
Depending on documents states, table records will be displayed in different colours (see “Documents in
national currency”).
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Setting and work rules for currency acquiring are the same as the ones described in articles “Setting of
documents numbering”, “National currency documents”, “Applying of electronic signature on document”,
“Sending of documents to the bank”.
7.4.3.1.
Item
Table
Item description
Req
N\A
Description
The table contains list of requests for currency sale meeting parameters of selected
filter. Records are displayed in different colours depending on document states (see
“Documents in national currency”).
The field displays information as for document state and signatures applied on the
document.
– a document is signed with the first signature;
– second signature;
– a document is signed with the third signature.
Record
Number
+
Amount
Currency
+
+
Currency account
+
Rate of exchange
+
Min.course
-
The field contains number of request for currency sale. A number is inserted
automatically at document creation, according to numbering settings (see “Setting of
documents numbering”), but you can change it.
Attention! After documents sending to the bank, the field is unavailable for
editing!
The field contains amount of sold currency
The field displays a currency for which sale a request is formed. The value is
inserted from the reference book (see “Currencies”)
The field allows to select currency account number from the reference book of
accounts. A currency account number is used also for determination of a bank branch
to which the created document will be sent. Account numbers of closed accounts are
unavailable for selection
The group of selective buttons provides the opportunity to select the type of rate of
exchange: market (the amount is calculated proceed from NBU rate for the date of
request processing (see “Rates of exchange”)), fixed or by agreement
The field contains minimal rate of exchange for sale at which the request is to be
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Item
Req
Type of commission
+
Commission
amount
Commission, %
-
Commission
currency
Commission
account
Maximal sum
commission
Bank account
+
-
of
-
Request date
+
Valid till
Account for UAH
inclusion
+
+
State
N\A
Accept comment
N\A
Signatures
N\A
Purpose for
currency sale
+
Description
executive and valid
Group of buttons makes it possible to select a commission type: “Deduct from
amount for purchase”, “Charge off from our account” or “Transfer to account in the
bank”.
Attention! If group of the selector buttons is inactive, and you can not choose the
type of commission, but consider that this operation must be accessible for you,
please appeal to the system administrator with a request to adjust the parameter
FxCanChangeFeeType for your client place. Setting of parameter and possible
values is described in manual of iFOBS system administrator.
Field contains commission amount (if the commission is withdrawn as fixed
amount)
Field contains the percent of commission for currency acquiring (if the commission
if withdrawn in percents)
Field contains the currency of commission. The value is inserted from the reference
book (see “Currencies”)
The field contains account number from which money for commission will be
withdrawn. The field is available for commission type “Charge off our account” only.
Field contains data as for the maximal amount of commission
Field contains account number to which commission will be transferred. It is
available only for commission type “Transfer to account in the bank”
Field contains a date of request creation. By default the system inserts the current
date to this field
Field contains the date till which the account is valid and should be performed
The field contains essentials for entering of UAH account to which money will be
charged after currency selling.
Attention! The system saves the last entered data for hryvnya charging and
inserts it to the field in the next created document by default
The field contains information about the current document state (see “Documents in
national currency”)
The field contains message about errors occurred at filling of the document form. If
there are no errors, the field is not displayed
Fields contains information about first and second signatures applied on the
document
Inset contains the information about purpose of currency sale: number and date of
contract, amount and purpose. An inset contains the bar of tools for addition, editing,
delete and detailed viewing of records. Maximally possible amount of contracts – 5.
7.4.4. Requests for currency conversion
To invoke the task use the button “Requests for currency conversion” on the panel “Currency
operations” or in the menu “Payments”.
The form provides a user with the information about requests for currency conversion and makes it
possible to work with them.
Viewing of requests for currency conversion:
1. Select the document type in the top part of the form:
a. “Current” – requests for the current working day;
b. “Previous” – requests for the previous working day;
c. “Date” – requests for the date specified in the field to the right;
d. “Period” – requests for the period, dates of the beginning and end of which are specified
to the right, by days;
e. “Sending” – requests that will be sent to the bank at the next synchronization
(documents in states “Ready for sending”, “Changed being sent”, “For deletion”);
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f. “Not approved” – requests that are sent to the bank but not approved in ABS B2, and
requests that were not sent to the bank and will not be sent there at the next synchronization
(e.g. documents which don’t have all the required signatures).
2. Having set the filter, click on the button “Apply”.
The table will display list of requests meeting the filter parameters.
Depending on documents states table records will be displayed in different colours (see “Documents in
national currency”).
Setting and work rules for currency acquiring are the same as the ones described in articles “Setting of
documents numbering”, “National currency documents”, “Applying of electronic signature on document”,
“Sending of documents to the bank”.
7.4.4.1.
Item
Table
Item description
Req
N\A
Description
The table contains list of requests for currency conversion meeting the filter
parameters. Depending on states of documents, records are displayed in different
colours (see “Documents in national currency” ).
Record
Number
+
Request date
+
Valid till
Goal
Sale
+
+
The field contains a number of request for currency conversion. The number is
inserted automatically at document creation in accordance with numbering settings
(see “Setting of documents numbering”), but you can change it if necessary.
Attention! After documents sending to the bank, the field is unavailable for
editing!
Field contains date of request creation. By default the system inserts the current
date to this field
Field contains the date till which the account is valid and should be performed
The field contains the purpose for currency conversion
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Item
Amount
Currency
Req
+
Our account
+
Bank account
Acquiring
Amount
Currency
+
Transfer to
+
Account
-
Payment purpose
-
Commission
Interest
-
Amount
-
Currency
-
Charge off the our
account
Include to account in
bank
Rate of exchange
Max./Min. course
+
Contact information
State
+
Accept comment
+
+
+
+
N\A
Description
The field contains amount of sold currency
Field contains the currency of commission. The value is inserted from reference
book (see “Currencies”)
The field allows entering or selecting an account number from which specified
amount of sold currency will be withdrawn. Besides, according to account specified in
the field, the system defines a bank branch to which the created document will be sent.
A list of accounts becomes to be available only after entering of a currency. Closed
accounts numbers are unavailable.
The field contains a bank account number
The field contains an amount of bought currency
Field contains the currency of commission. The value is inserted from reference
book (see “Currencies”)
The switcher makes it possible to select if the bought currency should be transferred
to the specified account or to the one specified in payment purpose. Subject to this, it
is necessary to specify either account number in the field Account or data of payment
purpose in the section “Payment purpose”
The field contains account number to which the bought sum will be transferred
(filled in accordance with the selected switcher “Transfer to”). The list for account
selection is available only after entering of the currency. Closed accounts numbers are
unavailable
The field contains number and date of the payment order according to which the
bought currency will be charged (filled in accordance with the selected switcher
“Transfer to”)
The field contains the interest rate of commission (if the commission is collected
from amount)
The field contains commission amount (if the commission is collected as fixed
amount)
In this field a user can select a currency for commission amount. The list of
currencies is inserted from the reference book “Currencies”
The field contains our account number from which from which the commission
amount will be withdrawn. Closed account numbers are unavailable for selection
The field contains a number of account to which commission amount will be
charged
The field contains type of rate of exchange: Market or Fixed
If the field Rate of exchange contains the type Fixed, the current value will be used
for currency conversion.
If the field Rate of exchange contains the type Market, this value will make no
sense.
The field contains contact information of our enterprise
The field displays information as for document state and signatures applied on the
document.
– a document is signed with the first signature;
– second signature;
Attention! In application versions under 2.0.0.10
– first signature, – second
signature.
– a document is signed with the third signature.
Attention! Third signature is required in case if document amount exceeds the
amount set by administrator of authorization limit.
Information about users signed a document can be viewed on the bookmark
“Record”
The field contains message about errors occurred at filling of the document form. If
there are no errors, the field is not displayed
7.4.5. Currency documents
The section “Currency documents” is an analog of operation of national currency documents creation but
which makes it possible to work with several currencies. Unlike SWIFT documents a currency memoorder is
used for money transactions to currency accounts within one bank branch. To work with this functionality a
user must be provided with a right for operation with currency documents.
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Creation of currency memoorder:
1. Click on the button “Currency documents” on the taskbar “Operations”;
2. Press the button
on the toolbar;
3. Fill the form with necessary parameters (see the Description);
4. Save the document. The system will assign a state that is defined in settings to it (see “Setting of a state
of new or edited document by default”). The document can also be automatically signed with your
electronic signature (see “Setting of automatical signature applying”).
Attention! In order the document come into effect it must be sent to the bank server and approved in
ABS B2 (see “Sending of documents to the bank” and “Approved documents”).
7.4.5.1.
Item description
Item
Document number
Req
+
Date of document
Planned balance
+
N\A
Amount
Payer
+
+
Recipient
+
Payment purpose
+
Value date
-
Signatures
N\A
Priority
-
Accept comment
N\A
State
N\A
Description
Field contains document number. The number is inserted automatically in accordance
with numbering settings (see “Setting of documents numbering”), but you can change
it.
Attention! After sending of document to the bank, the field is editing protected!
Field contains the document date. By default the system inserts the current date to it
Text element displays account balance of payer specified in the section “Payer”,
adjusted for amount of this document (which account balance will be if the document
is accepted in the bank).
Planned balance is calculated as a difference of the current balance and all
unprocessed documents (documents with two signatures in states “Entered”, “Ready
for sending”, “Wait for acceptance”). If the option “Take into account delayed
documents on calculation of planned account balance” is activated
(Service/Settings/Documents/ Parameters) the “Delayed/On client” documents will be
also allowed
Field contains amount of payment order
Section contains the data about payer of the document: select the account number of
payer in the field Account. The bank code, payer name and description of the account
will be substituted automatically from the reference book of correspondent (see
“Correspondents of currency documents”).
Attention! The system fills the field with account number from the last saved
currency payment order
The section contains the data about payment: select a recipient from the reference
book of correspondents of UAH documents (see “Correspondents of currency
documents”), by clicking on the button
– the section fields will be filled
automatically.
You can fill only the field ID code – if the contragent data is in the reference book.
The section will be automatically filled. If the correspondent has several accounts, the
last essentials by the record will be used
Field contains payment purpose of the document. You can also use auxiliary buttons
to fill it: “Budget”, “Select PP”, “VAT”
If you want the system to insert a payment purpose by default, select the menu
Service/System settings/Documents/Templates, set the flag “Set the following NP by
default” and enter the payment purpose that will be entered at document creation by
default
Field allows to specify the value date of the document. The value date cannot exceed
the document date more than for 10 days
Fields contains information about first, second and third signatures applied on
document.
Attention! The user can sign a document only if he has a right for the
corresponding signature and for debit account from which money will be
withdrawn.
The field allows to set the priority of a document, created by the template, at
processing
The field contains information about errors of document filling. If there are no errors
the field is not displayed
The field is available only for viewing and displays the information about the current
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Item
Req
Description
state of a document (see “Currency documents”)
7.4.6. Print of currency documents
In order to print the list of documents:
1. Press the button “Operations” on the form of currency document;
2. Select “Print preview” from the drop down list. You can view the preprint version of the list of
documents. After that the document can be printed or closed.
In order to print the document:
1. Press the button “Operations” on the form of currency document;
2. Select “Print document” from the drop down list. Using the bar of tools of form, you can print or close
the document.
It is also possible to open current document in MS Word format for editing and print. To open the
document in MS Word:
1. Press the button “Operations” on the form of currency document;
2. Select “Open current document in MS Word” from the drop down list. The received document can be
edited, saved or printed.
7.5.
Documents of information kiosk
To invoke the task use the menu “Payments”, item “Documents of information kiosk”.
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The form provides the user with the information about the documents, generated on basis of card accounts
payment operations, performed by the user by means of the terminal kiosk.
Viewing the documents of information kiosk
1. Select the document type for viewing in the top part of the form:
a. “Current” – documents for the current working day;
b. “Previous” – documents for the previous working day;
c. “Date” – documents for the date specified in the field to the right;
d. “Period” – documents for the period, commencement and expiry dates of which
specified in the field to the right, by days;
2. Having set the filter, click on the button “Apply”.
The table will display the list of documents corresponding to the specified filter parameters.
Depending on documents states table records will be displayed in various font formats (see “Documents in
national currency”).
System client application allows only viewing the documents of information kiosk; the operations of
adding, editing and deletion are unavailable on the form.
Item description.
Item
Table
Req
N\A
Description
Table contains the information kiosk documents list corresponding to the filter
selected in the top part of the form. Records are displayed in various font formats
according to the documents states (see “Documents in national currency”)
Record
Document number
N\A
The field displays the document number. Pay attention to the fact that the
information kiosk document numbers begin with the prefix ‘”K”
The field displays the date of the document creation
The field displays the amount of the document
The fields display the code and name of the currency, in which the document
amount is specified.
The fields display the code and name of the bank (or its branch), in which the
operation was performed and the document was created.
The section displays the essential elements of the user’s account, from which the
card account completing was performed
The section displays the essential elements of the card account, the completing of
which was performed according to the document.
The field displays the payment purpose of the document. For the documents of the
terminal kiosk it is the “card account completing”
Date of the document
Amount
Currency,
Currency name
Bank,
Bank name
Current account
N\A
N\A
N\A
Card account
N\A
Payment purpose
N\A
N\A
N\A
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Item
Document state
Req
N\A
Document type
N\A
Rejection reason
N\A
Description
The field displays the information about the current state of the document (see
«Documents in national currency«)
The field displays the data about the type of the document, created for the reason
of card account completing operation, performed by means of the terminal kiosk (the
payment order for the operations in hryvnya or the currency payment order for the
currency operations)
The field is displayed only for the documents in the state “Rejected” and it
contains the reason of the documents
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8. Credits and deposits
The system provides its users with the opportunity of viewing the data by deposits and credits of their
contragents. The data is received from the system ABS B2.
8.1. Deposits
To call the task use the button “Deposits” on the panel “Deposits/Credits” or “Payments/Deposits”.
The form provides the information about user’s deposits.
The client application allows only to view the deposits; adding, editing and deletion are unavailable on the
form.
8.1.1. Item description
Item
Table
Record
Contragent
Req
N\A
Description
Table contains list of contragent’s deposits
N\A
Transaction number
Currency
In effects from
In effects until
Transaction is closed
Interest
N\A
N\A
N\A
N\A
N\A
N\A
Main debt
N\A
The field contains the data about contragent, whose deposit transaction is viewed by
the user
The field contains the number of transaction in ABS B2
The field contains currency code of the deal
The field contains the date from which a deposit comes into effect
The field contains the date till which the deposit is valid
The field displays if the transaction is closed in ABS B2
The section contains the data about interests by deposit: interest account number,
interest rate by deposit, and the date and amount of the next payment
The section contains the data about the main deposit amount: the main account number
by deposit and the current account balance
8.2. Credits
To call the task use the button “Credits” on the panel “Deposits/Credits” or “Payments/Credits”
The form provides the information about credits of user’s contragents.
The client application allows only to view the deposits; adding, editing and deletion are unavailable on the
form.
8.2.1. Item description
Item
Table
Record
Contragent
Req
N\A
Transaction number
Currency
In effects from
In effects until
Transaction is closed
Interest
N\A
N\A
N\A
N\A
N\A
N\A
Main debt
N\A
Commissions
N\A
N\A
Description
Table contains list of contragent’s credits
The field contains a data about contragent, whose credit transaction is viewed by
the user
The field contains the number of transaction in ABS B2
The field contains currency code of the deal
The field displays the date of the beginning of a credit
The field displays the date till which the credit is valid
Indication if the deal is closed in ABS B2
The section contains the data about interests by credit: interest account number,
interest rate by credit, and the date and amount of the next credit interest repayment
The section contains the data about the main credit amount: the main account
number by credit, the current account balance, and the date and amount of the next
repayment
The section contains the data by credit commission: amount of charged and paid
commissions
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9. Message exchange
9.1. Message viewing
Viewing of messages:
1. Select the section “Operations” on the main toolbar (it is also available from the menu “Service”
on the top toolbar of the form);
2. Click on the button “Messages”;
3. Select the type of messages for viewing:
“Incoming” – messages received from the bank server;
“Outgoing” – messages which will be sent to the bank at the next synchronization, i.e.
messages that have the required amount of signatures but not sent yet;
“Sent” – messages sent to the bank;
“Drafts” – drafts of messages and messages that are not ready for sending to the bank (that do
not have the required amount of signatures);
“Deleted” – deleted messages.
4. If necessary you can sort the documents by date – descending/ ascending sorting or you can
select the date to view the documents only by the date (the table column “Date”).
There is a list of messages in the top of the form. To view a message, click on it and its content will be
displayed in the lower section of the form.
Attention! In order a message not to be displayed as incoming, mark it with the sign “Read” after
reading. For this click on the button “Read” on the toolbar of the form or use the contextual menu of the
message and confirm the operation in the opened window.
Depending on documents states they are displayed in different fonts:
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Subject
Subject
Subject
Subject
A message is ready for sending and will be sent to the server at the next synchronization. Such
documents are available for editing and deletion
A message is received but not read yet (is not marked as read). The amount of such
messages is displayed on the form “My iFOBS” as the amount of new incoming messages
A message is saved as a draft and will not be sent to the bank at the next synchronization, until
the sign “Save as a draft” will not be cancelled. Draft messages can be edited and deleted as well
A message is sent to the bank. These messages are unavailable for editing and deletion
The documents’ state is also displayed on the form – if a message is sent or not, if it is read or not, if it has
signatures and how many.
Messages may contain attachments, which will be displayed to the left in the opened window. The total
size of attached messages must not exceed 1 Mb.
Attention! The attachment file name must not contain Cyrillic symbols.
9.2. Message creation
A new message creation:
1. On the task panel select the section “Operations”;
2. Click on the button “Messages”;
3. Press the button
on the toolbar of the form;
4. In the field Subject enter a message subject;
5. Enter a message text;
6. If you want to attach any file(s) to a message, click on the button “Attach” and specify a path to
this file;
7. If you want to save the message as a draft sat the flag “Save as a draft” and you’ll be able to
create a new message using this draft later;
8. In the field Branch-recipient select a bank code from the list to which a message will be sent.
The list of bank codes contains all bank branches in which you have accounts;
9. Click on the button “Apply”;
10. The created message will appear in the list of outgoing messages. According to system settings,
it may be required to sign a message with your electronic signature (see “Setting of amount of
signatures required for message sending” and “Applying of signatures on a message”). For this set the
flag “Sign”.
9.3. Applying of signatures on messages
To sign a message:
1. On the task panel select the section “Operations”;
2. Click on the button “Messages”;
3. Select a message on which you are going to apply an electronic signature;
4. Click on the button
to the right from the button “Signatures” and perform the operation
“Sign”. The selected message will be signed with your electronic signature;
5. If it’s necessary to sign a document on behalf of another user, click on the button to the right
from the button “Signs” and select the menu item “Sign on behalf of”, enter the other user’s password
and click on “Sign”.
6. In order to delete an electronic signature from a message use the options “Delete first
signature”, “Delete second signature” or “Delete both signatures” – depending on which signature
must be deleted.
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9.3.1. Setting of automatical signature applying on messages
In order the system to apply your electronic signature on created or edited message automatically, do the
following:
1. Select the menu Service/Settings;
2. From the tree of settings select Messages;
3. Set the flag “Automatically sign created messages”;
4. At saving of a new or edited message, the system will apply your electronic signature on this
message.
9.4. Sending and getting of messages
1. On the task panel select the section “Operations”;
2. Click on the button “Messages”;
3. Perform synchronization with the help of the button
.
Attention! A message will be sent to the server only if its state is “Ready for sending” (see “Setting of
amount of signatures required for message sending”).
9.4.1. Setting of amount of signatures required for message sending
Setting of a required amount of signatures for message sending to the bank:
1. Select the menu Service/Settings;
2. From the tree of settings select Messages;
3. Specify the amount of signatures that will be obligatory for message sending to the bank:
a. “Without signature” – a message without signatures will be sent to the bank server and
signed there on behalf of another user;
b. “One signature” – a message will be sent to the bank if it has at least one electronic
signature;
c. “Two signatures” – a message will be sent to the server only if it is signed with both
signatures;
4. Click on “ОК”.
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10. Import and export of documents
This article contains the detailed description of import and export files.
The following table contains links to document items with description of appropriate file formats:
Document / Format
Import
UAH document
10.1.
XML BOL
DBF
10.1.1. 10.1.2.
XLS
Export
UAH document
10.3.3. 10.3.1. 10.3.2.
Import
Currency document
10.2.1.
Export
Currency document
10.4.1.
Import of national currency documents
The system provides the opportunity of importing of .xml files to the system DB, and data files exported
from the system “Client-Bank” produced by CS Company. In order the system could perform import, the
“Plugins” directory must contain the import library files ImportCB.dll and ImportXml.dll.
10.1.1. Import from XML-file
An import is performed from the XML-file of fixed structure. The file format is:
<?xml version= «1.0» encoding= «win-1251»?>
<ROWDATA>
<ROW ... /> — this is the first document in the list
...
<ROW ... /> — this is the last document in the list
</ROWDATA>
ROWDATA – is a root node of XML document and it contains all the imported documents. The tag
<ROW … /> corresponds to every document. Inside of the tag <ROW ... /> there must be specified values of
all required attributes. Allowed name of attributes and their functions are described in the following table.
Items that are obligatory for filling are marked with grey colour.
№
1
2
3
4
5
6
7
8
Attribute Name
Amount
CorrSName
DetailsOfPayment
CorrAccountNo
AccountNo
CorrBankId
CorrIdentifyCode
CorrCountryId
Function
Amount of payment in kopecks
Name of payment recipient
Payment purpose
Account № of payment recipient
Account № of payer
Bank code of payment recipient
ID code of payment recipient
9
10
11
12
13
DocumentNo
ValueDate
Priority
DocumentDate
OurBankId
№ of a document
Value date
Priority
Document date
Country code of correspondent
Bank code of payer)
Format peculiarities
Integer number
If it’s empty, Ukraine is inserted automatically
(804)
If it’s empty autonumbering is used
By default is 50
YYYYMMDD
Beginning from the version 2.0.0.1 is not used.
The value is defined by account number
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14
AddEntries
Additional essentials of payment
The sequence order of attributes in the tag <ROW ... /> is not taken into consideration. Attributes that
differs from the described ones are ignored. Register is not taken into account as well. The body of XML
document may contain comments as for XML specification (http://www.w3.org/TR/2004/REC-xml20040204/).
For successful import performance the source file must correspond to the XML standard (the most simple
check of XML document can be done by opening it in the Internet Explorer).
Example for import of 2 documents:
<?xml version= «1.0» encoding=«windows-1251»?>
<ROWDATA>
<!— this is a comment !!!! `~ -->
<!—first document-->
<ROW DOCUMENTDATE= «20051018» AMOUNT=«15983» CORRACCOUNTNO= «35790266»
CORRSNAME=«1 Correspondent name» DETAILSOFPAYMENT=«Payment for extract issuing according to
26001447 and bank charge rates for the period. Without VAT.» ACCOUNTNO= «26009126»
CORRBANKID= «32000» CORRIDENTIFYCODE= «99999» />
<!—second document-->
<ROW DOCUMENTDATE=«20051019» DOCUMENTNO= «3» AMOUNT= «93315»
CORRACCOUNTNO=«70208014» CORRSNAME= «2 Correspondent name» DETAILSOFPAYMENT=
«Accrual %% for the period 30-10-2003-29-10-2003 acc. to deal № 281from12/09/03 d/a№1 from 12-092003» ACCOUNTNO= «26087018» CORRBANKID=«32000» CORRIDENTIFYCODE=«99999»
PRIORITY= «75»/>
</ROWDATA>
If the document import failed, a created XML file is saved with errors. The structure of errors file is the
same as the import file structure, a name of a root node is RowImportErrors, and the error message is written
as a text field of a corresponding node ROW, e.g.: <ROW … > Error at processing of the error
«CorrBankId»: «A bank with the code «32000» is not found in list of banks»</ROW>.
10.1.2. Import from BOL-file
The file is a text file. Every line contains information about one document. The lines are finished with a
sequence CR-LF (ASCII-symbols 13 and 10). Every line has a fixed length (594 symbols, including CR-LF
symbols) and fixed structure, described in the table below. The column “Data type” describes the structure of
data and can take the following values:
 C – the field contains a string value, left alignment;
 N – the field contains integer number without leading zeros, right alignment;
 c – the field contains integer number, right alignment, may contain leading zeros;
 D – the field contains date in format YYMMDD (two figures of a year, a month and a day
respectively);
 T – the field contains time in format HHMMSS (two figures of hours, from 1 till 24, minutes and
seconds).
Some fields are not important for import. These fields are marked with dashes in the table, they must be
left empty at creation of an electronic statement file. The fields in grey colour are ignored at document import,
i.e. these fields data is not checked for correctness.
Structure of table lines:
№
1
2
3
Field name
Bank code of payer
Account number of payer
Bank code of recipient
Data Type
N
N
N
Positions
1-9
10-23
24-32
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4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
Account number of recipient
Type of financial transaction
Amount (in kopecks)
Payment type
Document number
Currency code
Document date
Date of document delivery to the bank
Payer name
Recipient name
Payment purpose
Additional essentials
Code of payment purpose
ID code of payer
ID code of recipient
Unique number of document
Value date
CRLF
N
C
N
N
C
N
D
D
C
C
C
C
C
C
C
C
N
C
N
C
С
C
N
T
T
C
N
T
T
C
N
T
T
D
С
33-46
47-47
48-63
64-65
66-75
76-78
79-84
85-90
91-128
129-166
167-326
327-386
387-389
390-391
392-405
406-419
420-428
429-434
435-436
437-444
445-508
509-520
521-526
527-530
531-534
535-546
547-552
553-556
557-560
561-572
573-578
579-582
583-586
587-592
593-594
10.2. Import of currency documents
10.2.1.
Import from BOL file
The file is a text file. Every line contains information about one document. The lines are finished with a
sequence CR-LF (ASCII-symbols 13 and 10). Each line has a fixed structure described in the table below. The
column “Data type” describes the type of data and can be one of the following values:
 C – the field contains a string value, left alignment;
 N – the field contains integer number without leading zeros, right alignment;
 c – the field contains integer number, right alignment, may contain leading zeros;
 D – the field contains date in format YYMMDD (two figures of a year, a month and a day
respectively);
 T – the field contains time in format HHMMSS (two figures of hours, from 1 till 24, minutes and
seconds).
The table below contains the description of file formats by all types of currency documents.
Import of currency payment order
No
1
2
3
4
5
Name
Document number
Document date
Currency code
Amount
Currency account number
Data type
C
D
C
N
N
Positions
1-10
11-16
17-19
20-34
35-48
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6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Reason
Bank-recipient (BIC)
Bank-recipient (Pair ID)
Bank-recipient (format)
Account number
Name and address of recipient
Intermediary bank (BIC)
Intermediary bank (Pair ID)
Intermediary bank (format)
Intermediary bank (name and address)
Code of commission charge-off
Country code of recipient
1PB operation code
Payment purpose
Additional information. Field 72
Name and address of payer
Additional comments
Valid from…
Commission account
Bank-recipient (name and address)
Account currency
Commission currency code
CRLF
C
C
C
C
N
C
C
C
C
C
C
N
C
C
C
C
C
D
N
C
C
C
C
49-86
87-120
121-154
155-156
157-190
191-336
337-370
371-404
405-406
407-552
558-562
567-570
571-580
581-726
727-946
947-1092
1093-1238
1239-1244
1245-1258
1259-1404
1405-1407
1408-1410
1411-1412
Data type
C
N
С
D
D
N
N
N
N
N
N
N
N
N
N
C
C
C
C
N
Positions
1-10
11-26
27-29
30-35
36-41
42-55
56-69
70-83
84-85
86-100
101-115
116-130
131-145
146-159
160-165
166-179
180-217
218-231
232-485
486-487
С
N
488-490
491-504
Import of request for currency acquiring
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Name
Document number
Amount of acquiring in kopeks
Currency code
Document date
Request is valid till…
Currency account
Number of account in national currency
Commission account number
Rate of exchange
Maximal rate of exchange
Commission interest
Commission amount
Maximal commission amount
Pension fund account number
Bank code for pension fund
ID code of pension code account
Pension fund name
Registration number
Comment
Type of commission withdrawal (0 – withdraw from amount for
acquiring, 1 – withdraw from our account, 2 – remit to account in
our bank)
Commission currency code
Commission account number
*If an order contains contracts their numbers should be marked out by quotes (i.e. in the symbol No 505 there should be the first
quotation mark, then – number and the second quotation mark – “number”) and if there are some of them, they must be
enumerated (separated one from another) by commas
1
Contract number
N
1-50
2
Purpose
N
51-60
3
Date of contract
D
61-66
4
Reason for acquiring
C
67-320
5
Country code
N
321-330
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6
7
Amount of contract
Code of economic activity type К110
N
C
331-345
346-355
23
CRLF
C
505-506/*356-357
Data type
C
N
С
D
D
N
N
C
C
N
N
N
N
N
N
N
Positions
1-10
11-26
27-29
30-35
36-41
42-55
56-61
62-99
100-113
114-129
130-144
145-146
147-161
162-176
177-191
192-193
С
N
N
C
180-217
197, 210
211-224
225-226
Data type
C
D
С
N
С
N
D
N
N
N
N
N
N
N
N
Positions
1-10
11-16
17-19
20-34
35-37
38-52
53-58
59-72
73-86
87-96
96-111
112-125
126-140
141-154
155-156
C
157-166
D
167-172
C
C
C
C
C
173-210
211-270
271-330
331-476
377-378
Import of currency sell request
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Name
Document number
Sell amount in kopeks
Currency code
Document date
Request is valid till…
Currency account
Bank code
Contragent’s name
Contragent’s ID
Commission amount
Maximal commission amount
Rate of exchange
Minimal rate of exchange
Commission in per cent
Account number
Type of commission withdrawal (0 – withdraw from amount for
acquiring, 1 – withdraw from our account, 2 – remit to account in our
bank)
Commission currency code
Commission account number
Bank commission account number
CRLF
Import of request for currency conversion
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Name
Document number
Document date
Code of sold currency
Amount of sold currency
Code of bought currency
Amount of bought currency
Request is valid till…
Account number in which bought currency will be entered
Account number from which sold currency will be charged
Commission interest
Commission amount
Bank account number in which sold currency will be entered
Bank account number in which commission will be exacted
Account number from which commission will be withdrawn
Regime of buying:
0 – buying to account;
1 – buying in accordance with payment order
Document number according to which currency acquiring will be
executed
Date of document according to which currency acquiring will be
executed
Contragent’s name
Address
Contact information
Purpose
CRLF
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10.3.
Export of documents in nat. currency
The option provides the opportunity of saving a document in formats required for operation with external
systems.
Attention! A statement contains only approved documents.
Attention! The list of available formats is defined by presence of corresponding export libraries in the
catalogue “Plugins”.
10.3.1. Export to DBF-format
At export the documents are saved into files with indication of request date in fine names. If a request is
for generation of statement for definite period, the amount of files will be the same as the amount of dates
meeting parameters of this request. The date format is YYMMDD. For example, if a request was for the date
11.05.2008, the file name will be 080511. If a request was for a period which contains 3 documents: 1.07.2008,
4.07.2008, 6.07.2008, there will be generated 3 files: 080701, 080704, 080706.
Description
A statement is generated in the way that in RR_DB there is a payer account specified, and in RR_K – a
recipient account.
№
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Field Name
N_DOC
MFO_DB
RR_DB
NAIM_D
OKPO_DB
MFO_CR
RR_K
NAIM_K
OKPO_CR
SUM
PRIZN
DAT
DAT_PR
KOD_VAL
OPERAT
DAT_GN
DAT_ARC
Description
Document number
Bank code of payer
Account of payer
Payer name
Payer ID code
Bank code of recipient
Account of recipient
Name of recipient
ID code of recipient
Document amount (in hryvnya)
Payment purpose
Document date
Approval date
Code of document currency (980=hryvnya)
Type of operation: 1 – debit; 2 – credit
Date of export file creation
Current operating day of bank
Data Type
String
Integer
String
String
String
Integer
String
String
String
Float
String
Date
Date
Integer
Integer
Date
Date
Length
10
10
14
40
14
10
14
40
14
20
160
10
10
10
1
10
10
The exported file will contain information in a code which was chosen at saving of statement in a file.
10.3.2. Export to XLS-format (Excel)
The file name by default will contain date of request or date of a period for which the request was
applied. A date format is YYMMDD. The first date will be the minimal date of approval from the list, the
second one will be the maximal date. For example, a request contains three documents: the first one was
approved on 16.05.2007, the second on – on 18.05.2007, and the third one – 23.05.2007. The file name will be
the following Doc_070516_070523.
Structure of the xls-file:
№
1
2
3
4
5
6
7
8
Field name
Our account
Transaction
Account
Bank code
Contragent name
Contragent code
Payment purpose
Approval date
Description
The field contains user account number
The field contains a type of currency operation: debit or credit
The field contains the data about contragent account
The field contains bank code
The field contains name of contragent according to the record in the system
The field contains information about contragent ID code
The field contains payment purpose
The field contains the date when a document was approved in a bank
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9
10
11
Document number
Amount
Currency
The field contains document number according to its number in the system
The field contains information about payment amount
The type of currency payment was made in which is represented in the field
10.3.3. Export to text file and BOL-file
At export, documents are saved to files with dates of requests in their names. If a request is for generation
of statement for definite period, the amount of files will be the same as the amount of dates meeting parameters
of this request. The date format is YYMMDD. For example, if a request was for the date 11.05.2008, the file
name will be 080511. If a request was for a period which contains 3 documents: 1.07.2008, 4.07.2008,
6.07.2008, there will be generated 3 files: 080701, 080704, 080706.
Description
A file is saved in a text format. Every String contains information about one document. The Strings are
finished with the sequence CR-LF (ASCII-symbols 13 and 10). Every String is of the fixed structure described
in table below.
The column “Data type” describes the structure of data and can take the following values:
C – the field contains a string value, left alignment;
N – the field contains integer number without leading zeros, right alignment;
c – the field contains integer number, right alignment, may contain leading zeros;
D – the field contains date in format YYMMDD (two figures of a year, a month and a day respectively);
T – the field contains time in format HHMMSS (two figures of hours, from 1 till 24, minutes and seconds
respectively).
Some fields are not important for “Client-Bank”. These fields are marked with dashes in the table, they
must be left empty at creation of an electronic statement file.
Structure of file Strings:
№
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Field name
Bank code of payer
Account number of payer
Bank code of recipient
Account number of recipient
Type of financial transaction
Amount (in kopecks)
Payment type
Document number
Currency code
Document date
Date of document delivery to the bank
Payer name
Recipient name
Payment purpose
Additional essentials
Code of payment purpose
ID code of payer
ID code of recipient
Unique document number
-
Data type
N
N
N
N
C
N
N
C
N
D
D
C
C
C
C
C
C
C
C
N
C
N
C
C
Positions
1-9
10-23
24-32
33-46
47-47
48-63
64-65
66-75
76-78
79-84
85-90
91-128
129-166
167-326
327-386
387-389
390-391
392-405
406-419
420-428
429-434
435-436
437-444
445-508
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25
26
27
28
29
30
31
32
33
34
35
36
37
38
Value date
CRLF
C
N
T
T
C
N
T
T
C
N
T
T
D
C
509-520
521-526
527-530
531-534
535-546
547-552
553-556
557-560
561-572
573-578
579-582
583-586
587-592
593-594
There are explanations for some essentials.
1. №5, “Type of financial transaction”. At generation of an import file the following values should be
specified:
1 – common payment document;
2 – information credit document (i.e. request for payer to pay the specified amount);
3 – information debit document (i.e. request from payer about amount repayment).
Files of electronic statement may additionally contain the value 0 – writing of without acceptance. In this
case, only a statement organization may be a “payer”, and the document means that the funds are exacted from
payer account under execution.
2. № 7, “Payment type”. A payment type is defined by NBU classifier. The import files must contain the
value 1 – payment order. The files of electronic statement may contain the following values:
1 – payment order;
6 – memorial order.
3. № 8, “Document number”. Account document number specified on payment order.
4. № 11, “Date of document delivery to the bank”. It must be left empty in import file. In the file of
electronic statement it defines the date of document delivery to the bank of payer.
5. № 15, “Additional essentials”. The field contains country code of a payer/recipient if he is non
resident, its format is the following: #nП764О018#, («П» and «О» – Russian capital records), where “764” – is
a payer country code, “018” – country code of recipient.
6. № 16, “Code of payment purpose”. For budget payments a code 070 should be specified, for other
payments must be left empty.
7. № 20, “Unique document number”. The import file may stay empty. A file of electronic statement
contains a unique number given to this document in the bank.
Attention! At document export to a text file the field №5 “Type of financial transaction” (position 4747) has a value 0 (debit) or 1 (credit). There are essentials of our account to the left, after it – there are
essentials of correspondent account. If the type of financial operation is 0 – it is a debit document (writing
off), if it’s 1 – a credit one (charging).
At document export to BOL-file the field №5 “Type of financial transaction” (position 47-47) always
has a value 1. In this case, payer and recipient data can be swapped: for instance, if the money are transferred
from the account A to account B, than in the left part there will be displayed essentials of A, to the right – data
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of B; if the money are transferred from account B to account A, than B essentials will be specified to the left,
and A ones – to the right.
10.4. Export of currency documents
10.4.1.
Export to BOL-format
The file is the text one. Every line contains information about one document. The lines are finished with a
sequence CR-LF (ASCII-symbols 13 and 10). Each line has some fixed structure described in the next
sections. In the column “Data type” the structure of data is described and this column can possess one of the
following values:
 C – the field contains string value, left alignment;
 N – the field contains integer number without leading zeros, right alignment;
 D – the field contains date in the format YYMMDD (two figures of a year, a month and a day
respectively);
 T – the field contains time in the format HHMMSS (two figures of an hour, from 1 till 24, minutes and
seconds respectively).
Export of currency payment order
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Name
Document number
Document date
Currency code
Amount
Currency account number
Reason
Bank-recipient (BIC)
Bank-recipient (Pair ID)
Bank-recipient (format)
Account number
Name and address of recipient
Intermediary bank (BIC)
Intermediary bank (Pair ID)
Intermediary bank (format)
Intermediary bank (name and address)
Code of commission charge-off
Country code of recipient
1PB operation code
Payment purpose
Additional information. Field 72
Name and address of payer
Additional comments
Valid from…
Commission account
Bank-recipient (name and address)
Account currency
Commission currency code
CRLF
Data type
C
D
C
N
N
C
C
C
C
N
C
C
C
C
C
C
N
C
C
C
C
C
D
N
C
C
C
C
Positions
1-10
11-16
17-19
20-34
35-48
49-86
87-120
121-154
155-156
157-190
191-336
337-370
371-404
405-406
407-552
558-562
567-570
571-580
581-726
727-946
947-1092
1093-1238
1239-1244
1245-1258
1259-1404
1405-1407
1408-1410
1411-1412
Data type
C
N
С
D
D
N
N
Positions
1-10
11-26
27-29
30-35
36-41
42-55
56-69
Export of request for currency acquiring
No
1
2
3
4
5
6
7
Name
Document number
Amount of acquiring in kopeks
Currency code
Document date
Request is valid till…
Currency account
Number of account in national currency
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8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Commission account number
Rate of exchange
Maximal rate of exchange
Commission interest
Commission amount
Maximal commission amount
Pension fund account number
Bank code for pension fund
ID code of pension code account
Pension fund name
Registration number
Comment
Type of commission withdrawal (0 – withdraw from amount for
acquiring, 1 – withdraw from our account, 2 – remit to account in
our bank)
Commission currency code
Commission account number
N
N
N
N
N
N
N
N
C
C
C
C
N
70-83
84-85
86-100
101-115
116-130
131-145
146-159
160-165
166-179
180-217
218-231
232-485
486-487
С
N
488-490
491-504
*If an order contains contracts their numbers should be marked out by quotes (i.e. in the symbol No 505 there should be the first
quotation mark, then – number and the second quotation mark – “number”) and if there are some of them, they must be
enumerated (separated one from another) by commas
1
Contract number
N
1-50
2
Purpose
N
51-60
3
Date of contract
D
61-66
4
Reason for acquiring
C
67-320
5
Country code
N
321-330
6
Amount of contract
N
331-345
7
Code of economic activity type К110
C
346-355
23
CRLF
C
505-506/*356-357
Data type
C
N
С
D
D
N
N
C
C
N
N
N
N
N
N
N
Positions
1-10
11-26
27-29
30-35
36-41
42-55
56-61
62-99
100-113
114-129
130-144
145-146
147-161
162-176
177-191
192-193
С
N
N
C
180-217
197, 210
211-224
225-226
Data type
Positions
Export of currency sell request
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Name
Document number
Sell amount in kopeks
Currency code
Document date
Request is valid till…
Currency account
Bank code
Contragent’s name
Contragent’s ID
Commission amount
Maximal commission amount
Rate of exchange
Minimal rate of exchange
Commission in per cent
Account number
Type of commission withdrawal (0 – withdraw from amount for
acquiring, 1 – withdraw from our account, 2 – remit to account in
our bank)
Commission currency code
Commission account number
Bank commission account number
CRLF
Export of requests for currency conversion
No
Name
Page 110 of 124
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1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Document number
Document date
Code of sold currency
Amount of sold currency
Code of bought currency
Amount of bought currency
Request is valid till…
Account number in which bought currency will be entered
Account number from which sold currency will be charged
Commission interest
Commission amount
Bank account number in which sold currency will be entered
Bank account number in which commission will be exacted
Account number from which commission will be withdrawn
Regime of buying:
0 – buying to account;
1 – buying in accordance with payment order
Document number according to which currency acquiring will be
executed
Date of document according to which currency acquiring will be
executed
Contragent’s name
Address
Contact information
Purpose
CRLF
C
D
С
N
С
N
D
N
N
N
N
N
N
N
N
1-10
11-16
17-19
20-34
35-37
38-52
53-58
59-72
73-86
87-96
96-111
112-125
126-140
141-154
155-156
C
157-166
D
167-172
C
C
C
C
C
173-210
211-270
271-330
331-476
377-378
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11. Reference books of the system
The system contains a set of reference books which contain a frequently used data, such as a list of
currencies, banks, rates of exchange etc.
Forms of reference books are standardized, rules of work with them are the same for all reference books.
Attention! At calling of a reference book from the field the button “Select” appears. It allows to set the
selected value in the filed.
11.1.
Update of reference books data
To have the most urgent reference information it is necessary to update the reference books periodically.
To update the data in reference books, do the following:
1. Check the correctness of synchronization (see “Setting of connection to the bank”);
2. Click on the button “Synchronize all actions with the bank” on the toolbar;
3. In the opened registration form enter the password for connection to the bank server in the field
System password and press “OK”.
Attention! A guarantee of a correct update procedure is properly set connection to the bank server. If the
connection is not set or set in a wrong way, the data will not be updated.
11.2.
Currencies
To invoke the task use the menu: Reference books/Currencies.
The reference book contains a list of currencies and their numeric and letter codes according to
international classification. The reference book is kept in ABS B2, its data is unavailable for editing.
11.3.
Rates of exchange
To invoke the task use the menu: Reference books/Rates of exchange.
The reference book contains a list of rates of exchange of NBU (National bank of Ukraine) by dates (till the
date of last update). The reference book is kept in ABS B2, its data is unavailable for editing.
11.4.
Countries
To invoke the task use the menu: Reference books /Countries.
The reference book contains list of countries with codes and official currencies. The reference book is kept
in ABS B2, its data is unavailable for editing
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11.5.
Banks
To invoke the task use the menu: Reference books/Banks.
The reference book of banks contains a list of banks and their bank codes. “Disabled” banks are marked
with strikeout Strings and are unavailable for selection at creation of UAH and currency documents. The
reference book is kept in ABS B2, its data is unavailable for editing.
11.6.
Accounts
To invoke the task use the menu: Reference books /Accounts.
The reference book contains a list of accounts available for the user. The closed accounts are marked with
strikeout Strings and are unavailable for selection at creation of UAH and currency documents. The reference
book is kept in ABS B2, its data is unavailable for editing.
The information about user rights for definite operation with available accounts are in the reference book of
account (see “Account rights”).
11.7.
Bank branches
To invoke the task use the menu: Reference books /Bank branches.
The reference book contains a list of bank branches that are available for the user. It’s necessary to select a
bank branch, which working day will be set as a current date at synchronization. For this, invoke a contextual
menu of the bank branch record and select “Main”.
11.8.
Correspondents of national currency documents
To invoke the task use the menu: Reference books/Correspondents of national currency documents.
The reference book contains list of accounts and ID codes of correspondents of UAH documents, and the
data about banks of correspondents. You can add, change and delete the data from reference book. Having
changed any data do not forget to send it to the server in order them to be added to the system DB (see “Update
of reference book data”).
There is possibility of sorting the records in a reference book. If a few users work at your client workplace,
each of them can add the correspondents. Using a reference book, you can work as with the list of the
correspondents only added by you, so with the complete list of correspondents, including those which was
added by other users your workplace. For choosing the complete list of correspondents, added all users of
workplace was represented, set a small flag opposite the button «All users data». For choosing the list was
represented only your correspondents take off a small flag.
Value of the last chosen sign «All users data» is saved and reproduced at following login to the system.
11.9.
Payment purposes of national currency documents
To invoke the task use the menu: Reference books/PP of national currency documents.
The reference book contains the list of payment purposes for correspondents of payment orders in currency
'hryvna'. While entering a new payment purpose, it is necessary to input a receiver's name by means of
selecting him from the drop-down list in the field "Correspondent". You can add, change and delete the data
from reference book, also you can change connections “payment purpose-correspondent”. Having changed any
data do not forget to send it to the server in order them to be added to the system DB (see “Update of reference
book data”).
There is possibility of sorting the records in a reference book. If a few users work at your client workplace,
each of them can add the payment purposes. Using a reference book, you can work as with the list of the
payment purposes only added by you, so with the complete list of payment purposes, including those which
was added by other users your workplace. For choosing the complete list of payment purposes, added all users
of workplace was represented, set a small flag opposite the button «All users data». For choosing the list was
represented only your payment purposes take off a small flag.
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Value of the last chosen sign «All users data» is saved and reproduced at following login to the system.
11.10.
Correspondents of currency payment orders
To invoke the task use the menu: Reference books/Correspondents of currency payment orders or
Currency operation/Correspondents of currency payment orders.
The reference book contains information about correspondents of currency payment documents.
11.10.1. Item description
Item
Beneficiary customer
Req
+
Bank of recipient
+
Intermediary bank
+
Description
The section contains account number, name and address of recipient-organization of
amount by currency payment order
The section contains information about bank of a recipient: BIC-code or bank name
and address, and the Party Information. Depending on selected A\D option you can
enter either BIC code or bank name and address of recipient
The section contains the data about intermediary bank: BIC-code or bank name and
address, and the Party Information. Depending on selected A\D option you can enter
either BIC code or name and address of intermediary bank
You can add, change and delete the data from reference book. Having changed any data do not forget to
send it to the server in order them to be added to the system DB (see “Update of reference book data”).
There is possibility of sorting the records in a reference book. If a few users work at your client workplace,
each of them can add the correspondents. Using a reference book, you can work as with the list of the
correspondents only added by you, so with the complete list of correspondents, including those which was
added by other users your workplace. For choosing the complete list of correspondents, added all users of
workplace was represented, set a small flag opposite the button «All users data». For choosing the list was
represented only your correspondents take off a small flag.
Value of the last chosen sign «All users data» is saved and reproduced at following login to the system.
11.11.
Payment purposes of currency documents
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment order/PP of
currency orders or Currency operations/PP of currency orders.
The reference book contains a list of payments that are offered to correspondents of currency payment
orders by default. At entering of a new payment purpose for currency document’s correspondent, the system
allows to save this value for current correspondent. You can add, change and delete the data from reference
book, also you can change connections “payment purpose-correspondent”. Having changed any data do not
forget to send it to the server in order them to be added to the system DB (see “Update of reference book
data”).
11.12.
Payment types codes
To invoke the task use the menu: Reference books/Payment types codes.
The reference book contains a list of codes and names of payment types by documents and indication if a
record about payment type was valid for the moment of the last synchronization (“invalid” payment types are
marked with strikeout Strings, on the bookmark “Record” they are marked with the flag “Deleted”).
The reference book is used at creation of currency payment order (a list in the field Operation code).
Invalid payment types are not in the list for selection.
The reference book is kept in ABS B2, its data is unavailable for editing.
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11.13.
Region codes
To invoke the task use the menu: Reference books/Region codes.
The reference book contains a list of codes and names of country regions, indication if a record about
region was valid for the moment of the last synchronization (“invalid” regions are marked with strikeout
Strings, on the bookmark “Record” they are marked with the flag “Deleted”).
The reference book is used in the reference book of tax administrations (the field Region code).
Invalid regions are not in the list for selection.
The reference book is kept in ABS B2, its data is unavailable for editing.
11.14.
Tax administration codes
To invoke the task use the menu: Reference books/Tax code.
The reference book contains a list of codes and names of tax administrations with the information about
which regions every State tax administration (STA) belongs to, and indication if a record about STA was valid
for the moment of the last synchronization (“invalid” tax administrations are marked with strikeout Strings, on
the bookmark “Record” they are marked with the flag “Deleted”).
Invalid tax administrations are not in the list for selection.
The reference book is kept in ABS B2, its data is unavailable for editing.
11.15.
Reference books for operation with currency documents
The section contains such forms as “1PB codes”, “Correspondents of currency payment orders”, “PP of
currency orders”, “Economic activity types”, “Goals of purchase/sell”, “Commodity groups”, “Reasons for
currency purchase”, “Foreign banks”.
11.15.1. 1 PB codes
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment order/1 PB
codes.
The reference book contains a list of codes and names of parameters for the form 1 PB, types of operation
for these parameters and indication if a record about a code was valid for the moment of the last
synchronization (“invalid” codes are marked with strikeout Strings, on the bookmark “Record” they are
marked with the flag “Deleted”).
Invalid 1PB codes are not in the list for selection.
The reference book is kept in ABS B2, its data is unavailable for editing.
11.15.2. Economic activity types
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment order/Econimic
activity types.
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The reference book contains a list of codes and names of economic activity types, and indication if a record
about an economic activity was valid for the moment of the last synchronization (“invalid” types are marked
with strikeout Strings, on the bookmark “Record” they are marked with the flag “Deleted”).
Inactive economic activity types are not in the list for type selection in form fields.
The reference book is kept is ABS B2, its data is write protected.
11.15.3. Reasons for currency purchase
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment
order/Reasons for currency purchase
The reference book contains a list of purposes for currency purchase or sell, and codes corresponding to
deals. As on other forms it is possible to open a form by any specific record and a table with all records.
The reference book is kept in ABS B2, its data is write protected.
11.15.4. Commodity groups
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment
order/Commodity groups.
The reference book contains a list of Р70 commodity groups, group names and the date of group
opening and closing.
The reference book is kept is ABS B2, its data is write protected.
11.15.5. Reasons for currency purchase
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment
order/Reasons for currency purchase.
The reference book contains a list of reasons for currency acquiring, and a list of p63 codes which
correspond to every record.
The reference book is kept in ABS B2, its data is write protected.
11.15.6. Foreign banks
To invoke the task use the menu: Reference books/Ref.book for work with curr.payment
order/Reference book of foreign banks.
The reference book contains a list of bank names, B010 codes, country codes and, city and country
names in which the banks are located, SWIFT-codes and telex codes of these banks, TNP, and provides the
opportunity to specify a bank technological signification.
The reference book is kept in ABS B2, its data is unavailable for editing.
11.16.
Reference book for work with MM deals
The section contains such reference books as “Type of interest base”, “Methods of charging %%”,
“Purposes of MM deal”.
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11.16.1.
Type of interest base
To invoke the task use the menu: Reference books/Ref.book for work with MM deal/Type of interest
base. The reference book contains information about types of interest bases, changes of interest rates, terms
and periods of interest rates changing etc.
The reference book is kept in ABS B2, its data is unavailable for editing.
11.16.2.
Methods of charging %%
To invoke the task use the menu: Reference books/Ref.book for work with MM deal/Methods of
charging %%. The reference book contains a list of methods of interest charging and information about it.
The reference book is kept in ABS B2, its data is write protected.
11.16.3.
Purposes of MM deal
To invoke the task use the menu: Reference books/Ref.book for work with MM deal/Purposes of MM
deal. The reference book contains information about purposes of interbank deals and their data.
The reference book is kept in ABS B2, its data is write protected.
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12. Interbank*
Attention! This section is supplied as an additional module which can be ordered from the developer
company.
12.1.
Deals MM
The section provides a user with the information about interbank deals.
Item description
Item
Ticket number
Parent ticket number
Date of deal
Amount
Currency
Date FROM/TILL
Purpose
%%
Rate
Base
Method
Predicted amount
Period
Rule
Beginning
%% is calculated by
system
Pay off with credit
Branch code
Req
+
+
+
+
+
+
N/A
Description
Ticket number of the deal
Parent ticket number of the deal (only for prolongated deals)
A date of deal conclusion is selected from the drop-down calendar
Amount of the deal
Select a currency of the deal from the drop-down list
Period of the deal is valid for
Purpose for deal conclusion. Selected from the list
Interest rate of the list
Interest base of the deal is selected from the reference book
Method of interest charging
Predicted amount of interests that will be received/paid
Payment period by the deal (1 – every month, 3 – every 3 months, 0 – payment of
the entire sum at the end of deal validity term etc.)
Rule of payment if a payment day is a day off
Beginning of a payment period
At activation of the option the predicted amount of the deal will be calculated by
the system, otherwise an operation person can enter it himself
At activation of the option interests will be paid together with credit
The bank branch to which the deal will be sent after saving (by default – to the
Head bank). Entered automatically
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Item
User 1
User 2
State
Req
N/A
N/A
N/A
Description
Fields contains information about first and second signatures applied on the
document
The field is available only for viewing and displays the information about the
current state of a document
12.2. SWIFT-transactions
This section makes possible to create, edit, sign, overview and print SWIFT documents. The downloading of
the reference books ”The list of banks for the 1PB form” (see List of banks for 1PB form), “The SWIFT
message types” (see SWIFT message types), “The SWIFT national standards” (see SWIFT national standards)
required for SWIFT documents generation is managed.
According to the selected type of a SWIFT transaction the respective set of fields for filling will be displayed
in the form for the creation of a new document.
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There is an example of MT 103 format document creating (Client single transaction)
1. Go to the form of SWIFT transaction creating;
2. Fill the fields in the inlays “Main” and “Additional” (see the table “Items description”), in the field
“Type” select the transaction type MT 103;
3. In the system the correctness of fields filling is checked and if the data is entered incorrectly, the
message about what field contains an error is generated.
4. Press the button “Save”.
Items description
Item
Main
Type
№
Date
20:Reference
Req
+
+
32A:
+
Debit account
+
Receiver BIC
50:Ordering Customer
N/A
+
52:Ordering Institution
Country
1PB code
Bank
+
+
+
+
59:Beneficiary
Customer
70:Details of payment
+
71A:Details
+
72:Sender to Receiver
Information
-
User 1
User 2
State
Additional
National standard
capability
+
N/A
N/A
N/A
+
Description
The inlay is set aside for the main data entering.
The type of SWIFT transaction is selected from the drop-down list.
The message number is entered.
The date of message creating is selected by means of the calendar.
The sender’s reference for the payment instructions, the Russian or Ukrainian text
of which is enter in Latin transliteration
The section, in which the value date, currency and amount of the payment is
entered.
The debit account is selected form the drop-down list (the account is selected,
depending on the currency you have selected in the section’32A’ field ‘Currency’).
BIC code of the receiver (is set on default).
The section is for the payer’s essential elements filling. (options, the bank SWIFT
code in the international bank system, the account, the name and the address of the
bank).
The section is for the payer’s bank essential elements filling (options, BIC, Par ID).
The country of the receiver is selected from the drop-down list.
The operation code is selected from the drop-down list.
The bank is selected from the drop-down list (the data from the reference book
”The list of banks for the 1PB form”).
The section is for the receiver’s essential elements filling (receiver’s account
number in the bank of the receiver, receiver’s ID code, name, address, city)
The field is for the payment purpose entering. In case all the corresponding
information doesn’t fit into the field 70, its write-in is continued in the field 72. In the
edit mode of the payment with the RUB currency, while entering the line VO in the
field 70 and Ctrl-L key combination, the reference book “Currency operations of
authorized banks clients” will be opened, from which one can select currency
operation code.
The information about commissions. The UkrSWIFT Standard provides using only
option “OUR” in this field.
The field is for entering the bank-sender messages, addressed to the bank-receiver.
While creating or cloning a message with the RUB payment currency the field 72 is
generated automatically. One can regenerate the field manually in the edit mode of the
SWIFT transaction by means of pressing Ctrl-K key combination.
While entering the line VO in the field 72 and Ctrl-L key combination, the
reference book “Currency operations of authorized banks clients” will be opened, from
which one can select currency operation code.
The fields contain data about the first and the second electronic signatures affixed
on the document.
The field contains the information about the current state of the document.
The inlay is set aside for some additional information entering.
The national SWIFT standard is selected from the drop-down list. To overview the
information about the national standard, press the button
near the value selection
field.
If while generating the transaction of MT 103 or MT 202 types the UAH currency
has been selected in the field 32, then in the field “National standard capability” the
value “УкрСВИФТ 1.0” will be set on default; in case RUB currency has been
selected, then the value “SWIFT-RUR6” will be set.
While standards “УкрСВИФТ 1.0” or “SWIFT-RUR6” are selected, the entering of
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Item
Req
23B:Bank Operat. Code
N/A
23E:Instr. Code
53:Sender’s
Correspondent
54:Receiver`s
Correspondent
56:Intermediary
Institution
57:Account with
Institution
+
71:Charges
77b:Regularity
Reporting
+
+
33B:Currency/
instructed Amount
36:Exchange Rate
-
+
-
Description
Russian alphabet letters is available for an operator.
The code of a bank operation. If UkrSWIFT standards are used, then the field is to
contain the codeword CRED.
In the UkrSWIFT standard it is not used.
The section is for entering the data about the sender’s correspondent (B-option, the
bank ID in the international bank system, name and address of the bank).
The section is for entering the data about the receiver’s correspondent. In the
UkrSWIFT standard it is not used.
The section is for filling the essential elements of the intermediary bank. In the
UkrSWIFT standard it is not used.
The section is for filling the essential elements of the receiver’s bank (D-option,
then two-lettered code of Ukraine according to the ISO-standard, followed by the sixdigit BIC-code of the receiver’s bank, receiver’s bank name, city)
The section is for filling the receiver’s charges (commission)
The statutory reporting. The codewords for the field filling:
/1PB/ 1PB code in the reporting for NBU (National bank of Ukraine);
/ORDERRES/ The information about whether the payer, entered in the field 50К, is
a resident or not;
/BENEFRES/ The information about whether the receiver, entered in the field 59, is
a resident or not.
In the UkrSWIFT standard it is not used.
The rate of exchange. In the UkrSWIFT standard it is not used.
12.3. List of banks for 1PB form
The reference book contains list of banks for the 1PB form with the information about their addresses,
date of the last synchronization and if the record was valid at the last synchronization (inactive banks are
marked with crossed Strings in the table, on the “Record” bookmark they have the “Deleted” checkmark
activated).
Inactive banks are not included to the list for selection in the form fields.
The reference book is kept in ABS B2, all its data is write protected.
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Item description
Item
Bank name
Dank address
Date
of
synchronization
Deleted
last
Req
-
Description
Field contains bank name
Field contains bank address
Date of last synchrobization
Record was deleted in ABS B2
12.4. SWIFT message types
The reference book contains list of SWIFT messages with the information about validity of records by
each of message types for the moment of last synchronization (inactive types are marked with crossed Strings
in the table, and on the “Record” bookmark they have the “Deleted” checkmark activated).
Inactive message types are not included to the list for selection in the form fields.
The reference book is kept in ABS B2, all its data is write protected.
Item description
Element
Name
Description of message
type
Currency
control
indication
Deleted
Req
-
Description
Name of message type
Description of the selected message type
Currency control indicator. If it’s activated it means that the system performs a
currency control for this message type
Information about data validity. If it’s checked it means that the record is deleted n
ABS B2
12.5. SWIFT national standards
The reference book contains list of SWIFT national standards with the data if the record about each of
them was valid for the moment of the last synchronization (inactive standards types are marked with crossed
Strings in the table, and on the “Record” bookmark they have the “Deleted” checkmark activated).
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Inactive types of national standards are not included to the list for selection in the form fields.
The reference book is kept in ABS B2, all its data is write protected.
Item description
Item
Short name
Full name
Version symbol code
Deleted
Req
-
Description
Short name of the SWIFT national standard
Full name of the SWIFT national standard
Symbol code of national standard version
Information about data validity. If it’s checked it means that the record is deleted n
ABS B2
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13. Help
The menu “Help” of the main system menu consists of 3 sections: Contents, About and Server
information.
The section Contents contains a user manual for operation with the system in HTML format (iFOBS
Help System).
At selection of the section About a splash screen appears. It contains the information about a system
name, a developer-company and encoding-company.
The section Server information contains the data about the system port, host, version and WSDL.
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