OP102 Office Technology—EXT
30-Night, 2 Term Lesson Plan
Effective: 5 January 2006
Week
Day
Day 1
Lesson and Assignment
Introduction to Office Technology (2 Hours lecture)
Introduction to course. Understanding the modern office and its interrelated functions.
Understanding the various roles of the office assistant in various office settings: general office,
medical office, legal office.
Introduction to Filing (1 Hour Lecture, 1 Hour Lab)
Alphabetic card filing. Defining filing and explaining how indexing facilitates the filing process. Index
personal and business names in correct filing order.
Assignment: Practical Applications 1-3, Fast Find Exercises 1-2
Week 1
Day 2
Filing (½ Hour Lecture, 3½ Hours Lab)
Arranging address cards in correct alphabetical order. Retrieving specific address cards filed in
alphabetical order. Alphabetic Correspondence Filing topics. Describe the placement of guides and
folders. Identify incoming and outgoing correspondence. Inspect, index, code, sort, and file
correspondence. Prepare cross-reference sheets. Retrieve specific correspondence from an
alphabetic correspondence file.
Assignment: Practical Applications 4-8, Fast Find Exercises 3-5, Optional Practical
Application
Day 3
Filing (½ Hour Lecture, 3½ Hours Lab)
Geographic filing: explain how geographic and alphabetic filing systems differ. Inspect, index, code,
sort, and file correspondence in a geographic filing system. Subject and numeric filing systems.
Explain how subject and numeric filing systems differ. Inspect, index, code, sort, and file
correspondence in a subject filing system. Explain when a numeric filing system may be used. File
index cards in a terminal digit numeric filing system. Understand electronic data filing systems.
Compare and contrast paper filing systems with electronic filing, define parallel files, and establish a
set of directories/folders that could be used with an electronic filing system.
Quiz 1: Alphabetic and Geographic Filing Systems
Assignment: Practical Applications 9-11
Week 2
Day 4
Machine Transcription (1 Hour Lecture, 3 Hours Lab)
Orientation to Machine Transcription. Textbook guide, machine transcription on the job, transcribing
techniques, effective listening, using the equipment. Transcription Lessons 1-2.
Quiz 2: Subject, Numerical, and Electronic Filing Methods
Dictation Assignment:
Day 5
Machine Transcription (4 Hours Lab)
Transcription Lessons 3-6. Punctuation, Word Study, Word Division, and Proofreading Exercises.
Dictation Assignment:
Day 6
Machine Transcription (4 Hours Lab)
Transcription Lessons 7-9. Punctuation, Word Study, and Proofreading Exercises.
Dictation Assignment:
Week 3
Day 7
Machine Transcription (3 Hours Lab)
Dictation Assignment:
Quiz 3: Machine Transcription
Job Preparation and Organization (1 Hour Lecture)
Types of interviews.
Assignment:
Day 8
Job Preparation and Organization (2 Hours Lecture, 2 Hours Lab)
Preparing and conducting a job search. Preparing a résumé and cover letter. Types of résumé
formats.
Assignment:
MIDTERM GRADES DUE TONIGHT TO STUDENT COORDINATOR
OP102 Office Technology—EXT
30-Night, 2 Term Lesson Plan
Effective: 5 January 2006
Week
Day
Day 9
Lesson and Assignment
Job Preparation and Organization (2 Hours Lecture, 2 Hours Lab)
The cover letter and the importance of selling yourself to the company. Researching the company.
Knowing the job description and assessing your personal skills. Behavior on the interview.
Traditional interview questions and how to handle them. Applicant questions, appropriate interview
attire.
Assignment:
Week 4
Day 10
Job Preparation and Organization (2 Hours Lecture, 2 Hours Lab)
The interview opening, answering questions. Controlling nonverbal behavior. Closing the interview.
Assignment:
Day 11
Job Preparation and Organization (3 Hours Lecture, 1 Hour Lab)
Post-interview process and following up. The second interview. Questions that may arise during the
second interview: salary, benefits, work responsibilities. Conducting mock interviews.
Assignment:
Day 12
Job Preparation and Organization (4 Hours Lab)
Quiz 4: Mock Interviews.
Work on developing professional résumé and portfolio.
Assignment:
Day 13
Job Preparation and Organization (4 Hours Lab)
Week 5
Work on developing professional résumé and portfolio.
Assignment:
Day 14
Job Preparation and Organization (4 Hours Lab)
Work on developing professional résumé and portfolio.
Assignment:
Day 15
Job Preparation and Organization (4 Hours Lab)
Work on developing professional résumé and portfolio. Meet with Career Services/Externship
Coordinator and Externship supervisor. Prepare for externship.
Assignment:
Day 16
REPORT FINAL TERM GRADE. NOTE: NO GRADE MAY BE ASSIGNED FOR
OP102 UNTIL ALL HOURS, INCLUDING EXTERNSHIP, ARE MET.
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Week 6
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 17
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 18
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility. Meet with Externship Coordinator.
Assignment: Daily Journal
OP102 Office Technology—EXT
30-Night, 2 Term Lesson Plan
Effective: 5 January 2006
Week
Day
Day 19
Lesson and Assignment
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Week 7
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 20
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 21
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility. Meet with Externship Coordinator.
Assignment: Daily Journal
Day 22
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
Week 8
On-the job work and training at an offsite facility. Meet with Externship Coordinator.
Assignment: Daily Journal
Day 23
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 24
MIDTERM GRADES DUE TONIGHT TO STUDENT COORDINATOR
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility. Meet with Externship Coordinator.
Assignment: Daily Journal
Day 25
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
OP102 Office Technology—EXT
30-Night, 2 Term Lesson Plan
Effective: 5 January 2006
Week
Day
Day 26
Lesson and Assignment
Job Preparation and Organization (1 Hour Lab)
Week 9
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 27
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility. Meet with Externship Coordinator.
Assignment: Daily Journal
Day 28
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
Week 10
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 29
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility.
Assignment: Daily Journal
Day 30
Job Preparation and Organization (1 Hour Lab)
Work on developing professional résumé and portfolio.
Externship (Min. 3 Hours EXT)
On-the job work and training at an offsite facility. Final meeting with Externship Coordinator and
Externship Supervisor. Turn in Daily Journal and professional portfolio for grade.
FINAL EXAM/EVALUATION OF EXTERNSHIP
Holidays this term:
NOTE: EXTERNSHIP HOURS MAY NEED TO BE COMPLETED DURING DAYTIME OFFICE
HOURS, DEPENDING ON THE PLACE OF EXTERNSHIP. STUDENTS ARE EXPECTED TO BE
ABLE TO COMPLY WITH THE SCHEDULE THE EXTERNSHIP SITE SETS FOR THEM.