Trafford Junior Netball Club
Child Protection Procedure
This Mandatory Policy applies to All members of Trafford Junior Netball Club.
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Introduction
Policy Statements/Aims
Definitions
Responding to Allegations or Suspicions
Actions & Concerns - Making a Referral
Promoting Good Practice
Recruitment & Training of Staff & Volunteers
Code of Ethics & Codes of Conduct
Whistle Blowing Policy
Use of Photographic/Filming equipment
Flow Chart for reporting concerns about children
Helplines & useful contact numbers/websites
1.
Introduction
All sporting organisations that make provision for children and young people must ensure that:

The welfare of the child, young person is paramount;

All children and young people whatever their age, culture, disability, gender, language, racial origin,
religious beliefs and/or sexual identity or social/economic status have the right to protection from
abuse;

All suspicions and allegations of abuse will be taken seriously and responded to swiftly and
appropriately by Trafford Junior Netball Club.

All staff (paid/unpaid) working in Sport/Leisure has a responsibility to report concerns to the
appropriate designated Child Protection Officer/s within Trafford Junior Netball Club.

It is the responsibility of the child protection professional specialists to determine whether or not
abuse has taken place but it is everyone’s responsibility to report any concerns.

All incidents of suspicious poor practice and allegations should be taken seriously and responded to
swiftly and appropriately by Trafford Junior Netball Club.

Confidentiality should be upheld in line with the Data Protection Act 1984 and the Human Rights
Act 2000.

The Trafford Junior Netball Club Child Protection Procedure relates to the broader Child Protection
Procedures for Trafford and should be read in conjunction with it. Trafford Area Child Protection
Manual is available through Libraries, Trafford MBC’s website, and advice relating to the policies
and procedures is available through the Safeguarding Children Unit 0161 912 5074.
IMPORTANT
Please note that the term young person also refers to participants with disabilities
and vulnerable adults
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Policy Statement/Aims
Trafford Junior Netball Club is committed to creating and maintaining the safest possible
environment for children and young people to participate in its sports and leisure activities and
recognises its responsibilities to safeguard their welfare by protecting each individual from sexual,
physical or emotional harm and from neglect or bullying.
Trafford Junior Netball Club has a duty of care to safeguard all children and young people involved in their
sports/leisure activities and to ensure that they are free from harm. All children and young people have a
right to protection, and the needs of children and young people with disabilities and others that may be
particularly vulnerable must be taken into account. Trafford Junior Netball Club will ensure the safety and
protection of all children and young people involved in sports activities and parks and leisure facilities
through adherence to the Child Protection guidelines adopted by Trafford Junior Netball Club.
A child is defined as a person under the age of 18 (The Children Act 1989).
2.1
Policy aims
The aim of the Trafford Junior Netball Club Child Protection Procedure is to promote good practice:
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
Providing children and young people with appropriate safety and protection whilst in the care of
Trafford Junior Netball Club.

Respect and promote the rights, wishes and feelings of children, young people and disabled adults.

Recruit, train and supervise its employees/volunteers to adopt best practice to safeguard and
protect children and young people from abuse, and themselves against false allegations and to
reduce the likelihood of allegations being made against them.

Require employees/volunteers to adopt and abide by the Trafford Junior Netball Club Code of
Ethics and Code of Conduct, and the Child Protection Procedure document.

Allow all employees /volunteers to make informed and confident responses to specific child
protection issues; within the sport/leisure or relating outside of sport.

Respond to any allegations appropriately and implement the Trafford Junior Netball Club
disciplinary and appeals procedures.
Definitions
The term child abuse is used to describe ways in which children and young people are harmed, usually by
adults and often by those they know and trust inside sport and outside sport by parents/carers.
There are four main types of child abuse, though a child or young person may experience more than one
kind at any one time in his/her life.
The principal definitions shown below should be used with additional reference to the Trafford Child
Protection Policy.
3.1
Physical Abuse – Occasions when parents, adults or other children deliberately inflict injuries on a
child or knowingly do not prevent such injuries. It includes injury caused by hitting, shaking, squeezing,
burning, biting or excessive force, and giving children alcohol, inappropriate drugs or poison, and attempts
to suffocate or drown them. Physical abuse may also be deemed to occur if the nature and intensity of
training disregards the capacity of the child’s immature and growing body, or predisposes the child to injury
resulting from fatigue or over use. e.g. overtraining/pushing the child regardless of their well-being.
3.2
Emotional Abuse – Occasions when adults fail to show children due care and attention or
threaten, use sarcasm, taunt or shout at a child causing him/her to lose self confidence or self esteem and
become nervous or withdrawn. These may also occur when an adult repeatedly ignores or fails to respond
to a child’s efforts or progress, or places the child under unrealistic pressure to perform to high expectations
constantly. e.g. constant criticism/over-training
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3.3
Neglect – Occasions where adults fail to meet a child’s essential needs, such as adequate clothing,
food, warmth and medical care. It also includes occasions where an adult leaves a child alone without
proper supervision, or does not ensure that the child is safe, or exposes them to undue extremes of
temperature or risk of injury. e.g. prolonged training in extreme temperatures/using inadequate and unsafe
equipment
3.4
Sexual Abuse – Occurs when males and females use children to meet their own sexual needs.
Examples include forcing a child to take part in sexual activity such as sexual intercourse, masturbation,
oral sex, anal intercourse, fondling or exposure to pornographic material; this also includes suggestions that
sexual favours can help (or refusal can hinder) a career. e.g. close relationship between coach and athlete.
There is also the abuse of trust – Where young people are indoctrinated with attitudes to training, drugs and
cheating, or social, political and religious views which are unacceptable to the young athletes family,
community or rules of the sport.
4.
Responding to Allegations or Suspicions
It is not the responsibility of anyone within Trafford Junior Netball Club, in a paid or unpaid capacity to
decide whether or not child abuse has taken place. However there is a responsibility to act on any concerns
through contact with the Trafford Junior Netball Club designated Child Protection Officer.
Trafford Junior Netball Club will assure all staff/volunteers that it will fully support and protect anyone, who
in good faith reports his or her concern that a colleague is, or may be, abusing a child or young person.
Where there is a complaint against a member of staff there may be three types of investigation:
 A criminal investigation - Police
 A child protection investigation - Social Services/Police
 A disciplinary or misconduct investigation, Trafford Junior Netball Club /NGB (National Governing
Body)
The results of the Police and child protection investigation may well influence the disciplinary investigation,
but not necessarily.
4.1
Action if there are concerns:
4.1.2
Concerns about poor practice:
If the allegation is about poor practice by the Club Child Protection Officer, or if the matter has been
handled inadequately and concerns remain, it should be reported to the relevant committee,
England Netball, who will decide how to deal with the allegation and whether or not to initiate
disciplinary proceedings.
4.1.3
Concerns about suspected abuse:
4.1.3.1 Any suspicion that a child or young person has been abused by either a member of staff or
a volunteer should be reported to the designated Trafford Junior Netball Club Child
Protection Officer/s, who will take such steps as considered necessary to ensure the safety
of the child or young person in question and any other child or young person who may be at
risk.
4.1.3.2 The Trafford Junior Netball Club Child Protection Officer will refer the allegation to the
Social Services department and after taking advice may involve the Police.
4.1.3.3 The parents or carers of the child will be contacted as soon as possible following advice
from the Social Services department.
4.1.3.4 The Trafford Junior Netball Club Child Protection Officer/s should also notify, Senior Team
Management and the relevant England Netball Officer who in turn will inform the England
Netball who will deal with any media enquiries.
4.1.3.5 If a Club/Organisation Child Protection Officer is the subject of the suspicion/allegation, the
report must be made to the appropriate Manager or in his/her absence the England Netball
Child Protection Officer who will refer the allegation to Social Services.
4.2
Concerns outside the immediate sporting environment (e.g. a parent or carer):
Page 3 of 17
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
Report your concerns to the Trafford Junior Netball Club Designated Child Protection Officer, who
should contact Social Services or the Police as soon as possible.
If the Trafford Junior Netball Club Designated Child Protection Officer is not available, the person
being told of or discovering the abuse should contact Social Services or the Police immediately.
Trafford Junior Netball Club Designated Child Protection Officer in conjunction with Social Services
will decide how to involve the parents/carers.
The Trafford Junior Netball Club Designated Child Protection Officer should also report the incident
to the Sports Governing Body and Trafford Junior Netball Club Committee. The Governing Body
should ascertain whether or not the person/s involved in the incident play a role in Trafford Junior
Netball Club and act accordingly.
Maintain confidentiality on a need to know basis only.
See 5.01 Making A Referral regarding information needed for Social Services.
4.3 Confidentiality
4.3.1
Every effort should be made to ensure that confidentiality is maintained for all concerned.
Information should be handled and disseminated on a need to know basis only. This includes the
following people:
4.3.1.2
4.3.1.3
4.3.1.4
4.3.1.5
4.3.1.6
Trafford Junior Netball Club Designated Child Protection Officer/s and committee
The parent/guardian of the person who is alleged to have been abused
The person making the allegation.
Social Services/Police.
Trafford Junior Netball Club Regional Development Manager and Sports Specific
Development Officer, England Netball Child Protection Officer.
4.3.2
No contact should be made or sought of the alleged abuser (and parents if the alleged
abuser is a child) unless on the advice of Social Services.
4.3.3
Trafford Junior Netball Club will seek Social Services advice on who should approach the alleged
abuser.
4.3.4
Information will be stored in a secure place with limited access to Trafford Junior Netball Club Child
Protection Designated persons in line with data protection laws (e.g. that information is accurate,
regularly updated, relevant and secure)
4.4
Internal Enquiries and Suspension
4.4.1
Trafford Junior Netball Club committee will make an immediate decision about whether any
individual accused of abuse should be temporarily suspended pending further Police and Social
Services enquiries.
4.4.2
Irrespective of the findings of the Social Services or Police inquiries the Trafford Junior Netball Club
committee should assess all individual cases to decide whether a member of staff or volunteer can
be reinstated and how this can be sensitively handled. This may be a difficult decision; particularly
where there is insufficient evidence to uphold any action by the Police. In such cases, the Trafford
Junior Netball Club committee must reach a decision based upon all the available information which
could suggest that on a balance of probability, it is more likely than not that the allegation is true.
The welfare of the child or young person should remain of paramount importance throughout.
4.5
Support to deal with the aftermath of abuse:
4.5.1
Consideration should be given to the kind of support that children, parents and members of staff
may need. Use of help-lines, support groups and open meetings will maintain an open culture and
help the healing process. The British Association for Counselling Directory is available from The
British Association for Counselling, 1 Regent Place, Rugby CV21 2PJ, Tel: 01788 550899, Fax:
01788 562189, E-mail: bac@bacp.co.uk, Internet: http://www.bacp.co.uk.
4.5.2
Consideration should be given to what kind of support may be appropriate for the alleged
perpetrator.
4.6
Bullying
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4.6.1
All forms of bullying, both verbal and physical from other children is also a form of abuse and there
is a requirement for all within the sport to ensure that there are sufficient mechanisms to allow
children to report instances of bullying.
4.6.2
Action if bullying is suspected
It is important to note that in some cases of abuse, it may not always be an adult abusing a young
person. It can occur that the abuser may be a young person, for example in the case of bullying.
Bullying is defined as: repeated (systematic) aggressive verbal, psychological conduct by an
individual or group against another person or persons (Nancy Duin, Bullying, a Survival Guide,
produced by BBC Education).
4.6.3
If bullying is suspected, the same procedure should be followed as set out in 'Responding to
Allegations or Suspicions'. (Paragraph 4)
4.6.4
Action to help the victim and prevent bullying in sport:
4.6.4.1 Take all signs of bullying very seriously
4.6.4.2 Encourage all children to speak and share their concerns (It is believed that up to 12 children per
year commit suicide as a result of bullying, so if anyone talks about or threatens suicide, seek
professional help immediately). Help the victim to speak out and tell the person in charge or
someone in authority. Create an open environment.
4.6.4.3 Investigate all allegations and take action to ensure the victim is safe. Speak with the victim and the
bully (ies) separately.
4.6.4.4 Reassure the victim that you can be trusted and will help them, although you cannot promise to tell
no one else. (It is paramount that you tell the child this)
4.6.4.5 Keep records of what is said (what happened, by whom, when).
4.6.4.6 Report any concerns to the Trafford Junior Netball Club and Club Child Protection Officer or the
school (wherever the bullying is occurring). (Refer to Flow Chart Section 11.0)
4.6.5
Action towards the bully (ies):
4.6.5.1 Talk with the bully (ies), explain the situation, and try to get the bully (ies) to understand the
consequences of their behaviour. Seek an apology to the victim(s).
4.6.5.2 Inform the bully’s parent/guardian.
4.6.5.3 Insist on the return of any 'borrowed' items and where appropriate that the bully (ies) compensate
the victim.
4.6.5.4 Provide support for the victim's coach.
4.6.5.5 Impose sanctions as necessary.
4.6.5.6 Encourage and support the bully (ies) to change behaviour.
4.6.5.7 Hold meetings with the families to report on progress.
4.6.5.8 Inform all organisation members of action taken.
4.6.5.9 Keep a written record of action taken. (See Incident Report Form Section 5.1)
5.
5.1
Actions and Concerns - Making a Referral
Information for Social Services or the Police about suspected abuse:
5.1.1 To ensure that this information is as helpful as possible, a detailed record should always be
made at the time of the disclosure/concern, which should include the following:
(See separate Incident Recording Sheet Section 5.2)
5.1.1.2 The child's name, age and date of birth
5.1.1.3 The child's home address and telephone number.
5.1.1.4 Whether or not the person making the report is expressing their own concerns or
those of someone else.
5.1.1.5 The nature of the allegation. Include dates, times, any special factors and other
relevant information.
5.1.1.6 Make a clear distinction between what is fact, opinion or hearsay.
5.1.1.7 A description of any visible bruising or other injuries. Also any indirect signs, such
as behavioural changes. Details of witnesses to the incidents. (See Skin Map
Section 5.3)
5.1.1.8 The child’s account, if it can be given, of what has happened and how any bruising
or other injuries occurred.
5.1.1.9 Have the parent/guardian been contacted?
5.1.1.10 If so what has been said?
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5.1.1.11 Has anyone else been consulted? If so record details.
5.1.1.12 If the child was not the person who reported the incident, has the child been
spoken to? If so what was said?
5.1.1.13 Has anyone been alleged to be the abuser? Record details.
5.1.2
5.1.3
5.1.4
No contact should be made or sought of the alleged abuser (and parents if the
alleged abuser is a child) unless on the advice of Social Services.
This Form should then be passed immediately onto the Trafford Junior Netball Club
Designated Child Protection Officer.
Where possible referral to the Police or Social Services should be confirmed in writing
within 24 hours and the name of the contact that took the referral should be recorded.
For any enquiries, referrals or emergencies you can contact:
Trafford MBC’s Designated Officer :
Catherine Flemming - email : catherine.flemming@trafford.gov.uk Tel - 0161 912 5031
Other Useful Contact Numbers
Children’s Social Care:
Trafford Safeguarding Children Unit:
Emergency Duty Team
Police:
GMP
Public Protection Investigation Unit
(PPIU – CPU).
Tel Number:
0161 912 5074
0161 912 2020
Tel Number:
0161 872 5050
0161 856 7570/1/2/3
NSPCC Child Protection Helpline on 0808 800 5000, or Childline on 0800 1111.
England Netball - besafe@englandnetball.co.uk
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TRAFFORD JUNIOR NETBALL CLUB
5.2
CHILD PROTECTION INCIDENT RECORD FORM
PLEASE FILL IN ALL SECTIONS
Your name:
Date:
Your position:
Contact Tel No:
Child’s name:
Gender
M
F
Child’s address:
Contact Tel No:
Parents/carers names and address:
Contact Tel No:
Child’s date of birth:
Age:
Date and time of any incident:
Place of incident:
Name of the person(s) alleged to be responsible for the cause of the significant harm
Your observations:
Exactly what the child said and what you said:
(Remember; do not lead the child – record actual details. Continue on separate sheet if necessary)
Actions taken so far:
PLEASE TURN OVER:
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External agencies contacted (date and time)
If yes – which:
Name and contact number:
Police
Yes/No
Details of advice received:
If yes – which:
Name and contact number:
Social Services
Yes/No
Details of advice received:
Trafford Junior Netball Club
Yes/No
Name and contact number:
Details of advice received:
Sport Governing Body
If yes – which:
Name and contact number:
Yes/No
Details of advice received:
If yes – which:
Name and contact number:
Local authority
Yes/No
Details of advice received:
Other
Which:
(e.g NSPCC,CHILDLINE)
Name and contact number:
Details of advice received:
Signed:…………………………………………………………………………
Date……………………………….…………………………………………...
A copy of this form should be sent out to Social Services after the telephone report and to the Trafford Junior
Netball Club Designated Child Protection Officer.
Remember to maintain confidentiality on a need to know basis – only if it will protect the child.
Do not discuss this incident with anyone other than those who need to know.
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6.
Promoting good practice
6.1.1
Child abuse, particularly sexual abuse, can arouse strong emotions with those facing such a
situation. It is important to understand these feelings and not allow them to interfere with your
judgement about the appropriate action to take.
6.1.2
Abuse can occur within many situations including the home, school and the sporting environment.
Some individuals will actively seek employment or voluntary work with children and young people in
order to harm them. A Sports Development Officer, coach, warden, leisure attendant, park ranger,
instructor, teacher, official or volunteer will have regular contact with children and young people and
be an important link in identifying cases where they need protection. All suspicious cases of poor
practice should be reported following the guidelines in this document.
6.1.3
In such instances Trafford Junior Netball Club will work with the appropriate agencies to ensure the
child receives the required support.
6.2
Good practice guidelines
All personnel should be encouraged to demonstrate exemplary behaviour in order to protect the welfare of
the child and young person and to prevent the likelihood of allegations being made against them. The
following are common sense examples of how to create a positive culture and climate.
6.2.1
Good practice means:
6.2.1.1 Treating all children, young people with respect and dignity regardless of their age, gender,
disability, culture, language, racial origin, religious beliefs or sexual identity or social/economic
status.
6.2.1.2 Always working in an open environment (e.g. avoiding private or unobserved situations and
encouraging open communication with no secrets).
6.2.1.3 Always putting the welfare of each young person first, before winning or achieving goals.
6.2.1.4 Maintaining a safe and appropriate distance with players (e.g. it is not appropriate for staff or
volunteers to have an intimate relationship with a child or to share a room with them).
6.2.1.5 Building balanced relationships based on mutual trust which empowers children to share in the
decision-making process;
6.2.1.6 Making sport fun, enjoyable and promoting fair play.
6.2.1.7 Encouraging parent/guardian to ask questions and giving information to parent/guardian and young
people.
6.2.1.8 Ensuring that if any form of manual/physical support is required, it should be provided openly and
according to guidelines provided by the Coach Education Programme. Care is needed, as it is
difficult to maintain hand positions when the child is constantly moving. Young people and carers
should always be consulted and their agreement gained. Some parents/guardians are becoming
increasingly sensitive about manual support and their views should always be carefully considered.
6.2.1.9 Keeping up to date with technical skills, qualifications, child protection issues and insurance in
sport.
6.2.1.10 Involving parent/guardian wherever possible. For example, encouraging them to take responsibility
for their child in the changing rooms. If groups have to be supervised in the changing rooms, always
ensure a parent/guardian, teachers, coaches or officials work in pairs.
6.2.1.11 Ensuring that, if mixed teams are taken away they should always be accompanied by a male and
female member of staff. However, remember that same gender abuse can also occur.
6.2.1.12 Ensuring that at tournaments or residential events, adults should not enter children’s rooms or invite
children into their rooms.
6.2.1.13 Being an excellent role model – this includes not smoking or drinking alcohol in the company of
young people.
6.2.1.14 Giving enthusiastic and constructive feedback rather than negative criticism, sarcasm or humiliating
comments.
6.2.1.15 Recognising the developmental needs and capacity of young people and disabled participants –
avoiding excessive training or competition and not pushing them against their will.
6.2.1.16 Securing parental/carers consent in writing to act in loco parentis, if the need arises to administer
emergency first aid and/or other medical treatment.
6.2.1.17 Keeping a written record of any injury that occurs, along with the details of any treatment given.
Page 9 of 17
6.3
Practices to be avoided
If cases arise where these situations are unavoidable it should be with the full knowledge and consent of
someone in charge at Trafford Junior Netball Club or the child’s parents. For example, a child sustains an
injury and needs to go to hospital, or a parent fails to arrive to pick a child up at the end of a session:
6.3.1
Practices never to be sanctioned
The following should never be sanctioned. You should never:
6.3.1.1
6.3.1.2
6.3.1.3
6.3.1.4
6.3.1.5
6.3.1.6
6.3.1.7
6.3.1.8
6.3.1.9
Spend excessive amounts of time alone with a child/young person away from others
Take or drop off a child to an event
Engage in rough, physical or sexually provocative games, including horseplay
Share a room with a child or young person
Allow or engage in any form of inappropriate touching
Allow children or young people to use inappropriate language unchallenged
Make sexually suggestive comments to a child or young person, even in fun
Reduce a child or young person to tears as a form of control
Allow allegations made by a child or young person to go unchallenged, unrecorded or not acted
upon
6.3.1.10 Do things of a personal nature for children, young people or disabled adults, that they can do for
themselves
6.3.1.11 Invite or allow children or young people to stay with you at your home unsupervised
N.B. It may sometimes be necessary for staff or volunteers to do things of a personal nature for children,
particularly if they are young or are disabled. These tasks should only be carried out with the full
understanding and written consent of parents/guardian/carers and the players involved. There is a need to
be responsive to a person’s reactions. If a person is fully dependent on you, talk with him/her about what
you are doing and give choices where possible. This is particularly so if you are involved in any dressing or
undressing of outer clothing, or where there is physical contact, lifting or assisting a child to carry out
particular activities. Avoid taking on the responsibility for tasks for which you are not appropriately trained.
6.3.2
Incidents that must be reported/recorded
If any of the following occur you should report this immediately to another colleague and record the incident.
You should also ensure the parents of the child are informed:
6.3.2.1
6.3.2.2
6.3.2.3
6.3.2.4
If you accidentally hurt a participant.
If he/she seems distressed in any manner.
If a participant appears to be sexually aroused by your actions.
If a participant misunderstands or misinterprets something you have done.
7.
Recruitment & Training of Staff & Volunteers
Recruitment and training of staff and volunteers will be carried out in according with Trafford Junior Netball
Club’s policy which incorporates England Netball’s Recruitment and Selection Policy and Procedure.
8.
Code of Ethics & Code of Conduct
Trafford Junior Netball Club’s agreed Code of Ethics & Codes of Conduct set out the standards expected
and establishes guidelines for behaviour required by young people, parents, players and coaches and
officials which must be observed at all times.
9.
Whistleblowing
Trafford Junior Netball is guided by England Netball’s Policy on Whistleblowing a copy of which is available
on England Netball’s website www.englandnetball.co.uk
Page 10 of 17
10.
Use of photographic/filming equipment at sporting events
10.1
Guidelines for the Use of Photographic & Video Images of Children/Young People under the
age of 18
10.1.1 Definition
Photographic Images and Video Images includes the use of cameras, digital cameras, video
recorders, mobile phones and Personal Digital Assistant (PDA).
10.2.1 Introduction
10.2.1 Trafford Junior Netball is committed to providing a safe environment for children / young people
under the age of 18. Essential to this commitment, is to ensure that all necessary steps are taken
to protect children / young people from the inappropriate use of their images in resource and media
publications, on the internet, and elsewhere.
10.2.2 Photographs can be used as a means of identifying children and young people when they are
accompanied with personal information, for example, - this is X who is a member of Hometown
Netball Club who likes Westlife and supports Manchester United. This information can make a
child vulnerable to an individual who may wish to start to "groom" that child for abuse.
10.2.3 Secondly, the content of the photo can be used or adapted for inappropriate use. While this is rare
in netball, there is evidence of adapted material from legitimate sources finding its way onto child
pornography sites. Netball clubs, Counties and Regions therefore need to develop a policy in
relation to the use of images of children / young people on their web sites and in other publications.
10.2.4 When assessing the potential risks in the use of images of players, the most important factor is the
potential of inappropriate use of images of children. If we as a Club are aware of the potential risks,
and take appropriate steps, the risk can be reduced.
10.3
These guidelines focus on the following key areas:
10.3.1 The publishing of photographic and/or recorded images of children/young people
10.3.2 The use of photographic filming equipment at netball events
10.3.3 The use of video equipment as a coaching aid
10.4
Key Principles
10.4.1 Trafford Junior Netball Club adopt the following key principles:
10.4.1.1
10.4.1.2
10.4.1.3
10.4.1.4
10.4.1.5
10.4.1.6
10.4.1.7
10.4.1.8
The interests and welfare of children taking part in netball are paramount
Parents/carers and children have a right to decide whether children’s images are to
be taken, and how those images may be used
Parents/carers and children must provide written consent for children’s images to be
taken and used
Images should convey the best principles and aspects of netball, such as fairness
and fun
Care should be taken to ensure that images are not sexual or exploitative in nature,
nor open to obvious misinterpretation and misuse
Images should only be taken by authorised persons, as agreed in the protocol for a
particular event
All images of children should be securely stored
In the case of images used on websites, particular care must be taken to ensure that
no identifying details facilitate contact with a child by a potential abuser
Page 11 of 17
10.5
Publishing Images - Easy Rules to Remember:
10.5.1 Ask for written permission from the player and parent/carer/s to take and use their image. This
ensures that they are aware of the way the image is intended to be used to represent the sport. The
Consent Form is one way of achieving this.
10.5.2 If the player is named, avoid using their photograph.
10.5.3 If a photograph is used, avoid naming the player. And NEVER publish personal details (e.g. email
addresses, telephone numbers, addresses etc) of a child/young person.
10.5.4 Only use images of players in suitable dress (tracksuit, on court clothing i.e. t-shirt/shorts/skirt or off
court clothing) to reduce the risk of inappropriate use. Try to focus on the activity rather than a
particular child.
10.5.5 Where possible use photographs that represent the broad range of children/young people taking
part in netball. This might include:
- Ethnic minority communities
- Disabled young people or children
- Girls with hair covered e.g. baseball cap or a scarf
10.5.6 Ensure that images reflect positive aspects of children’s involvement in netball
(enjoyment/competition etc).
10.6
Use of Photographic Filming Equipment at Netball Events
10.6.1 Trafford Junior Netball Club does not wish to prevent parents, carers or other spectators being able
to take legitimate photographs or video footage of competitors. However, there is evidence that
certain individuals will visit sporting events to take inappropriate photographs or video footage of
children / young people. All Clubs, Counties and Regions should be vigilant about this possibility.
Any concerns during an event should be reported to the Club / Regional Safeguarding Officer or the
Event Organiser.
10.7
ACTION and IMPLEMENTATION
10.7.1 When planning an event an accreditation procedure should be developed:
10.7.1.1
10.7.1.2
Develop a system to record individuals name and address and club
Professionals are required to register prior to the event and their identification details
also recorded.
10.7.1.3
Ideally identification details should be checked with the issuing authority prior to the
event.
10.7.1.4.1 On registering, organisers of events should issue an identification label on the day,
which can serve to highlight those who have accreditation.
10.7.1.5
Where regular events occur, the identifying label should be changed to prevent
unofficial replication
10.7.1.6
Professional photographers/ filming / video operators wishing to record the event
should seek accreditation with the event organiser by producing their professional
identification for the details to be recorded
10.7.1.7
Ideally they should request this at least 5 working days before the event.
10.7.1.8
Students or amateur photographers / film / video operators wishing to record the event
should seek accreditation with the event organiser by producing their student or club
registration card and a letter from their club / educational establishment outlining their
motive for attending the event.
10.7.1.9
All other spectators wishing to use photographic / film / video equipment with a
telescopic or zoom lens should register their intent with the organiser of the event.
10.8
Use of Video as a Coaching Aid
10.8.1 The use of video equipment can be a valuable coaching aid provided the following is considered:
10.8.1.1
10.8.1.2
10.8.1.3
10.8.1.4
Players and their parents should be aware that this is part of the coaching programme
and clear of the purpose of filming as a coaching aid
Care should be taken in the storing of coaching films to avoid inappropriate use
Seek written permission from the player and parent for the use of photography and
video analysis
When filming, ensure that there is an appropriate approved adult from the club present.
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10.9
USE OF PHOTOGRAPHIC AND VIDEO IMAGES OF CHILDREN/YOUNG PEOPLE UNDER THE
AGE OF 18
10.9.1 POLICY STATEMENT
Trafford Junior Netball Club is committed to providing a safe environment for children / young
people under the age of 18 to participate in netball. Essential to this commitment, is to ensure that
all necessary steps are taken to protect children/young people from the inappropriate use of
photographic images.
Trafford Junior Netball Club have adopted the following good practice guidelines issued by England
Netball:
10.9.2 Publishing Images
Through the use of a Consent Form, we will ask for the permission of young players and their
parents/carers to take and use their image.
10.9.2.1
10.9.2.2
10.9.2.3
10.9.2.4
If a player is named, we will avoid using their photograph
If a photograph is used, we will avoid naming the player.
We will NEVER publish personal details (email addresses, telephone numbers,
addresses etc) of a child/young person
We will only authorise the use of images of players in suitable dress (tracksuit, on court
clothing i.e. t-shirt/shorts/skirt, off court clothing)
10.9.3 Use of Photographic Filming Equipment at Netball Events
When organising an event Trafford Junior Netball Club will:
10.9.3.1
10.9.3.2
10.9.3.3
10.9.3.4
10.9.3.5
10.9.3.6
10.9.3.7
10.9.3.8
Inform players and parents that a photographer will be in attendance at an event and
ensure they consent to both the taking and publication of films or photographs
Require parents, spectators and authorised photographers (e.g. press) to register at an
event if they wish to use any photographic equipment including mobile phones with
photographic technology.
Issue an identification pass which must be worn and clearly visible at all times during
the event
Not allow unsupervised access to players or one to one photo sessions at events
Not approve or allow photo sessions outside the events or at a players home
Act on the concerns of any players and parents regarding the inappropriate use of
photographic equipment
Inform children/young people and their parents/carers if video equipment is to be used
as a coaching aid.
Ensure that any photographic images taken and used will be stored safely
10.9.4 All clubs/coaches/officers should be vigilant and any concerns should to be reported to the Trafford
Junior Netball Club or Club Child Protection Officer.
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10.10 Photographic Consent Form
TRAFFORD JUNIOR NETBALL CLUB
PARENTAL/GUARDIAN/CHILD CONSENT FORM
FOR THE USE OF PHOTOGRAPHIC/VIDEO MATERIAL &
USE ON THE TRAFFORD JNC INTERNET WEBSITE
Trafford Junior Netball Club recognises the need to ensure the welfare and safety of all
young people in sport.
In accordance with our Child Protection Policy we will not permit photographs, video or other
images of young people to be taken without the consent of the parents/carers and children.
Trafford Junior Netball Club will follow the guidance for the use of photographs a copy of
which is contained in our Child Protection Policy Document which is available from Angela
Nekooie in electronic form free of charge (angelanekooie@ntlworld.com) or alternatively in
paper form for which an administration charge of £10 will be payable.
The Club will take all steps to ensure these images are used solely for the purposes they are
intended. If you become aware that these images are being used inappropriately you should
inform Trafford Junior Netball Club immediately.
PARENT / CARER
I
(parent/carer) give consent to Trafford Junior Netball Club
photographing or videoing
that
(young persons name) and confirm
__________________________(young person’s name) is not subject to any Court
Order prohibiting publication of their image
I hereby grant Trafford Junior Netball Club and their approved agents the right to use the
images resulting from the above mentioned photo/film shoots.
This includes any
reproductions or adaptations of the images for all general purposes (newspaper, magazine
or other printed promotional articles and including internet web page content) and at any
time, in relation to the work of Trafford Junior Netball Club.
Date: ____________________
Signed: _______________________
YOUNG PERSON
I ______________________ (insert name of child / young person ) give consent to
Trafford Junior Netball club to photograph or video my involvement in netball.
Date _____________________
Signed:________________________
*DELETE AS APPROPRIATE
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10.11 Event Registration Form
Event Registration Form
THIS FORM WILL BE COMPLETED BY ANYONE WISHING TO TAKE PHOTOGRAPHS OR
RECORD IMAGES AT A PARTICULAR NETBALL EVENT
Name:
______________________________________________ _________
Address: _____________________________________________________ ____
___________________________________________________________________
___________________________
Post Code: __________________
Tel. No:
_________________
Event Name: __________________________________________________________
Event Venue: __________________________________________________________
Event Date: ________________________
I wish to take photographs or record images during the course of the above event. I agree to
abide by the guidelines laid down by England Netball and confirm that the photographs or
recorded images will only be used in an appropriate manner.
Please describe below how photographs or recorded images will be used:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
I acknowledge that if it is deemed that any photographs or recorded images are used
inappropriately, this may result in me being unable to use photographic equipment at netball
events in the future and may reported to England Netball and managed within the Safeguarding
Policies and procedures.
Signed: ___________________________
Print Name: _______________________
Date: _____________________________
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11.0 Flow Chart
TRAFFORD JUNIOR NETBALL CLUB
FLOW CHART
FOR REPORTING CONCERNS ABOUT CHILDREN
(DP) DESIGNATED PERSON/CHILD PROTECTION OFFICER AT Trafford Junior Netball Club
Angela Nekooie
Staff, coach, volunteer has concerns
about a child.
Refers concern to DP & fills in
Incident Report Form
DP determines appropriate
course of action
Poor Practice
Internal process to be followed
Investigate complaint, meet with
relevant parties, outline
poor/good practice
Coach agrees to
retraining/monitoring
Improvement in
Coaching
technique/continue
normal monitoring
Poor Practice/Possible Child
Abuse
DP refers to Trafford Senior
Management for immediate
decision re suspension,
notification of other bodies eg
NGB
DP refers out to Social Services
Dept
Disciplinary investigation
process initiated (may need to
be delayed pending outcome of
SSD/Police investigation)
Social Services Dept/Police
investigate
Follow up in writing within 24
hours
Coach does not
agree with
course of action
Poor practice
continues/disciplinary
action/ dismissal
Disciplinary hearing held to
determine course of action –
takes into consideration
SSD/Police info and any other
relevant factors
Outcome of investigation
(eg No Further Action,
Prosecution etc)
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12.O
Helplines and Useful Contacts

You can contact the NSPCC Child Protection Helpline on 0800 800 5000. Calls are free unless you call
from a mobile phone. The lines are open 24 hours, 7 days a week There's also a textphone service for
anyone with hearing difficulties on 0800 056 0566.

Parentline Plus. Helpline: 0808 800 2222 Textphone: 0800 783 6783 Parentline is a free confidential
Helpline for anyone in a parenting role.

England Netball – Jenny Hotchkiss – besafe@englandnetball.co.uk.
Websites:
www.There4me.com. This is the NSPCC's advice site specially for teenagers aged 11-16. There's onscreen advice
about all sorts of things, including bullying, abuse, relationships, exams, drugs, difficulties at home. Or if you'd
prefer a confidential private session, you can talk 1-2-1 online in real time with an NSPCC adviser.
www.childline.org.uk ChildLine is the free, 24-hour helpline for children and young people in the UK. Children and
young people can call on 0800 1111 about any problem, at any time - day or night.
www.bullying.co.uk. This site has lots of advice for children about dealing with bullying. There are also useful links
to other advice sites.
www.kidscape.com Kidscape, 2 Grosvernor Gardens, London, SW1W 0DH. Tel: 020 7730 3300.. Provides
information on bullying and keeping children safe.
www.kidsclub.comKid’s Club Network, Bellerive House, 3 Muirfield Crescent, London, E14 9SZ Tel: 020 7512
2112.
www.suzylamplugh.org.uk The Suzy Lamplugh Trust is the leading authority on personal safety.
Ann Craft Trust: provides information, support and consultation regarding the protection and abuse of children
and adults with learning disability, including those individuals who have additional disabilities. Ann-CraftTrust@nottingham.ac.uk
Cerebral Palsy Helpline: free, friendly and confidential information, including the abuse and protection of children
and young people with cerebral palsy. cphelpline@scope.org.uk
Council for Disabled Children: an independently elected council based at the National Children's Bureau. It
represents a wide range of professional, voluntary and statutory agencies with a broad interest in children and
young people with disabilities and their families. http://www.ncb.org.uk
Makaton Vocabulary Development Project: has designed a Protection and Abuse training course on which
participants are provided with about 450 signs and symbols relating to those topics.mvdp@makaton.org
Mencap:represents the views and daily experience of people with a learning disability and their families and
campaigns for equal rights. http://www.mencap.org.uk
Respond: provides counselling and psychotherapy to people with learning disabilities who have been sexually
abused, including those who have gone on to abuse others. http://www.respond.org.uk
sports coach UK: provides a range of training programmes relating to child protection and working with disabled
people in sport. http://www.sportscoachuk.org
Triangle: is an independent organisation that provides training and consultancy throughout the UK, and outreach
support for children and young people in Sussex. Everything Triangle does relates to disabled children and young
people. Most of their work is around inclusion, children's rights, child protection and communication.
Triangle developed the How it is image vocabulary with the support of the NSPCC, to help disabled and non-disabled children
communicate about feelings, rights and safety, personal care and sexuality. info@triangle-services.co.uk .
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