MINUTES OF THE YPA SCHOOL BOARD
May 27, 2014
The Board of YPA held a public meeting on May 27, 2014. The meeting convened at 7:00pm, and adjourned at 11:38pm.
The following Board members were present: Abram Cramer (AC), Craig Craze (CC), Bill Hargrove (BH), Joseph Johansen
(JJ), Scott Smith (SS), Chris Revels (CR), and Laurie Veale (LV).
I.
MISSION STATEMENT
York Preparatory Academy Mission Statement was recited aloud by CR.
II.
ADOPTION OF AGENDA
MOTION made by JJ to approve the agenda with changes as discussed; seconded by CR. Motion passed without
dissent.
III.
APPROVE MINUTES
MOTION made by LV to approve the minutes from April 22, 2014; seconded by CR. Motion passed without
dissent.
IV.
REPORTS
A. Managing Director Report (Clay Eaton)
B. Academic Director Report (Carlos Grant)
C. Academic Director Report (Judy Hargrove)
D. Dean of Students Report (Stephanie Jacobs)
E. Enrollment Coordinator (Brooke Bruner)
 Discussion ensued regarding amount of attrition/overenrollment to address for the coming year.
 Currently only missing 45 packets out of the 299 offers.
F. SPED Report (Jan Lee)
G. Controller Report (Jim Helms)
H. Director of Operations Report (PF Pryor)
I. Governance Committee Report (Abram Cramer)
J. Board Secretary Report (Joseph Johansen)
K. Close Up Student Presentation (Ray Tyler)
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YPA Board Meeting
May 27, 2014
Public Comment
(5 minutes per individual | Must sign up before meeting)
Tiernee Midkiff
Aubrie Midkiff
Sean Gray
Donna Quinn
Sandra McBride
Corrine Lancaster
V.
NEW BUSINESS
A. Assignment of Board Role
AC nominates Laurie Veale for the position of Vice Chairman
AC nominates Chris Revels for the position of Chair of Academic Committee
AC nominates Bill Hargrove for the position of Business and Finance Chair
AC nominates Joseph Johansen for the position of Secretary and Community Relations Chair
AC nominates Craig Craze for the position of Audit Chair
AC nominates Scott Smith for the position of Operations Committee Chair
MOTION made by AC to approve the above Board members for the positions indicated; seconded by CC.
Motion passed without dissent.
B. Revised Board Org Chart (AC)
MOTION made by AC to approve the revised Board Org Chart, which moves Human Resources under the
Operations Committee Chair; seconded by LV.
C. Revised Board Meeting Process Flow (JJ)
 Review of document outlining process for reports/action item submissions to the board and timeline for
the process prior to board meetings.
 Need to submit in consistent policy format and add in emergency exception path
MOTION made by CC to adopt the Board Meeting Process Flow; seconded by SS. Motion passed without
dissent.
D. Operating Plan (CC)
 Data indicators are based solely on YPA (poor, average, etc.) and not on any other school.
 Goal is to attain at least average or better (very aggressive goal) in all indicators.
 Need to define metrics for Success Driver evaluation in order to effectively measure current state and
progress going forward.
 Monthly reports to be provided to the board regarding progress.
E. Budget (CE) (*)
 Budget summary provided from Managing Director to Board.
 Budget priorities outlined. HS & MS get special attention the budget.
 Draft budget also included.
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YPA Board Meeting
May 27, 2014
 InfoTech/Professional Development do not reflect same priorities as addressed in Academic Director
Report.
 Interested in purchasing an online purchase order request software system (item included in budget).
F. Course Approval Requests
MOTION made by CR that the YPA Board of Directors grant local board approval for 6th grade Honors Math
(course #11990600); seconded by AC. Motion passed without dissent.
MOTION made by CC to approve the charter change request from administration from Middle School Spanish;
seconded by AC. Motion passed without dissent.
G. Charter Policies – Decision Item
 Policy templates package from SC Public Charter School Alliance
 Can buy initial package and opt out of ongoing updates/annual renewal
MOTION made by AC to authorize the expenditure to purchase the policy templates from the SC Public Charter
School Alliance; seconded by CC.
MOTION made by CC to amend the motion that it is contingent upon there being no contract that obligates us;
seconded by AC. Motion passed without dissent.
Original motion passed without dissent.
H. Land for Sale
 Previous offer made to Board for purchase of property that would afford YPA a third entrance to the
school property (behind high school).
 Purchase amount for five lots is approximately $130,000.
 There are bond covenant aspects involved in any possible land purchase.
MOTION made by CC to table this item; seconded by SS. Motion passed without dissent.
I. Mini-bus Purchase
 We have outgrown the current bus fleet outside of the daily bus runs for AM/PM.
 Need for transportation for athletics, dual enrollment students to York Tech, school clubs, etc.
 While not illegal for parents to transport students to events, it is frowned upon by our insurance
company.
 At least every week, two groups of students are transported by parents to athletic events.
 Capacity is approximately 18-20 kids.
 Jacob’s Law disallows the use of vans to transport students.
MOTION made by CC to table this item for a month to give administration additional time to understand how
important it is to solve Title IX issue and other considerations; seconded by CR. Motion passed without dissent.
J. Playground Repair
 There is always standing water due to drainage issues on the elementary playground. Lot was never
designed for a playground; not properly graded.
 Playground mulch is getting into the drains and not proper playground mulch.
 Playground is presently out of compliance on several issues.
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YPA Board Meeting
May 27, 2014
 Estimate to bring playground into compliance is @ $46,000. Contractor will guarantee his work; will
come back until fixed if any problems. Will take two months
 Current quote was submitted based on guidelines from District.
 Item is included in budget proposal submitted by MD.
MOTION made by SS to authorize PF Pryor to get bids on the playground repairs; seconded by CR. Motion
passed without dissent.
MOTION made by CR to enter Executive Session under the SC Code of Laws, Title 30, Chapter 4, Section 30-4-70,
for the purposes of Budget questions, MD Evaluation, Student Expulsions, SPED student treatment complaint,
SPED Personnel/Compensation Items, and New Hires; seconded by AC. Motion passed without dissent.
K. MD Evaluation*
L. Student Expulsions*
M. SPED student treatment complaint*
N. SPED Personnel/Compensation Items*
O. New Hires*
MOTION made by CR to exit Executive Session. Seconded by AC. Motion passed without dissent.
MOTION made by SS to approve the MS/HS Business Teacher/ Marketing at the salary discussed in executive
session as a year round position; seconded by CC. Motion passed with no dissent.
MOTION made by SS to approve Kim Taylor as the Chief Financial Officer pending the completion of her job
description, which includes HR, and also pending passing her pre-employment screening; seconded by AC.
Motion passed without dissent.
MOTION made by SS to approve the additional funding for SPED assistant for training over the summer;
seconded by CR. Motion passed without dissent.
MOTION made by SS to approve the request by the SPED department for additional staff hours over the
summer to update files and assist in the data conversion to the new system at the hourly rate noted in the
request, up to a maximum of $5,000; seconded by AC. Motion passed without dissent.
MOTION made by JJ to approve the request to pay Debi Smith and Amy Black up to 80 hours in the summer at
their hourly rate for year-end close out and training; seconded by AC. Motion passed without dissent. Scott
Smith abstained.
MOTION made by CR to adjourn the meeting; seconded by LV. Motion passed without dissent.
Next scheduled board meeting will be June 3, 2014 at 7pm.
Respectfully Submitted,
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YPA Board Meeting
May 27, 2014
Joseph Johansen/Diane Neville
Board Secretary/Executive Secretary
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