Troop 55
CAMPMASTER
HANDBOOK
Revised January 22, 2001
Table of Contents
Table of Contents ...................................................................................................... 2
Introduction ............................................................................................................... 3
Campmaster Checklist .............................................................................................. 4
Campmaster Responsibilities .................................................................................... 6
Sample Goat Signup Sheet ..................................................................................... 11
Duty Roster ............................................................................................................. 12
Adult & Scout Quartermaster Duties For Campouts ................................................ 14
Pulling The Troop 55 Trailer .................................................................................... 17
Goat Grubmaster .................................................................................................... 19
Transportation Coordinator & Tour Permit Preparer................................................ 22
Program Director ..................................................................................................... 23
Sample Campout Program Schedule ...................................................................... 23
Health and Safety Coordinator ................................................................................ 25
Scout Campfire Producer ........................................................................................ 26
Chaplain & Chaplain Aides ...................................................................................... 27
A Guide For Patrol Leaders, Grubmasters & Patrol Quartermasters ...................... 28
Patrol Duty Roster ................................................................................................... 31
Troop 55 Weekend Campout Rules ........................................................................ 32
Reminders to Adults ................................................................................................ 35
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Revised:01/22/01
Introduction
The outdoor program is what makes Troop 55 go, and Campmasters are who
make our outdoor program successful. Thanks for agreeing to serve as Troop 55
Campmaster!
The 4 key “P’s” to success of every campout are
Planning
The earlier the better!
Program
Specific activities at the campout coordinated through the
Scoutmaster
Promotion
It’s not enough to plan a great campout; you must sell it
to the Scouts!
Participation Delegate responsibilities to Scouts and Adults, and
follow up to make sure delegated duties are done
This Handbook is designed to help you complete the 4 “P’s.”
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Campmaster Checklist
Before the Campout:
1.
Campout Dates:
2.
Destination:
3.
Person to Contact:
Name:
Phone:
4.
If Troop 55 has camped at the site before, get information from previous
Campmaster
5.
Date reservation made:
6.
Obtain map & directions for handout.
Travel Time:
7.
Locate nearest hospital.
Phone No.
Location
8.
Police, Fire and EMS phone numbers (911? Area Code?):
9.
Determine time of sunrise & sunset during campout
10.
Obtain map of campsite – consider getting topographic map
11.
Tour Permit applied for: (date) __________
(Consult with Troop adult assigned to prepare permit application)
12.
Designate Assistants
a) Scout Assistant Campmaster
b) Goat Grubmaster:
c) Transportation Coordinator:
d) Program Director (Scout and Adult):
e) Health Coordinator (Scout and Adult):
f) Safety Coordinator (Scout and Adult):
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Revised:01/22/01
g) Trailer Transport:
h) Quartermaster:
i) Campfire Producer (Scout and Adult):
j) Chapel Service (Scout and Adult):
13.
Prepare handout with program description and map
14.
Prepare campout schedule
15.
Provide campout information to Troop Webmaster
16.
Special Equipment Needs:
17.
Arrange funds for fees or permits.
At the Campout:
1.
Be first to arrive!
2.
Designate patrol campsites
3.
Locate trailer parking spot
4.
Assign duties to any adults without a job
5.
Before departure, make sure all Scouts have a ride home
6.
Before departure, record the number of nights of outdoor camping for each Scout
attending.
After the Campout:
1.
Preserve your file for use by future Campmasters.
2.
Report number of nights of camping for each Scout who attended to
Advancement Chair.
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Campmaster Responsibilities
The duties and responsibilities of Campmasters are described below, together
with a recommended timetable for completion of the necessary tasks. The diligence of
a Campmaster's planning and preparation will determine the quality of the Outdoor
Program. Your efforts are essential (and therefore most appreciated)! Refer to the
Campmaster's worksheet at the front of these pages as a checklist for the following:
I.
PREPARATION
A.
Involve Scouts in your preparation
1.
B.
A Scout will be appointed as Scout Campmaster. His duties can be
flexible – the more the better! Delegate as much responsibility as he can
handle, including program, making announcements, preparing publicity,
selecting patrol campsites, preparing for the campfire, and the like.
Campsite Confirmation.
1.
Often, the campsite will have already been selected. Visit the campsite in
advance, if possible. Make necessary reservations and send in required
deposits (contact the Troop Treasurer for fees to be paid by the Troop).
2.
Confirm the arrival and departure times, check-in procedures and camp
site location.
3.
If Troop 55 has used this campsite before, talk to the previous
Campmaster, who should have much of the information you need!
4.
Obtain police, fire, EMS and hospital phone numbers.
5.
Obtain literature, including maps with a detailed camp site for distribution.
Consider obtaining topographic maps for the site, particularly if hiking is
planned. See http://www.topozone.com/
6.
Determine potable water availability and location. Use Troop water filter
or personal water filters as needed to pump from ponds or streams.
7.
Determine time of sunrise and sunset for schedule planning. Generally
you want to schedule Saturday supper and cleanup so it completes before
dark.
Sunrise
and
sunset
data
is
available
at
http://www.mindspring.com/~cavu/sunset.html
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Revised:01/22/01
8.
Coordinate all preparation with the Scoutmaster and Greenbar. Plan to
attend at least one Greenbar/PLC meeting 2-3 months before campout,
and the Greenbar/PLC meeting immediately preceding the campout.
TIMETABLE: It is almost impossible to start planning too early! Reservations - as
soon as possible. Some sites need reservation as much as 1 year in
advance! Reconfirm 3 weeks ahead of time.
C.
Leadership:
Delegate the following key tasks (doing all of them yourself is ill-advised). Consult the
Scoutmaster or his designee on suggestions for filling key positions and confirm the
availability of each adult and the adult's awareness of all associated responsibilities.
Some of them may already be filled.
1. Goat Grubmaster
2. Transportation Coordinator and Tour Permit Preparer
3. Program Directors (Scout and Adult)
4. Quartermasters (Scout and Adult)
5. Health & Safety Officers (Scout and Adult)
6. Troop Trailer Driver
7. Campfire Producers (Scout and Adult)
8. Chaplain & Chaplain Aides (Scout and Adult)
The duties and responsibilities of each of these positions are described in later sections
of this Campmaster Manual. Copy the relevant portions for each member of your team.
There must be at least one adult for each ten Scouts on a campout (and more is better).
TIMETABLE:
D.
Obtain commitments ASAP.
Confirm two or three Troop meetings prior to campout.
Tour Permit
Generally speaking, a Troop 55 adult is assigned to prepare tour permit applications for
campouts (including summer camp). The Campmasters should consult with this person
and assist in supplying information that is required in the permit, which varies depending
on the activities at the campout. Location of the campout, transportation arrangements,
identity of the drivers, identity of the Scouts and adult leaders participating, insurance
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Revised:01/22/01
information, and training of adults and Scouts participating are among the matters
reported in the tour permit application.
TIMETABLE:
Identify who has been assigned to prepare tour permit ASAP.
Confirm prepared and complete 2 weeks before campout
II.
COMMUNICATION
A.
Prepare and distribute announcement of date, location and summary of program
three Troop meetings prior to the campout. This is the sales brochure; make it
exciting! Send an announcement to the Troop Scribe for Scoop 55 and the
Webmaster for the Troop’s web page. Involve the Scout Asst. Campmaster in
these tasks
B.
Distribute to the Scout Patrols and to the Goat Patrol two Troop meetings prior to
the campout detailed information on all matters pertaining to the campout,
including:


adult duty assignments

directions to the campsite

emergency phone numbers

program schedule;

water availability; and

any special equipment needed by participants.
The schedule should include recommended Houston departure time,
advancement activities, meals, special programs, and expected time of arrival
back in Houston.
C.
Repeat Item B at the Troop meeting prior to the campout.
D.
Prepare and post a program schedule and duty roster on water-resistant sign or
clipboard on the campout.
III.
IMPLEMENTATION
A.
At the Troop meeting two weeks prior to the campout:
1.
Obtain a list of adults and Scouts who intend to participate in the trip.
Circulate a signup sheet (sample enclosed). Scout Patrols should prepare a
list of patrol members going. Campmaster or his designee should obtain
the list of Goat Patrol attendees. Make sure these are shared with the
Goat Grubmaster and Transportation Coordinator. Ensure Transportation
Coordinator applies for local tour permit (described in Transportation
Coordinator attachment).
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Revised:01/22/01
B.
2.
During the patrol meeting segment of the Troop meeting, hand out the
patrol Duty Rosters and Menu Planners with instructions that these should
be prepared and delivered at the next meeting. (See sample duty roster
enclosed and make copies for distribution.) Grub money for the patrol
Grubmaster should be collected that night (i.e. two weeks prior to the
campout).
3.
Some campouts require additional fees. These fees should be collected
by the Patrol Leader (not the Patrol Grubmaster) and turned in to the
Campmaster.
At the Troop meeting prior to the campout:
1.
Have the Transportation Coordinator schedule all adults and Scouts for
rides to and from the campout. Cell phone list should be given to all adult
drivers.
2.
Ask Patrol ASM’s to review the patrols' Duty Rosters and Menu Planners.
Confirm that money has been collected from patrol members and
delivered to the patrol Grubmaster.
3.
Confirm the driver of the Troop Trailer and his coordination with the
Quartermaster.
4.
Confirm the participation and preparedness of the adult leaders, especially
those with assigned duties.
5.
Complete the Goat Duty Roster. Assign every adult planning on attending
the campout a job on the duty roster.
6.
Confirm the availability of the Medical Consents and Health forms for the
campout and ensure that the Troop First Aid Kit is available for the
campout. These are the responsibility of the Health Coordinator.
IV. ON THE CAMPOUT
The Campmaster should be the first person from the Troop at the campsite, arriving in
time to complete any check-in procedures, secure local suppliers, and complete the
next items before the arrival of the Troop.
1. Stake out the campsite location of each Scout patrol and the Goat Patrol.
Avoid making the Goat Patrol area the “center of attention.” Keep it separate
from any area used for Scout assembly or training.
2. Identify a separate parking area for vehicles. Keep all cars out of the Troop
camping areas, both Scout and Goat, to the maximum extent practical.
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Revised:01/22/01
Scouts should expect to carry their gear to their patrol areas, not receive
automotive “pickup and delivery service” at their tentsite! Goats should set
the example for Scouts on this, too.
3. Identify sources of potable water.
Make arrangements for water
transportation, if needed. Use Troop’s water filter to obtain purified water
from streams or ponds. Appoint someone to replenish patrol water supplies,
as needed, in coordination with Scout quartermasters.
4. Assume administrative responsibility for the Old Goat area, meals, and
cleanup.
5. Post the schedule and final Goat duty roster in a water-resistant cover in a
conspicuous location. (very important - essential!)
6. Assign an adult to ensure that all Scouts have return rides.
7. Coordinate with the adults responsible for the administration of the program.
8. Record the number of nights of outdoor camping by each Scout in
attendance.
SUPERVISION IS CONTINUOUS.
V.
Save Your File!
Chances are good Troop 55 will return to this campsite or use your campout’s
program again. Save your file so you can pass it on to the next campmaster.
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Sample Goat Signup Sheet
________________ Campout _________ ___, 200_
Name
Phone(s)
Cell Phone
E-mail
I’ve got room
for ___ more
passengers
I plan to leave
Houston at __
PM on ___
Duty Roster
Campout
, ____
[Prominently Post This Roster at Campout]
Goat Campmaster
Scout Campmaster
Asst. Campmaster (Goat)
Trailer (outbound)
Trailer (return)
Quartermaster
Asst. Quartermaster (water
resupply, if necessary)
Goat Grubmaster
Asst. Goat Grubmaster
Goat Health Officer
Scout Health Officer
Scout Safety Officer
Goat Safety Officer
Transportation Coordinator
Friday Cracker Barrel
Setup
Cleanup
Saturday Breakfast cooks
cleanup
Lunch
cooks
cleanup
Dinner
cooks
cleanup
Saturday Cracker Barrel
Setup
Cleanup
Campfire Producers Scout
Goat
Chaplain
Chaplain Aides
Goat
Scout
Scout
Program Director
Goat
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Adult & Scout Quartermaster Duties For Campouts
I.
Troop Gear, Trailer & Storage Unit
It is important to know what gear is needed for the event for which you are
Quartermaster, and the correct gear is loaded in the trailer before the trailer is
transported to the campout. Adult Quartermasters should help get the Scout
Quartermaster(s) to load the proper gear in the trailer in advance of the campout. This
often can be and should be done a week before the campout.
Location
The Troop’s gear is stored primarily in three locations.
1.
Scout Closet, in the back of the Scout Room at St. John the Divine
The Troop Trailer, at a private warehouse area. See the Scoutmaster for detailed
information.
2.
The Storage Unit at the same private warehouse area.
Scout Closet
The Scout closet contains the Patrol Action Packers and the Patrol Coolers. If these
are being used on a campout, it is the responsibility of the Patrol Quartermasters and
Patrol Grubmasters to get them to the campout.
Troop Trailer and Storage Unit
Most of the gear for a campout is likely to be in these two places. Make sure that the
right gear is put in the trailer, and that unneeded or excess gear is left in the storage
unit. This avoids overloading the trailer, and makes handling the needed gear easier on
the campout.
Generally speaking, the trailer contains the following gear, but please check, as gear is
often moved back and forth between the trailer and storage unit:
patrol dining flies
1 USA flag and pole
large propane bottles
propane lanterns
2 large blue coffee pots
supply of large plastic trashbags
blue water bottles
3 Igloo 5-gal water coolers with tap
3 large metal bowls
3 large plastic bowls
1 line with flags
6 water safety “throw bags” with ropes
Scout patrol cook-kits
Scout patrol propane stoves
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Revised:03/09/16
6-8 hoses for propane
plastic wash tubs for 3 pot cleaning by patrols
patrol cooking utensil sets
3 galvanized wash tubs for Goat patrol 3 pot cleaning
large bin of Goat cooking pots and utensils
Scout song books
The following items may be in either the trailer or the storage unit. Check to make sure
they are in the right place for your campout!
open fire, folding wire grills for patrols (in red plastic foot locker)
Teflon griddles
folding aluminum tables
blue plastic folding picnic table
tool box with assorted saws and shovels
twine
3 cast iron Dutch ovens
II.
GOAT ACTION PACKER
See attached sheet for a check-list of what may need to be replenished prior to
the campout. (This Action Packer should be stored at the S.J.D. Scout room between
campouts, like the patrol action packers. It says "Goats" on it.)
III.
EQUIPMENT FROM SCOUT ROOM
Bring box with Medical release forms
Bring Troop First Aid Kit.
(These items may already be with Troop’s Health & Safety officer)
IV.
OTHER EQUIPMENT
It is often useful to bring some other equipment for use in the Goat cooking area,
depending what's being prepared. These are borrowed or personal items.
Additional Coolers
Iron frying pan(s)
Other utensils
A large grill for barbecue
V.
AT THE CAMP SITE
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Revised:03/09/16
Scout Quartermasters (one or two) distribute equipment to patrols on arrival
Friday night, and inspect and check back in on Sunday morning.
VI.
LIQUID FUELS
The Quartermaster is responsible for taking liquid fuel for backpacking stoves to
the campsite and issuing it to patrols, if backpacking stoves are permitted on that
campout, and collecting unused fuel at the end of the campout.
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Revised:03/09/16
Pulling The Troop 55 Trailer
Trailer Description
Troop 55 owns a 14-foot Tandem Axle 4 Wheel Wells Cargo trailer. The trailer is a low
profile cargo trailer equipped with a wind dome on the front that decreases drag and
increases pulling stability. Anyone with a midsize vehicle having a “towing package” and
trailer hitch can pull this trailer with ease.
In addition to a tow bar you will need a 2” ball, and a regular 4 prong wiring harness for
the trailer lights. If you have a 5 wire or 6 wire wiring harness for electric brakes the
trailer is also compatible.
The trailer is now rated to carry 6000 pounds, but the troop requests that the trailer not
be loaded to more than 2000 to 2500 pounds. With four wheels on the ground this
weight will be very easy to pull and stop.
Location
The trailer is stored under cover at a private warehouse. The Troop’s Storage Unit is at
the same private warehouse. See the Scoutmaster for details.
Pulling Check List:
1. Very important: Please check with the Quartermaster to make sure the trailer is
loaded with the correct gear for the campout, and that excess or unneeded gear
is left in the storage unit.
2. Inside the side door of the trailer on the front shelf you will find the trailer file,
which contains this checklist information, a tire gauge, wiring harness and
adapters etc. Please, please, please use the checklist!
3. Unlock the hitch lock.
4. Lift the hitch latch when lowering the trailer onto your 2” ball. Relock the hitch
lock to hold down the hitch latch when pulling.
5. Plug in lighting harness. If you have a standard 4 “ prong plug you will be using
the surge braking system. The trailer hitch has a surge braking system that
activates as you brake your car to a stop. If your hitch is equipped with either a 5
or 6 wire electric brake harness the trailer is compatible. Please check all lights –
brake, right and left turn and night time lights. We suggest that you pull the trailer
with your lights on in the daytime for added safety.
6. Hook up the two safety chains to your hitch, and the brake chain. You now have
four back up systems to pull the trailer.
7. Check to make sure all items are secure in the trailer. The heavy load (propane
bottles) should be placed on the floor and strapped in tightly. Never overload
the rear of the trailer because it can sway at higher speeds.
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Revised:03/09/16
8. Check the tire pressure. If any tire is low go immediately to a service station
and add air prior to departure. Tire pressure should be 50 psi.
9. Make one final check to see if all doors are locked.
10. While still in the storage yard check the braking system of the trailer by making a
couple of fast stops. You can feel this great trailer braking itself. If you cannot
feel the trailer braking seek service.
11. Adjust your car mirrors for maximum side vision on the right and left sides of your
car.
12. Observe speed limits. When turning or passing, remember you are pulling a
trailer. If it is raining, use extra caution and slow down.
13. On a long drive, check all axles by feeling the wheel hubs to see if you have a
“hot” spot. Immediately seek service if you discover a hot axle.
14. When you reach the campout location make sure the trailer is on level ground,
and chuck (block) the wheels on the right and left of the trailer before unhooking
from your car.
15. Repeat all checklist items before returning the trailer to the storage area.
Summary


Attach trailer properly to your hitch and actually complete the checklist
just as you would flying an airplane as the pilot. And do the same before
going home.
Thanks for volunteering to transport the vital troop equipment; we all
appreciate your effort!
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Revised:03/09/16
Goat Grubmaster
Old Goat Patrol
Duties and Responsibilities
1.
Prepare menus for each meal to be served on the campout (typically, breakfast,
lunch, dinner for the Goats and a cracker barrel for the entire Troop on Saturday
and a Goat breakfast on Sunday.
2.
Ensure that sufficient cooking utensils, equipment, and water will be available
and be prepared to bring what is needed. Ask Campmaster about availability of
water and firewood two weeks prior to the campout.
3.
Collect money from all attending adults to cover costs. The usual budget is $20
per adult per weekend. Patrol Asst. Scoutmasters typically will eat some or all of
their meals with their patrol. Depending on the campout, you may want to collect
$8 from these adults to provide them with supplemental rations.
4.
Supervise the cooking of all meals for all Goats, the Senior Patrol Leader, and
Eagle Scouts who may dine as our guests, and designated others. Many Goats
will dine as guests of Scout patrols, but you may need to provide some food for
them as well.
5.
Supervise the cleanup by other Goats after all Old Goat meals.
6.
Return all Troop-owned cooking equipment, duly cleaned, to the Quartermaster.
Return all non-Troop equipment clean to its owners.
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Revised:03/09/16
OLD GOATS ACTION PACKER
SUPPLIES LIST
The items on this list comprise the basic load for a campout. The action packer should
be cleaned out and restocked before being passed on to the next Grubmaster.
WARNING! This basic load may not be sufficient, depending on the number of Goats
attending the campout.
ESSENTIAL SUPPLIES
1 rollaluminum foil - regular
1 rollaluminum foil - heavy duty
1 btl.dishwashing liquid - biodegradable
1 btl.cooking oil
1
salt
1
pepper
1
baking powder
1
baking soda
1 pkg.
sugar
1 pkg.
flour
1 can
coffee
1 pkg.
SOS
1 pkg.
steel wool
1 rolltwine
1 box
large baggies
1 box
small baggies
2 ea.
sponges
1
hot glove
1 box
trash bags
1 setScout cooking utensils
1
plastic spatula
6 ea.
HCL tablets
1 rolltoilet paper
2 rolls
paper towels
1 pkg.
paper napkins
1 box
waterproof matches
2 btls.
propane
OTHER ITEMS
(These items have been added to the action packer by various Grubmasters. They are
useful to have, but not essential. They may or may not be present when received by
the next Grubmaster. If you believe that there is an item that should be added, please
do so and add it to the list below)
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03/09/16
1 box
tea bags
1 btl.honey
1 btl.ketchup
2
mesh drying bags
1 btl.Tabasco
1 btl.Worcestershire
1 btl.cinnamon sticks
1 box
tooth picks
1 rollmasking tape
1 rollduct tape
1 rollmarking tape
1 box
Sweet-N-Low
1 setgrill tools - fork, tongs
Note: Avoid bringing paper plates and cups. Goats, like Scouts, are expected to
bring their own plate, knife, fork, spoon, and cup.
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03/09/16
Transportation Coordinator & Tour Permit Preparer
Duties and Responsibilities
1.
At the Troop meeting prior to the campout, prepare a schedule of all
drivers and all Scouts traveling with each driver. Include the time and
location of departure and the phone numbers of the driver. Ensure that all
Scouts who intend to go on the campout have rides (obtain a list from
each patrol leader of which Scouts are going on the campout to compare
to your list of rides). See the attachment.
2.
Obtain a list of all drivers and their insurance data and use it to file an
application for Local Tour Permit with the Scout Office on Bagby by
striking all drivers not going on the trip. Generally, a master list of all
drivers and their insurance data is assembled in August and
supplemented thereafter, especially in January after new Scouts join the
Troop.
3.
Application for the Tour Permit must be made two weeks before campout.
Arrange to pickup the permit, if necessary. Deliver a copy to the
Campmaster.
4.
Ensure all drivers notify Scouts traveling with them of the time and place
for departure.
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03/09/16
Program Director
1.
Confirm the general plan for the outdoor Program with the Scoutmaster.
2.
Involve Scouts in the Program, particularly the Senior Patrol Leader and Scout
Campmaster.
3.
Provide program plans to the Campmaster for the Campmaster to include on the
Campmaster’s daily schedule for the campout. In addition to the primary activity,
consider the following:
First class advancement activity (consult with ASM responsible for First
Class advancement) and Merit Badge instruction, if any.
Camporee event competition.
Indian Lore activity.
Games or projects for elective participation during free time.
4.
Establish timetable for and locations of each of the foregoing.
5.
Ensure that needs for special instruction, equipment or scheduling are met. If
money is required for fees of permits, make arrangements with the Troop
Treasurer.
Resources:
Boy Scout Field Book
Woods Wisdom
Sample Campout Program Schedule
_________
Campout
Program
Schedule
Friday,
_________ to
Sunday_______
___, 20__
Friday
6-10 PM
9:00PM
9:30 PM
10:00 PM
11:00 PM
General
Program
Arrival
ASM Meeting
Greenbar
Meeting
Cracker Barrel
Taps & Lights
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03/09/16
out
Saturday
6:30 AM
6:45 AM
7:15 AM
8:00 AM
8:45 AM
9:00 AM
10:00 AM
12:00 PM
1:15 PM
3:00 PM
5:00 PM
(adjust time
to complete
dinner &
cleanup
before
dark)
6:00 PM
6:30 PM
8:00 PM
10:00 PM
General
Program
Reveille
Hiking MB
Camping MB
Advancement
Cooking MB
Cooking MB
Pioneering
Lunch
Swimming
Free time
Dinner
Preparation
Advancement
Camping MB
Pioneering
Sunday
8:15 AM
General
Program
Reveille
Breakfast
Breakfast
Cleanup
Strike Camp
9:00 AM
Clean sweep
9:30 AM
9:45 AM
10:00 AM
Chapel
Announcements
Departure
Cooking MB
Advancement
Hiking group
returns
Dinner
Dinner Cleanup
Troop Campfire
& Program
Patrol Campfires
Taps & Lights
Out
Cooking MB
Hiking group
departs
Breakfast
Breakfast
Cleanup
Greenbar
Meeting
Assembly
Activities
11:00 PM
7:00 AM
7:15 AM
7:45 AM
Pioneering MB
Cooking MB
Cooking MB
Cooking MB
Cooking MB
Cooking MB
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03/09/16
Health and Safety Coordinator
A.
Obtain the following information about the campsite and advise the
Campmaster.
1. 911 and 10 digit emergency phone numbers for police, fire, and EMS
2. Phone available at camp site? Will cellular phone work?
3. Can rescue apparatus drive to your camp?
4. Address and cross street for camp.
5. Location of nearest 24-hour emergency room.
6. If backpacking or float trip, hike or float plan filed?
B.
Troop Medical Records
1. Current physical with updates on all troop members
2. Permission to treat statements for all Scouts
3. Any Scout taking medicine during camp?
4. Those Scouts with insect allergies have medicine
5. Are all members physically able to participate in this camp?
6. Physical forms to be taken on campout.
C.
Troop First Aid
1. Responsible, willing, trained adult available.
2. Minimum training is current 8 hour first aid/CPR course.
3. Other acceptable training:
Advanced first aid course, EMS certification, Licensed Nurse, MD or DO
4. This person should maintain a first aid treatment log.
5. The first aid person should keep the physical forms and consents during
the camp.
D.
First Aid Kit
1. List of supplies in the Guide to Safe Scouting.
2. Confirm all necessary supplies are in the First Aid Kit.
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03/09/16
Scout Campfire Producer
At Troop meetings prior to campout, distribute campfire program ideas to patrols.
Encourage participation and creativity gathering script ideas and props ahead of time.
With Scoutmaster approval, select from the Scouts a master of ceremonies to conduct
campfire. Coordinate with the Master of Ceremonies for all preparations. Use the
Campfire Program Planner.
At the campfire, supervise campfire preparations.
Service patrol lays the fire.
Consult with the Master of Ceremonies on the program planning.
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Chaplain & Chaplain Aides
At Troop meetings prior to campout, Chaplain and Scout Chaplain Aides should meet to
assist Chaplain Aides to prepare for the chapel service on the next campout.
Handouts of Service with songs, prayers and other applicable information should be
provided to all Scouts to encourage participation where applicable. Use the song book,
copies of which are also stored in the troop trailer.
On the campout, ensure the effective preparation by Scout Chaplain Aides for the
chapel service and supervise the chapel service. Announce service time in advance.
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A Guide For Patrol Leaders, Grubmasters & Patrol
Quartermasters
MEETINGS BEFORE CAMPOUT
1.
Patrol Leader collects any activity fees for the campout. Turn these into the
Campmaster.
2.
Grubmaster (with assistance from Patrol Leader) plans menu with the patrol at
evening Troop meeting 2 weeks before campout. Also 2 weeks before
campout Grubmaster collects money from each Scout and adult eating
with the Patrol (usually $12).
3.
Grubmaster takes his patrol's Cooler home with him from Storage Closet in
Scout Room.
4.
Patrol Quartermaster takes Patrol Action Packer home with him from Storage
Closet in Scout Room.
5.
Grubmaster and Patrol Quartermaster tells adult he's riding with that he will
have the Patrol Action Packer, Cooler, etc.
BEFORE CAMPOUT
6.
Grubmaster purchases food according to menu. Patrol Quartermaster
replenishes staples in Action Packer (see list below).
AT CAMPSITE
7.
Patrol Leader and/or Patrol Quartermaster check-out needed stoves, tables,
cook kit, grill, etc. from the Quartermaster (see complete list below). Each
Patrol uses the same numbered stove, utensil kit, and cook kit from one
campout to the next.
8.
Patrol Leader determines and posts a duty roster for patrol during campout. It
is the Patrol Leader's duty to fairly distribute patrol responsibilities such as
fly set up/take down, cooking, kitchen patrol for each meal, equipment
check-in, fire set up, firewood gathering, and so on.
9.
At end of campout, Patrol Leader and/or Troop Quartermaster check-in patrol
equipment. (Cleaned to the Quartermaster's satisfaction).
FOLLOWING CAMPOUT
10.
Grubmaster takes Patrol Cooler home and cleans it.
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11.
Patrol Quartermaster takes patrol Action Packer home (1) removes any food
that would spoil at room temperature from Action Packer (2) cleans Action
Packer and replenishes any missing supplies.
12.
Grubmaster and Patrol Quartermaster return Patrol Cooler and Action Packer
to Church Storage Room at the next Troop meeting.
13.
Patrol Leader attends Greenbar meeting (with other Patrol Leaders, Senior
Patrol Leader, Assistant Senior Patrol Leaders and Scoutmaster), usually
on Sunday following campout.
STAPLES TO KEEP ON HAND IN PATROL ACTION PACKER
Cooking oil
dish detergent
paper towels
aluminum foil
extra Ziplock bags
sugar
matches
toilet paper
Brillo pads
cutting board
baking soda
salt and pepper
2 hot mitts
dish rag
some trash bags
Do not bring paper plates, cups, or flammable liquids.
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ITEMS AVAILABLE FROM QUARTERMASTER (IN TROOP TRAILER)
Coleman propane stove (in black bag)
propane lantern
propane tank, stem and hose, or a propane bottle
Teflon griddle (use PLASTIC spatula only!)
cook kit
utensil set
dining fly (usually 2 patrols share a fly)
aluminum folding table
3 wash pans (red, blue, black)
open fire grill
shovel
COOK KIT CONTENTS
1 large pot and lid
1 medium pot and lit
1 small pot and lit
1 coffee pot
1 large skillet
1 medium skillet
2 skillet handles
4 metal plates
4 plastic cups
1 red bag
UTENSIL SET CONTENTS
1 large knife
1 small knife
1 large spoon
1 ladle
1 large fork
1 metal spatula
1 plastic spatula
1 can opener
1 peeler
1 green wrap cloth with pockets
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Revised:03/09/16
Patrol Duty Roster
___________ Patrol
___________ Campout
Patrol Leader
__________________________
Assistant Patrol Leader
__________________________
Grubmaster
__________________________
Quartermaster
__________________________
Campsite Setup
__________________________
Firebuilding
__________________________
Saturday Breakfast Preparation
__________________________
Saturday Breakfast Cleanup
__________________________
Saturday Lunch Preparation
__________________________
Saturday Lunch Cleanup
__________________________
Saturday Dinner Preparation
__________________________
Saturday Dinner Cleanup
__________________________
Sunday Breakfast Preparation
__________________________
Sunday Breakfast Cleanup
Patrol Campsite Clean Sweep
__________________________
__________________________
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Revised:03/09/16
Troop 55 Weekend Campout Rules
Scouts and Goats (adults) will follow the Scout Oath and Law at all times.
Scouts and Goats are also reminded of the following specific Troop 55 rules.
1.
Scout and adult leaders will wear their full Class A Scout uniform to and
from the campout and at chapel on Sunday. The neckerchief is optional.
2.
There will be no hazing or harassing (physical or verbal) of any kind.
Fighting, hitting, wrestling, or rough horseplay are not permitted. A Scout
will not put himself or another Scout in physical danger.
3.
A Scout may not touch another Scout’s equipment, tent, or belongings,
unless the Scout has the owner’s prior permission.
4.
Scouts may build and light ground fires (cooking and campfires) only when
and where authorized by the Scoutmaster, a Senior Assistant
Scoutmaster, Patrol Assistant Scoutmaster or the Campmaster. No
unauthorized fires are permitted.
5.
Fire safety rules will be strictly enforced. A fire will never be left
unattended. No fires or open flames (including stoves, lanterns or
propane bottles) are allowed in or near tents. The use of liquid fuels by
Scouts or Goats for starting any type of fire is prohibited.
6.
If the Scoutmaster has previously authorized the use of backpacking
stoves at a campout, liquid fuel will be dispensed and recollected by the
Quartermaster (or his/her designee) at the campout. No Scout or Goat
(except the Quartermaster or his designee) shall travel to or from a
campout with liquid fuel in a backpacking stove tank.
7.
Camping and duties will be by Patrol. Scouts will perform duties in
cooperation with the Senior Patrol Leader, their Patrol Leader, and
Assistant Patrol Leader. Every patrol should have a duty roster. Scouts
and Goats perform their duties in accordance with the duty roster.
8.
The “Buddy System” is in force for all water activities, when outside
immediate camp area, or when separating from the main group when
traveling.
9.
Scouts and Goats will follow Safety Afloat and Safe Swim Defense
procedures and policies at all times for all water activities.
10.
All Scouts will be inside their tents at 11 P.M. (or otherwise at the
Scoutmaster’s discretion). Lights will be out and talking will stop by
11:30 p.m. No Scout should leave his tent (except for brief trips to the
latrine or to report illness or other emergency) until reveille the next
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morning.
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11.
Scouts will maintain their tents and gear in a clean and neat condition.
The Troop completes a clean sweep of the camping area at the end of
each campout.
12.
Read and know the Troop 55 Handbook.
13.
At campouts, patrol members camp together in the location designated for
their patrol. Sharing of tents within a patrol is encouraged.
14.
Adults should request permission before entering a Scout patrol site.
Similarly, adults should discourage Scouts from being in the Goat area,
unless they have a specific need to be there.
15.
Scouts will leave the immediate camp area only with the permission of the
Scoutmaster or Campmaster. Unless a Scout or Goat has an urgent need
to leave early, and has been excused by the SPL and Scoutmaster, all
Scouts and Goats are expected to remain in camp until dismissed by their
Patrol Leader after the clean sweep and chapel. Scouts and Goats should
notify the Campmaster of their departure, if they must depart early prior to
dismissal.
16.
The consequences of failing to abide by the Camp and Troop rules include
extra work detail, calls home, and being sent home. Parents may be
required to travel to camp at their expense and take a Scout home who
fails to abide by the troop and camp rules.
17.
The following items are prohibited on campouts and at meetings (unless
specifically authorized by the Scoutmaster):
Fireworks or explosives of any kind
Liquid fuel lanterns, or other liquid fuels of any kind
Cigarette lighters
Sheath knives (of any kind or length)
Folding knives with blade longer than four inches
Aerosol cans (of any kind)
Radios, televisions, video games, MP3 or CD players, or electronic games (such as
Walkmans, Gameboys, etc.)
Tobacco, alcohol or illegal drugs
Firearms or ammunition of any kind (including BB guns)
Hatchets or axes
Slingshots, numchuks, clubs, spears, etc.
Glass bottles
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CONSEQUENCES
1.
The consequences of failing to abide by the Troop 55 Camp Rules or of any
behavior deemed inappropriate by the Scoutmaster or Campmaster include:
quiet time isolation, extra work details, telephone call home and/or being sent
home. Scouts and Scout Parents understand that if a Scout is sent home, the
Scout's parents may be required to pick him up at the campsite and take him
home.
2.
A warning system will be in effect for minor inappropriate behavior problems.
Consequences will be assigned as warranted. The most severe consequences
may be assigned directly without the assignment of less severe consequences
first.
Scout's signature: ______________________________________________________
Parent's signature: _____________________________________________________
[NOTE: The Camp Rules are applicable to all Scouts regardless of whether
the Scout and/or his parents have acknowledged them by signature.]
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Reminders to Adults
1.
Most Troop campouts focus on Scouting skills; as a result, attendance at
campouts of non-Scout siblings is discouraged, as this tends to detract
from the program focus and undermine enforcement of Troop and camp
rules.
2.
Adults camp only in designated Goat area, except that Patrol Asst.
Scoutmasters and Asst. Scoutmasters assigned to particular patrols may
on designated campouts be asked to camp with Scout patrols. Adults do
not share tents with Scouts.
3.
Maintain “two deep leadership” on all activities.
4.
Smoking in the presence of Scouts is strongly discouraged.
5.
The principal benefits for Scouts of the outdoor program are the selfreliance and sense of accomplishment that come with individual
achievement. Therefore, parents should refrain from assisting their son(s)
(or son’s patrols) with camp activities. Scouts should seek guidance from
their Patrol Leaders or Assistant Scoutmasters.
6.
Adults should request permission before entering a Scout patrol site.
Similarly, adults should discourage Scouts from being in the Goat area,
unless they have a specific need to be there.
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Revised:03/09/16