Request for Quotation
For the Supply of Earth Moving Equipment
&
Road Making Equipment
Council
Address:
Telephone:
E-mail address:
Fax:
Contact Person:
Local Buy Contract Number
Request for Quotation (RFQ)
RFQ Number:
Closing Time for RFQ:
Complete all details here
BUS 189- 0309
Detail Request Here:
Supply 1 x 500hp Motor
Grader
Place RFQ Number Here.
5pm - 2nd April 2009
Minimum 14 days
Email address;
Quotes to be returned to:
A contractors quotation is to remain valid for 30 days.
Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
INTRODUCTION
This Request for Quotation is issued under the terms and conditions of the Local
Buy contract for the Supply of Earth Moving and Road Making Equipment,
Contract No. BUS 189 – 0309
Quotations are to supplied in an electronic format to the e-mail address listed
above;
SCOPE OF PROJECT
Supply and Deliver One Only 500HP Motor Grader
A John Deere 500hp 1979 Grader may be offered as trade.
Photos and details will be supplied upon request.
EQUIPMENT TO BE DELIVERED BY
Supply Details of when you wish the machine to be delivered and operational
EG.
Within 8 week of date of Purchase Order
EQUIPMENT BEING REPLACED
Supply Details of Machine currently in use.
Make:
Model:
Power:
1st Gear
Variable
Capacity:
No Cylinders:
Fuel Consumption under Full Load:
Biodiesel Compatibility
Transmission Type:
Number of gears F/R:
Max Speed F/R:
Drive:
Front Axel load:
Front Axel Total Oscillation: (If applicable)
Front Wheel Lean: (If applicable)
Tyres (Type and Size):
Attachments:
Hydraulics,
Pump – Main:
Pump Auxilary:
Control Valves:
Dimensions:
Transport Height:
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Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
Transport Length:
Width:
Ground Clearance:
Turning Circle:
Operating Weight (Kg):
REGIONAL LOCATION OF OPERATION
Supply Details of physical geographical location equipment will be located and used.
EG:
Scenic Rim Regional Council, Boonah Kalbar, Aratula, Moogerah Area
OPERATIONAL USE OF MACHINE
Supply details of what work the equipment will be doing.
EG: Resurfacing of gravel road network. – Shale to Blue Metal Rock prominent substructure
CLIMATIC CONDITIONS
Supply Details of climate conditions equipment will be operated in.
Winter Minimum:
Summer Maximum
Humidity Max
-5 Degrees Celsius
40 Degree Celsius
95%
NEW EQUIPMENT SPECIFICATIONS NOT DETAILED ON
CONTRACT SPECIFICATIONS
Provide details of unique specifications required currently not detailed in the specifications
listed in Part 2 Specifications of Contract BUS 189-0309.
Vandalism Kit Required:
Y/N
REGISTERATION OF MACHINE
Supply details of coulcils current registration requirements.
Common Date:
3rd Party Insurance Company:
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Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
OPTIONAL EXTRAS AS DETAILED IN CONTRACT
SPECIFICATIONS
Purchaser to circle the option number below that they require refering the number
back to thoses listed in Part 2 Specifications of Contract BUS 189-0309
Contractors for the supply of Loaders are not to fit lifting hooks to loader buckets
LUBRICATION
5.5
5.6
5.7
PAINTING
6.3
6.4
6.5
6.6
SAFETY
7.14
7.15
7.16
7.17
b
I
6.7
6.8
c
d
e
f
g
j
k
l
m
n
o
7.20
7.21
7.22
7.23
7.24
7.26
7.28
7.29
9.21
9.22
9.23
9.24
9.26
7.18 - a
7.19
SECURITY OF EQUIP
8.4
POWER SOURCE
9.17
9.18
9.19
9.20
9.27
9.28
9.29
9.30
NOISE
10.4
STANDARD OPTIONS
11.8
LIGHTING
12.2.g 12.7 12.8
h
11.12 11.13 11.14
12.9
12.10 12.11 12.12 12.13
20.6
20.7
12.14 12.15
TOOL KITS
16.2
MANUALS
19.5
19.6
TRAINING
20.3
20.4
20.5
20.12
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20.8
20.9
20.10 20.11
Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
ACCESSORIES SPECS NOT DETAILED IN CONTRACT
SPECIFICATIONS
Provide details of unique accessories required currently not detailed in the specifications
listed in Part 2 Specifications of Contract BUS 189-0309.
EXTENDED WARRANTY REQUIRMENTS
Extended Warranty details sought to be supplied with Quotation for Truck and Compactor.
Quotations are to itemise Warranty Travelling and Accommodation costs.
TRAINING REQUIRED IF OPTION 20.4 IS TAKEN
Purchasers are to supply Contractors with Training Form; Contractors must complete in detail a
schedule of the training to be supplied. This form must be completed as part of their Quotation
SERVICING AUTHORISATION
Council seeks to conduct Servicing and Warranty repairs at the supplier’s expense.
FINAL TESTING AND INSPECTION LOCATION
Council to advise if they wish final testing to occur at their location or at the contractors
location.
(If testing and final inspection occurs at the Contractors premises final acceptance must
occur at the nominated delivery location as advised by council refer )
INSURANCE REQUIREMENTS
The RPQS Supply of Truck Vehicles by means of Outright Sale, Lease or Hire Purchase contract
requires suppliers to have and maintain:
(a) public liability Insurance amount not less than $10,000,000.00 in respect of any one occurrence
and for an unlimited number of claims; and
(b) product liability insurance in an amount not less than $10,000,000.00 in respect of any one
occurrence and for an unlimited number of claims; and
(c) insurance under the Workers Compensation and Rehabilitation Act 2003 to cover workers,
eligible persons, self employed contractors, directors, trustees and partners; and
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Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
Insurance
Amount
Insurer
($AUD)
Policy
No
Expiry
Date
Excess
Public Liability
Product liability
Workers’ Compensation
Other Insurance (as
required)
STANDARDS
Purchaser to list additional Standards not referred to in Specification Part 2
CONTRACTOR MUST SUPPLY AT TIME OF DELIVERY
For each item of equipment delivered, one (1) set of all replaceable filters shall be supplied on
delivery. Costs associated with this requirement shall be included in contract price.
DELIVERY AND PRICING
If the Contractor fails to deliver the ordered goods and / or services by the agreed delivery date, a
Purchaser may cancel the Purchase Order.
The quoted Price is inclusive of all charges for packaging, packing, insurance and delivery of the
Goods in accordance with this Agreement; and all Taxes except GST.
Price may not be increased without the Purchaser’s prior consent. The Purchaser has the right to
refuse to give its consent.
PAYMENT SCHEDULE
In accordance with General Conditions of Contract BUS 189-0309 15.2 Payment required
within 30days of receipt of invoice.
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Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
QUOTATION COMPONENTS TO BE SUPPLIED BY THE QUOTING
CONTRACTOR
The contractor must supply the following as part of their complete quotation to council.
1. Expected delivery date if order is placed within 30 days of the date of the Quotation.
2. Illustrations of proposed machine
3. Drawings of proposed machine
4. Brochures of proposed machine
5. Engine performance data on proposed machine
6. Weight and performance calculations on proposed machine
7. Details of oils and coolants used in the proposed machine
8. The contractor is to complete any attached proformas as supplied by the Purchaser.
9. Contractors must supply with every quotation to the Purchaser a detailed and itemised list
showing the service interval of the equipment, number and cost of relevant parts and their
part numbers required per service, volume of coolants and lubricants required per service
to a total of 6yrs / 6000 hrs, a Service Contract maybe formed on the basis of costs
supplied.
10. A Contractor’s whose equipment runs engines that are based on Selective catalytic
reduction (SCR) technology must supply usage figures for AdBlue in their engines.
11. Contractors must submit with their quotations an Operating Noise Schedule.
12. Contractors must supply with their quotation a detailed assessment and supporting
documentation on the Market Resale Value @ 6yrs / 6000 hrs for the Equipment being
quoted on, this is also to be present as % of purchase price in current Australian Dollars.
NOTE: “buy back” pricing will not be accepted
13. The Contractor must attach to all Quotations forwarded to Purchasers a Fit for Duty
Statement in which they guarantee the Equipment outlined in the Quotation shall offer
satisfactory performance to recognised benchmarks for availability and productivity to
Council after the equipment is commissioned.
14. Any free services which the Contractor nominates to supply, additional to those specified,
shall be carried out in accordance with the details supplied by the Contractor at a site
approved by the Purchaser
15. Contractors must supply with their quotation a detailed list and pricing of specialist tools
required to service and maintain the equipment being quoted on.
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Supply of Earth Moving and Road making Equipment
Local Buy Contract BUS 189- 0309
Request for Quotation Specification
COUNCIL AUTHORISATION
AUTHORISED BY:
COUNCIL NAME:
COUNCIL OFFICER:
POSITION:
PH:
FAX:
SIGNATURE:
DATE :
SUPPLIER ACCEPTANCE
I/we accept and understand all specifications relating to this Request for Quotation and understand and agree this
Request for Quotation is not regarded as an order, contract or approval to initiate works. All replies to this Request for
Quotation are subject to approval.
SUPPLIER ACCEPTANCE BY:
COMPANY NAME:
REPRESENTATIVE:
POSITION:
PH:
FAX:
SIGNATURE:
DATE:
Please return this Request for Quotation document along with your quotation
response to the above mentioned Council Representative.
The Quotation will not be accepted without receiving this document signed.
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