Approved
SANBORNTON BOARD OF SELECTMEN’S MINUTES
June 6, 2007
Town Offices
The Board of Selectmen convened in regular session Wednesday, June 6, 2007 at
6:30 p.m. at the Sanbornton Town Offices. Selectmen in attendance were Andrew
Livernois, Steven Ober and David Nickerson. The Town Administrator was also present.
PLEDGE OF ALLEGIANCE – All in attendance recited the pledge of allegiance.
Department Head Meetings
1.1
Department of Public Works, Director John Hubbard – Mr. Hubbard
provided the BOS with a packet of materials for review. Mr. Hubbard stated road repairs
would take place on Knox Mountain Road over the next few weeks, due to FEMA
reimbursement. Mr. Hubbard informed the Board that a new grader would be lent to the
Town until the “joystick” grader they ordered is built over the next 4-5 months. The
Board reviewed the grader’s lease agreement. Chairman Livernois motioned to
authorize Director Hubbard sign the lease agreement for the CAT 140M. Selectmen
Nickerson seconded the motion and the motion passed unanimously. Director Hubbard
and the Board discussed estimates for purchase of a trailer and the difference between air
brakes versus electric brakes on a trailer. Selectmen Nickerson motioned to approve the
purchase of a trailer for the DPW. Selectmen Ober seconded the motion and the motion
passed unanimously. Chairman Livernois motioned to approve the purchase of the
Ford F550 from Grappone Auto. Selectmen Nickerson seconded the motion and the
motion passed unanimously. Director Hubbard recommended that Swain Landscaping
keep doing the Town’s grounds maintenance and the Board reviewed the Swain estimate.
Selectmen Nickerson motioned to accept the Swain estimate for grounds maintenance.
Chairman Livernois seconded the motion and the motion passed unanimously.
Director Hubbard requested to renegotiate with Wolcott Paving to try and keep the same
prices the Town was quoted last year for paving. Chairman Livernois suggested Director
Hubbard call around to other paving companies and check prices. Director Hubbard
agreed to contact other paving companies for pricing. Director Hubbard informed the
Board of bridge issues for bridges on the following roads: Shute Hill, Plummer and Huse.
Selectmen Nickerson informed Director Hubbard of a complaint he received regarding
the operation of the grader. Selectmen Nickerson offered to be liaison to the Department
of Public Works and the Board agreed. Chairman Livernois questioned how a four-day
workweek was working out for the department. Director Hubbard replied it works out
great; it gives the road crew an early start and a break from the winter. The Board
thanked Director Hubbard for his time.
1.2 Police Department, Chief Mark Barton – Police Chief Barton provided the Board
with a draft noise ordinance based on the current criminal code statutes and the Board
reviewed. Chief Barton referred to RSA 644:13 and noted most complaints regarding
fireworks occur in late summer at night. Chief Barton stated that when a fireworks
complaint is received the Sanbornton Police Department informs the resident that a
1.0
disorderly conduct arrest will be made upon use of fireworks again, which is enforced on
a case-by-case basis. Chief Barton stated the drafted ordinance also includes language
for air cannons and vehicle noise. Selectmen Nickerson asked if the ordinance included
barking dogs and Chief Barton replied that a formal written complaint is filed with the
animal’s name on the document, in case of future incident. Chairman Livernois offered
to review the statutes in the draft noise ordinance and Chief Barton agreed. The draft
noise ordinance will be taken under advisement. The BOS and Chief Barton reviewed
cost estimates for bullet resistant (level 3 grade) glass for three windows (one at the
Police Station and two at the Town Offices) from Portland Glass in the amount of
$11,000 dollars. Chief Barton noted an estimate from Granite State Glass is expected.
Chief Barton stated he is mainly concerned for the safety of the Town Clerk/Tax
Collector’s (TC/TC) Office and would like to see a secure wall installed for the Assessing
Records Clerk and the TC/TC with a secure door after the bathroom area. Selectmen
Nickerson suggested a camera be installed. Chief Barton informed the Board that the
Police Department is still part of the CAR 54 project to receive “Decatur” systems for the
police cruisers. Chairman Livernois asked Chief Barton about the second thermal
imaging unit grant from CEDAP. Chief Barton explained the grant is different from the
initial grant awarded, the CEDAP grant allows for an Officer to determine a heat
signature at an accident scene. Chairman Livernois motioned to authorize Police Chief
Barton to apply for the CEDAP grant. Selectmen Nickerson seconded the motion and
the motion passed unanimously.
1.3 Transfer Station, Manager Mary O’Neil – The Board and Manager O’Neill
reviewed the 2007 engineering contract from Horizons Engineering for the landfill.
Manager O’Neill stated the landfill is tested quarterly for methane gas and groundwater
quality. Manager O’Neill informed the Board the groundwater quality tests have
produced good results and the next round of testing can be reduced. The BOS signed the
groundwater contract that will be sent to the NH DES. The Board and Manager O’Neill
discussed the appropriation for the Household Hazardous Waste fund and determined that
an additional $2,400 dollars was added to the Transfer Station budget. Selectmen
Nickerson suggested Manager O’Neill purchase plastic suits, goggles, eyewash unit and
gloves for safety purposes and Manager O’Neill agreed to put together a list of items
needed at the Transfer Station for the next meeting. Mrs. O’Neill requested a concrete
pad be placed between the glass and paper dumpsters because the sand keeps moving.
The DPW will be contacted regarding this matter.
1.4 Non – Public Session under RSA 91-A:3,II (a) - The Board of Selectmen went in to
non-public session at 8:13 p.m. with Mary O’Neil. The TA also attended the non-public
session. Chairman Livernois motioned to go in to non-public session and Selectmen
Nickerson seconded the motion. Roll call vote; Livernois, yes, Ober, yes, Nickerson,
yes. The BOS reconvened the public session at 9:06 p.m. No decisions were made.
Public Appointment
2.1 Tom Salatiello Re: Town Meeting - Mr. Salatiello suggested the Board consider
putting forth a warrant article to put Town Meeting back to March. Mr. Salatiello
informed the BOS that the Town Meeting minutes did not reflect any of the Board’s
discussion regarding Article #1 or Article #2. Mr. Salatiello noted that the turnout for the
May election was dismal and if changed back to March then the election will be the same
2.0
as the school district, which will reduce the Town’s election costs. The Board took Mr.
Salatiello’s comments under advisement.
2.2
Paul Colp Re: Fire Department – Mr. Colp asked the Board if the “EMT” would be at
the Fire Station. Chairman Livernois replied that the Board cannot answer until a fulltime Fire Chief is hired and the Fire Chief hires an “EMT”. Mr. Colp referred to Article
#4 and asked if the monies appropriated would be exceeded. Chairman Livernois replied
the Board is unsure, due to some lag time before either position is filled. Mr. Colp
believes the $40,000 dollars will not be sufficient. The Board thanked Mr. Colp for his
comments and took them under advisement.
General Business
Review and Approve Draft Minutes
3.1a 5/23/2007 - Members of the Board reviewed the draft minutes of May 23,
2007 at 6:30 p.m. Chairman Livernois motioned to approve the draft minutes of May 23,
2007 at 6:30 p.m. Selectmen Nickerson seconded the motion. The motion passed
unanimously.
3.1b 5/25/2007 - Members of the Board reviewed the draft minutes of May 25,
2007 at 7:30 a.m. Chairman Livernois motioned to approve the draft minutes of May 25,
2007 at 7:30 a.m. Selectmen Ober seconded the motion. The motion passed
unanimously. 3.1c 5/30/2007 - Members of the Board reviewed the draft minutes of May
30, 2007 at 7:00 a.m. Chairman Livernois motioned to approve the draft minutes of May
30, 2007 at 7:00 a.m. Selectmen Ober seconded the motion. The motion passed
unanimously.
3.2 Authorize Payroll & Accounts Payable Registers – The
BOS reviewed and signed the payroll & accounts payable registers.
3.3 Items from prior meetings
3.3a Town Office Roof– Selectmen Nickerson informed the Board that the Town
Office roof does need replacing because all of the shingles are split vertically. Selectmen
Nickerson stated replacement would cost approximately $6,000 - $7,000 dollars but that
amount could be doubled if the roof underlayment is bad. TA Kneuer has been
authorized by the Board to contact Patsy Wells regarding a replacement bid for the Town
Office roof, roof ventilation and the roof louvers.
3.3b Leighton Estates Road – Selectmen Nickerson stated it has been twenty
years since the road way was established and can not take it away but the Board does not
have to allow access to the other property owner. TA Kneuer stated the Leighton estates
Association is trying to determine if the road way was maintained or improved by the
Association. TA Kneuer informed the Board he has visited the site and that it appears
that there is the same road material composition throughout the area in question. TA
Kneuer noted that following the execution of the 1966 deed which gave the town what
was then Johnson Barn Road it is unclear whether the Town formerly accepted the road
and a determination needs to be made regarding who may have paved the road
section now known as Leighton Estates Road.
3.3c TC/TC Vault – Selectmen Nickerson motioned to authorize Jim Jenkins to
remove the water pipes inside the TC/TC storage vault. Chairman Livernois seconded
the motion and the motion passed unanimously.
3.3d Recording Secretaries Re: Reminder on COLA – TA Kneuer reminded
the Board that the question regarding whether or not Recording Secretaries should
3.0
3.1
receive a cost of living adjustment needs to be discussed.
3.4
Assessing related matters and Code Enforcement summary report – see chart
below.
TML#
Taxpayer
Item
Approved/Denied/Status
09.073.000
Devlin
Inquiry/Removal of Gravel
Open
09.073.000
Devlin
Inquiry
Open
15.076.001
Griffin
Inquiry
Open
20.023.000
Pearlman & Chong
Inquiry
Open
08.018.001
Cook
Inquiry/Day Care
Open
17.095.000
DeBlasie
Building Permit
Granted
21.061.000
Miller
Building Permit
Granted
14.029.000
Sant Bani School
Building Permit
Granted
08.018.007
Mayotte
Building Permit
Granted
03.096.000
Morrison
Building Permit
Granted
n/a
Town of Sanbornton
Corrected Tax Warrant
Signed
03.172.000
Jsephine Naples
Repurchase Deed Authority
Approved
26.047.000
Town of Sanbornton
Land Purchase
Approved
08.017.000-.009
Morrison Realty LLC
Abatement/Added Warrant
Approved
08.018.001
Cook
Inquiry
Open
03.024.000
Roy/Lewis
Inquiry/ house set backs
Open
15.042.000
Davis
Building Permit
Granted
15.011.000
Steve Johnston
Gravel Tax
Approved
15.090.000
Judith Ann Norris
Timber Tax
Approved
23.034.000
Stephen Merriam
Timber Tax
Approved
15.086.000
Pauline Ellis
Timber Intent
Approved
20.001.000
Bayard Henry
Timber Intent
Approved
01.001.002
NEFFCO
Timber Intent
Approved
Chairman Livernois motioned to authorize the ARC to engage H.E. Bergeron
Engineering to survey the Bodwell property. Selectmen Nickerson seconded the motion
and the motion passed unanimously.
3.5 Correspondence
3.5a Department of Fish and Game – A letter was received regarding access
maps for boating and fishing in Sanbornton. The Board took under advisement.
3.6 Town Administrator’s Report
3.6a NH Department of Safety Re: Hazard Mitigation Grant – TA Kneuer has been
authorized by the Board to contact the NH DOS regarding the Hazard Mitigation Grant.
3.6b Vote to continue BOS meeting – Selectmen Nickerson motioned to continue the
BOS meeting at 10:30 p.m. Selectmen Ober seconded the motion and the motion passed
unanimously.
3.6c Bookkeeper Reports – Curt McGee presented the BOS with a (12-month) report of
the town’s capital expenditures budget, operating budget, cash flow and a full-time employee
tracking sheet. The Board and Mr. McGee reviewed and discussed, the Board thanked Mr.
McGee for providing them with such useful documentation.
3.6d 2007 Audit Report – The BOS will review.
3.6e Draft Job Descriptions – TA Kneuer provided the Board with draft job descriptions
for the Finance Officer (Bookkeeper) and the Assessing Assistant (Assessing Records Clerk)
positions. The BOS will review.
3.6f RSA 231:133 (Road Names) – Melanie VanTassel will submit suggested road name
changes for alleviating the E-9-1-1 problem caused by currently having four sections of road all
named Pound Road.
3.6g Pemigiwassett River Program – Candidates are needed.
3.6h “Y” Project update – TA Kneuer reported that the engineer has recommended that
the continuation of phase one work focus on the Hunkins Pond Road section so that it will
include underdrains before reclaiming and resurfacing.
4.0 NEXT MEETING (S) – The Board of Selectmen’s next regularly scheduled meeting will be
held on Wednesday, June 13, 2007 at 6:30 p.m. at the Town Offices.
5.0
ADJOURNMENT – The Board of Selectmen’s meeting adjourned at 11:17 p.m.
Respectfully submitted, April C. Rollins, BOS Secretary