Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
PPF1(a)
ROCHDALE METROPOLITAN BOROUGH COUNCIL
ADULT CARE AND SUPPORT SERVICES
POLICY
ADULT CARE AND SUPPORT SERVICES POLICY
PUTTING PEOPLE FIRST
1.
INTRODUCTION
1.1
Rochdale MBC has a statutory duty to provide social care services to meet the
eligible assessed social care needs of service users and carers.
1.2
Adult Care and Support Services, in accordance with the Putting People First
directive, introduced a system of self directed support (SDS).
1.3
Self directed support introduced personal budgets that can be taken as either a
cash payment or a managed budget where Adult Care and Support Services
commission support services, or a combination of both
1.4
Personal Budgets promote independence, health and well-being by giving choice
and control over planning and managing support.
2.
2.1
3.
SCOPE
This policy is applicable to all service users and carers who have been assessed
against the Fair Access to Care Services criteria as being eligible to receive a
Personal Budget
OUTCOMES and GUIDING PRINCIPLES
3.1
Adult Care and Support Services will ensure that service users and carers are able
to use a personal budget flexibly and be empowered to have greater choice and
take more control over the form and management of their own support to meet
their eligible needs.
3.2
Support services should be personalised and designed around the needs of
service users and carers.
3.3
The role of Adult Care and Support Services is to help service users and carers
maintain or regain their independence, regardless of age, impairment, ethnicity,
sexual orientation or personal circumstances.
3.4
Service users and carers will be given more responsibility for planning and
managing their support.
4.
4.1
LEGISLATION & GUIDANCE
The statutory framework for Adult Care and Support Services as set by Central
Government and generally defined by the Department of Health.
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4.2
Relevant to: Putting People First, Independence, Wellbeing and Choice, Our
Health Our Care Our Say.
4.3
Main legislation but not limited to referenced in Appendix 1 (Key Policy Documents
and Legislation)
5.
ELIGIBILITY FOR ADULT CARE AND SUPPORT SERVICES
5.1
To be eligible to receive support from Adult Care and Support Services, service
users and carers are required to have a health and social care assessment and,
when appropriate, a period of further assessment and re-ablement.
5.2
Where appropriate, and with the person’s consent, (in accordance with the Mental
Capacity Act 2005) Adult Care and Support Service will complete a Department of
Health NHS Continuing Healthcare checklist (screening tool) as part of the
assessment.
5.3
If the outcome of the Department of Health NHS Continuing Healthcare checklist
indicates possible eligibility for NHS Continuing Health Care, the CCG will be
informed.
5.4
Service users and carers will have a financial assessment to establish whether
they will have to make a financial contribution towards the cost of meeting their
eligible assessed needs.
5.5
All the above assessments to determine eligibility will be conducted in line with the
Fair Access to Care Service Guidelines and the Charging Policy.
6.
SUPPORT PLANNING OUTCOMES and GUIDING PRINCIPLES
6.1
Following assessment, and when eligible care needs are identified, a Resource
Allocation System will determine an indicative budge. A Support Plan is then
drawn up by the service user or carer with assistance from a Support Planning
Officer.
6.2
A Support Plan endorses the desires, aspirations and outcomes for service users
and carers and how they intend to use their Personal Budget to address them.
6.3
The proposals for meeting a service user’s or carer’s assessed eligible needs, as
set out in their Support Plan must be:
 Lawful – the proposals are within the scope of the funds and resources
available
 Effective – the proposals will meet the assessed eligible social care needs
and support a service user or carer’s independence and well being and
make effective use of the funds and resources available in accordance with
the principle of best value
 Affordable – all costs have been identified and can realistically be met
within the available budget
6.4
Once eligibility has been determined a risk assessment must be carried out as part
of the planning process.
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6.5
Adult Care and Support Services will make available up to date information and
advice to support service users and carers to make informed decisions about how
they wish to manage their Personal Budget.
6.6
In cases where a service user’s or carers financial contribution negates a
contribution from Adult Care and Support Services the Support Planning process
should still be applied.
7.
WHAT A SUPPORT PLAN SHOULD INCLUDE?
7.1
A Support Plan should detail all support needed by service users or carers to
achieve their outcomes which will vary depending on what approach a person
decides to use
7.2
As a minimum a Support Plan should include responses to the following questions:
7.3
8.

What is important to you?

What do you want to change?

How will you arrange your support?

How will you spend your money?

How will you manage your support?

How will you stay in control?

What will you do next?
Acknowledging the statutory responsibilities placed on Adult Care and Support
Services, the following must also be addressed in a Support Plan:

Support needs, desired outcomes and how they will be achieved

Identification and management of risks

Contingency plans to address sudden unanticipated changes in need

Information about all funding streams that make up a Personal Budget
(gross) including the service user’s assessed financial contribution

The choice of how a service user or carer has decided to receive their
Personal Budget e.g. direct payment (either to self or a third party), trust
fund or managed budget

Consent from a service user or carer to allow aspects of their Support Plan
to be shared with other organisations.
VALIDATION
8.1
Once a service user or carer has drawn up their Support Plan it will be submitted
to the relevant Operational Team Manager for validation.
8.2
No money will be released to a service user or carer until a Support Plan has been
validated.
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8.3
Where a Support Plan cannot be validated it should be returned to the service
user, carer or their support planner with details of what further development is
required before it can be re-submitted for validation.
8.4
In cases where a Support Plan needs further development the Operational Team
Manager should consider whether the Support Plan can be partially validated in
order to avoid any delay in meeting a service user or carer’s needs.
8.5
Where necessary Adult Care and Support Services will authorise temporary
commissioned services to meet a service user’s or carer’s assessed eligible social
care needs while support planning continues which will ensure that their needs are
met in line with the Council’s statutory duties.
8.6
Where a Support Plan is in excess of the maximum amount calculated by the
Resource Allocation System (RAS) it will be necessary for a Senior Manager or
Risk and Validation to consider and validate or reject the Support Plan.
8.7
If a Support Plan meets a person’s assessed eligible social care needs within the
available budget then it should be validated. However, if the actual budget
indicated is less than the indicative budget the lower budget becomes the
validated budget.
8.8
If a service user or carer is saving a proportion of their Personal Budget for a
longer term identified eligible need the amount per month should be stated and
factored within their validated support plan.
9.
MENTAL CAPACITY
9.1
In cases where there is uncertainty about whether a service user or carer has
sufficient capacity to be able to manage a direct payment, it will be necessary
to undertake an assessment of capacity (Mental Capacity Act 2005).
9.2





9.3
The principles of the Mental Capacity Act, 2005 are:
A presumption of capacity - every adult has the right to make his or her own
decisions and must be assumed to have capacity to do so unless it is proved
otherwise;
The right for individuals to be supported to make their own decisions people must be given all appropriate help before anyone concludes that they
cannot make their own decisions;
That individuals must retain the right to make what might be seen as
eccentric or unwise decisions;
Best interests – anything done for or on behalf of people without capacity
must be in their best interests; and
Least restrictive intervention – anything done for or on behalf of people
without capacity should be the least restrictive of their basic rights and
freedoms
A person is unable to make a decision for themselves if they are unable to:

Understand the information relevant to the decision,

Retain that information,
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
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Use or weigh that information as part of the process of making the decision, or
Communicate their decision (whether by talking, using sign language or any
other means).
9.4
Where an assessment of capacity determines that a service user or carer does not
have capacity, a decision may be taken in their best interests about whether a
direct payment is appropriate and about how such a payment will be managed.
9.5
A person deemed to be without capacity should, where appropriate, be referred to
an Independent Advocate and/or a Best Interest Meeting arranged.
9.6
The Mental Capacity Act 2005 allows a person to create a Lasting Power of
Attorney (LPA) regarding property and finance and/or health and wellbeing)
by which they nominate someone to act on their behalf if they should lose capacity
to make decisions in the future.
9.7
Adult Care and Support Service will require evidence that a relevant LPA is in
place and registered with the Office of the Public Guardian (OPG) in order to
ensure that the nominated person has the authority to manage the finances of a
person who lacks capacity.
10.
10.1
11.
11.1
11.2
SAFEGUARDING
Personal Budgets should be arranged to minimise the possibility of abuse
occurring by:

Putting a person in control of their life

Making sure people who know the person are enabled to be part of the
support planning process

Designing an agreed system of support and safeguards that fit a person’s
preferred lifestyle.
DELIVERY OF PERSONAL BUDGETS
Service users and carers will have the choice of taking their personal budget as:

A cash payment paid directly to them net of any service user contribution;

A cash payment to a nominated third party net of any service user
contribution;

A commissioned service which may include payment of a service user
contribution to Rochdale MBC following a financial assessment.

A combination of the above (mixed budget)
Service users, carers or nominated third party must agree to and sign a Formal
Contractual Agreement to confirm their decision to receive a personal budget via a
direct payment
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12.
PPF1(a)
MANAGEMENT OF A PERSONAL BUDGET VIA A DIRECT PAYMENT
12.1 Adult Care and Support Services will not be responsible for the arrangement,
direction, management or day to day organisation of services purchased with a
cash budget
12.2
When a service user or carer agrees to receive a cash payment in preference to a
managed budget they assume the responsibilities associated with managing their
support.
12.3
In the case of payments to a nominated third party, the third party assumes
responsibilities associated with managing the support of the service user or
carer.
12.4
Service users, carers and nominated third parties will assume responsibility for:
 Employing staff and risks associated with the employment of staff;
 Establishing a separate bank account for the receipt of payments;
 Achieving outcomes of support choices identified within the support plan;
 Informing Adult Care and Support Services if circumstances or needs change;
 Ensuring they take out insurance cover, public liability insurance to the value
of £2million and employee liability insurance to the value of £5million; where
appropriate;
 Ensuring the expenditure is within budget and be responsible for any bank
charges or legal costs incurred as a result of any overdraft;
 Contributing (if appropriate) towards the cost of their social care support or, if a
nominated third party, ensuring payment of the client contribution as identified
by RMBC’s Fairer Contributions Charging Policy;
 Complying with Rochdale Metropolitan Borough Council’s audit requirements,
including permission to see copies of all original bank statements and any
other information in relation to the Direct Payment account;
 Returning any unused monies.
12.5 Adult Care and Support Services will make sure that service users, carers, and
nominated third parties have access to appropriate information to self manage
their direct payment / personal budget if required. Support can be offered to:



Understand the formal contractual agreement (direct payment)
Signpost to care providers, personal assistants
Signpost to information re: Insurance and Employment law
12.6 Adult Care and Support Services require that a Personal Budget via a Direct
Payment is only used to meet the eligible assessed needs of individual service
users and carers in accordance with their validated Support Plan.
13.
PAYMENT OF A PERSONAL BUDGET VIA DIRECT PAYMENTS
13.1 Adult Care and Support Services will make a payment into a designated bank
account every four weeks in line with predetermined RMBC pay dates.
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13.2 Where a service user, carer or nominated third party receives a direct payment
and is required to make a financial contribution towards the cost of their eligible
support need, the payment will be made net of any service user contribution.
13.3 Rochdale MBC is unable to recover VAT on goods and services which are bought
with a personal budget. Therefore any goods and services purchased are
regarded as being purchased directly by the service user, carer or nominated third
party and they are liable for any VAT that is incurred.
13.4 In order to extend the benefits of choice and control to as many service users and
carers as possible, particularly those who lack capacity Adult Care and Support
Services will permit payments to a nominated third party to manage the delivery of
support to meet the eligible needs of service users and carers.
13.5 Service users and carers are permitted to enter into a contractual arrangement
with a broker to act on their behalf to either receive a direct payment and/or take
on any employment and payroll responsibilities associated with meeting their
eligible needs.
13.6 For such an arrangement to be permitted the service user or carer must remain in
control of directing his or her service and making key decisions, with assistance if
required, for example deciding who their personal assistant will be.
13.7 The service user, carer or nominated third party will have responsibility for
arranging the agreement with a broker. The arrangement will be between the
service user or carer and the third party. Adult Care and Support Service will not
be a party to any such agreement.
13.8 Setting up a trust fund is a way of enabling a service user to benefit from the
choice and control that direct payments bring.
13.9 The direct payment recipient cannot be one of the trustees but, as the person
getting the care, should be central in any planning meetings and have their wishes
respected.
13.10 Adult Care and Support Services recommend that trustees should seek
independent financial advice and legal advice concerning the legal obligations of
becoming a trustee.
14.
14.1
DIRECT PAYMENT USES AND EXCLUSIONS
It is impossible to draw up a comprehensive list of services and goods that a direct
payment can be spent on. The underlying principle is that a service user must be
able to demonstrate that all services and goods purchased address their eligible
social care support outcomes and:

Link to the Support Plan and the positive outcomes identified

Will maintain or improve quality of life

Will ensure health, safety and wellbeing

Respect identity, faith and cultural traditions

Are a reasonable cost and in proportion to the Direct Payment
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14.2
Direct payments can be spent on:

Employing support workers and personal assistants

Employing a family member or partner or any close relative who does not live
in the same household

Buying services from an agency, organisation or the voluntary sector

Buying equipment which will reduce longer term support needs
14.3
15.
PPF1(a)
Direct payments cannot be spent on:

Employing a family member or partner or any close relative who lives in the
same household (this includes; parent, parent-in-law, aunt, uncle, son,
daughter, son-in-law, daughter-in-law, step-son or daughter, brother, sister, or
the spouse or partner of any of these)

Equipment that has been purchased from an auction, including on line sites
such as eBay,

Equipment that does not meet required safety standards

Health services that the National Health Service would ordinarily provide, for
example, registered nursing care, medication

Anything illegal

Any employment practice in breech of employment law which includes not
paying employees the minimum wage, not registering an employee with
Revenue and Customs, ‘cash in hand’ payments or not following any other
employment regulations (nationality checks)

Gambling

Purchasing illegal substances

Alcohol, cigarettes or tobacco

Bills for everyday living that other sources of income would normally pay for
including utility bills, household insurance, rent or mortgage payments,
television licensing fee

Daily living expenses including food shopping, newspapers, gas, or electricity

Items that are a choice not associated with eligible social care needs and
where purchase by the general public would normally be dependent on their
circumstances, eg transportation/vehicle related costs, white goods,
gym/leisure membership etc.
PERSONAL BUDGET - MANAGED BUDGET
15.1 Adult Care and Support Services recognise that not all service users have the
desire or capacity to plan for and meet their own support needs with a cash
payment.
15.2 Adult Care and Support Services will commission support services on behalf of
service users or carers who choose to take all or part of their personal budget as a
managed budget.
15.3 In such cases, a personal budget will be allocated and validated, and services will
be commissioned within the agreed resources and in line with the service user or
carer’s validated support plan.
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15.4 Adult Care and Support Services will be responsible for the arrangement,
direction, management and day to day organisation of commissioned support
services.
15.5 All service users and carers who have eligible assessed needs are eligible to take
all or part of their personal budget as a managed budget.
16.
APPEAL
16.1
In cases where there is a dispute about a decision, the matter will be addressed in
line with the Validation of Support Plans and the Use of a Personal Budget and
Appeals Process (PPF 1 (b)) and ultimately with the joint health and social care
complaints process.
16.2
The following aspects of self-directed support may be raised as an appeal:

The ‘final agreement’ response on an assessment

The amount of money allocated by the Resource Allocation System

The way that the money has been varied to reach the final amount of a
Personal Budget

Limitation of choice in how a direct payment can be spent

Refusal of a direct payment
16.3 For further information see the Appeal Procedure (PPF1(b))
17.
REVIEW
17.1 Reviews should be planned, and held, prior to leaving the STARS service or within
six weeks of social care services being provided and,thereafter, on an annual
basis or sooner if eligible needs change.
17.2
It is necessary to undertake a review in the event of any major changes being
experienced by the service user or a service providers’ request.
17.3
During a review, there are six key areas to be addressed:
i.
Determine the person’s continued eligibility for support;
ii. Establish how the services being provided have achieved the outcomes,
as set out in the Support Plan;
iii. Re-assess individual needs of the service user or carer by exploring the
domains and sub-domains of the FACE documentation;
iv. Where minimal support or assistive technology is being provided, by reassessing those domains which were previously explored;
v. Commenting on the effectiveness of the use of personal budgets to
address support outcomes, where appropriate;
vi. Confirming, or amending, the current support plan, or considering closure
if support is no longer required or eligibility criteria is no longer met.
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17.4 A review may also determine that there are no longer any eligible needs in which
case a personal budget will cease.
17.5 In the event of changes being required to the support plan it must be updated, and
a copy given to the person and all involved professionals.
18.
INITIAL FINANCIAL REVIEW
18.1 The purpose of an initial financial review, which is carried following the first 13
weeks of commencing a Personal Budget via cash payments, is three fold:

Monitoring of services

Monitoring of finances

Monitoring of employer’s responsibilities
18.2 During an initial financial review the following issues must be addressed:

Establish what services or goods have been purchased towards achieving
support outcomes as defined in the Support Plan;

Where appropriate, ensure that any client contributions towards the cost of
social care support are being paid into the designated bank account on a
regular basis;

Confirm registration with Her Majesty’s Revenue and Customs (HMRC);

Ensure sufficient public liability insurance to the value of £2m and employee
liability insurance to the value of £5m if employing staff is in place
18.3 To assist with the initial financial review a checklist is available for use
(Appendix 1).
18.4 A completed initial financial review checklist must be scanned onto ALLIS.
19.
AUDIT OF BANK STATEMENTS AND EVIDENCE OF EXPENDITURE
19.1 In order to ensure that the monitoring of services, finances and employer’s
responsibilities are proportionate the following bands have been introduced, each
with a corresponding audit requirement.
19.2 If the total gross amount of the cash budget is less than £2,500 per annum
and providing that the service user (or their nominated third party) does not have
any difficulties and there are no administrative concerns we will adopt a light
touch approach and carry out an annual audit of bank statements and evidence
of expenditure.
19.3 If the total gross amount of the annual cash budget is less than £10,000 per
annum an initial financial review will take place after 13 weeks and, providing there
are no administrative concerns, annually thereafter in which all bank
statements and evidence of expenditure relating to the Direct Payment account
will be audited. Service users will be informed that Adult Care and Support
Services reserve the right to carry out a random sample audit.
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19.4 If the total gross amount of the annual cash budget is less than £25,000 per
annum an initial financial review will be carried out after 13 weeks and
providing there are no administrative concerns an audit of bank statements and
evidence of expenditure will be carried out every six months thereafter.
19.5 If the total gross amount of the annual cash budget is more than £25,000 per
annum an initial financial review will be carried out after 13 weeks and providing
there are no administrative concerns an audit of bank statements and evidence
of expenditure will be carried out every three months thereafter.
19.6 Any concerns regarding an audit of bank statements or evidence of expenditure
could result in suspension or termination of the cash budget.
19.7 To assist with the audit of bank statements and evidence of expenditure a record
of expenditure has been designed for use by staff and cash budget recipients
(Appendix 2)
19.8
A completed record of expenditure to be scanned onto ALLIS.
20.
SUSPENSION, TERMINATION & REPAYMENT OF A PERSONAL BUDGET DIRECT PAYMENT
20.1
A service user or carer can choose to terminate a direct payment at any time by
providing four weeks notice in writing.
20.2
When a service user or carer chooses to end a direct payment, Adult Care and
Support Services will undertake a review to determine how best to meet eligible
assessed needs.
20.3
When a service user or carer chooses to terminate a direct payment and requires
Adult Care and Support Services to commission services, Adult Care and Support
Services will require a minimum of four weeks notice to make appropriate
arrangements.
20.4 Adult Care and Support Services will suspend or terminate a direct payment when
one or more of the terms of the formal contractual agreement are breached.
20.5 Adult Care and Support Services will provide sufficient notice to a service user or
carer regarding a suspension or termination of their direct payment. The notice
period will depend on the individual circumstances of each case, including the
cause of the suspension or termination, an evaluation of risks and consideration of
any other relevant factors.
20.6 In cases of illegal, fraudulent and/or wilful misuse of a direct payment on the part
of the service user, a nominated third party or carer, Adult Care and Support
Services will take action to recover all or part of the monies, where appropriate in
accordance with Client Contribution and Debt Recovery Policies. Safeguarding
Procedures will be followed in any cases of suspected abuse.
20.7 In all cases of illegal, fraudulent and/or wilful misuse of a direct payment the
service user or carer will no longer be able to receive a direct payment and will
receive a managed budget instead.
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20.8 Adult Care and Support Services retains the option of taking over the management
of a service user’s or carers’ direct payment for a short period of time, in
circumstances when they have been assessed as no longer having capacity to
manage their direct payment.
20.9 There are circumstances where service users or carers may have their direct
payment suspended for a short but significant period as a result of hospital
admission or some other unforeseen eventuality.
20.10 In such circumstances, Adult Care and Support Services will, together with the
service user, carer and any representatives, review the particular circumstances of
the case, including any ongoing contractual responsibilities, to determine the most
appropriate course of action.
20.11 Adult Care and Support Services will act in a way that balances regard for the
contractual obligations of service users and carers and promotion of continuity of
services with the need to make best use of resources.
20.12 Service users and nominated third parties will be required to return to Adult Care
and Support Services any portion of their cash budget:

That is surplus to meeting their needs as agreed in their support plan

That is not being held in order to save for an agreed purpose, or to make
payment on any outstanding accounts or taxation liabilities.
20.13 If Adult Care and Support Services is not satisfied that the direct payment has
been used for its intended purpose or if the conditions imposed in the support plan
and formal contractual agreement have not been met, action will be taken to
recover all or part of the monies in line with Client Contribution and Debt Recovery
Policy.
20.14 In cases of wilful misuse or fraud, Adult Care and Support Services will take action
to recover all or part of the monies, in accordance with Client Contribution and
Debt Recovery Policies.
21.
REVIEW
This policy will be reviewed no later than December 2014.
22. KEY POLICY DOCUMENTS
Legislation
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National Assistance Act 1948
Health Services and Public Health Act 1968 (subject to LAC (93) 10)
Chronically Sick and Disabled Persons Act 1970
Race Relations Act 1976
National Health Service Act 1977
Health and Social Services and Social Security Adjudications Act 1983
Mental Health Act 1983
Disabled Persons (Services Consultation and Representation) Act 1986
National Health Service and Community Care Act 1990
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Carers (Recognition and Services) Act 1995
Data Protection Act 1998
Human Rights Act 1998
Health Act 1999
Freedom of Information Act 2000
Race Relations Amendment Act 2000
Local Government Act 2000
Care Standards Act 2000
Health and Social Care Act 2001
Local Government Act 2003
Community Care (Delayed Discharges etc.) Act 2003
Carers (Equal Opportunity) Act 2004
Mental Capacity Act 2005
Disability Discrimination Act 1995 as amended by the Disability Discrimination Act
2005
Equalities Act 2006
Safeguarding Vulnerable Groups Act 2006
Mental Health Act 2007
Policy and Guidance:
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Independent Living Fund (1983)
National Service Framework for Older People (2001)
Valuing People (2001)
Fair Access to Care Guidance (2002)
Code of Practice for the Mental Capacity Act 2005
Independence, Well-being and Choice (2005)
Improving the Life of Disabled People (2005)
Independent Living Strategy (2006)
Our Health, Our Care, Our Say: a new direction for community services (2006)
Strong and Prosperous Communities: Local Government White Paper (2006)
A Stronger Local Voice (2007)
Building on Progress Public Services (2007)
Putting People First (2007)
The New Performance Framework for Local Authority and Local Authority
Partnerships (2007)
National Carers Strategy: Carers at the heart of 21st century families and
communities: a caring system on your side, a life of your own (2008)
Local Authority circulars:
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LAC (2001) 6 Better Care Higher Standards
LAC (2001) 32 Fairer Charging Policies for Home Care and Other non-residential
Social Services - Guidance for Councils with Social Care Responsibilities
LAC (2003) 14 Changes to Local Authorities Charging Regime for community
equipment and intermediate care services
LAC (2004) 24 Community Care Assessment Directions
LAC (2008) 1 Transforming Social Care
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Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
PPF1(a)
APPENDIX 1
INITIAL FINANCIAL REVIEW CHECKLIST (6 WEEKS)
Name:
ALLIS ID Number:
Date of First Payment:
Date of Review:
If only using a provider agency complete 1, 2, 7 and 8 (if appropriate)
1
Payments into DP account?
2
Evidence of client contributions?
3
4
5
Public liability insurance to the value of £2m +
employee liability insurance to the value of
£5m?
Criminal Records Bureau checks relating to
those employed to provide care and support
have been obtained?
Confirmation of HMRC registration
or
Appointed Agent
6
Contracts of employment in place?
7
Any change in financial circumstances?
8
Any other issues?
Signature of Direct Payment
Recipient or Nominated Third
Party:
Signature of Reviewing Officer:
Date document scanned onto ALLIS
Final Policy
Page 14 of 19
Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
PPF1(a)
APPENDIX 2
DIRECT PAYMENT AUDIT – RECORD OF EXPENDITURE
Name:
Date:
I confirm that the information I have provided is an accurate record of how I have
spent my / my client’s Direct Payment
Signature:
1.
2.
Date:
Balance brought forward from previous summary:
Direct Payment amount:
Other income:
Interest:
TOTAL:
3.
Unpresented cheques from previous quarter:
PA / Agency / Invoice
Cheque
Date
Bank
Number
Number
Statement
Number
Amount
£
TOTAL:
Final Policy
Page 15 of 19
Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
4.
PPF1(a)
Payments to PAs / Care Agencies / Invoices:
PA / Agency Name
/ Invoice Number
Cheque
Number
Date
Bank
Statement
Number
Amount
£
TOTAL:
Final Policy
Page 16 of 19
Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
5.
PPF1(a)
Other Expenses:
Description
Cheque
Number
Date
Bank
Statement
Number
Amount
£
TOTAL:
6.
Total Expenditure:
(Boxes 3, 4 and 5)
7.
Balance carried forward to next summary:
(Boxes 1 + 2 minus box 5)
8.
All cheques issued but not yet cashed for this quarter
only:
Final Policy
Page 17 of 19
Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
PPF1(a)
9.
Income tax to pay next quarter:
Employee’s National Insurance to pay next quarter:
Employer’s National Insurance to pay next quarter:
TOTAL:
10
11
12
£
Unspent combined start-up (£0 if quarter 4):
Total calculated amount of 4 week contingency
money (including client contribution) for
quarters 1 to 3:
Total to return to
Rochdale Metropolitan Borough Council:
Direct Payment Support Manager
Brook House
Oldham Road, MIDDLETON, M24 1AY
£
COMMENTS:
Date sent to Direct Payment
Support Manager
Final Policy
Page 18 of 19
Adult Care and Support Services Manual
Issued February 2011, Amended October 2013
PPF1(a)
Date document scanned onto ALLIS
Final Policy
Page 19 of 19