African Journal for Physical, Health Education, Recreation and Dance (AJPHERD) Supplement 2 (October), 2014, pp. 102-118. A qualitative analysis of Sport Management interns’ perceptions of rotations in internships J. SURUJLAL1 AND P. SERRA2 1 Faculty of Economic Sciences and Information Technology, North-West University, P.O. Box 1174, Vanderbijlpark 1900, South Africa. E-mail: Babs.Surujlal@nwu.ac.za 2 Department of Sport and Movement Studies, Faculty of Health Sciences, University of Johannesburg, DFC Campus, Cnr Sherwell/Beit roads, Doornfontein 2006, Johannesburg, South Africa Abstract The sport industry, which has evolved into a multi-billion rand industry, offers an increased number of complex and varied job opportunities. University Sport Management graduates are thus likely to face greater job demands in a highly competitive work environment. Rotations in Sport Management internships have been identified as an approach to prepare students for the job market. The purpose of this study was to ascertain the perceptions of Sport Management interns of rotations in internship. A qualitative case study research approach was used in the study. Eight semi-structured focus group interviews were conducted with Sport Management interns who completed their internship. The results of the study indicated that the positive experiences associated with the internship outweighed the negative experiences. Participants reported many benefits of rotations in internship. Among these were their experiences of different aspects of a sport organisation, exposure to different leadership styles, opportunity to apply their theoretical knowledge in the workplace, social issues in the workplace and development of different competencies. The findings also identified areas in which the internship experience could be strengthened. Given the great satisfaction experienced by interns, rotations in interns appear to be an ideal replacement to the traditional implementation of internship. Keywords: Rotations, Sport Management, internship, competencies workplace. How to cite this article: Surujlal, J. & Serra, P. (2014). A qualitative analysis of Sport Management interns’ perceptions of rotations in internships. African Journal for Physical, Health Education, Recreation and Dance, October (Supplement 2), 102-118. Introduction The sport industry has evolved into a multi-billion rand industry which offers an increased number of complex and varied job opportunities. With the increase in job opportunities and higher levels of job complexity, university sport management graduates are likely to face greater job demands than ever before. In the not too distant past getting a job in the sport industry did not require much more than a first qualification and some experience. However, with the evolution of the sport industry into a business-like industry incoming employees are expected to ‘hit the ground running’ in the job situation. Universities who are the ‘producers’ of sport management graduates, therefore, need to be sensitive to the A qualitative analysis of Sport Management interns’ perceptions 103 market demands and equip graduates with the skills and competence in line with those demands. In response to industry demands universities were required to reexamine their sport management curricula and include a compulsory component of work-integrated learning. In the past decade work-integrated learning in the form of internships became the most widely recognized and accepted in both the public and private sector (Surujlal & Singh, 2010). To prepare sport management university students for the job market, work-integrated learning commonly exists as field experience in the form of internships (Verner, Keyser & Morrow, 2001). Jaschinski and De Villiers (2008) posit that internships provide the ideal platform to transform the theoretical knowledge gained in the classroom into the real life work experience, practical skills and competency required in a job. It is a sound pedagogical instrument and an important educational experience (Cook, Parker & Pettijohn, 2004) which benefits the profession and leave interns with a sense of self-worth and accomplishment (Jaschinski & De Villiers, 2008); provides a ‘springboard’ for further learning (Harvey & Bowers-Brown, 2003) and provides the opportunity for the application of theoretical knowledge to the actual work environment (Downey & DeVeau, 1988). Research (e.g. Cuneen & Sidwell, 1994; Somerick, 2001; Stratta, 2004; Surujlal & Singh, 2009; Surujlal & Singh, 2010; Surujlal & Mji, 2011; Chinomona & Surujlal, 2012) in the past two decades has focussed mainly on internships. There are, however, other components of work-integrated learning which may contribute to university sport management students gaining the requisite skills, experience and competency to compete and function in the job market. Besides internships, among the different approaches to work-integrated learning are field-based coursework, service learning, guest speakers and site visits (Domask, 2007). The value of practical work experience through work-integrated learning cannot be overemphasized as it has become a significant approach to bridge the transition from the classroom to the work situation (Callanan & Benzing, 2004). Internships, as one of the methods of work-integrated learning have gained increased popularity in sport management curricula. If properly managed, it provides a structured, career relevant supervised work experience for sport management students prior to their graduation. The value of internships has been emphasised by many researchers. Domask (2007) posits that it assists in connecting academics with real life job situations, evaluating the relevance of the course content of the curriculum, and linking and engaging students to work experience. It provides for the engagement of academics with industry through collaboration with industry partners, building and strengthening relationships, and updating information regarding the needs of industry (Pauline & Pauline, 2008). Sport management internships provide sport management students with an important introduction to their career paths (Moorman, 2004). Greenhaus, Callanan and Godshalk (2000) 104 Surujlal and Serra view internships as a significant contributor towards shaping students’ careers and establishing a sound foundation in the workplace. It provides an opportunity to perform as a professional and experience an organisational culture (Verner et al., 2001) as well as increases the opportunity for possible full time employment upon graduation (Knemeyer & Murphy, 2001). Internship as an alternative learning method helps students develop a realistic understanding of the profession that they have chosen and demonstrates the relevance of academic and technical skills needed for a job (Surujlal & Singh, 2010). In most instances the internship is taken by sport management students in their senior year of study or during the Honors year of study (Surujlal & Singh, 2010) with durations of between 3 months and six months at a single organisation under the supervision of an expert or specialist. At the University of Johannesburg, the internship programme has been ‘expanded’ to expose sport management interns to a variety of job situations during their internship. This is done by rotating the positions of all interns in different organisations. The rotation is along similar lines with job rotations in organisations in the corporate sector. Rotations in sport management internships at University of Johannesburg There are different learning pathways which one can take to gain the knowledge and experience necessary for a job. A learning pathway creates the opportunity for one to progress from one state of learning to another. This progression or movement is always in one direction and always moves from a lower state of learning to a higher state of learning (Ewing & Donguet, 2007). In the corporate sector job rotation is one of the more frequently used learning pathways. Similar to its application in the corporate sector, the concept of job rotations can be applied during internships. Zwane (2014) posits that job rotation is the surest way of keeping one away from the complacency and boredom of a routine job. The main reason for job rotation, according to Singh and Rawat (2006) is that it exposes one to a wide range of cross-training and experiences in an organisation. Bennett (2003) identified two types of job rotation, namely functional job rotation and inter-functional job rotation. Functional job rotation is rotating between jobs within the same operational or functional area while inter-functional job rotation requires movement from one job to another in different parts of the organisation. Burke and Moore (2000) recognise job rotation as a career development strategy. Job rotation equips an intern with a greater understanding of the job requirements and the organisation. It also provides the opportunity to assess one’s ability in the context of the job, stimulates personal growth, introduces variety of tasks, and broadening of one’s skill base and competence. Interns can A qualitative analysis of Sport Management interns’ perceptions 105 also increase their competitive edge in the job market by demonstrating a diverse range of experience and skills. It also accelerates the development of individuals for specific jobs within an organisation (Bennett, 2003). In Sport Management internships administered by the Department of Human Movement studies at the University of Johannesburg job rotation involves rotating between jobs at different sport entities for limited periods of time. Eriksson and Ortega (2006) highlight that this approach provides one with comprehensive knowledge and experience across the industry. Problem statement The very high and increasing rates of unemployment and an acute shortage of skilled people (Kanye & Crous, 2007) are characteristic of the labour market in South Africa, sport being no exception. The professionalisation of sport and leisure services throughout the world, including South Africa, has resulted in a proliferation of sport organisations creating the need for personnel with a range of skills and competencies that are specific to the sport industry (Williams, 2004). There is thus a need for universities to respond to the increased needs of the sport industry. Cuneen (2004) argues that many Sport Management internship programmes do not live up to their expectations. Instead of being considered as an integral component of the Sport Management curriculum, they are being considered as supplements. With the current shift in emphasis from focussing solely on the theoretical aspect, many universities have included work-integrated learning as component of the curriculum for which students earn a credit. Despite an expanding body of literature and research in other disciplines there is a vacuum regarding research on the use of rotations in internships in Sport Management. To the researchers’ best knowledge very few universities in South Africa make it compulsory for sport management interns to rotate jobs during their internships. There is, therefore, a need for this research to ascertain the perceptions of sport management interns regarding this approach to internships. Methodology Research approach A qualitative case study research approach was used in the study. A case study is an empirical enquiry which allows for an in depth examination of events or phenomena within a real life context for the purpose of investigation, theory development and testing (Shields, 2006). This approach often employs documents, artefacts, interviews and observations during the course of the research. This study used semi-structured focus group interviews. The type of 106 Surujlal and Serra case study used was an evaluative one. An evaluative case study, according to Stenhouse (1985), is one conducted to provide decision makers information in order to evaluate a programme or institution. In the context of this study the decision maker is the Sport Management internship co-ordinator and the programme is the Sport Management internship programme. The advantage of using this approach is its flexibility in allowing researchers to decide the boundaries of the phenomenon being researched (Miles & Huberman, 1994; Denscombe, 1998). Instead of creating a controlled environment which is prevalent in experimental research, a case study explores events that take place in natural settings. It also allows a more detailed and interconnected understanding of events. Sample The case for the current study was the 2013 cohort of Sport Management Honors students (n=24) in the Department of Human Movement Studies at the University of Johannesburg. All students who completed their internship made up eight groups of three students each. All the participants completed their internship through a rotation process. The rotation process required the students to dedicate a fixed time period at selected organisations over a period of six months. Students were not given a choice of organisation. However, the tasks they were to perform in the selected organisation were left to the discretion of the mentor at the different organisations. Data collection procedure Data collection took place during the feedback session of the participants. Participants were informed three weeks in advance of the schedule of the interviews. A three member panel comprising the two researchers and the Director of the Sports Bureau of the University of Johannesburg made up the panel which posed questions to the participants. The questions were compiled by the principal researcher and presented to the panel a week before the feedback sessions. Content validity was ascertained through agreement among the members of the panel. Consensus was reached on the questions which would be asked during the sessions. All groups were asked the same questions. Where clarity was required probes were used. Towards the end of each session participants of each group were requested to comment on any aspect of the internship experience which they felt would contribute to the development of the internship programme. Each member of the panel took field notes during the session. Each session lasted, on average, thirty minutes. Immediately after each session the panel compared notes to verify the responses of each group. All respondents were informed of the feedback session when they were provided with the schedule of the sessions. At the beginning of each session each group A qualitative analysis of Sport Management interns’ perceptions 107 was informed that the feedback was not a ‘test’ session but rather an opportunity for the Sport Management internship co-ordinator to get information regarding the new approach to internships and to get information on how to improve the internship experience. The feedback session was compulsory for all participants and the focus group approach allowed for them to verify aspects of their experience with fellow interns. All field notes taken during the feedback sessions were handed to the principal author who made copies for each researcher. The data were content analysed independently by the two researchers. The analysis involved looking out for recurring ideas which were then categorised and provided a label. The categories were then compared and discussed and consensus was reached on naming the different categories. Results Most effective rotations The internship programme comprised seven different rotations, namely Facility Management, Event Management, General Administration, Human Resource Management, Gymnasium, Marketing and Commercialisation and Scholarships and Finance. When interns were requested information on the most effective and interesting rotations (Figure 1) they ranked Event Management (n=24; 100%) as the most effective followed by Gymnasium (n=22; 91.6%), Facility Management (n=17; 70.8%), General Administration (n=14; 58%), Human Resource Management (n=9; 37.5%), Recruitment (n=2; 8.3%) and Scholarships and Finance (n=0; 0%) being the least effective of them all. The following excerpts describe the most effective rotations: “…events are insane and demanding on time but exciting.” – Events rotation “We weren’t able to see anything or do anything because of confidentiality, waste of a rotation.” – Scholarship and Finance rotation “Making VIP lists and access tags was monotonous but very important in the bigger scheme of things.” – General Administration 108 Surujlal and Serra 30 25 24 22 20 15 17 14 10 5 0 Figure 1: Effectiveness of rotations Theoretical modules most applicable in internship When posed with the question “Which theoretical module was most applicable your internship hours?”, it was clearly evident that Facility and Event Management (FEM) was the most applicable module (n=21; 87.5%) utilised during their internship hours with Human Resource Management (n=18; 75%), Sport Marketing (n=15; 62.5%) and the Sociology of Sport (n=14; 58.3%) also being highly applicable. The applicability of the modules in internship are reflected in the excerpts which follow: “Definitely FEM was the module where theory was put into practice” – Facility and Event Management “Even though we didn’t get much exposure from the recruitment and marketing rotation, the theory in class assisted us with getting the practical part done, especially when it came to the Futurelife promotions.” – Sport Marketing “A lot of the laws around sporting events and dealing with people was interesting and HR provided me with a good platform in putting things into perspective.” – Human Resource Management “It was great to be able to identify different social issues – I believe the sociology class did this for me.” – Sociology of Sport 9 A qualitative analysis of Sport Management interns’ perceptions 109 Experience of leadership styles During their internship hours, interns were introduced to rotations with different managers. Hence, they were exposed to different leadership styles. The leadership styles to which interns were exposed were those of the democratic, autocratic and laissez-faire leadership. The democratic style leadership was the style that most interns (n=19; 79.2%) were exposed to followed by autocratic style (n=15; 62.5%) and laissez-faire (n=7; 29.1%). The following excerpts illustrate the exposure and experience that interns had with the different leadership styles: “I prefer when managers have a little more trust in us and listen to our thoughts and ideas.” – Democratic leadership style “Autocratic isn’t the best of styles but when deadlines are tight, I understand why orders are needed to be handed out.” – Autocratic leadership Style “A combination of autocratic and democratic depending on the situation experienced.” “I can handle doing things on my own if need be but did not appreciate the manager reprimanding me when she didn’t event assist us in the beginning.” – Laissez-faire leadership style Introspective learning Internship enables and facilitates different situations and scenarios which allowed the interns to develop and identify specific qualities that they perceived that they did not possess. Figure 2 illustrates the individual ‘self’ qualities that were experienced and developed by the interns. As illustrated in Figure 2 it is evident that professionalism (n=24; 100%) was the most experienced quality followed by time management (n=22; 91.6%), addressing people (n=20; 83.3%), leadership skills (n=18; 75%), telephone skills (n=17; 70.8%), thinking on ‘your feet’ (n=16; 66.6%), teamwork (n=14; 58.3%), thinking ‘out of the box (n=9; 37.5%), trusting others (n=8; 33.3%), team management (n=6; 25%), the ability to work under pressure (n=5; 20.8%) and accountability (n=5; 20.8%). The following excerpts from the interview sessions highlight the qualities and competencies interns experienced and developed: “We took what we had and made it work” – Thinking ‘on your feet’/ Thinking ‘out of the box’ 110 Surujlal and Serra 5 Accountability 24 Professionalism 6 Team Management 5 Work under pressure 14 Team work 20 Addressing people 16 Thinking on your feet 9 Thinking out of the box 17 Telephone skills 8 Trust others 22 Time Management 18 Leadership skills 0 5 10 15 20 25 30 Figure 2: ‘Self’ qualities experienced and developed “It taught me that I am responsible for my own actions and that my marks would reflect the amount of commitment and hard work I put in.” Accountability “This year proved tough as there was a constant low of work to be completed whilst balancing the academic aspects pertaining to our degree, with the help of our academic leader I learnt the reach the equilibrium between practical and academic workload.”- Time management “I never believed or dreamt in my wildest dreams to be able to speak in front of others, through the constant opportunities where we were pushed into, public speaking became something of second nature and helped me tremendously with my confidence.” – Addressing people Social issues addressed during internship In working with diverse people and situations, the question of what sociological issues were experienced during the internship hours was posed to the interns. Most of the interns experienced similar sociological issues during their internship. Gender (n=22; 91.6%) was the most dominant social issue that was experienced by the respondents, especially the emancipation of women (n=22; 100%), being clearly visible. The majority of the UJ Sport Bureau managers were female. This was evident in the following excerpts: A qualitative analysis of Sport Management interns’ perceptions 111 “Funny enough, the opposite of gender ideology is experienced in the WIL environment with women making up the majority of the people working in a male dominated environment such as sport.” “Women are in the decision making roles – as managers and with a director being a woman as well.” “When it came to the heavy stuff to carry and set up, us men did it – supporting gender ideology.” The second most common social issue experienced during internship was that of race (n=16; 66.6%). Being a very culturally diverse university due to the merger of the university, different campuses have different students who in turn have different sport cultures. Events must therefore be planned taking into account the different cultures. This requires being sensitive and respectful to each other’s backgrounds. This is aptly encapsulated in the following excerpts: “As a sport manager, you need to think of the people you want to target and what sporting event/code would fit in with their sport culture.” Another social issue experienced by interns was that of Ethics (n=14; 58.3%). The sub issues experienced under ethics was that of student deviance (n=6; 42.8%). With regard to this issue students were caught smoking weed, abusing alcohol and guilty of rowdy behaviour during sport events. Verbal abuse and the management of angry residents (n=8; 57.1%) was also part of the ethical issues interns experienced and needed to manage. An excerpt relating to this issue is as follows: “It’s very scary at first to have residents screaming at you – but you learn how to calm them down and assist accordingly.” Benefits of rotations in internship During internship interns reported many outcomes in addition to the ones identified prior to the internship. Presentation etiquette (n=24; 100%) was regarded as the highest benefit that resulted from internship programme followed by Accountability (n=23; 95.8%) and Soft skills, Hands on Experience and Theory to practice (n=22; 91.6%). Exposure to Events (n=21; 87.5%) Work ethic and Exposure to different management components (n=18; 75%), Managers being helpful and willing (n=14; 8.3%) and lastly Networking opportunities (n=10; 41.6%) were other benefits reported. 112 Surujlal and Serra Theory to practice Work Ethic Accountability Networking 10 Presentation etiquette Soft skills mastered Hands on experience Figure 3: Benefits of rotations in internship Managers very helpful The following excerpts provide evidence of the benefits of rotations in internship: Exposure to sporting events “I walked away with more knowledge then what I had before we started with this Exposure–to different management programme.” Exposure to sport managementcomponents components. “I am able to take theory and apply it in a practical situation.” – Link theory to practice 0 5 “The biggest advantage of the programme is that we were involved with the planning, organising and implementing of Varsity Cup.” – Exposure to events. “We got firsthand experience of what is entails to be a sport manager.” – Hands on experience. “It was emphasised to act, walk and talk corporate and represent professionalism wherever we were.” – Presentation etiquette/Work ethic “First impressions count– a statement that our course leader has drilled into us with regards to our quality of work, mannerisms and appearance.” – Work ethic/Professionalism/Accountability. “The internship programme offered within our degree presented opportunities to network with many UJ Sport Managers as well as celebrities like Francois Pienaar.” – Network opportunities. Challenges associated with rotations in internship With every new programme shortfalls or challenges are expected. The challenge that experienced most (Figure 4) were related to Scholarship and Sport Finance rotation (n=22; 91.6%). The confidentiality associated with this issue limited nature of involvement of the interns. Other challenges experienced by interns 10 A qualitative analysis of Sport Management interns’ perceptions 113 were insufficient time certain rotations which interns deemed interesting and knowledgeable (n=15; 62.5%); unwilling mangers who restricted autonomy and did not provide sufficient and appropriate work opportunities(n=12; 50%); lack of professionalism from managers (n=11; 45.8inappropriate task levels which compromised the quality of the work allocated to them (n=5; 20.8%) and the long and demanding internship hours which impacted on the very stringent academic workload of interns (n=4; 16.6%). 25 22 20 15 15 12 11 10 5 4 5 0 Figure 4: Challenges associated with rotations in internship Excerpts highlighting challenges experienced by interns are as follows: “Students should be given the real work, so they can face challenges that sport managers would otherwise experience.” – Tasks not at honors level. “Managers should take us students more seriously and not treat us like their gofer.” – Managers not willing. “My biggest disappointment in the internship program was the finance rotation. We weren’t allowed to be a part of anything as it was confidential but how do they expect us to understand how everything is run and operated if we can’t do anything?? “– Sport Finance rotation poor. “It was quite obvious that certain managers just wanted to keep us busy, this manager was rigid for adjustment and had an open negative attitude towards us internship students.” – Managers not willing/Lack of professionalism from managers. “The disadvantage of this programme was that some managers gave us things to do that weren’t in our scope of study, we were sometimes used as general assistants.” – Tasks not at honours level/Managers not willing. 114 Surujlal and Serra “We students ended up putting in as much or even more time and effort into WIL than into our research and school studies.” – Internship hours too demanding and long. Recommendations regarding rotations in internship Interns were given the opportunity to provide recommendations to improve the internship experience. The main recommendations (n=18; 75%) related to the Sport Finance and Sport Marketing/Commercialisation rotations. Interns suggested that these rotations need to be improved as the experience and knowledge gained from these rotations did not prepare them for the workplace. Many interns (n=16; 66.6%) perceived that communication channels from the top management down to the managers to be problematic. This resulted in managers not really knowing how to manage the interns. Interns recommended that clear cut directives from the Sport Management internship co-ordinator at the university stating what was expected from mentors during the internship should be provided to the different organisations. Many interns (n=15; 62.5%) recommended expanding the network of organisations at which interns could do their internship. An important rotation recommended by most interns (n=23; 95.8%) to be added to the current rotations was an Employment readiness rotation. This rotation would assist interns in acquiring the knowledge on preparing their curriculum vitae, preparing for interviews, providing different sources of job searches and assisting in jobs applications. This kind of content covered in this rotation would also guide interns on setting up their very own LinkedIn profile. Excerpts regarding recommendations on rotations in internship are as follows: ‘Communication should be clearer with managers on what is expected of them otherwise it is time consuming for students.” – Communication channels should be clearer from top management. ‘Introduce a job readiness rotation, because managers of companies ask more than we are prepared for in interviews.” – Introduction of job readiness rotation ‘Each rotation such as Scholarships and Finance was not nearly as adequate to what the real world needs and expects of us.” – Improvement of Sport Finance and Marketing rotation. ‘Communication channels can be clearer with top management scheduling more meetings with managers so that managers that are not interested in being part of the WIL programme can say so.” – Communication channels. Discussion The purpose of the study was to ascertain the perceptions of interns regarding rotations in internships. It is evident from the responses of the participants that the new approach to internships in the Sport Management programme has many A qualitative analysis of Sport Management interns’ perceptions 115 additional benefits compared to the traditional implementation of internships. The Sport Management rotation exemplified the ideal platform to transform theoretical knowledge gained within the classroom into real life work experience, practical skills and competencies required in a job (Jaschinski & De Villiers, 2008). Furthermore, self-quality benefits experienced and developed within these rotations are similarly to findings of Callanan and Benzing (2004). Burke and Moore (2000) highlight the fact that because of the limited opportunities within organisations for one to move vertically up the hierarchy, job rotations provide a ‘boundary less’ environment which enable employees to move horizontally within an organisation. This is particularly beneficial in sport organisations as sport managers are required to be knowledgeable in many different aspect of the organisation. The wide range of cross-training (Singh & Rawat, 2006) and experiences offered within the UJ Sport Management Honours WIL programme highlights interfunctional job rotations which is one of two types of rotations that Bennett (2003) underlined and emphasizes job enrichment and limits complacency and boredom of a routine job (Zwane, 2014). With different leadership styles exerted by supervision of an expert or specialist (Surujlal & Singh, 2010), the opportunity to assess and experience different leadership styles in the context of the job has allowed students to identify their preferred type of leadership style underscoring a more flexible and autonomic working environment as favourable compared to a more stringent autocratic environment where trust and autonomy in students is limited. However, the rotations in internships with different supervisions provide interns with flexibility and opportunity to cross-train and creates the opportunity for one to progress from one state of learning too another as students are requested to ‘think on their feet’ (Ewing & Donguet, 2007). It further enhances an interns’ experiential database which makes them more marketable in the workplace as transition from the classroom to the work situation is bridged (Callan & Benzing, 2004). From an organisational viewpoint, sport organisations are likely to attract employees who have a wider range of competencies who may be more productive (Bennett, 2003). The responses of the participants indicate that they benefited from a variety of experiences and developed a range of competencies. This, no doubt, enhanced their competitive edge in the job market. Conclusion Internship in university courses is not new. In fact, it is a requirement in vocationally oriented degrees that lead to professional accreditation and generally are regarded as a ‘good thing’. Work placements are supported by employers who are recruiting, valued by students who wish to be work ready, and initiated by academics who want students to experience theory in practice. 116 Surujlal and Serra As a result, there are now attempts to increase the prevalence of work placements as a requirement and not merely as elective in academic programmes. Effective programmes require access to quality learning environments, preparation and support for supervisory staff and establishment of appropriate risk management and minimisation processes. Effective work experience must involve meaningful work as a means to an end, not an end in itself; the experience of work is not enough to produce transformed learning. 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