Raymondville Independent School District
419 FM 3168, Raymondville, Texas 78580
http://www.raymondvilleisd.org
Phone: (956) 689-8175
Fax: (956) 689-8187
Board of Trustees
Administration
Guadalupe M. Ruiz Jr. - President
Jessica Cantu - Vice Pres.
Ramiro A. Ramirez Jr. - Secretary
Javier Longoria - Asst. Sec.
Mario Tijerina - Member
Johnnie Karseno - Member
Apolinar Gonzalez Jr. - Member
“Rich in History, Anchored in Excellence”
Johnny I. Pineda
Superintendent
Dr. Santa Paula G. Garcia
Curriculum & Instruction Director
Lorenzo Sanchez
Chief Financial Officer
Dr. Daniel Garcia
Special Programs Director
Instruction to Bidder
RFP NUMBER:
14-037
OPENING DATE:
RFP FOR:
June 11, 2014
Radios and programming services
Proposals are solicited for furnishing the merchandise, supplies, services and/or equipment set forth in this
proposal. Complete proposal documents will be accepted until 3:00 p.m., on the above specified date shown
above at which time they will be opened in the Board Room at the Raymondville School District, 419 FM 3168,
Raymondville, Texas 78580. LATE proposals will be returned unopened to the Bidder. Bidders are invited to
be present at the proposal opening. PLEASE MARK THE FRONT OF ENVELOPE WITH RFP# 14-037
RADIOS AND PROGRAMMING SERVICES.
Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time
must be initialed by bidder guaranteeing authenticity. After the official opening, proposals may not be amended,
altered, or withdrawn.
The undersigned agrees, if this proposal is accepted, to furnish any and all items upon the terms and conditions
contained in the specifications. If the bidder fails to follow proposal specifications then the Uniform Commercial
Code will govern. The period for acceptance of this proposal will be sixty (60) calendar days unless bidder
inserts a different period.
Please note the attached conditions of the proposal. All proposals must be submitted on proposal sheets
provided and in accordance with specifications and descriptions on the proposal sheets. Proposals may be
submitted on any/or all items, unless stated otherwise. The district reserves the right to accept or reject in part
or in whole any proposal submitted, to waive any technicalities, and to award the proposal in the best interest of
the district.
All questions relating to specifications must be in writing to:
Purchasing Department
villalpandoa@raymondvilleisd.org
Fax: (956) 689-8187
THE VENDOR ACKNOWLEDGMENT FORM MUST BE SIGNED. FAILURE TO SIGN FORM WILL RESULT IN
REJECTION OF PROPOSAL AND REMOVAL OF VENDOR FROM APPROVED VENDOR LIST FOR THE
TIME SUCH PROPOSAL IS IN FORCE.
RISD does not discriminate on basis of race, color, national origin, sex, religion,
age or disability in employment or provision of services, programs or activities
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
VENDOR ACKNOWLEDGEMENT FORM
IN ORDER FOR YOUR PROPOSAL TO BE CONSIDERED IN THE PROPOSAL PROCESS, THE
FOLLOWING ITEMS ARE REQUIRED TO BE INCLUDED IN THE PROPOSAL PACKAGE:
Checklist:
Yes
No
1. STANDARD TERMS AND CONDITIONS
2. GENERAL TERMS AND CONDITIONS
3. FELONY CONVICTION NOTIFICATION
4. PROPOSAL SPECIFICATION REQUIREMENT FORM
5. REFERENCE SHEET
6. NON-COLLUSION STATEMENT & SIGNATURE
EVEN IF NOT SUBMITTING A PROPOSAL ON ALL ITEMS
7. CONFLICT OF INTEREST
8. W-9 FORM
9. SCOPE OF PROJECT
10. PROPOSAL FORMS pertaining to this proposal should have
ALL lines filled in as needed:
Company Name: ______________________________________________
Address: ____________________________________________________
City, State: ______________________________Zip Code: ____________
Phone Number: _________________ Fax Number: _________________
Authorized Signature: __________________________________________
Bidder (Print Name): ___________________________________________
Official Position with Company: _________________________________
*****THE VENDOR ACKNOWLEDGEMENT FORM MUST BE SIGNED. FAILURE TO SIGN FORM WILL
RESULT IN REJECTION OF PROPOSAL AND REMOVAL OF VENDOR FROM APPROVED VENDOR LIST
FOR THE TIME SUCH PROPOSAL IS IN FORCE*****
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
(956) 689-8175 419 FM 3168, Raymondville TX 78580
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
STANDARD TERMS AND CONDITIONS
The words “bids, proposals, quotes” and their derivatives may be used interchangeably in
these terms and conditions are applicable on all bids, requests for proposals, quotes,
competitive sealed quotes, etc. to which they are attached.
1. SELLER OF PACKAGE GOODS:
Seller will package goods in accordance with good commercial practice. Each
shipping Container shall be clearly and permanently packed as follows:
(a) Seller's name and address; (b) Consignee's name, address and purchase order number; (c) Container number and total number of
containers e.g. box 1 of 4 boxes; and (d) the number of the container bearing the packing slip. Seller shall bear cost of packing unless
otherwise provided. Goods shall be suitable packed as to secure the lowest transportation costs and to conform with requirements of
common carriers and any other specifications. Buyer's count or weight shall be final and conclusive on shipment not accompanied by
packing list.
2. SHIPMENT UNDER RESERVATION PROHIBITED:
Seller is not authorized to ship the goods under reservation
and no tender of a bill of lading will operate as tender of goods.
3. TITLE AND RISK OF LOSS: Title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and
takes possession of the goods at the point.
4. DELIVERY TERMS AND TRANSPORTATION CHARGES: F.O.B. Destination Freight Prepaid unless delivery
terms are specified otherwise in bid: Buyer agrees to reimburse Seller for transportation costs in the amount specified in Seller's bid, or
actual costs, whichever is lower, if the quoted delivery terms do not include transportation costs, provided Buyer shall have the right to
designate what method of transportation shall be used to ship the goods.
5. NO PLACEMENT OF DEFECTIVE TENDER:
Every tender of delivery of goods must fully comply with all provisions
of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a
breach and Seller shall not have the right to substitute a conforming tender provided, where the time for performance has not yet
expired, the Seller may seasonable notify Buyer of his intention to cure and may then make a conforming tender within the contract
time but not afterward.
6. PLACE OF DELIVERY:
The place of delivery shall be that set forth on the purchase order. Any change thereto shall be
effected by modification as provided for in Clause 20, "Modification", hereof. The terms of this agreement are "no arrival, no sale"
7. INVOICES AND PAYMENT:
a. Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices shall indicate the purchase
order number, shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the
freight weigh bill when applicable should be attached to the invoice. Mail to: Raymondville I.S.D. Accounts Payable, 419 FM 3168,
Raymondville, TX 78580. Payment shall not be due until the above instruments are submitted after delivery. Suppliers should keep
the Accounts Payable department advised of any changes in your remittance addresses.
b. Buyer's obligation is payable only and solely from funds available for the purpose of the purchase. Lack of funds shall render this
contract null and void to the extent funds are not available and any delivered but unpaid for goods will be returned to Seller by Buyer.
c. Do not include Federal Excise, State or city Sales Tax. R.I.S.D. shall furnish tax exemption certificate, if requested.
8. GRATUITIES:
The buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by
Buyer that gratuities were offered or given by the Seller, or any agent, or representative of the Seller, to any officer or employee of the
Raymondville I.S.D. with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending or
the making or any determinations with respect to the performing of such contract. In the event this contract is canceled by Buyer
pursuant to this provision. Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the
cost incurred by Seller in providing such gratuities.
9. SPECIAL TOOLS AND TEST EQUIPMENT:
If the price stated on the face hereof includes the cost of any special test
equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets
related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the seller as such.
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
(956) 689-8175 419 FM 3168, RAYMONDVILLE, TX 78580
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
STANDARD TERMS AND CONDITIONS
10. WARRANTY PRICE:
a. The price to be paid by the buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current
prices on orders by other products of like kind and specification covered by this agreement for similar quantities under similar or like
conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the
Seller's current prices on orders by others, or in the alternative, Buyer may cancel this contract without liability to Seller for breach or
Seller's actual expense.
b. The Seller warrants that no person or selling agency has been employed or retained to solicit this contract upon an agreement or
understanding for commission, percentage, brokerage or contingent fee excepting bona fide employees of bona fide established
commercial or selling agencies maintained by the Seller for the purpose of securing business. For the breach or violation of this
warranty, the Buyer shall have the right in addition to any other right or rights to cancel this contract without liability and to deduct
from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee.
11. WARRANTY PRODUCTS: Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this
contract voidable at the option of the Buyer. Seller warrants that the good furnished will conform to the specifications, drawings and
descriptions listed in the bid invitation and to the sample(s) furnished by Seller, if any. In the event of a conflict between the
specifications, drawing and descriptions, the specifications shall govern.
12. SAFETY WARRANTY: Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S.
Department of Labor under the Occupational Safety and Health Act of 1970. In the event the product does not conform to OSHA
standards, Buyer may return the product for correction or replacement at the Seller's expense. In the event Seller fails to make
appropriate correction within a reasonable time or 30 days whichever is shorter, correction may be made by the buyer at Seller's
expense.
13. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS:
As part of this contract for sale Seller agrees to
ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful
claim of an third person by way of infringement or the like. Buyer makes no warranty that the production of goods according to the
specification will not give rise to such a claim, and in no event shall Buyer be liable to seller for indemnification in the event that seller is
sued on the grounds of infringement or the like. If seller is of the opinion that an infringement or the like will result, he will notify Buyer
to this effect in writing within two weeks after the signing of the agreement. If Buyer does not receive notice and is subsequently held
liable for the infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains that production of the goods in
accordance with specifications will result in infringement or the like, this contract shall be null and void except that Buyer will pay Seller
the reasonable cost of his search as to infringements.
14. RIGHT OF INSPECTION: Buyer shall have the right to inspect the goods at delivery before accepting them.
15. CANCELLATION:
Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller
breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such
right of cancellation is in addition to any not in lieu of any other remedies, which Buyer may have in law or equity.
16. TERMINATION:
The performance of work under this order may be terminated in whole or in part by the Buyer in accordance
with this provision. Termination of work here-under shall be effected by the delivery to the Seller of a "Notice of Termination" specifying
the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective.
Such right of termination is in addition to and not in lieu of rights of Buyer set forth in Clause 15, herein.
17. FORCE MAJEURE: If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its
obligations under this agreement then such party shall give notice and full particulars of Force Majeure in writing to the other part within
a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is
affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as herein provided,
but for not longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockout, or other industrial disturbances, act of public
enemy, orders of any kind of government of the United States or the State of Texas or an civil or military authority, insurrections, riots,
epidemics, arrests, restraint of government and people, civil disturbances, explosions, act of war, or any other causes not reasonable in
the control of the party claiming such inability.
18. ASSIGNMENT DELEGATION:
No right or interest in this contract shall be assigned or delegation of any obligation made
by Seller without the written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally
ineffective for all purposes unless made in conformity with this paragraph.
19. WAIVER: No claim or right arising out of a breach of this contract can be discharged in whole or in part by waiver or renunciation of
the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved.
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
(956) 689-8175 419 FM 3168, RAYMONDVILLE, TX 78580
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
STANDARD TERMS AND CONDITIONS
20. MODIFICATIONS: This contract can be modified or rescinded only by a writing signed by both parties or their duly authorized
agents.
21. INTERPRETATION PAROLE EVIDENCE:
This writing is intended by the parties as a final expression of their
agreement and is intended also as a complete and exclusive statement of the terms of their agreement. No course of prior dealings
between the parties and no usage of the trade shall be relevant to supplement or explain any term used in this agreement. Acceptance
or acquiescence in a course of performance rendered under this agreement shall not relevant to determine the meaning of this
agreement even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection.
Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the code is to control.
22. APPLICABLE LAW:
This agreement shall be governed by the Uniform Commercial Code. Wherever the term "Uniform
Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as
effective and in force on the date of the agreement.
23. ADVERTISING:
Seller shall not advertise or publish, without Buyer's prior consent, the fact that Buyer has entered into this
contract except to the extent necessary to comply with proper requests for information from an authorized representative of the federal,
state or local government.
24. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the other party's intent to
perform he may demand that the other give written assurance of his intent to perform. In the event that a demand is made and no
assurance is given with (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.
25. VENUE:
Both parties agree that venue for a litigation arising from this contract shall be in Willacy County, Texas
26. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS:
Any board member which has any
substantial interest, either direct or indirect, in any business entity seeking to contract with the District, shall, before any vote or decision
on any matter involving the business entity, file an affidavit stating the nature and extent of interest and shall the business entity, file an
affidavit stating the nature and extent of interest and shall abstain from any participation in the matter. This is not required if the vote or
decision will not have any special effect on the entity other than its effect on the public. However, if a majority of the governing body
are also required to file, and do file similar affidavits, then the member is not required to abstain from further participation. Vernon’s
Texas Codes Annotated, Local Government Code, Chapter 171.
27. OVERATGES:
Vendor hereby assigns to purchaser any and all claims for overages associated with this contract which arise
under the antitrust laws of the United States, 15 USCA Section 1 et. seq., and which arise under the antitrust laws of the State of
Texas, Tex Bus. and Com. Code, Section 15.01, et. seq.
28. COMMUNICATION WITH EVALUATION TEAM MEMBERS:
Vendor(s) submitting proposals shall not discuss
this RFP with employees of the RISD or members of the Board of Trustees. The only discussion allowed will be at the scheduled
interview, if held, if your company is selected for an interview. Failure to abide by this requirement may result in disqualification.
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
(956) 689-8175 419 FM 3168, RAYMONDVILLE, TX 78580
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
GENERAL TERMS AND CONDITIONS
The words “bids, proposals, quotes” and their derivatives may be used interchangeably in
these terms and conditions are applicable on all bids, requests for proposals, quotes,
competitive sealed quotes, etc. to which they are attached.
The Raymondville Independent School District is requesting proposal on merchandise, supplies, and/or equipment set forth in the proposal,
vendors certify that:
1.
Proposals are to be mailed or delivered to:
Andres Villalpando, Coordinator for Purchasing
Raymondville Independent School District
419 FM 3168
RAYMONDVILLE, TX 78580
All questions relating to specifications must be in writing to:
Andres Villalpando, Coordinator for Purchasing
villalpandoa@raymondvilleisd.org
Fax: (956) 689-8187
Please check the website daily for addendums, and questions and answers posted.
2.
All delivery charges - freight, inside delivery, installation, are included in proposal prices. Delivery will be F.O.B. Destination.
3.
Faxed proposals will not be accepted.
4.
Samples may be requested for testing by the district. Samples that fail testing shall be sufficient reason to reject a proposal or bid item.
Samples not submitted upon request will be sufficient reason to reject a proposal or proposal item.
5.
Continuing non-performance of the bidder in terms of specifications shall be a basis for the termination of the contract bid. Cancellation
by the district may be made upon thirty (30)-calendar days written notice to the successful vendor. The district SHALL NOT PAY for
work, equipment, or supplies, which are unsatisfactory. Vendors will be given a reasonable opportunity (30 calendar days) before
termination, to correct the deficiencies. This, however, shall in no way be construed as negating the basis for termination for nonperformance.
6.
Sums of money shall be indicated both by unit cost and total item cost. In case of discrepancy, the unit cost shall govern.
7.
The proposal award shall be based on, but not necessarily limited to the following factors:
(a)
(b)
(c)
(d)
(e)
(f)
The purchase price unit price
The reputation of the vendor’s goods and services
The quality of the vendor’s goods and services
The extent to which the goods or services meet the district’s needs
The vendor’s past relationship with district
The impact of the ability of the district to comply with laws and vendor’s
relating to historically underutilized business
(g) The total long-term cost to the district to acquire the vendor’s
goods and services
(h) Any other relevant factors that a private business entity would consider
in selecting a vendor
Maximum Points
50
12.5
12.5
5
5
5
5
5
100
8.
Each and every deviation from the Specifications or the General conditions must be itemized on the Deviations Form. In the event
there are no deviations from either the Specifications or the General Conditions, an entry must be made on the Deviations Form stating
"No Deviations". This form is an integral and required part of the official proposal of each company.
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
(956) 689-8175 419 FM 3168, RAYMONDVILLE, TX 78580
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
GENERAL TERMS AND CONDITIONS
9.
Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer or brand name,
the term "OR EQUAL" if not inserted SHALL BE IMPLIED. The specified article or material shall be understood as indicating the type,
function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured
products of comparable quality, design and efficiency.
"OR EQUAL" INTERPRETATION CLAUSE: Any time a particular manufacturer's name or brand is specified, it shall mean any product
of equal or superior quality. Proposals shall be considered on all other brands submitted of equal or superior quality. On such bid
items the bidder shall indicate clearly the product on which he is proposing, and shall supply sufficient data on brand or manufacturer
specified. When more than one brand name of the "or equal" is available, do not propose more than two items choices. THE
DISTRICT RESERVES THE RIGHT TO FINAL DECISION OF ANY PRODUCT STATED TO BE OF EQUAL OR SUPERIOR
QUALITY.
10. The district reserves the right to make final decisions as comparable items. Be very certain that items upon which you proposal and
deliver are equal to items listed. Materials, which are not equal, shall be returned to the vendor transportation charges collect.
11. Patented or Copyright Protected Items:
The fact that a particular item is covered by a patent or copyright does not automatically mean that the purchase falls under the
provisions pertaining to exemptions from the competitive bidding requirements for items available from only one source. In fact,
patents cover nearly all consumer goods. To be a bona fide exemption to the competitive proposing requirement, there must be no
other like items available for purchase that would serve the same purpose or function, and only one price for the product because of
exclusive distribution or marketing rights. In the event any article to be sold or delivered hereunder is covered by any patent, copyright,
trademark, or application thereof, the seller shall indemnify and hold harmless the district from any and all loss, cost, expenses and
legal fees on account of manufacture, sale, or use of such article in violation of infringement or the like of rights under such patent,
copyright, trademark or application.
12. During the performance of this contract, the vendor agrees not to discriminate against any employee or applicant for employment
because of race, color, national origin, age, religion, gender, marital or veteran status, or handicapping condition.
13. All contracts and agreements between merchants and the Raymondville I.S.D. shall strictly adhere to the statutes as set forth in the
Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on
Uniform State Laws. Reference: Uniform Commercial Code, 1990 official text.
14. Merchandise received shall be new merchandise, not used, or shop worn merchandise. Merchandise received in this condition will be
returned freight collect at the vendor’s expense. If this problem is not corrected within ten (10) working days of notification, then
Raymondville I.S.D. under the Uniform Commercial Code will have the right to exercise the right to remedy.
15. Any change to original proposal documents must be in a written addendum and signed by Purchasing Agent or designee.
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection
(a) states “a person or business entity that enters into a contract with a school district must give
advance notice to the district if the person or an owner or operator of the business entity has been
convicted of a felony. The notice must include a general description of the conduct resulting in the
conviction of a felony.”
Subsection (b) states “a school district may terminate a contract with a person or business entity if the
district determines that the person or business entity failed to give notice as required by Subsection (a)
or misrepresented the conduct resulting in the conviction. The district must compensate the person or
business entity for services performed before the termination of the contract.”
I, the undersigned agent for the firm named below, certify that the information concerning notification
of felony convictions has been reviewed by me and the following information is true to the best of my
knowledge.
VENDOR’S NAME:
AUTHORIZED COMPANY OFFICIAL’S NAME (PRINTED)
A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
Signature of Company Official:
B. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official:
C. My firm is owned or operated by the following individual(s) who has/have been convicted of a
felon.
Name of Felon(s):
Details of Conviction(s):
Signature of Company Official:
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
PROPOSAL SPECIFICATIONS REQUIREMENTS
TO BE FILLED IN BY OFFEROR AND SUBMITTED WITH PROPOSAL
Is this proposal in conformance with the enclosed specifications?
Yes ___
No ___
If the answer is no, offeror must identify and explain each exception taken, with reference to each page and
paragraph to which the exception will apply.
It should be understood that if no exception is taken the vendor shall supply all items as specified at the time of
sale. Failure to indicate any difference in products offered proposed in this proposal may be deemed sufficient
grounds for rejection of a vendor’s proposal.
Comments:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
__________________
RFP Number
________________
Date
__________________________
Company Name
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
NON-COLLUSION STATEMENT & SIGNATURE SHEET
The undersigned affirms that he/she is duly authorized to execute this contract, that this company, corporation,
firm partnership or individual has not prepared this proposal in collusion with any other bidder and that the
contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the
undersigned nor by any employee or agent to any other person engaged in this type of business, or to any
person affiliated with Raymondville I.S.D., prior to the official opening of this proposal.
I, ___________________________________, have read the standard terms and conditions.
(Print/Type Name of Company Officer)
I fully understand them and will fully execute them if I am awarded this proposal.
I have represented the truth concerning the felony conviction notification.
I fully understand the proposal specifications.
Company Name: ______________________________________________
Address: ____________________________________________________
City, State: ______________________________Zip Code: ____________
Phone Number: _________________ Fax Number: _________________
Authorized Signature: __________________________________________
Bidder (Print Name): ___________________________________________
Official Position with Company: _________________________________
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
SCOPE OF PROJECT
I.
SCOPE AND INTENT
It is the intent of the RISD to request sealed bids for the procurement of UHF and digital
two way radio communications system to be utilized by the District to enhance the safety
and security of students during both normal school hours and extracurricular activities, it
may a l so request an extension of the bid for two (2) additional one-year periods.
II.
REQUIREMENTS
A. All orders will be processed by purchase orders only.
B. Purchase orders will be issued for items purchased from the awarded companies.
C. No quantities are guaranteed as items will be purchased on an "as needed" basis.
D. Companies must return the completed bid in order to be eligible for participation in the
award of this bid.
E. UHF and digital Radio, bid price to include all standard accessories, battery, belt clip,
antenna, and charger.
BID
QUOTATION
FORM
I. Check One
(
) A.
(Name of Company) will offer
Raymondville ISD the following discount on purchases for radios, parts
and accessories at a
% Discount.
(
) B.
(Name of Company) will sell
goods to Raymondville ISD at shelf prices posted at the time or sale price
in effect at the time of purchase.
II. Check One
(
) A.
(Name of Company) will offer
Raymondville ISD the following discount on service, programming and
repair at a
% Discount.
(
) B.
(Name of Company) will offer
service, programming and repairs to Raymondville ISD at regular service
prices posted at the time of service or service price in effect at the time of
service.
III. Vendors are required to check offer "A" or "B" and fill in all requested information.
WE THE UNDERSIGNED, SUBMIT THE ABOVE BID FOR THE ABOVE MENTIONED
ITEMS.
I/We have read the bid requirements, conditions and specifications which are an integral part of the
terms of this contract.
My signature also certifies that the accompanying proposal is not the result of, or affected by any
unlawful act of collusion with another person or company engaged in the same line of business or
commerce, or any act of fraud punishable under current Texas codes. Furthermore, I understand
that fraud and unlawful collusion are crimes under the Statue Law, and can result in fines, prison
sentences and civil damage awards.
I hereby certify that I am authorized to sign as a Representative for the Firm.
Name of Firm: ___________________________ Signature: ________________________________
Address: ________________________________ Name (Type/Print): ________________________
_______________________________________ Title: ___________________________________
Telephone: ______________________________ Date: ___________________________________
Fax No: _________________________________ E-Mail: _________________________________
Bidder’s Name ___________________________
RAYMONDVILLE INDEPENDENT SCHOOL DISTRICT
RFP# 14-037 RADIOS AND PROGRAMMING SERVICES
DELIVERY INSTRUCTIONS:
1. No deliveries accepted after 4:00 p.m., Monday-Friday. Shipping & Receiving Department is closed
between 12:00 noon and 1:00 p.m. Monday-Friday.
2. Furniture or Heavy Merchandise deliveries, please give twenty-four (24) hour notifications.
3. Each and every carton must be marked as indicated on purchase order.
4. Can you meet the delivery guidelines request above?
Yes ______
No ______
COMMENTS:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Contact Person if further delivery information is needed:
Andres Villalpando, Coordinator for Purchasing
(956) 689-8175 ext. 4129
BILLING AND PAYMENT INSTRUCTIONS:
1. Invoice must include:


Purchase Order Number
Invoice shall be sent to the Raymondville Independent School District Business Office,
Attn: Accounts Payable, 419 FM 3168, RAYMONDVILLE, TX 78580 for payment
2. The District makes payment within thirty (30) days of a properly executed invoice and verifications of
delivery from consignee.
3. Should there be damaged merchandise; District will not make invoice payment until matter is resolved.
(i.e. returned or replaced)
Contact person for billing and payment questions:
Anna Belle White, Accounts Payable
(956) 689-8175 ext. 4105
Email: awhite@raymondvilleisd.org