HOW TO APPLY
Your application must include:
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a covering letter outlining your interest in the position
a statement of your suitability against each of the Key Selection Criteria
your current curriculum vitae containing names, postal addresses, telephone numbers and where
available, e-mail addresses and facsimile numbers of three referees who will provide references
when required, and
a completed Job Application Sheet.
Your application should also include the following details:
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Educational, professional and other relevant qualifications
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Relevant work experience
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If successful, period of notice required to join
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Details of service with other educational institutions, public authorities and military service where
applicable
RMIT’s Vocational Education and Training Sector (TAFE Sector) cannot employ persons who have within
the last three years received a Voluntary Departure Package from any Victorian Public Sector Department or
Government Agency.
The University also has restrictions relating to the re-employment of ex-staff members who had left RMIT
with Voluntary Departure Packages, redundancy or negotiated separation packages. The nature of the
restrictions depends on individual cases.
Do not send valuable original documents or exhibits with your application, as articles may be lost in transit.
Written applications quoting the relevant reference number should be addressed to:
People Services
Kellie Whitburn
RMIT University
City Campus
P.O. Box 188
Carlton South VIC 3053
OR emailed to kellie.whitburn@rmit.edu.au
Please endorse the envelope "APPLICATION - CONFIDENTIAL"
Position Title: Program Administrator – Singapore & Hong Kong
Undergraduate Programs
RMIT Business
JOB APPLICATION SHEET
PLEASE COMPLETE ALL DETAILS LISTED BELOW AND EMAIL THIS SHEET
WITH APPLICATION TO kellie.whitburn@rmit.edu.au or post to the address below.
Reference No
30009321
Position Title
Program Administrator – Singapore and Hong Kong Undergraduate Programs
Family Name
Title
Given Name(s)
Home Address
Postcode
State
Email Address
Telephone
Home
Work
Mobile
Citizenship
Resident Status if not Australian
Where did you see this job advertised?
APPLICATIONS ADDRESSED TO
People Services
Kellie Whitburn
RMIT University
City Campus
PO Box 188
Carlton South Vic 3053
or email to kellie.whitburn@rmit.edu.au
FOR PEOPLE SERVICES USE ONLY
HR system updated and acknowledgement sent
Date
Initial
RMIT Business
Position Title: Program Administrator – Singapore & Hong Kong
Undergraduate Programs
Position Description
Program Administrator – Singapore and
Hong Kong Undergraduate Programs
Economics and Finance
RMIT Business
Position Description
ROYAL MELBOURNE INSTITUTE OF TECHNOLOGY
POSITION DESCRIPTION
1.
2.
POSITION SUMMARY
Title:
Program Administrator – Singapore and Hong Kong
Undergraduate Programs
Position Number:
30009321
Time fraction:
Full time
Classification:
HEW 5
Salary:
$37,133 - $42,655
Faculty:
Business
School:
Economics and Finance
Campus Location:
Based at the City Campus, but may be required to work at
other campuses of the University and in offshore programs
offered by the Faculty.
THE UNIVERSITY
RMIT University is a multi-level dual sector education, training and research service
organisation, offering programs ranging from certificate level vocational programs
through tailored programs for industry and community clients, to post-graduate research
programs. The University has several companies which are responsible for commercial
activities relating to the University’s core functions.
The University’s goal is to create and sustain a distinctive world-class university at the
forefront of technical and professional education and real-world research, through
continuous improvement and with all staff committed to quality management processes.
As a world-class university, RMIT will be recognised as a leader in its teaching and
learning processes, research activities and community services.
Also see: www.rmit.edu.au
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RMIT Business
3.
Position Description
RMIT BUSINESS
RMIT Business is one of the largest Business Schools in Australia and is based at 239
Bourke Street in Melbourne’s Central Business District. Established in 1944 it is now the
largest Faculty at RMIT University with around 480 staff working with approximately
19,500 students in Australia and overseas. RMIT Business earns almost three-quarters of
its annual revenue from non-Government sources and is highly entrepreneurial and
outward looking in its vision.
Its strategic priorities for the next five years are:
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Developing staff capabilities
Electronic work and educational environment
Flexible education
Partnerships with industry and government
Effective Faculty management
RMIT Business consists of five Schools, two Research Centres (Transport Research
Centre and the Centre for Quality Management Research) and the Office of the Dean.
The Schools represent major discipline groupings within the Faculty:
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School of Accounting & Law
School of Business Information Technology
School of Economics & Finance
School of Management
School of Marketing
Each School offers a comprehensive and seamless range of education and training from
short courses and certificates through to research higher degrees. All courses, including
Vocational Education and Training programs (VET), are available to Australian and
International students, either in Victoria or at various overseas locations.
RMIT Business prides itself on its educational contribution to the global business
community. Its Melbourne campus is a popular destination for international students and
the Faculty is involved in educational partnerships in a range of countries throughout
South East Asia, including China, Hong Kong, Malaysia, Singapore, Vietnam and
Thailand. A wide range of offshore degree programs, including articulation arrangements,
is offered in collaboration with local institutions.
RMIT Business aims to be accessible to a diverse range of communities, including those
that are geographically isolated.
To this end it has developed a number of new
initiatives, including a new Bachelor of Commerce degree delivered entirely “On-Line”.
Innovation and Entrepreneurship are at the forefront of the RMIT Business strategy for
the future.
For further information, please also see: www.bf.rmit.edu.au
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RMIT Business
4.
Position Description
THE SCHOOL OF ECONOMICS AND FINANCE
The School of Economics and Finance was formed in 1998 as a result of the
amalgamation of the School of Economics and Finance with the economics and finance
sections of VET/TAFE Business (RMIT) and has strong research and teaching interests in
economics, finance and financial planning. The School is responsible for all of the
economics, statistics and corporate finance courses offered in RMIT Business, and as the
largest service teaching School at RMIT provides, in addition, economics, corporate
finance and statistics teaching to other faculties in the University. It also provides such
teaching in the various programs offered by the Faculty in Singapore, Malaysia and Hong
Kong.
A staff development program has been initiated by the School to assist staff with research
activities and the upgrading of qualifications. Presentation of academic papers at
workshops and seminars is strongly encouraged and supported; the School has its own set
of working papers and receives a comprehensive set of working papers from other
universities.
The School offers two undergraduate degrees - the Bachelor of Business (Economics and
Finance) which began in 1989 and the Bachelor of Business (Financial Planning) which
began in 1996. It also offers a Masters degree in Finance which commenced in 1991 and
a Masters in Financial Planning which commenced in 1999.
The Bachelor of Business (Economics and Finance) has generated a strong demand for
places. The success of the program is based upon two factors:
1.
2.
The structure of the program, which combines the advantages of a general business
program (comprehensive basic economics, statistics, accounting, computing skills
and business law) with a strong specialisation in finance, especially corporate
finance, treasury operations, money and banking and international finance.
A commitment to provide both strong academic rigour and relevant industry
experience.
The Economics and Finance degree is distinctive to the extent that it is more finance
industry-focused and finance discipline-orientated than other economics degrees.
Students must complete an integrated sequence of theoretical and practical finance units.
The industry focus of the degree goes beyond the banking industry, and concentrates more
upon analytical courses which can be applied across the corporate sector as a whole.
From 1996 the School has offered Australia’s first degree program targeted to meet the
needs of the Financial Planning industry. The Financial Planning degree is a broad
Bachelor of Business degree which aims to produce graduates with a broad understanding
of modern business and the flexibility to make a career inside and outside the Financial
Planning sector. The program provides substantial practical, analytical and theoretical
knowledge of the specialist disciplines relevant to a career in Financial Planning. The
program also contains five elective courses which enable students to pursue further
specialisation.
Since 1998, the School has offered a specialisation of financial planning courses across
Australia by distance learning through Open Learning Australia. This has enabled
distance students to complete the full Bachelor of Business (Financial Planning) through
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RMIT Business
Position Description
Open Learning Australia by allowing them to take non-financial planning business
courses from universities across Australia who offer comparable Open Learning courses.
Graduates of the Financial Planning degree will be eligible to enter the Certified Financial
Planner Program for professional accreditation of the Financial Planning Association of
Australia with the award of Certified Financial Planner (CFP). Further professional
accreditation from bodies such as the ASCPA, ICA and Australian Institute of Bankers
will depend on the combination of electives chosen.
The Master of Finance course is currently being offered in Singapore, Malaysia and Hong
Kong as well as Australia. In 2001 over 350 students were enrolled in the School’s
Masters programs. The Master of Finance degree has a very strong quantitative
component as well as emphasising Asian capital markets and highlighting aspects of
financial engineering. The Faculty of Business has offered a post-graduate program in
finance since 1985. The School is also attracting a growing number of Masters by
research and PhD candidates.
TAFE - VET
Eight teachers and two administration officers currently co-ordinate the design,
development and implementation of the School’s TAFE Programs. The TAFE sector
endeavours to provide programs which cater to the needs of a variety of clients, ranging
from school leavers to graduates. The School of Economics and Finance currently offers
two main TAFE programs – The Diploma of Business (Banking and Finance), and The
Diploma of Business (General Insurance).
The Diploma of Business (Banking and Finance) provides students with a detailed
understanding of the banking industry, and the practical skills to work therein.
Incorporating units from the schools of Marketing and Accountancy, students develop a
thorough range of basic skills, in a variety of areas. The Diploma of Business (General
Insurance) attracts a broad client base, including members of the Insurance Industry who
wish to update their current skills. The TAFE Sector offers programs on a full-time, parttime and, in some cases, off-campus, basis, in an attempt to meet the disparate needs of a
variety of students.
The TAFE sector currently has a student population of approximately 350, with
considerable growth expected in the coming years. The School is in the process of
developing a number of new programs – Certificate III in Financial Services Operations,
Certificate III in Life Insurance Distribution, and Certificate III in Mortgage Lending.
STAFFING
The School of Economics and Finance has the following staff:
Head of School
Professors
Associate Professors
Adjunct Professor
Senior Lecturers
Lecturers
Teachers (VET/TAFE)
Administrative Staff
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1
1
3
1
16
11
9
16
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RMIT Business
Position Description
The Head of School is responsible to the Dean of the Faculty of Business for the
management of the human and other resources allocated to the School.
5.
JOB SUMMARY
The primary role of this position is to provide efficient and effective administration to the
School’s off-shore Singapore and Hong Kong programs and the School’s two
Undergraduate programs offered in conjunction with the Singapore Institute of
Management. The appointee would also be required to provide administrative support to
the School’s various student related activities as directed by the School Administration
Manager
6.
REPORTING RELATIONSHIPS
The appointee’s supervisor is the Administration Manager of the School, and will be
responsible for determining the priority of the appointee’s administrative tasks between
the Singapore and Hong Kong programs and other School administrative tasks. The
Undergraduate Program Director and the Program Co-ordinators of the Singapore and
Hong Kong programs will liaise regularly with the Position Supervisor to ensure that the
Supervisor provides priority for the appointee’s administrative tasks between the
Singapore and Hong Kong programs and other administrative tasks.
ORGANISATIONAL CHART
Head of School
Director
Undergraduate Programs
School Administration Manager
Program Co-ordinators –
Singapore and Hong Kong
Undergraduate Programs
Program Administrator Singapore and Hong Kong
Undergraduate Programs
Note:
The University reserves the right to make changes to its structure to improve operational
outcomes. This may require changes to the duties and reporting relationships of the
appointee.
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RMIT Business
7.
Position Description
SPECIFIC ACCOUNTABILITIES
Position Accountabilities
a)
To develop and maintain the administrative systems for recording and coordinating all aspects of the Singapore and Hong Kong Undergraduate programs.
b)
To manage and maintain the administrative systems associated with all aspects of
recording student progress, from pre-enrolment through to graduation.
c)
To provide clear and accurate communication with the other off-shore program
administrators and in particular to dispatch, receive and accurately record all
aspects of student assessment.
d)
To provide efficient and effective administrative support to the Director of
Undergraduate Programs, and the Singapore and Hong Kong Program Coordinators.
e)
To provide efficient and effective administration to the academic staff involved in
the Singapore and Hong Kong Undergraduate programs.
f)
To provide accurate maintenance of student databases.
g)
To prepare accurate immigration documents.
h)
To process staff payment documents.
i)
To prepare and maintain all Singapore and Hong Kong printed material from
student program information documents to course promotional material.
j)
To carry out other duties within the capacity of the appointee, as required by the
Administration Manager or Head of School.
k)
Other duties as directed within the scope of this classification.
Corporate Accountabilities
To contribute to the strategic direction setting and policy making processes of the
University and the Section by participating in key Group, Section and University forums
and undertaking specific Section level project / tasks.
Personal Development
To assume joint responsibility for career development by actively participating in various
activities (mentoring, job rotation, secondments, and joint group projects) and producing
a joint agreed development plan identifying key areas which will assist in your personal
and professional development. These activities should be consistent with the Group’s
Strategic Goals.
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RMIT Business
Position Description
Occupational Health & Safety
In order to comply with Occupational Health & Safety Legislation, each employee is
required to:
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Adopt work practices that support the OH & S policy
Take reasonable care for his/her own health and safety and that of others in the
workplace that may be affected by their actions
Participate in meetings, fire drills, training and other OH & S activities
Use equipment in compliance with relevant guidelines
Ensure that all incidents, hazardous conditions or injuries are reported immediately to
the supervisor or relevant authority.
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8.
QUALIFICATIONS
Either a tertiary qualification relevant to office management, office practice and / or
business management or significant practical experience in these areas.
9.
10.
KEY SELECTION CRITERIA
a)
Experience in an administrative role in a tertiary educational institution.
Experience in administration of overseas educational programs is desirable but
not essential.
b)
Experience in developing and maintaining working relationships with senior
administrative and academic staff.
c)
The ability to manage a small and specialised unit where significant innovation,
initiative and judgement are required.
d)
A demonstrated ability to organise and prioritise tasks and work to deadlines.
e)
A high level of interpersonal skills to work as a team member.
f)
Ability to communicate and liaise with academic staff in order to ensure that all
academic requirements relating to course/subject material and assessment are
achieved within pre-determined deadlines.
g)
The ability to work under pressure and demonstrate flexibility.
h)
A commitment to quality service delivery, a strong sense of confidentiality and
good personal presentation suitable for interaction with off-shore partners.
i)
Sensitivity to working in a multicultural educational environment.
OTHER RELEVANT INFORMATION
The Faculty has established a “one stop shop” for student enquiry management. This
position may be required to participate in a roster for service delivery.
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