School of Accounting and Law
HOW TO APPLY
Your application must include:
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a covering letter outlining your interest in the position
a statement of your suitability against each of the Key Selection Criteria
your current curriculum vitae containing names, postal addresses,
telephone numbers and where available, e-mail addresses and facsimile
numbers of three referees who will provide references when required,
and
a completed Job Application Sheet.
Your application should also include the following details:
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Educational, professional and other relevant qualifications
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Relevant work experience
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If successful, period of notice required to join
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Details of service with other educational institutions, public authorities
and military service where applicable
RMIT’s Vocational Education and Training Sector (TAFE Sector) cannot
employ persons who have within the last three years received a Voluntary
Departure Package from any Victorian Public Sector Department or Government
Agency.
The University also has restrictions relating to the re-employment of ex-staff
members who had left RMIT with Voluntary Departure Packages, redundancy
or negotiated separation packages. The nature of the restrictions depends on
individual cases.
Do not send valuable original documents or exhibits with your application, as
articles may be lost in transit.
Written applications quoting the relevant reference number should be addressed
to:
People Services
Kellie Whitburn
RMIT University
City Campus
P.O. Box 188
Carlton South VIC 3053
OR emailed to kellie.whitburn@rmit.edu.au
Please endorse the envelope "APPLICATION - CONFIDENTIAL"
Position Description 50003836: Receptionist/Admin Asst
9/03/16
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School of Accounting and Law
JOB APPLICATION SHEET
PLEASE COMPLETE ALL DETAILS LISTED BELOW AND EMAIL THIS SHEET
WITH APPLICATION TO kellie.whitburn@rmit.edu.au or post to the address below.
Reference
No
Position
Title
Family
Name
Title
Given
Name(s)
Home
Address
State
Postcode
Email
Address
Telephone
Home
Work
Citizenship
Resident Status if not Australian
APPLICATIONS ADDRESSED TO
People Services
Kellie Whitburn
RMIT University
City Campus
PO Box 188
Carlton South Vic 3053
or email to
kellie.whitburn@rmit.edu.au
FOR PEOPLE SERVICES USE ONLY
HR system updated and acknowledgement sent
Date
Position Description 50003836: Receptionist/Admin Asst
9/03/16
Initial
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School of Accounting and Law
Position Description
Receptionist/Admin. Assistant
School of Accounting and Law
Position Description 50003836: Receptionist/Admin Asst
9/03/16
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School of Accounting and Law
1.
POSITION SUMMARY
Position Title:
Receptionist/Admin. Assistant
Position Number:
50003836
Time Fraction:
Full-time
Tenured Status:
Continuing
Classification:
HEW 3
Salary Range:
$29,708 – $32,799
Faculty:
Business
School:
Accounting & Law
Campus Location:
Based at City campus, but may be required
to work at other campuses of the University.
2. THE UNIVERSITY
RMIT University is a multi-level dual sector education, training and research
service organisation, offering programs ranging from certificate level vocational
programs through tailored programs for industry and community clients, to postgraduate research programs. The University has several companies which are
responsible for commercial activities relating to the University’s core functions.
The University’s goal is to create and sustain a distinctive world-class university
at the forefront of technical and professional education and real-world research,
through continuous improvement and with all staff committed to quality
management processes. As a world-class university, RMIT will be recognised
as a leader in its teaching and learning processes, research activities and
community services.
3.
THE FACULTY/SCHOOL
RMIT Business
RMIT Business is one of the largest Business Schools in Australia and is based
at 239 Bourke Street in Melbourne’s Central Business District. Established in
1944 it is now the largest Faculty at RMIT University with around 480 staff
working with approximately 19,500 students in Australia and overseas. RMIT
Business earns almost three-quarters of its annual revenue from nonGovernment sources and is highly entrepreneurial and outward looking in its
vision.
Its strategic priorities for the next five years are:
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School of Accounting and Law
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Development of staff capabilities
Provision of an electronic work and educational environment
Provision of flexible education
Effective Faculty management
Building partnerships through research and development
RMIT Business consists of five Schools, two Research Centres (Transport
Research Centre and the Centre for Quality Management Research) and the
Office of the Dean.
The Schools represent major discipline groupings within the Faculty:
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School of Accounting & Law
School of Business Information Technology
School of Economics & Finance
School of Management
School of Marketing
Each School offers a comprehensive and seamless range of education and
training from short courses and certificates through to research higher degrees.
All courses, including Vocational Education and Training programs (VET), are
available to Australian and International students, either in Victoria or at various
overseas locations.
RMIT Business prides itself on its educational contribution to the global
business community. Its Melbourne campus is a popular destination for
international students and the Faculty is involved in educational partnerships in a
range of countries throughout South East Asia, including China, Hong Kong,
Malaysia, Singapore, Vietnam and Thailand. A wide range of offshore degree
programs, including articulation arrangements, is offered in collaboration with
local institutions.
RMIT Business aims to be accessible to a diverse range of communities,
including those that are geographically isolated. To this end it has developed a
number of new initiatives, including a new Bachelor of Commerce degree which
will be delivered entirely “On-Line”. Innovation and Entrepreneurship are at the
forefront of the RMIT Business strategy for the future.
For further information, please also see: www.bf.rmit.edu.au
The School of Accounting and Law
The School is one of the largest accounting schools in Australia with an annual
operating budget of approximately $14 million, and in excess of 2,600 students
and around 80 staff. The School aims to be recognised as the leading Australian
business school in the accounting and law disciplines. This mission is evidenced
by the provision of high quality academic programs which are both responsive to
the needs of the accountancy and legal professions and provide leadership in
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School of Accounting and Law
innovative thinking pertinent to creating strategic directions for these professions
in the public interest.
The School offers a wide range of programs at TAFE, undergraduate and
postgraduate level. Programs offered include:
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Foundation Studies
Certificate in Small Business Management
Certificate in Conveyancing
Advanced Diploma in Legal Practice
Advanced Diploma in Accountancy
Bachelor of Business in Accountancy
Bachelor of Commerce
Master of Business in Accountancy
Master of Professional Accounting
Master of Business in Accountancy by Research
Doctor of Philosophy
The School attracts many international students into its programs and has
educational partnerships in several countries throughout South-East Asia,
including Malaysia, Singapore, Hong Kong and Vietnam.
The School aims to continuously develop and attain a credible research profile to
underpin its position as a leading School in accounting and law in Australia.
Research strategies include:
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Identifying and utilising key research opportunities in the broad
disciplines of accounting and law to address current emerging problems
Promoting team-based research activities within and across disciplines
and institutions
Providing strong support to enhance research outputs, and
Continuously attracting quality research students and enhancing the
research skills of staff members
Research concentrations which have been developed within the School include
social and environmental accounting and reporting, accounting education and
student learning, accounting ethics and corporate governance, financial reporting
and management accounting issues, public sector accounting, corporate law, and
small businesses management.
4.
JOB SUMMARY
The School Receptionist/Administrative Assistant’s responsibilities include
reception duties, word processing and the provision of administrative support for
the staff and clients of the School of Accounting and Law. The applicant is
required to work as part of the School reception team to provide services to both
Higher Education and VET students and staff.
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School of Accounting and Law
5.
REPORTING RELATIONSHIPS
This position reports to the Student Services Co-ordinator.
6.
SPECIFIC ACCOUNTABILITIES
Position Accountabilities
 Provision of prompt, efficient, informed and courteous reception services to
all clients of the School.
 Timely and accurate service to students and staff.
 Assist in the creation and maintenance of School documents and filing as
required.
 Answer telephone and queries from students and the general public and,
where appropriate, to direct enquiries to others in the School as well as other
areas in the Faculty and the University.
 Assist in the administration and processing of student forms, including award
applications, special considerations, and other related activities as directed.
 Monitor the usage and ensure the maintenance of the photcopiers, the
facsimile machine and other office equipment within normal operating
hours.
 Assist with enrolments as directed.
 Undertake photocopying and printing requests.
 Sort and distribute mail deliveries to and from the School and arrange
couriers.
 Monitor use of and maintenance of stationery and other office supplies.
 Maintain office equipment including liaison with outside suppliers and
maintenance contractors.
 Maintain School kitchen areas and meeting rooms.
 Liase with the Faculty Student Administration Unit and the Faculty Office as
required.
 Be responsible for the booking of the School’s meeting rooms.
 Assist with ordering of catering, and setting up rooms for meetings as
required.
 Contribute to the professional appearance and security of the general office
area.
 To undertake other relevant duties as required by the Student Services
Coordinator.
Corporate Accountabilities
To contribute to the strategic direction setting and policy making processes of
the University and the School by participating in key Faculty, School and
University forums and undertaking specific School projects/tasks.
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School of Accounting and Law
Personal Development
To assume joint responsibility for career development by actively participating
in various activities (mentoring, job rotation, secondments and joint group
projects) and producing a jointly agreed development plan identifying key areas
which will assist in your personal and professional development. These
activities should be consistent with the School’s Strategic goals.
7.
8.
QUALIFICATIONS
Mandatory:
A pass at VCE level or equivalent. Ability and experience in
using Microsoft word, Powerpoint, Excel and similar
wordprocessing and software packages.
Preferred:
Previous reception experience within a similar tertiary education
environment, would be desirable for this position.
KEY SELECTION CRITERIA
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9.
Demonstrated interpersonal skills and a “service” attitude.
Excellent oral and written communication skills.
Ability to prioritise tasks from a number of different originators.
Proven ability to work with minimum supervision with the University,
Faculty and School’s administration policies.
Accurate and professional word processing skills.
Experience with computer systems Microsoft word and associated
applications as listed previously.
Ability to undertake additional computer training to meet changing
University requirements.
OTHER RELEVANT INFORMATION
The position may be required to work in other areas of the School in the
absence of colleagues, and/or outside normal business hours, as requested by
the Administration Manager.
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