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MobiPeat user guide 9.3.2016
1 MobiPeat mobile peat production reporting system
1.1 Introduction
MobiPeat mobile peat production reporting system is a mobile user friendly system for
reporting daily peat production. The data is collected in real-time to the central DAX
system where the production quantities are stored. Users can use their mobile phones to
connect to MobiPeat and report their daily production without a need to access a
computer. The reports can be sent by using a computer as well.
1.2 User interface
Any mobile phone capable of internet browsing can be used to access MobiPeat.
On the MobiPeat web page login window the user must type in his username, password
and select correct company id. All MobiPeat’s pages have a link to the homepage of the
application on the upper right hand corner.
Refer to the mobile phone’s user guide for instructions on how to browse and use web
pages with your mobile phone.
Title bar
Username
Link to the
home page
Password
Company ID
Login
button
The supported languages of MobiPeat are:
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English
Estonian
Swedish
Finnish
The language of the user interface is automatically changed to mobile phone’s default
language if it is supported. For any other mobile phone language the default is English.
You can also change the language manually. Once you have logged in, scroll down the
home page. On the lower right hand corner is the indicator (flag) of the current language.
Clicking it opens up a language selection screen where you can change the user interface
language.
The language is changed, setting is stored and used the next time you log in.
After logging in you can see the following elements:
 Production report drop-down list.
 Total production summaries for products, bogs and peat piles for the current
year. Note that you can scroll down the display to show more information by
using the vertical scroll bar.
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Bog and
pile dropdown list
Total
production
by peat pile
MobiPeat user guide 9.3.2016
Total
production
by product
Total
production
by bog
Opening the Production Notification drop-down list shows all the bogs and piles the
user is allowed to report production to.
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Clicking any of the peat pile links…
opens a detailed summary of the pile production.
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The screen lets you see production quantities seven days backwards and that is the time
frame you are allowed to report on.
MobiPeat uses color coding of text to indicate the following:
 Quantities:
 Green text: amounts entered by a user today (e.g. 200.0 m3 above).
 Black text: amounts retrieved from the DAX system (e.g. 100.0 m3 above).
Reported production data from all production units is sent to DAX
immediately. The collected and verified daily data is then processed by
night and sent back to MobiPeat system. These figures are then shown
with black numbers on MobiPeat screen.
 Quality:
 Green text: quality data entered by the user (e.g. 1.00 kg/m3 above)
 Red text: quality data missing (e.g. – kg/m3, - w-% above)
 Text in a red box: quality data has been missing for more than 3 days.
 Black text: quality data retrieved from the DAX system (e.g. 12.23 kg/m3,
45.24 w-% above)
Note: Total monthly production of a peat pile can be found at the bottom of
a peat pile screen.
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Monthly
production
by a peat
pile
1.3 Using MobiPeat
1.3.1 Navigating
To change the summary view to a different bog open the Production Notification dropdown list and select a different bog.
To see or report production of a peat pile, click on a pile link.
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This opens a summary view of the peat pile.
To move back to the previous screen, scroll down to the bottom of the current screen and
click Back link. To log out of MobiPeat, use the Logout button at the bottom of a screen.
Move back
to the
previous
screen
Logout of
MobiPeat
1.3.2 Reporting daily production
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1. Select the bog you want to report production to. The correct bog may already be visible on
the opening screen. If not, open the Product Notification drop-down list and select the
correct bog.
2. Click on the peat pile link you want to report production to. Scroll down the screen to see
more choices.
3. Click on the date link you want to report production to. If no production has been reported
to that date, the amount column is blank.
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4. Enter the production amount of the peat pile. Enter quality information if it is known at that
time, otherwise leave blank. You may report quality information later. Remember though
that you have a seven day time frame to report the production data.
Note: When reporting production, you cannot report quality data without
quantity. Sending only quality data will result in an error message.
5. Scroll down the screen and click the Save button to send the information to MobiPeat.
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Tip: If you are using a Nokia phone, when entering the numbers on a field,
hold down the phone’s keyboard button to change the phone’s input
characters to numbers.
 Use the Cancel link if you want to cancel the action and return to the previous
screen.
 Use the Logout link if you want to log out of MobiPeat.
 Use the flag button if you want to change the language of MobiPeat.
6. You are done. The amount you reported is sent to MobiPeat system. You can now
continue reporting production to other bogs or piles or you can log out of MobiPeat.
1.3.3 Correcting errors
If you are entering daily production amount and want to cancel the action, scroll down the
screen and click the Cancel link to return to the previous screen.
If you have entered and sent incorrect amount for a day, reopen that day, enter the correct
amount and click Send button. (See chapter 1.3.2 for instructions). The amount is
corrected immediately.
2 MobiPeat mobile peat production reporting system and DAX
2.1 Production orders
A new production order is created using local procedure. If a DAX production orders is to
be reported in MobiPeat, the following conditions must be met:
 The status of the production order must be either Started or Reported As Finished.
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 A production unit has been selected for the batch of the production order (right-click the
Batch field, select Go to the main table, click the Others tab). If this field id blank,
select a correct value for it.
If the above mentioned conditions are not met, the production orders are not transferred
to MobiPeat and the production reports cannot be connected to the production orders.
The date in the Started field on the Update tab of a production order defines the month to
which the production reports are currently connected.
2.2 Procedure in the turn of the month
In the turn of the month the production order is ended and split using a local procedure.
Splitting a production order
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In the beginning of each production season, a single production order with predicted
annual production quantity is created for the first production month.
Production order – Production season 2010 – Total
In the end of each month this production order is split into a past month’s and remaining
production orders. In the new past month’s order the production quantity is updated to
reflect that month’s total reported quantity.
April
Production order – Production season 2010 - Remainder
So in the end of the production season, the annual production order has been split into as
many monthly orders as there has been peat production. This method is used to avoid the
need to create a new production order in the beginning of each month.
Splitting is done using two functions: Production > Periodic > Update > Negative start
and Split.
After splitting the production orders, the past month’s order is ended as usual in DAX.
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Buffering production reports
The production order is ended when a month comes to an end. Since there’s no new
production into which new production reports are connected, MobiPeat system has a
buffer for the reports.
Normally all reports from users travel through MobiPeat system into DAX system. These
are stored and automatically connected to a current open production order in DAX.
Report 00172
Report 00173
Report 00174
Report 00175
Report 00176
¤
¤
¤
MobiPeat
DAX
When the production order is ended there’s nowhere to connect the reports to. In this
situation MobiPeat system starts to collect the reports into an internal buffer.
Report 00172
Report 00173
Report 00174
Report 00175
Report 00176
¤
¤
¤
MobiPeat
DAX
When a new production order for the new month is created and order information
transferred into MobiPeat, the system flushes the contents of the buffer straight into DAX.
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Report 00172
Report 00173
Report 00174
Report 00175
Report 00176
¤
¤
¤
MobiPeat
DAX
This ensures that production reports can be collected in all situations regardless of the
production orders.
The buffering has a 7 days maximum time frame in which the past month’s production
order must be split.
2.3 Managing the contact person list
2.3.1 Background
The persons listed in the contact person list of the production units are automatically
added as users of MobiPeat. Go to Inventory management >Setup > Batch >
Production unit, right click in the Contact ID field of the production unit and select Go to
the Main Table Form.
The Contact person form shows all the contact persons for that specific production unit.
MobiPeat retrieves this information and gives automatically permission to use the
reporting system for all the persons on this list.
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2.3.2 Creating a new contact person / user for MobiPeat
Open the contact person list as in 1.4.1. Click New icon or use CTRL+N to add a new line
in the list. A contact ID is created automatically for the new person. Type in a name and a
phone number either in national (e.g. 040112233445) or international format e.g.
(+35840112233445). The phone number entered here will be the user’s username in the
MobiPeat system. If the production unit field is blank, type in the production unit number.
To save the record, click outside the newly added line, or click the Save icon.
Note: If a person needs to report production of two different production
units, then his contact details need to be added to both units. Since the
phone number is used as a username in MobiPeat, it needs to be different
for each production unit. The Phone number field is a free text field so you
can type in whatever information you want. To differentiate the usernames
(= phone numbers), you could add a descriptive suffix e.g. production unit
number +35840112233445203 or location identifier
+35840112233445TOO. Try to keep the extra information short.
Click the Contact info tab. Type in the person’s mobile phone number in international
format and email address (if known). This information may be used in the future for
sending MobiPeat related information and reports.
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Click Send electronically button to update the contact person information.
To update a single person
Click OK button in the Send document electronically form.
To update all names in the contact person list
Click Select button. In the opening VpoMobiUserData form erase the Contact Persons
Criteria field and click OK.
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You are returned to Send document electronically form. Click OK button.
2.4 Quality data to be reported
The quality data that MobiPeat collects is set in DAX. To see the quality settings for a
specific production order right-click the Batch field of a Production order. Click Go to
the Main Table Form.
In the Batch form, click Quality tab. The quality lines checked here set the qualities that
can be reported in MobiPeat. The standard settings for peat are bulk density (kg/m 3) and
moisture content (w-%).
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Note: The quality data set for a specific product is set when the product is
created in DAX. Do not change the settings here!
2.5 Reviewing production reports
2.5.1 External production transactions form
To review production reports from MobiPeat, go to Production > Inquiries > External
reporting > Production transactions – External.
This form displays production reports from both MobiPeat and PelletPortal. To see
production from MobiPeat only, filter the lines using data in the Source column.
MobiPeat gives each reported batch/date a unique running External ID number. If multiple
reports are received for a batch, they have the same External ID number but each one of
them is given a running Message Version number starting from number 1. Multiple reports
may be received e.g. if the user has made a mistake in sending the initial report and
corrects it by sending a second one. E.g. if three reports were received for a single batch,
they would have been numbered as follows:
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External ID
Message
version
First report
217
1
Second report
217
2
Third report
217
3
The reports are posted automatically to a production journal. A successful posting of a
report is indicated by Warehouse and Item Number codes in their respective fields on
the Overview tab and a Journal number on the Production tab.
Multiple reports for a single batch
(notice the message version numbers)
Succesful posting of
production reports
Fault in posting
The journal number can be used for locating production reports in Production journal.
Journal number of
the posted report
2.5.2 Finding posting errors
If, for some reason, a production order is not posted automatically, you can try posting it
manually. Click Functions > External systems – report as finished > OK.
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Although trying to post a production report manually won’t result in in successful posting, it
will open an Infolog window indicating what is the cause of the error.
2.5.3 MobiPeat quality reports
To review production reports from MobiPeat, go to Production > Inquiries > External
reporting > MobiPeat quality transactions. The quality reports use the same External
ID number as the production reports.
This form displays quality reports from both MobiPeat and PelletPortal. To see reports
from MobiPeat only, filter the lines using data in the Source column.
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Quality reports can be reported at the same time as production or later. The MobiPeat
system blocks all attempts to report quality before production.
2.5.4 Accessing posted production reports from production orders
Go to Production orders > Journals > Report as finished.
Click Lines.
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Here you can see the individual reports for the batch. The quality report is listed on the
Quality tab.
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