Centre for Development of Imaging Technology (C-DIT)
Chithranjali Hills, Thiruvallom, Tvpm-695 027
Phone: 2380910/ 912/ 895
Fax: 2380681
Tender
Extract of Public Notice:
Centre for Development of Imaging Technology (C-DIT)
Chithranjali Hills, Thiruvallom, Tvpm-695 027
Phone: 2380910/ 912/ 895
Fax: 2380681
TENDER NOTICE
www.cdit.org
No. C-DIT/3/GNL/09/T 273 Dated 07.07.09
C-DIT invites sealed competitive bids for the supply and installation of following itemsBranded Servers, PC’s, Printer’s & UPS. Full details are given in our website: www.cdit.org.
Last date for receipt of sealed tenders along with EMD @ 2% of the quoted value is
28.07.2009 at 11AM. The tenders will be opened at 11.30AM, same day.
Sd/ REGISTRAR
Supply & Installation of Server, PC’s, Printer & UPS etc:
Scope of work: Supply and Installation of Server, PC’s, Printers & UPS as per the
specifications, terms and conditions given below and terms stipulated in the Purchase
Order, at Site.
Site: At various locations as mentioned in the Purchase Order
Service facility: The Supplier should have adequate service facility in Kochi and
Thiruvananthapuram as the case may be, with competent personnel to coordinate and to
give effective and prompt after sales support to equipment’s within a reasonable time
frame.
Delivery time: The delivery of equipments should be completed within 14 days from the
date of receipt of confirmed purchase order.
Technical Specification:
KMTWWFB
01
Database Server
Type - rRack
Processor - up to 2 Quad Core Intel Xeon Processor 5430 series at
2.66 GHz
Chipset - Intel 5000X, 1066 MHz front side bus (FSB)
RAM – 2 x 4 GB DIMMs upgradeable up to 48 GB of RAM
1 Number
1
Hard Drive - 3 x 146 GB (15K RPM) SAS
RAID - RAID Level 5 Controller
NIC - 2 Nos of Gigabyte Ethernet Card
Others - standard server accessories
15” TFT Monitor, Keyboard, Optical mouse
OS – Linux
-do-
02
-do-
03
-do-
04
-do-
05
-do-
06
SU
07
08
Application Server
Type - Rack
Processor - up to 2 Quad core intel Xeon Processor 5430 series at
2.66 GHz
Chipset - Intel 5000X, 1066 MHz front side bus (FSB)
RAM – 2 x 4 GB DIMMs upgradeable up to 48 GB of RAM
Hard Drive - 2 x 146 GB (15K RPM) SAS
RAID - RAID Level 1 Controller
NIC - 2 Nos of Gigabyte Ethernet card
Others - standard server accessories
15” TFT Monitor, Keyboard, Optical mouse
OS – Linux
Desktop Computers (branded)
Processor - Intel Core 2 Duo Processor 7400 series at 2.8 GHz
Chipset - Intel G3 Express Chipset, 1066 MHz FSBB
RAM – 1 x 1 GB DIMMs upgradeable up to 48 GB of RAM
Hard Drive - 200 GB SATA/IDE
NIC - 1 No of Gigabyte Ethernet card
Others - standard accessories
15” TFT Monitor, Keyboard, Optical mouse
OS – Linux
Laser Printer
17 ppm, 8 MB RAM with full load cartridge & stad.accessories
Dot Matrix Printer
9 Pin, 80 column
Online UPS
3 KVA online with synchronized static bypass and provision for
connecting laser printer with Exide 6EL Tubular Battery with1 hour
back up at a full load of 2400 Vatts with Test Certificate from
ETDC/ERTL
Server
2 U Rack Server with
2 Nos of Intel Xeon Quad Core Processor @ 2.66 GHz or above 12 MB
L2 Cache, 1333 MHz FSB, 8GB ECC DDR2 PC2-5300 Memory
upgradeable 48GB, 2* 146GB 15k RPM 2.5” Hot Swappable SAS Hard
Disk with hardware RAID 1 facility and provision for adding six more
hard Disk Drive, 2* Hot Swappable Power Supply, 2* 10/100/1000
Ethernet, Server Management Software, 24x7 OEM Support (Proof to
be produced from manufacturer)
Additional 6GB ECC DDR2 PC2-5300 Memory
Additional 10/100/1000 Ethernet Adaptor
4gb Fiber Channel Dual Port Host Bus Adaptor with necessary cables
and connectors for connecting above servers
SAN STORAGE
SAN Storage with Dual Controller with license for connecting 4
servers on Linux/Windows OS environment
4-Gbps Optical Transceiver-SFP
5m Fiber Optic Cable LC-LC
300GB 15K RPM Hot Swappable SAS HDD
India Line cord – 2.8m, 10A/240V
24 x 7 (4 hours response support) for 3 years ( necessary certificate
from manufacturer has to be produced before completion of
installation
1 Number
90 Numbers
30 Numbers
56 Numbers
30 Numbers
2 Numbers
2 Numbers
2 Numbers
2 Numbers
1 Numbers
4 Numbers
4 Numbers
6 Numbers
2 Numbers
2
09
10
11
12
13
KBI
14
15
CDC
16
8 port KVM switch with cables and accessories for connecting 8
Servers
USB Keyboard & Mouse
19/21” TFT Color Monitor
42U Rack with all accessories for mounting all above items
UPS:
5KVA Online UPS, with 120AH non-serviceable battery for 3hrs.
backup
Desk Top Computer:
Intel core 2 Duo 3GHz speed, 6MB Cache memory, 1333 MHz , ASUS
Motherboard Speed, Onboard High Definition Audio, Processor ;
onboard 10/100/1000 LAN, onboard Integrated GMA
Motherboard; Graphics, Cabinet
Disc Drive: DVD Writer
RAM: 2GB DDR2, HARD DISK: 250 GB SATA, MOUSE: USB optical
mouse, KEY BOARD: 110 keys keyboard, MONITOR: 19” wide TFT
Monitor with Built-in-Speakers
A4 MULTIFUNCTION PRINTER
with Speed : Upto 16ppm in A4, Resolution : Upto 1,200 x 600dpi
effective, Memory : 8 MB Standard, Input capacity and types: 150
sheet Multipurpose tray, Output capacity and types: 100 sheet Face
Down, Interface: Compatible with USB 2.0, Dimension (WxDxH) : 353 x
298 x 209 mm, Features: Network printing, scanning and
photocopying
A3 PRINTER
With Speed : Upto 35ppm in A3, Resolution : Upto 1,200 dpi at full
range, Memory : Upto 512 MB RAM, Input capacity and types: 850
sheet Multipurpose tray, Output capacity and types: 250 sheet,
Interface: Compatible with USB 2.0 (high speed), Duty cycle: Upto
65,000 pages per month
SCANNER
Scan type : Flatbed, Optical Scanning Resolution : Upto 4,800 dpi,
Button fuctions: 4 front-panel buttons (Scan, scan film, copy, Scan to
PDF)
Desk Top Computer
With Processor Intel Core 2 Duo E 7500 2.53GHz, Motherboard: MSI P7N
SLI Platinum/ Intel DG 31 PR, RAM-2x2GB, Hard Disk-500GB SATA,
Graphic Card: Geforce 9500 GT 512MB, Monitor:19”TFT , NW Card
(10/100/1000), DVD Writer, Speakers (creative), ATX Cabinet, SMPS
(400/450 Watts)
Bar Code Reader
Bar code reader with image capture, scanner type- handheld, Interface:
serial port, Connectivity: Wired
1 Number
Server
Specification
Processor
1 Number
RAM
Expansion Slots
Hard Disk
Monitor
Network
Drive
Keyboard
Mouse
Power Supply
1 Number
1 Number
1 Number
2 Numbers
20
Numbers
1 Number
1 Number
1
Number
2 Numbers
1 Number
2 x Intel Xeon E5410 (Quad Core) 2.33 GHz
Processor, 2 x 6M L2 Cache, 1333 Mhz,
Form factor: Rack/2U
8GB /Upto 48 GB PC2-5300 667 MHz Fully
Buffered FB DIMM
4 PCI Express OR ( 2 PCI Express & 2
PCIe Riser Card)
2 x 146 GB 15K RPM Hot Swap SAS Drives
with 6 Bay.
19" TFT Monitor
Integarated Dual Giga Bit Ethernet Ports
DVD Combo
Multi media Keyboard
Optical Mouse
835 Watts Redunent/Hot Plug Power Supply
3
Others
-do-
-do-
-do-
-do-
-do-
-do-
17
18
19
20
21
Linux compatible with three year onsite
warranty
Desktop
Specification
Processor
MotherBoard
RAM
Hard Disk
Graphic Card
Monitor
Network Card
Drive
Keyboard
Mouse
Power Supply
Colour Laser Printer
Specification
Speed
Resolution
Memory
Input Capacity and
types
Output capacity and
types
Interface
Black and White Laser
Printer
Specification
Speed
Resolution
Memory
Input Capacity and
types
Output capacity and
types
Interface
Lamination Machine
Laminating Width
Speed
Lamination up to
Power Supply
Scanner
Scanner Type
Optical scanning
resolution Sutton
functions
Standard Connectivity
22
16 Numbes
Intel Core2 Duo , 3 GHz, 6MB L2 Cache,
FSB -1333MHz
ASUS motherboard (FSB -1333MHz)
1 GB, DDR 2
160 GB
Onboard integrated graphics
19" TFT Monitor
Onboard 10/100/1000 LAN
DVD Writer
Multi media Keyboard
Optical Mouse
450 Watts Power Supply
1 Numbe
Up to 16 ppm in A4
Up 1,2000x600 dpi effective
8 MB Stsndard
150- Sheet Multipurpose Tray
100-Sheet Face Down
Compatible with USB 2.0
1 Numbe
Up to 16 ppm in A4
Up 1,2000x600 dpi effective
8 MB Stsndard
Atleast 150- Sheet Multipurpose Tray
100-Sheet Face Down
Compatible with USB 2.0
1 Number
305mm
0.78 per meter
75-250 mic
230V +/-10% 50 Hz
2 Numbers
Flat Bed
Up to 48000 dpi 4 front-pnel buttons(Scan,
Scan film, Copy, Scan to PDF)
Hi-Speed USB -compatible with USB 2.0
specifications.
OHP
Supply
1 Number
Light weight and sturdy model, less heat
generation, Efficient cooling system,
Halogen lamps, Accurate wedge type
focusing system. The projection head with
elevation device and sensitive focusing
should be done through rack & pinion
Simple folding mechanism
Dimmer for soft start
230 VAC, 50 Hz
4
-do-
23
Lamp
24 V 250 W Halogen
Projection Stage
285 mm x 285 mm
Cooling
Radial Blower Cooling.
Brightness
Atleast 3000 luminous
LCD Projector Screen and Laser Pointer
Portable LCD projector
Resolution
SVGA 800 x 600
Lamp Features
Illumination -2000
Contrast Ratio -300:1
Aspect Ratio- 4:3
Minimum Image Size Generated (Inches)-40
Maximum Image Size Generated-300
Projection Distance- 4.6-34.5 feet
Audio Features
other
Warranty Period
-do-
-do-
24
25
Built-in Speakers
Digital Zoom
Remote Control
On Screen Display
Multi language support
NTSC/PAL Playback
100-240V voltage
Minimum 1 Year on Projector and projector
lamp
Tape Recorder
Public address system
with 3 collar mike , 3
cordless mike, 4Stand
mike
Specification
Amplifier
PA Wall Speaker
1 Number
1 Number
Records 2 track, 1 channel on standard
cassettes
One touch record from stop or playback
Up to 25 hours recording life on 2 A
batteries
Clear Voice recording system
One button recording for quick play/record
operations.
LED battery level indicator
automatic recording level control
Public address system with 3 collar mike
, 3 cordless mike, 4Stand mike
Amplifier +Digital player 200-300 W
RMSMax for each Zone, Built- in MP3
player with USB and MMC card reader and
remote, 6Mic & 2 Aux Input Model TZA4000DP
1 Nos.
4 Nos.
90 W on 8 ohm , Freq: Resp. 55-20000Hz,
SPL (1W/1m). 90 dB Model SMX-902
Cordless. Collar Mike
-do-
26
Cordless mike
Stand mike
Collar Mike
CCTV
CCTV monitor
1Number
Crystal Clear Voice Quality and Small In
Size
3 Nos
4 Nos
3 Nos
1 Number
Professional Security 17" LCD Monitor
1,280 x 1,024@75Hz Resolution
1,000 : 1 High Contrast Ratio (STM-17LA)
5ms Response Time
5
-do-
-do-
27
CCTV Camera and lens
Fax Machine
28
Option
29
1 Number
Automatic Paper Cutter :Documents that
are received or copied will be
automatically cut and stacked
Out-of Paper Reception :The unit should
store up to 20 pages in its built-in memory
when the unit has run out of paper.
Sequential broadcasting
Directory Dialing
64-Level Halftone with Digital Image
Processing
Navigator Key for Easy Operation
Dial Lock Function
Delayed transmission ,Help function ,Polling
function
Copier function , Handy usage reports
,Resolution: standard/fine/super fine/photo
,One-touch tone switching
Handset mute ,Monitor speaker for on-hook
dialing ,Pause control ,Timed flash memory
,16-Character LCD readout ,Electronic
volume control , External telephone jack
Photocopy Machine with printer
Fast Printing , Automatic Duplexing Unit,
Automatic document feeder, Reverse
Automatic document feeder, Easy to
operate, Automatic master ejection system
Specification
Scanning method
Master making method
Printing method
Document size
Paper size
Image area(max)
Feeding capaciy
Resolution
Zoom
Image modes
Darkness adjustment
First print speed
Print speed
Ink supply method
Master feeding method
Master ejection method
Power source
Dimensions(WxDxH)
-do-
BNC Loop Through, S-Video, RGB Inputs
Built-in Speakers, Protecting Glass
2 Nos
1 Number
Auto document feeder
Thermal Digital Master making
Stencil print
Max:271 x 382mm, Min:100 x 148mm
Max:271 x 382mm, Min:100 x 148mm
250 x 350(b4)
500 sheets
300 x 300
70%,81%, 86%, 115%, 122%, 141%
Text mode, photograph mode
Plate making adjustment steps
27 sec(A4)
(60 -130ppm) ,3steps
Automatic control
Roll master automatic feed
Automatic ejection/master rolling up method
230v,50 Hz, 1.2 A
In use(1030 x 605 x 620)
Foiled(585 x 605 x 505)
Drum unit tap inserter,interface kit for
DPC_120
DVD Player
Specification
1 Number
5.1 channel audio output for surround sound
High quality outputs for analog and digital
audio
Progressive Scan component video for
optimized image quality
6
Picture Display
Sound
Video Playback
Audio Playback
Still Picture Playback
Dimensions
Accessories
Power consumption
-do-
30
EPABX
Specification
Plays CD, (S)VCD, DVD, DVD+R/RW,
DVD-R/RW
Plays MP3, WMA and JPEG digital camera
photos
D/A converter:12 bit, 108 MHz
D/A converter: 24 bit, 192 kHz
Frequency response: 30-20000 Hz
Sound System: Dolby Digital
CD, CD-R/CD-RW, Video CD/SVCD, DVD,
DVD+R/+RW, DVD-R/-RW, DVD-Video
Compression formats: MPEG1, MPEG2
Video disc playback system : PAL, NTSC
Playback Media:CD, MP3-CD, MP3-DVD,
WMA-CD, CD-R/RW, Audio CD
Playback Media DVD+R/+RW, DVD-R/-RW,
CD-R/RW,
Picture CD, Kodak Picture CD
Picture compression format JPEG
360x37x209mm
Audio/Video cable, World Wide Warranty
leaflet, Remote Control, 2 x AAA Batteries,
User Manual
10 W
1 Year manufacturer Warranty
1 Number
8 x 64
8 Analog Trunks
64 Analog Extensions.
2 Digital Ports in built
Expandable 250 to 2000 Universal ports.
2 Port Voice Guide Card / Auto Attend
(Welcome Message).
Inbuilt CLI for Analog Trunk, Digital &
External Extension
(Caller Line Identification).
Operator Console 1 No with DSS.
Multi Party Conference Facility ( 8 Party )
Time Base Disconnection Facility.
Flexibility of Fixing Pulse Rate for Outgoing
Calls...
Remote Maintenance over PSTN and LAN.
Serial Call Transfer / Automatic Call
Distribution
Least Cost Routing, Music on Hold.
Security and Locks for Extensions.
Password Protection for Each Level,
Operator, Admin, Engineer, E.t.c.
Blocking / Locking of ISD, STD, 95, Mobile,
& Local calls through Administrator /
Operator.
Tone / Pulse Dialing.
Windows based Administration &
Maintenance Software with HyperTerminal.
Inbuilt A/C Regulated Power Supply.
Built in MDF (KRONE) surge Lightning
Protection circuits for Extensions & Trunks.
Full EPABX System with IPM Fuse and
Surge Protection against lightning protection
circuits for Extns. & Trunks.
7
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31
UPS
01 Set of KRONE MDF Installation for
Extns. & Trunks.
Unlimited Call Data Storage depending on
HDD Size.
Password Protected On line Call Monitoring
showing Extn, Trunk, Dialed Nos Duration,
and E.t.c.
10 KVA, 3 phase input, Sing phase output,
30 Minutes backup
1 Number
Terms & Conditions
1. EMD @ 2% of the quoted price should accompany the price offer, in the form of Bank Guarantee
(Format given below as Annexure-1))/ Demand Draft/ Bankers Cheque, favouring Registrar, C-DIT
payable at Thiruvananthapuram and should be valid for minimum 1 year period. The EMD of
unsuccessful tenderers will be returned as soon as the formalities are completed after award, and
the EMD of the successful tenderer will be released when the successful tenderer has executed an
agreement (as in Annexure-iii) and deposited Security Deposit/ Performance Guarantee. No interest
will be payable on the EMD/BG. The EMD/BG submitted by all tenderers are liable to be forfeited in
case the tenderer withdraws his tender or enhances the prices during the validity period. 2. Security
Deposit/ Performance Guarantee: The successful tenderer shall, within a week from the date of
intimation of the acceptance of his/their tender, submit a security deposit for an amount equivalent
to 5 % of the value of the contract for the faithful performance of the contract and for guaranteeing
the performance of the equipment in the form of demand draft/fixed deposit receipt or bank
guarantee as per the proforma attached as Annexure II (The Bank Guarantee shall be from a
Nationalised Bank/Scheduled Bank. The SD will be released only after 6 months to 1 year from the
date of Installation of the equipment. 3. Deviation in Delivery Schedule: Any deviation in agreed
delivery schedule would attract penalty as per C-DIT’s Procurement Policy. If the delivery at site is
not made within the scheduled dates, liquidated damages, not penalty amounting to ½ % of
contract value shall be levied from the supplier per week of delay or part thereof for delay up to 15
days from the scheduled date of supply subject to a maximum of 5% of contract value and for
further delay, tenderer should be prepared to forfeit the SD. Further in case of delays beyond a
grace period of 15 days, C-DIT reserves the right to cancel the order without further notice 4.
Agreement: An agreement to be entered in to for ensuring after sales support during the warranty
period. 5. Authority: The authority for the acceptance of the tenders rests exclusively with the C-DIT.
The C-DIT does not undertake to accept the lowest or any particular tender or to assign any reason
whatsoever for the rejection of any tender. 6. Payment terms: 100 % payment within 30 days time
after successful installation of the equipments at site 7. Default in delivery schedule: In case the
tenderer/supplier fails to supply any of the items ordered within the time provided for delivery, or the
supplier commits any breach of the contract, it shall be lawful for the society to arrange for the
purchase of the said items and things from elsewhere or to cancel the contract at the risk and cost
of the supplier. 8. Other conditions: a) The tenderer /Supplier shall undertake to supply materials
according to the relevant national/ international standards/specifications. No representation of
enhancement of rates once accepted will be considered. b). Bids will be accepted from bonafide
manufactures or their direct authorised dealers only who have supplied at least one such system
specified above. If the bidder is the original manufacturer, he should be sourcing the components
/part systems. If dealer, the valid authorisation/dealership certificate should be produced. c) The
bidders, for the maintenance of supplied system should have adequate service facility in Ernakulam
and or Thiruvananthapuram. d). The price quoted should be valid for minimum 3 months time, from
the date of receipt of initial confirmed order. e). Any deviation in the specifications in comparison
with the requirement should be clearly brought to the notice of C-DIT. f). Warranty for the
equipment: Minimum 3 year from the date of Installation for PC’s & Server and 1 year for Peripherals .
2. EMD is 2% of the quoted value. Those having valid SSI Registration will be exempted from submission
of EMD.
3. The specification and conditions should be clear and any deviation should be brought to the notice.
8
4. The Server, PC’s & Peripherals should be branded and the Supplier should have valid authorization
certificate for dealership or authorized reseller.
5. Items in Sl.no.1 to 6 to be supplied at Offices scattered over 14 District Centres. Item No.7 to 13 are to
be supplied at Kalady, Sanskrit University. Item No.14 & 15 to be supplied at KBI, Nalanda
Sd/ REGISTRAR, C-DIT
Dated 07.07.2009
Annexures:
ANNEXURE I
PROFORMA FOR BANK GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT
(To be stamped in accordance with Stamp Act)
Bank Guarantee No. ………………………..
Date : ………………….
Ref :To
Centre for Development of Imaging Technology
Chitranjali Hills
Thiruvallom
Thiruvananthapuram – 695 027 (India)
Dear Sirs,
WHEREAS in response to your Tender Notification No. ……………………………………………………. due on
……*………………… M/s ………………………………………………………………………. ………….. having its
registered office at ……………………………………… (hereinafter called “Tenderer”) wish to participate in
said tender for …………………………………………….. as specified AND
WHEREAS an irrevocable bank guarantee in lieu of cash deposit for an amount of ………………………...
valid for …………***……………….. days from ……………………….. is required to be submitted by the
Tenderer as a condition precedent for participation in the said tender, which amount is liable to be
forfeited on the happening of any contingencies mentioned in the Tender documents.
We, the …………………………………. at …………………………………. having our Head Office at
………………………………………… (hereinafter referred to as “the Bank”) do hereby undertake to pay
immediately on demand to the Centre for Development of Imaging Technology, Chitranjali Hills,
Thiruvallom, Thiruvananthapuram
- 27 (hereinafter called C-DIT) an amount of Rs.
………………………………… (on words and figures) without any reservation, protest, demour and
recourse. Any such demand made by C-DIT shall be binding on us irrespective any dispute or difference
raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid upto ……***…………………………….. If any
further extension is remitted the same shall be extended to such required period (not exceeding one
9
year) on receiving instructions from M/s. ………………………………. On whose behalf this guarantee is
issued.
In witness whereof the Bank, through its authorised Officer, has set its hand and stamp on this
………………………. Day of ………………………. Month 200 ……. at …………………………..
WITNESS
……………………………….
(Signature)
(Name)
(Signature)
………………………………..
Designation with
Bank stamp
(Name)
………………………………….
Date
Power of Attorney No :
(Official Address)
Notes :*
**
***
The stamp paper is to be purchased in the name of
Executing Bank
This date shall be due date of tender opening
The amount shall be 2% of the bid price
The validity date shall be 210 days from the due date of bid
opening
ANNEXURE – II
PROFORMA FOR PERFORMANCE GUARANTEE
(To be stamped in accordance with Stamp Act)
Bank Guarantee No. …………………………..
Date : ……………………………
Ref ………………….
To
Centre for Development of Imaging Technology
Chitranjali Hills
Thiruvallom, Trivandrum 695 027
Dear Sirs,
In consideration of Cetnre for Development of Imaging Technology (herein after referred to as C-DIT,
which expression shall unless repugnant to the context or meaning thereof include its successors,
administrators and assigns) having awarded to M/s. ………………………………………………………… with its
Registered / Head Office at ………………………………………… (herein after referred to as the
“Contractor”/which expression shall unless repugnant to the context or meaning thereof, include its
1
0
successors, administrators, executors and assigns), a contract by issue of C-DIT’s letter of intent/Purchase
Order No. ……………………………………………………. dated ……………………………. and the same having
been unequivocally accepted by the Contractor resulting in a contract, bearing ref. No.
……………………………………….
dated
…………………..
Valued
at..
for
………………………………………………………………….. and the contractor having agreed to provide a
contract performance Guarantee for the faithful performance of the entire contract in lieu of
Cash/Security Deposit equivalent to 5% (five percent) of the said value of the Contract to C-DIT.
We the Bank (Name & Address) ………………………………………………… having our Head Office at
………………………………………………………………. (hereinafter referred to as the “Bank”, which
expression shall, unless repugnant to the context or meaning thereof, include its s, administrators,
executors and assigns) do hereby guarantee and undertake to pay the C-DIT, on demand any and all
moneys payable by the Contractor to the extent of ………………………………………………….. as
aforesaid at any time upto …………..**……………………………….. (days/month/year) without any demur,
reservation, contest, recourse or protest and/or without any reference to the contractor. Any such
demand made by the C-DIT on the Bank shall be conclusive and binding notwithstanding any difference
between the C-DIT and the Contractor or any dispute pending before any Court, Tribunal, Arbitrator or
any other authority. The Bank undertakes not to revoke this guarantee during its currency without
previous consent of the C-DIT and further agrees that the guarantee herein contained shall continue to
be enforceable till the C-DIT discharges this guarantee.
The C-DIT shall have the fullest liberty without affecting in any way the liability of the Bank under this
guarantee, from time to time, to extend the time for performance on the contract by the contractor.
The C-DIT shall have the fullest liberty, without affecting this guarantee, to postpone from time to time the
exercise of any powers vested in them or of any right which they might have against the Contractor and
to exercise the same at any time in any-manner, and either to enforce or forbear to enforce any
covenants, contained or implied, in the contract between the C-DIT and the Contractor or any other
course or remedy or security available to the owner. The bank shall not be released of its obligations
under these presents by any exercise by the C-DIT of its liberty with reference to the matters aforesaid or
any of them or by reason of any other act or forbearance or other acts of omission or commission on the
part of the C-DIT or any other matter or thing whatsoever which under law would, but for this provision
have the effect of relieving the Bank.
The Bank also agrees that the C-DIT at its option shall be entitled to enforce this guarantee against the
Bank as a Principal debtor in the first instance without proceeding against the Contractor and
notwithstanding any security or other guarantee that the C-DIT may have in relation to the contractor’s
liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is restricted to
………………………………………………… and it shall remain in force up to and including.. and shall be
extended from time to time for such period (not exceeding one year) as may be desired by M/s.
………………………………………………………………………….. on whose behalf this guarantee has been
given :
Dated this ………………………………… day of ……………………….. 200 -…………………………..
………………………………………..
at
(Signature) …………………………
(Banker’s Rubber Stamp)
WITNESS
(Signature).
1
1
(Name).
(Name)
…………………………
(Designation
with Bank stamp)
(Official Address)
………………………….
Attorney as per power of
Attorney No. ……………………………….
Date …………………………………
Notes:
The Stamp papers of appropriate value shall be purchased in the name of Guarantee issuing Bank.
**The date will be the expiry date of the guarantee period as specified in the Contract.
ANNEXURE III
PROFORMA OF “AGREEMENT”
(To be executed on non-Judicial Stamp Paper)
This Agreement made this. day of ………………………… Two thousand and …………………………………….
Between Centre for Development of Imaging Technology, a Society, registered under the TravancoreCochin Literary, Scientific and Charitable Societies Registration Act XII of 1955, having its registered Office
at Chitranjali Hills, Thiruvallom, Trivandrum 695 027 (hereinafter referred to as “C-DIT” which expression
shall include its administrators, successors, executors and assigns) of the one part and
…………………………… a company/firm incorporated under the.. having its registered Office at
………………………………………… (hereinafter referred to as the “Contractor” or ………………………. “X”
…………………………. (brief name of contracting Co.) ………………………………… (which expression shall
include its administrators, successors, executors and permitted assigns) of the other part.
WHEREAS C-DIT has invited bids for ………………………………………… (briefly describe scope of
…………………………. the ………………………………………….. (work) as per its specification Ref. No.
……………………………………………………
AND WHEREAS..…………………….. “X” …………………………………………… had participated in the above
referred bidding vide their proposal No. ……………………………………….. dated ……………………………..
and C-DIT accepted their aforesaid proposal and awarded the dated ……………………………… and CDIT accepted their aforesaid proposal and awarded the contract to. “X” ……………………………. on
terms
and
conditions
contained
in
its
letter
of
Indent/Purchase
Order
No.
……………………………………….. dated ………………………. And the documents referred to therein,
which have been accepted by ………………….”X” ………………………... resulting into a “Contract”
NOW THEREFORE THIS DEED WITNESSETH AS UNDER :Article 1.0
AWARD OF CONTRACT
C-DIT has awarded the contract to ……………………………. “X” ……………………….. for the work of
……………………………………. on the terms and conditions contained in its letter of Indent/Purchase
Order No. ……………………………………….. dated ………………………………….. and the documents
referred to therein. The award has taken effect from. ………………………i.e. ……………….. the date of
issue of the aforesaid Letter. The terms & expressions used in this Agreement shall have the same
meaning as are assigned to them in the “Contract Documents” referred to in the succeeding Article.
Article 2.0
CONTRACT DOCUMENTS
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The Contract shall be performed strictly as per the terms and conditions stipulated herein and in the
following documents attached herewith (hereinafter referred to as “Contract Documents”).
Article 3.0
CONDITIONS & CONVENANTS
The scope of Contract, Consideration, Terms of payment, price Adjustment, Taxes wherever applicable,
Insurance, liquidated Damages, performance, Guarantee and all other terms and conditions are
contained in C-DIT’s Purchase Order No. …………………………. dated …………………… read in
conjunction with other aforesaid Contract documents. The Contract shall be only performed by the
Contractor strictly and faithfully in accordance with the terms of the Agreement.
The scope of work shall also include supply and installation of all such items which are not specifically
mentioned in the contract Documents, but which are needed for successful, efficient, safe & reliable
operation of the equipment unless otherwise specifically excluded in the specifications under
"“exclusions” or Purchase Order.
TIME SCHEDULE: Time is the essence of the contract and schedules shall be strictly adhered to. “X” shall
perform the work in accordance with the agreed schedule as given in letter of Indent/Purchase Order.
The Contractor guarantees that the equipment package under the contract shall meet the ratings and
performance parameters, as stipulated in the Technical Specifications (Volume II) and in the event of
any deficiencies found in the requisite performance figures, the C-DIT may at its option reject the
equipment package or alternatively accept it on the terms and conditions and subject to levy of the
liquidated damages in terms of Contract Documents. The amount of liquidated damages so leviable
shall be in accordance with the Contract Documents and without any limitation.
It is further agreed by the Contractor that the Contract performance Guarantee shall in no way be
construed to limit or restrict the C-DIT’s right to recover the damages/compensation due to short-fall in
the equipment performance figures as stated in para 3.4 above or under any other clause of the
Agreement. The amount of damages/Compensation shall be recoverable either by way of deduction
from the contract price, contract performance guarantee and/or otherwise.
The Contract performance Guarantee furnished by the Contractor is irrevocable and un-conditional and
the C-DIT shall have the powers to invoke it notwithstanding any dispute or difference between the C-DIT
and the contractor pending before any court, tribunal, arbitrator or any other authority.
This Agreement constitutes full and complete understanding between the parties and terms of the
presents. It shall supersede all prior correspondence to the extent of inconsistency of repugnancy to the
terms and conditions contained in the Agreement. Any modification of the Agreement shall be effected
only by a written instrument signed by the authorised representatives of both the parties.
Article 4.0 SETTLEMENTS OF DISPUTES
It is specifically agreed by and between the parties that all the differences or disputes arising out of the
Agreement or touching the subject matter of the Agreement shall be decided by process of settlement
& Arbitration as specified in clause.. and ……………………. of the conditions of the contract and the
provisions of the Indian Arbitration Act, 1940 shall apply and Kerala Courts alone shall have exclusive
jurisdiction over the same.
NOTICE OF DEFAULT
Notice of default given by either party to the other party under the Agreement shall be in writing and
shall be deemed to have been duly and properly served upon the parties here to if delivered against
acknowledgement or by telex or by registered mail with acknowledgement due addressed to the
signatories at the addresses mentioned hereinabove.
IN WITNESS WHEREOF, the parties through their duly authorised representatives have executed these
presents (execution where of has been approved by the competent authorities of both the parties) on
the day, month and year first above mentioned at Trivandrum.
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WITNESS
1. ……………………………
87
2. ……………………………
1. ……………………………
C-DIT
(Signature)
(Name)
(Designation)
(Seal)
(Contractors signature)
(Designation)
(Seal)
2. ……………………………
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