PowerPoint 2007 – Basics Handout | http://office07.ou.edu | Instructor: Cathy Pierson | cpierson@ou.edu
Class Evaluation http://elearning.ou.edu/is/evaluations.html | OU Styleguide: http://ou.edu/styleguide
Table of Contents
1. The Ribbon Interface
2. New Presentations
3. Adding Objects to Slides
1. Bullets & Sub Bullets
2. Tables & Styles
3. Pictures
4. Shapes
5. SmartArt
6. Charts
7. HyperLinks
8. Headers, Footers, #s
4. Changing Design
1. Slide Designs
2. Slide Backgrounds
5. Slide Transitions
1. Animations
2. Apply All
3. Timing
4. Sound & Speed
6. Slideshow
1. Rehearsal Timing
7. Review
8. Views (Master Slides)
9. Miscellaneous
1. THE RIBBON
The Ribbon replaces the menus and toolbars used in previous versions of Office. When you click a task TAB, the context-sensitive
Ribbon displays an associated set of tasks groups and commands.
The Office Menu Replaces File
pulldown! displays
Save, Print, Protect
commands. For
example, use the Office
Menu to save your
slides in 2003 or PDF
format.
Window Appearance: Commands
to adjust the appearance of your
window are
consolidate
d here.
Quick Access Toolbar:
To Customize – click the drop-down
arrow at the right of the toolbar. Select
the command you want to add & Click the
ADD button. (Right-click to customize)
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2. CREATING A NEW PRESENTATION
PowerPoint enables you to create a presentation from
scratch or from predefined templates.
2.1 OFFICE Button: Creating a New Presentation using
an Installed Theme
3.2 INSERT TAB: Tables – adding a table:
1.
2.
3.
1.
2.
From the Office Button
, select New
Under the template category, click on Installed
Themes to choose from the list, and Click Create
2.2 HOME TAB: Adding a New Slide or Deleting a slide
1.
From the HOME TAB, click appropriate option
2.3 HOME TAB: Change Slide Layout –
1.
From the Insert TAB
, select the Table
button.
Hover your mouse over the number of cells; notice
the Live Preview feature automatically shows you
the table & Left-click to insert your table.
You can also Insert an Excel Spreadsheet.
From the HOME TAB
, click the Layout option
to view & change to another slide layout
NOTE: Use Table Tools TAB to select various designs. Click on
table to access Table Tools
3.3 INSERT TAB: Pictures (saved on your computer)
1.
2.
From the Insert TAB
, click the Pictures or
Clip Art icon
Browse and find your picture; select & click Insert
WEB IMAGES: You can copy images from the web!
1.
2.
3. ADDING OBJECTS TO A SLIDE
3.1 Creating Bullet Items
1. Use TabKey to indent
Go to a web page with a picture
Right-click on picture and often you can select
COPY (not always, though!)
3. Return to PowerPoint slide, Click outside of any
text box, then Right-click & Paste (CTRL-V)
NOTE: Use the Picture Tools - Format TAB to adjust and add
more options
2. Use Decrease List level Icon to return
COOL TIP: Hover over ‘green handle’ to rotate.
3.4 INSERT TAB: Drawing- Inserting Shapes
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1.
From the INSERT Tab, click & drag a shape on a slide.
Objects can be grouped, stacked, & rotated using the Arrange
option. Look at Quick Styles for more effects.
3.7 INSERT TAB: Hyperlink to slides, files and websites
3.5 INSERT TAB: SmartArt Graphics
1.
2.
From the Insert TAB, click the SmartArt Icon
Choose from options & styles
1.
Highlight text or select object
2.
From the Insert TAB
, click the Hyperlink
button & choose from the options in the left pane.
3.6 INSERT TAB: Charts:
1.
2.
From the Insert TAB
, click the Chart button
From the ‘create chart’ dialog box, select the type of
chart and click OK.
3.8 INSERT TAB: HEADERS & FOOTERS
1.
3.
An Excel Window will open with the chart on the
left & your spreadsheet on the right.
1.
Close chart by clicking ‘x’ in top right of chart sheet
Select the Headers & Footers Icon. Select the
options needed. NOTE the Preview for
placeholders.
Chart Tools TAB – Some Useful TIPS
4. CHANGING YOUR PRESENTATION DESIGN



Click on Chart to View & use Chart Tools TABs
(Design, Layout, & Format TABs)
Use Design TAB – to Edit Chart data & open an Excel
spreadsheet to use for data
Use Layout TAB – Add Chart Title, Reposition
Legend, Turn on Data Labels
NOTE: Designs are formatted with specific fonts, sizes, styles
and colors. You can changes these by using commands from
the HOME TAB, in the Font group.
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4.1 DESIGN TAB: Change Slide Designs – Whether you
have created from scratch or used a template, you can
change your slide design
1.
2.
From the Design TAB
, find the Themes
section
Click the drop-down arrow next to the themes list,
Live Preview feature shows the design immediately.
4.2 Changing Slide Backgrounds – Sometimes you just
want to change the background color of a slide. They differ
based on various Slide Designs
1.
From the Design TAB
Styles
5.4 ANIMATION TAB: Applying Transition Sound or Speed
NOTE: Use sound cautiously, can be distracting!
, click the Background
5. SLIDE TRANSITIONS AND ANIMATIONS
Customize how your slides transition from one slide to the
next - under the Animation TAB
5.1 ANIMATION TAB: Select & Adjust Slide Transitions
1.
1.
From the Animation TAB-Advance Slide section,
check ‘Automatically After: & set a time
2.
Under SlideShow – Set up Slide Shot icon, check
option for Loop…
From the Animations button, preview the
transitions options.
5.2 ANIMATION TAB: Applying All Transition Options
1.
5.5 ANIMATION TAB: Automatic Timings
Once, slide transition options are selected, from the
Animations TAB, select Apply to ALL slides
5.3 ANIMATION TAB: Bullets appear with Mouse Click
1.
Highlight all bullet items & be sure the Advance
Slide option is set to Mouse Click
2.
On the Animations Tab, click on the Animate pulldown menu & select ‘By 1st Level Paragraph
6. SLIDE SHOW TAB :
6.1 SLIDE SHOW TAB: Rehearsing Timing – you can
rehearse your presentation to ensure it fits within a specific
timeframe
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6.2 Presenter View! – New Feature! See Slide Show TAB
8.3 VIEW TAB: Slide Master View
When you want to make a change to the look of all of the
slides in your presentation, you can make the change once on
the slide master. (Examples – email info, company logo &
info) . NOTE: The Slide Master feature works with the
Headers & Footers feature - options such as page numbers,
dates etc.
7. REVIEW TAB – Options such as Spell checker, comments,
and Protect document.
You can add your Company
Info or change your fonts, colors
8. WORKING WITH PRESENTATION VIEWS
etc. & reposition your
placeholders.
1.
2.
8.1 VIEW TAB: Sorter View - Rearrange the Slides
3.
The slide sorter view enables you to see all slides at once.
4.
1.
2.
From the View TAB, click the Slide Sorter button.
You can rearrange and delete slides in this view.
8.2 VIEW TAB: Notes View- Adding Notes to Slides
The Notes page view enables you to type in speaker notes.
1.
2.
From the View TAB, click the Notes Page button.
You can then print the note pages.
From the VIEW TAB
under Presentation
Views, select Slide
Master
Opens into Slide Master
options
Click on the Main
Master slide (TOP one)
to add objects to ALL
slides
Click on the Other
Master slides for
different Layout Designs
– objects will only be on
this Layout type.
9. MISCELLANEOUS
Adding Movies & Sound – Movies other than the Gallery clips
are stored externally from the *.pptx file. PowerPoint points
to the movie so you must always keep the 2 files together.
9.1 INSERT TAB: To add a movie clip to a slide in your
presentation:
1.
2.
3.
4.
From the Insert TAB, find the Media Clips section.
Click the drop-down arrow for the Movie button.
Select whether you want to insert a movie clip from
a computer file or from the Movie from Clip
Organizer gallery.
After selecting your file or movie clip, click OK. You
can adjust whether you want the movie to play
automatically or when clicked.
NOTE: The Picture Tools TAB has options to change
the movie format, style & play.
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9.2 INSERT TAB: Adding Sound
1.
2.
3.
4.
5.
From the Insert TAB, find the Media Clips section.
Click the Sounds button
Select whether you want to insert a sound from a file
you have on your computer or from the Sound Clip
Organizer Gallery.
To insert a sound from file, browse through your
files for the sound clip you want to add. After
selecting your file, click OK.
From the Sound Tools TAB, you can define whether
you want your sound to begin playing automatically
or when clicked.
NOTE: From your slide, click on the sound clip object to
access the Picture Tools and Sound Tools contextual tabs.
9.5 OFFICE Button: Publish >Package for a CD – options for
Automatic CD Play
TIP: If you play a movie in your presentation, put your work in
a folder before Inserting Movie & Packaging for a CD.
1.
From the Office Menu, select Publish & the Package for
CD option.
2.
Click Options Button for automatic play features.
9.3 INSERT TAB: SOUND TOOLS TAB – Background Music
 Play Across Slides option
 Loop until Stopped option
9.4 OFFICE Button: Printing a Presentation
1.
2.
3.
4.
5.
6.
7.
Click the Office Menu button, & select a Printer
In the Print dialog window, specify your printer
settings.
In the Print range, specify whether you want to print
all slides or only select slides.
Specify the number of copies you want printed.
Select whether to print slides, handouts, notes
pages or outline view.
Select whether to print your slides in color, b/w or
grayscale.
Click OK to begin printing.
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