CCCApply
BOG Fee Waiver Online Application
2010-2011
Data Dictionary
Version 1.1
March 22, 2010
BOGFW Online Application Data Dictionary: 2010-2011
Contents
1. BOGFW Application Design ................................................................................................ 4
General Information ........................................................................................................ 5
Auto-Population .................................................................................................. 5
Data Formats ...................................................................................................... 5
California Residency ........................................................................................... 6
BOG Fee Waiver and FAFSA ............................................................................. 6
Help .................................................................................................................... 6
Privacy ................................................................................................................ 6
Defining Your Academic Year (Begin or End with Summer Term) .................................. 7
My Applications Page ..................................................................................................... 8
Introduction Page ........................................................................................................... 9
Application Pages ..........................................................................................................11
Personal Information Page.................................................................................11
Special Eligibilities Page ....................................................................................14
Eligibility Methods Page .....................................................................................15
Application Submittal Page ................................................................................18
Confirmation Page .........................................................................................................19
2. Data Element Definitions ....................................................................................................21
College Selection ..........................................................................................................21
Enrollment Term (Year) .................................................................................................22
Legal Name: Last ..........................................................................................................23
Legal Name: First ..........................................................................................................24
Legal Name: Middle Initial .............................................................................................25
Daytime Telephone .......................................................................................................26
E-mail Address ..............................................................................................................27
Current Mailing Address: Street .....................................................................................28
Current Mailing Address: City ........................................................................................29
Current Mailing Address: State ......................................................................................30
Current Mailing Address: Zip Code ................................................................................31
Social Security Number .................................................................................................32
Social Security Number Confirmation ............................................................................33
Social Security Number: None .......................................................................................34
Student ID .....................................................................................................................36
Birth Date ......................................................................................................................37
Marital Status ................................................................................................................38
Registered Domestic Partnership ..................................................................................39
Born Before Jan. 1, 1986 ...............................................................................................40
Currently Married or in RDP ..........................................................................................41
Veteran of US Armed Forces.........................................................................................42
Dependents Living with You ..........................................................................................43
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Orphan, Foster Care, or Ward of Court..........................................................................44
Emancipated Minor........................................................................................................45
In Legal Guardianship ...................................................................................................46
Homeless Youth per School ..........................................................................................47
Homeless Youth per HUD-Funded Program ..................................................................48
Homeless Youth per Center or Program Director ..........................................................49
Declared Dependent on Parent(s)’ Taxes ......................................................................50
Living with Parent(s) ......................................................................................................51
BOG Dependency Flag .................................................................................................52
Veteran Eligibility ...........................................................................................................53
National Guard Eligibility ...............................................................................................54
Medal of Honor Eligibility ...............................................................................................55
Victim of 9/11 Eligibility ..................................................................................................56
Dependent of Police/Firefighter Killed ............................................................................57
Receiving TANF/CalWorks ............................................................................................58
Receiving SSI/SSP ........................................................................................................59
Receiving General Assistance .......................................................................................60
Parents Receiving Assistance .......................................................................................61
Persons in Household – Dependent ..............................................................................62
Persons in Household – Independent ............................................................................63
Adjusted Gross Income – Dependent ............................................................................64
Adjusted Gross Income – Independent ..........................................................................65
Other Income – Dependent ...........................................................................................66
Other Income – Independent .........................................................................................67
Total Income – Dependent ............................................................................................68
Total Income – Independent ..........................................................................................69
Method A Eligibility Flag ................................................................................................70
Method B Eligibility Flag ................................................................................................71
BOG Eligibility Flag........................................................................................................72
Confirmation – Parent/Guardian ....................................................................................73
Parent/Guardian Name..................................................................................................74
Financial Aid Acknowledgement ....................................................................................75
Confirmation – Applicant ...............................................................................................76
Residency Status ..........................................................................................................77
Appendix A. BOGFW Flag Algorithms..................................................................................78
Dependency Flag ..........................................................................................................78
Included/Excluded Questions .............................................................................78
Eligibility Flag ................................................................................................................79
Method A Flag and Algorithm .............................................................................79
Method B Flag, Algorithm, and Income Table ....................................................79
Computing the Final BOG Eligibility Flag ...........................................................80
Optional Responses...........................................................................................81
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1. BOGFW Application Design
The Board of Governors Fee Waiver (BOGFW) Application is an interactive HTML form linked
to CCCApply. When the applicant selects the Financial Aid link on the CCCApply home page
and then selects the Online BOG Fee Waiver application link, the BOG Fee Waiver home page
is displayed.
There is a separate BOGFW Application for each school year, with links on the BOG Fee
Waiver home page for the current and upcoming years. An applicant may file only one
application per school per year.
Note that colleges may include the Summer term at the beginning or end of the year.
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BOGFW Application Design
General Information
Each BOGFW Application consists of multiple pages:
 An Introductory Page, with general information and instructions.
 Application Pages, on which the applicant provides all information required for applying
for a BOG Waiver. These pages include:
- Personal Information Page
- Special Eligibilities Page
- Eligibility Method Page
- Supplemental Questions (optional; provided by individual college or district)
 A Submittal Page, on which the applicant confirms submission of the application to the
college.
 A Confirmation Page, on which the submission of the application to the college is
confirmed and recorded, and on which additional required documentation is listed.
These pages are separately described and illustrated in the following four sections of this
document.
Auto-Population
The following fields of the BOG Waiver Application Pages auto-populate from the applicant’s
CCCApply account:

Last Name, First Name, Middle Initial

Email Address

Date of Birth
All fields on the Application Pages auto-populate from previous BOG Fee Waiver applications.
Data Formats
Each data value is stored in the database in the format in which it is entered by the applicant. The
stored value format is the default for downloading, but an alternate format for download can be
specified by the user through the Export Wizard. Selectable formats are listed in Appendix B of
this document. In addition, the user can define custom formats.
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BOGFW Online Application Data Dictionary: 2010-2011
BOGFW Application Design
California Residency
The Introductory page points out that the BOG Waiver is available for California residents only,
including the following text:
This FEE WAIVER is for California residents only. If you are not a California Resident, do not
complete this application. You can instead complete the Free Application for Federal Student Aid
(FAFSA) to be considered for other types of financial aid. Note: Students who are exempt from
paying nonresident tuition under Education Code Section 68130.5 (AB540) are not current
California residents.
The first underlined text provides a link to a definition of California residency. The second
underlined text provides a link to the FAFSA site.
BOG Fee Waiver and FAFSA
The Introductory Page recommends that the applicant apply for FAFSA as appropriate:
If you need money to help with books, supplies, food, rent, transportation, and other costs, please
complete a Free Application for Federal Student Aid (FAFSA) right away. It's OK to file both the
FEE WAIVER (for quick action) and the FAFSA (to be considered for more money). Contact the
Financial Aid Office for more information.
The underlined text provides a link to the FAFSA site.
The Eligibility Methods page includes the following about FAFSA:
The Financial Aid Office will review your income and let you know if you qualify for an automatic
ENROLLMENT FEE WAIVER. Even if you do not qualify using this simple method, you should
file a FAFSA. Many students do not qualify under Method A or Method B but still qualify for an
ENROLLMENT FEE WAIVER and MORE FINANCIAL AID by completing the FAFSA.
Help
The HELP link in the BOG Fee Waiver application brings up the CCCApply Technical Support
page. There are no specific Help options for the fields on the BOG Fee Waiver Application
pages.
Privacy
Applicant data input via CCCApply, including the BOG Waiver Application, is owned jointly by
the vendor and the colleges, and is protected as described in a Privacy Statement developed by
the Chancellor’s Office and the vendor. CCCApply includes links to the Privacy Statement on
account creation displays and on the Request for Consent page. Any changes to the Privacy
Statement must be approved by legal counsel for both the Chancellor’s Office and the vendor.
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BOGFW Online Application Data Dictionary: 2010-2011
BOGFW Application Design
Defining Your Academic Year (Begin or End with Summer Term)
The 2010-2011 BOG Fee Waiver Application applies to the 2010-2011 academic year. For some
colleges, the academic year begins with Fall Term; for others, it begins with Summer Term. You
specify your college’s academic year via the Control Center, using the Term Controls.
The default is “Fall 20nn through Summer 20nn”. If that is the way the academic year is defined
at your school, you don’t need to do anything. But if your academic year is from Summer
through Spring, change the description for the term (year) as follows:
1. Log onto the Control Center using an account that is authorized to edit term settings.
2. Select Application Controls from the main menu bar, and then Term Controls from the
resulting drop-down menu. This will result in a screen listing the ‘terms’ for the BOGFW
Application, which are actually years rather than terms (‘2011’ for 2010-2011, for
example).
3. Select the desired year (Term Code) and click on edit. This following screen will display:
4. Change the Term/Year description field to describe your academic year (e.g., “Summer
2010 through Spring 2011”). Do not change the Term/Year code; doing so would disable
your BOGFW Application for that year.
5. Click update.
6. If desired, you can use the Application Status link on the left to access options for
opening/closing the application.
Note: The Open Majors link has no function for the BOGFW Application.
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BOGFW Application Design
My Applications Page
Selecting the “Fall 2009 - Spring 2010” link from the BOG Fee Waiver home page results in the
display of the Log On page (if the user is not already logged on), then the My Applications page
for the BOG Fee Waiver. On the My Applications page, the user can choose a college and start a
new application; resume an application in progress; or view previously submitted applications.
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BOGFW Online Application Data Dictionary: 2010-2011
BOGFW Application Design
Introduction Page
Selecting a college and clicking the Start New Application button results in the display of an
Introductory page as illustrated below. The Introduction page includes general information and
instructions as well as the college’s address and contact information.
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BOGFW Online Application Data Dictionary: 2010-2011
BOGFW Application Design
Note that the first line of standard text on the Introduction page depends on the academic year
specified by the college using the Term Controls option in the Control Center:

This is an application to have your enrollment fees waived for Summer 2010 through
Spring 2011.

This is an application to have your enrollment fees waived for Fall 2010 through Summer
2011.
In addition, the Introduction page can begin with special information or instructions specified by
the college, as in the following example.
This section is not limited to just text, but can include HTML features such as hyperlinks as well.
The contents of this section are specified by the college via the Control Center, using the
Application Controls → Notice to Applicants function.
To proceed to the Application Pages, the applicant clicks on the Begin the BOG Application
button at the bottom of the Introduction page.
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BOGFW Online Application Data Dictionary: 2010-2011
BOGFW Application Design
Application Pages
The Application pages contain all of the questions an applicant must answer in order to apply for
a BOG Fee Waiver.
Personal Information Page
The first Application page is the Personal Information page. Except for the Marital Status and
Dependency Status sections, these fields auto-populate from the user’s account information.
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BOGFW Application Design
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BOGFW Application Design
If the Application is for a District, the Personal Information page begins with a field for selecting
the college:
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BOGFW Application Design
Special Eligibilities Page
Clicking SAVE & CONTINUE at the bottom of the Personal Information page leads to the Special
Eligibilities page. It always includes fields about Special Classifications that offer eligibility for
the BOG Fee Waiver. It will also include the Other Dependency section (as shown below) if the
applicant’s dependency status from page 1 is ‘Dependent’.
If the applicant’s dependency status from page 1 is ‘Independent’, the Other Dependency section
is omitted.
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BOGFW Application Design
Eligibility Methods Page
Clicking SAVE & CONTINUE at the bottom of the Special Eligibilities page leads to the
Eligibility Methods page. This page includes fields for determining financial eligibility for the
BOG Fee Waiver and for confirming under oath the truth of the information provided on the
Application Pages. Questions on the Eligibility Methods page depend in part on previous
responses regarding dependency, so the Personal Information and Special Eligibilities pages
must be completed before the Eligibility Methods page can be accessed.
The following screen shows the Eligibility Methods page for a dependent applicant (Dependency
Flag = D after page 2 was completed).
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BOGFW Application Design
The bottom of the Eligibility Method page includes a SUBMIT button; clicking on this will lead
to the Application Submittal page.
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BOGFW Application Design
The following screen shows the Eligibility Methods page for an independent applicant
(Dependency Flag = I after page 2 was completed).
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BOGFW Application Design
Application Submittal Page
When the applicant chooses to submit the application, the Application Submittal page will be
displayed. This page allows the applicant to submit the application or to return to the application
without submitting.
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BOGFW Application Design
Confirmation Page
After an application has been successfully submitted, a Confirmation page will be displayed.
This page will include a list of proofs required for claims made in the application.
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BOGFW Application Design
For record keeping, the applicant can choose to print the application data by clicking on the link
at the bottom of the page. This “Student Print” is formatted as shown below:
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BOGFW Online Application Data Dictionary: 2010-2011
2. Data Element Definitions
College Selection
Data Name:
College Selection
Description:
For a district application, the applicant’s selected college.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
40
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select the college you are
planning to attend.”
Usage:
Notes/Constraints:
This prompt appears only for district applications.
Online Display:
Please select the college you are planning to attend: {popup list}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Colleges served by the district application
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Data Element Definitions
Enrollment Term (Year)
Data Name:
Enrollment term
Description:
The period covered by the BOGFW application
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
5
Characteristics:
Hidden
System-generated
Downloadable
Input Rules:
N/A
Usage:
Identifies the BOG Waiver period covered by the application.
Notes/Constraints:
This field can but SHOULD NOT be modified via the Control Center
Application Controls.
Online Display:
N/A
Online Help:
None
Values - Labels:
Always “2011” for 2010-11 application
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Legal Name: Last
Data Name:
Student name - last
Description:
Applicant’s legal last name.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
25
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “You must enter your last name.”
Usage:
Notes/Constraints:
None
Online Display:
Last name: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Legal Name: First
Data Name:
Student name - first
Description:
Applicant’s legal first name.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
20
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “You must enter your first name.”
Usage:
Notes/Constraints:
Online Display:
First name: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Legal Name: Middle Initial
Data Name:
Student name – middle initial
Description:
Applicant’s legal middle initial.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Auto-populates from account creation: middle name
Input Rules:
Optional user response.
Usage:
Notes/Constraints:
None
Online Display:
Middle initial: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Daytime Telephone
Data Name:
Daytime phone number
Description:
Applicant’s daytime telephone number.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; “US Phone 1” format: (xxx) xxx-xxxx
Length:
14
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Daytime telephone number: invalid
or absent. This field must be a valid telephone number in the U.S./Canada (###)
###-#### format. If this is a foreign number format, leave this entry blank.”
Parentheses, spaces, hyphens, and periods will be ignored in input;
saved/downloadable value will be formatted as indicated above.
Usage:
Notes/Constraints:
None
Online Display:
Daytime telephone: {textbox} (###)###-####
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
E-mail Address
Data Name:
E-mail address
Description:
Applicant’s email address.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
48
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response. Must contain one ‘@’ symbol and one ‘.’; else error
message, “E-mail address: invalid or absent. This question only accepts valid email addresses.”
Usage:
Notes/Constraints:
If “Check this box if you do not have an e-mail address” is checked, the
application will auto-populate the E-mail Address field with the applicant’s Xapsupplied default CCCApply e-mail address that is automatically created when a
CCCApply account is created.
Online Display:
E-mail address: {textbox}
{checkbox} Check this box if you do not have an e-mail address.
Since e-mail address is required to complete the application, CCCApply will
assign you an e-mail address. Your e-mail address will be [username]@cccapply.org.
To send and receive e-mails using your CCCApply e-mail account, you need to
use CCCApply Mail. You can access CCCApply Mail from the CCCApply
website at www.cccapply.org within the Ask the Experts area.
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Current Mailing Address: Street
Data Name:
Mailing address - street
Description:
Street portion of applicant’s current mailing address.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
30
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Current mailing address: You must
specify the street.”
Usage:
Notes/Constraints:
None
Online Display:
Street address or PO box: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Current Mailing Address: City
Data Name:
Mailing address - city
Description:
City portion of applicant’s current mailing address.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
20
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Current mailing address: You must
specify the city.”
Usage:
Notes/Constraints:
None
Online Display:
City: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Current Mailing Address: State
Data Name:
Mailing address - state
Description:
State portion of applicant’s current mailing address.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
2
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Current mailing address: You must
select the state from the list.”
Usage:
Notes/Constraints:
None
Online Display:
State: {drop-down menu}
Online Help:
None
Values - Labels:
blank/null [internal
default]
AL - Alabama
AK - Alaska
AS - American Samoa
AZ - Arizona
AR - Arkansas
CA - California
CZ - Canal Zone
CO - Colorado
CT - Connecticut
DE - Delaware
DC - Dist. of Col
FL - Florida
GA - Georgia
GU - Guam
HI - Hawaii
ID - Idaho
IL - Illinois
IN - Indiana
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IA - Iowa
KS - Kansas
KY - Kentucky
LA - Louisiana
ME - Maine
MD - Maryland
MA - Massachusetts
MI - Michigan
MN - Minnesota
MS - Mississippi
MO - Missouri
MT - Montana
NE - Nebraska
NV - Nevada
NH - New Hampshire
NJ - New Jersey
NM - New Mexico
NY - New York
NC - North Carolina
ND - North Dakota
OH - Ohio
OK - Oklahoma
OR - Oregon
PA - Pennsylvania
PR - Puerto Rico
RI - Rhode Island
SC - South Carolina
SD - South Dakota
TN - Tennessee
TX - Texas
UT - Utah
VT - Vermont
VI - Virgin Islands
VA - Virginia
WA - Washington
WV - West Virginia
WI - Wisconsin
WY - Wyoming
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Current Mailing Address: Zip Code
Data Name:
Mailing address - zip code
Description:
Zip code portion of applicant’s current mailing address.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; “Zipcode 1” format xxxxx-xxxx or xxxxx
Length:
10
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Current mailing address: Zip code
is invalid or absent. This field must be a valid zip code in ##### or #####-####
format.”
Usage:
Notes/Constraints:
None
Online Display:
Zip code: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Data Element Definitions
Social Security Number
Data Name:
Social Security Number
Description:
Applicant’s social security number.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Social Security 1; xxx-xx-xxxx
Length:
11
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response, unless applicant checks box labeled “Check this box if
you have no Social Security number or decline to state”; else error message,
“Social Security number: invalid or absent. The field must be numeric and
entered in xxx-xx-xxxx or xxxxxxxxx format.”
Hyphens are not required in input, but will be inserted in stored value.
The two Social Security number entries (“Social Security Number” and “CCC:
Confirm SSN”) must match; else error message, “The Social Security numbers
you entered do not match. Please reenter and reconfirm your Social Security
number.”
Social Security number must meet validity check; else error message, “The
Social Security number you entered is not valid.”
Usage:
Notes/Constraints:
The text and prompt for this field are constrained by legal and political
mandates. This language must be approved by the Legal Counsel of the CCC
Chancellor’s Office
Online Display:
Your Social Security number must be accurate to ensure the integrity of your
permanent record. It is used as a means of identifying records pertaining to
students and to facilitate financial aid.
Additionally:

The Social Security number is required for to claim tax credits for higher
education costs known as the Hope Scholarship Tax Credit and Lifelong
Learning Credit in accordance with the Taxpayer Relief Act of 1997.

This information may be provided to the Chancellor’s Office of the
California Community Colleges for purposes of evaluating, auditing, and
improving state education programs under California Law (Chapter
1458, stats. 1985).
Your information is protected by secure transmission and by the provisions of
our privacy policy {hyperlink}.
Social Security Number: {textbox} ###-##-####
Online Help:
Clicking on “our privacy policy” hyperlink brings up full privacy policy
statement in new window.
Values - Labels:
Blank/null [internal default]
Valid SSN text string
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Data Element Definitions
Social Security Number Confirmation
Data Name:
CCC: Confirm SSN
Description:
Confirmation of applicant’s social security number.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Social Security 1; xxx-xx-xxxx
Length:
11
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response, unless applicant checks box labeled “Check this box if
you have no Social Security number or decline to state”; else error message,
“Social Security number: invalid or absent. The field must be numeric and
entered in xxx-xx-xxxx or xxxxxxxxx format.”
Hyphens are not required in input, but will be inserted in stored value.
The two Social Security number entries (“Social Security Number” and “CCC:
Confirm SSN”) must match; else error message, “The Social Security numbers
you entered do not match. Please reenter and reconfirm your Social Security
number.”
Social Security number must meet validity check; else error message, “The
Social Security number you entered is not valid.”
Usage:
Notes/Constraints:
Online Display:
Please confirm your Social Security number: {textbox} ###-##-####
Online Help:
Values - Labels:
Blank/null [internal default]
Valid SSN text string
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Data Element Definitions
Social Security Number: None
Data Name:
SSN - No SSN?
Description:
Applicant has no social security number or declines to provide it.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Auto-populates from previous response
Input Rules:
Optional user response.
Must be checked if there is no entry for Social Security Number.
Cannot check this box if SSN is entered; else error message, “You cannot have
‘Check this box if you have no Social Security number or decline to state’
checked if you entered a Social Security number.”
If this boxes is checked when the page is saved, CCCApply will advise of the
importance of the SSN and prompt for confirmation:
Providing Your Social Security Number
You have chosen not to provide your Social Security number (SSN). This is
your right, but there are several reasons why it may be to your advantage to
provide your SSN on this application. These include:

Speedier Application Process - Some colleges may require you to
contact them for a substitute ID number if you do not provide your SSN.

Availability of Your Records - Providing your SSN is the best way to
make sure your records are accessible when you need them. If you do
not provide your SSN:
o Your enrollment or degree may not be found in the National
Student Clearinghouse.
o Employers may not be able to verify that you received a degree
or certificate.
o You may encounter difficulties sending transcripts to other
colleges or universities.

Financial Aid - Your SSN is required when applying for federal and
state aid programs.

Tax Credits and Deductions - Providing your SSN helps you (or
someone claiming you as a dependent) receive tax credits or deductions
to which you are entitled.
All CCCApply institutions are required by law to keep your SSN private and
secure and not to reveal it without your permission. If you provide your SSN,
you can be confident that it will not be misused.
Please either enter your Social Security number or check the following box:
□ I will not provide my Social Security number, or do not have one.
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
[Spanish:
Proporcionar tu Número de Seguridad Social
Elegiste no proporcionar tu número de Seguro Social (SSN). Es tu derecho,
pero existen varias razones por que ser? beneficioso para ti proporcionar tu
SSN en esta solicitud. Entre otras, se incluyen:

Proceso de solicitud más rápido - Es posible que algunas
instituciones de educación superior te pidan que te comuniques con
ellos para que suministres un número de ID sustituto si no proporcionas
tu SSN.

Disponibilidad de tus registros - Proporcionar tu SSN es la mejor
manera de asegurarte de tener acceso a tus registros cuando los
necesites. Si no proporcionas tu SSN:
o Es posible que no se encuentre tu inscripción o título
universitario en la National Student Clearinghouse.
o Es posible que los empleados no puedan verificar que recibiste
un título universitario o certificado.
o Puedes encontrar dificultades al enviar expedientes académicos
a otras instituciones de educación superior o universidades.

Ayuda financiera - Tu SSN es necesario para presentar solicitudes
para programas de ayuda federales y estatales.

Créditos y deducciones de impuestos - Proporcionar tu SSN te ayuda
(a ti o a alguien que declare que eres su dependiente) a recibir créditos
o deducciones de impuestos para los cuales tienes derecho.
La ley exige a las instituciones de CCCApply mantener tu SSN privado y seguro
y no revelarlo sin tu permiso. Si proporcionas tu SSN, puedes tener la seguridad
de que no se har?uso indebido del mismo.
Ingresa tu número de Seguro Social o marca la siguiente casilla:
□
No proporcionaré mi número de Seguro Social o no tengo. ]
Usage:
Notes/Constraints:
None
Online Display:
{Checkbox} Check this box if you have no Social Security number or decline to
state.
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Student ID
Data Name:
Bog – Student ID
Description:
Student ID at college to which application is being made
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
20
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
A field for the Student ID was added to paper application for 2006-07.
Online Display:
If you know your Student ID number at the college, please enter it: {textbox}
Online Help:
Values - Labels:
Blank/null [internal default]
Text string
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Birth Date
Data Name:
Date of birth
Description:
Applicant’s date of birth.
Last Revision:
April 17, 2005
MIS Correlation:
COMIS DED SB03
Data Type/Format: Alphanumeric; “Date 01” format mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Date of birth: invalid or absent.
The field must be a valid date in mm/dd/yyyy format.”
Leading 0’s are not required in input, but will be inserted in stored value.
Usage:
Notes/Constraints:
Birth date is sensitive information, protected by federal law and the Office of
Civil Rights (with regard to age discrimination). Any change to the text, prompt,
access, or transmission of this data item must be approved by the Legal Counsel
of the CCC Chancellor’s Office and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
Online Display:
This information is used to comply with state and federal law pertaining to
residency, guardianship, admission of minors to college, and protection of
minors in online transaction environments, as well as to differentiate between
persons having the same name. This information will not be used in making
admissions decisions except as permitted by law.
Date of birth: {date textbox} mm/dd/yyyy
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid date
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Marital Status
Data Name:
BOG - Marital Status
Description:
Applicant’s marital status as stated for BOGFW Application
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Does not auto-populate
Input Rules:
Required user response; else error message, “You must select your marital
status.”
Must be consistent with response to question, “As of today, are you married or in
a Registered Domestic Partnership”; else error message, “Your answers to
‘Marital status’ and ‘As of today, are you married or in a Registered Domestic
Partnership’ are contradictory. Please fix the appropriate field(s).”
Usage:
If value is R (Registered Domestic Partnership) and the Dependency Flag is I
(Independent), the Eligibility Methods Page will include the instruction, “Treat
your Registered Domestic Partner as your spouse in the following questions.”
Notes/Constraints:
Marital Status is highly sensitive information, protected by federal law and the
Office of Civil Rights. Any change to the text, prompt, access, or transmission of
this data item must be approved by the Legal Counsel of the CCC Chancellor’s
Office and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
Online Display:
This information will be used by CCCApply to determine whether
parent/guardian contact information is needed. It will not be used to determine
who will be admitted to the college.
The California Domestic Partner Rights and Responsibilities Act extends new
rights, benefits, responsibilities and obligations to individuals in domestic
partnerships registered with the California Secretary of State under Section 297
of the Family Code. If you are in a Registered Domestic Partnership (RDP),
you will be treated as an Independent married student to determine eligibility for
this Fee Waiver and will need to provide income and household information for
your domestic partner. If you are a dependent student and your parent is in a
Registered Domestic Partnership, you will be treated the same as a student
with married parents and income and household information will be required for
the parent's domestic partner. (These new provisions apply to state student
financial aid only, not to federal student financial aid.)
Marital status: {Select marital status: drop-down menu}
Online Help:
None
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BOGFW Online Application Data Dictionary: 2010-2011
Values - Labels:
Data Element Definitions
Blank/null [internal default]
S – Single
M – Married
D – Divorced
X – Separated
W – Widowed
R – Registered Domestic Partner
Registered Domestic Partnership
Data Name:
BOG - Y/N: Reg Dom Partner?
Description:
Whether applicant or parent is in a Registered Domestic Partnership
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you or your parent are in a Registered Domestic
Partnership.”
Must be Yes if Marital Status is R (Registered Domestic Partner); else error
message, “Your responses to the marital status and registered domestic
partnership questions are contradictory. Please fix the appropriate field(s).”
Usage:
If value is Yes, the Special Eligibilities Page will include the instruction, “In
answering the following questions treat a Registered Domestic Partner of your
parent also as your parent.”
If value is Yes and the Dependency Flag is D (Dependent), the Eligibility
Methods Page will include the instruction, “In answering the following questions
treat a Registered Domestic Partner of your parent also as your parent.”
Notes/Constraints:
None.
Online Display:
Are you or your parent in a Registered Domestic Partnership with the California
Secretary of State under Section 297 of the Family Code? {drop-down menu}
(Answer “Yes” if you or your parent are separated from a Registered Domestic Partner but have NOT
FILED a Notice of Termination of Domestic Partnership with the California Secretary of State’s
Office.)
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Born Before Jan. 1, 1986
Data Name:
BOG - Born before Jan 1
Description:
Whether applicant was born before Jan. 1, 1985
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you were born before January 1, 1986.”
Must be consistent with Birth date; else error message, “You have answered that
you were born before January 1, 1986. However, the date of birth you entered is
after January 1, 1986. Please fix the appropriate field(s)” or “You have answered
that you were NOT born before January 1, 1986. However, the date of birth you
entered is before January 1, 1985. Please fix the appropriate field(s).”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
1985 is year of first term covered by application, minus 23 years.
Online Display:
Were you born before January 1, 1987? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Currently Married or in RDP
Data Name:
BOG – Married/Partnership as of today
Description:
Whether applicant is currently married or in a registered domestic partnership.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you are married or in a Registered Domestic Partnership.”
Must be consistent with response to Marital status; else error message, “Your
answers to 'Marital status' and 'As of today, are you married or in a Registered
Domestic Partnership' are contradictory. Please fix the appropriate field(s).”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
As of today, are you married or in a Registered Domestic Partnership (RDP)?
(Answer "Yes" if you are separated but not divorced or have not filed a termination notice to dissolve
partnership.) {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Veteran of US Armed Forces
Data Name:
BOG - Veteran of US forces
Description:
Whether applicant is a veteran of the U.S. Armed Forces.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you are a veteran of the U.S. Armed Forces.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
Are you a veteran of the U.S. Armed Forces or currently serving on active duty
for purposes other than training? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Dependents Living with You
Data Name:
BOG - Dep living with you
Description:
Whether applicant has dependents
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you have dependents living with you.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
Do you have children who will receive more than half of their support from you
between July 1, 2010-June 30, 2011, or other dependents who live with you
(other than your children and spouse/RDP) who receive more than half of their
support from you, now and through June 30, 2011? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Orphan, Foster Care, or Ward of Court
Data Name:
parentsDeceased
Description:
Whether, at age 13 or older, applicant’s parents were deceased, applicant was in
foster care, or applicant was a dependent/ward of the court.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not when you were age 13 or older, both your parents were
deceased, you were in foster care, or you were a dependent/ward of the court.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
At any time since you turned age 13, were both your parents deceased, were
you in foster care, or were you a dependent or ward of the court? {drop-down
menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Emancipated Minor
Data Name:
emancipatedMinor
Description:
Whether applicant is currently an emancipated minor as determined by a court.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not, as of today, you are an emancipated minor as determined
by a court in your state of legal residence.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
Are you or were you an emancipated minor as determined by a court in your
state of legal residence? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
In Legal Guardianship
Data Name:
legalGuardianship
Description:
Whether applicant is in legal guardianship as determined by a court.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not, as of today, you are in legal guardianship as determined
by a court in your state of legal residence.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
Are you or were you in legal guardianship as determined by a court in your state
of legal residence? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Homeless Youth per School
Data Name:
homelessYouthSchool
Description:
Whether, on or after July 1, 2008, applicant was determined to be an
unaccompanied youth who was homeless by high school or school district
homeless liaison.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not, at any time on or after July 1, 2008, your high school or
school district homeless liaison determined that you were an unaccompanied
youth who was homeless.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
At any time on or after July 1, 2009, did your high school or school district
homeless liaison determine that you were an unaccompanied youth who was
homeless? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Homeless Youth per HUD-Funded Program
Data Name:
homelessYouthHUD
Description:
Whether, on or after July 1, 2008, applicant was determined to be an
unaccompanied youth who was homeless by the director of an emergency shelter
program funded by the U.S. Department of Housing and Urban Development.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not, at any time on or after July 1, 2008, the director of an
emergency shelter program funded by the U.S. Department of Housing and
Urban Development determined that you were an unaccompanied youth who
was homeless.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
At any time on or after July 1, 2009, did the director of an emergency shelter or
transitional housing program funded by the U.S. Department of Housing and
Urban Development determine that you were an unaccompanied youth who was
homeless? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Homeless Youth per Center or Program Director
Data Name:
homelessYouthOther
Description:
Whether, on or after July 1, 2008, applicant was determined to be an
unaccompanied youth who was homeless or were self-supporting and at risk of
being homeless by the director of a runaway or homeless youth basic center or
transitional living program.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not, at any time on or after July 1, 2008, the director of a
runaway or homeless youth basic center or transitional living program
determined that you were an unaccompanied youth who was homeless or were
self-supporting and at risk of being homeless.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to I (Independent).
Notes/Constraints:
Online Display:
At any time on or after July 1, 2009, did the director of a runaway or homeless
youth basic center or transitional living program determine that you were an
unaccompanied youth who was homeless or were self-supporting and at risk of
being homeless? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Declared Dependent on Parent(s)’ Taxes
Data Name:
BOG - Claimed on parents tax
Description:
Whether applicant has been declared as a dependent by one or both parents in
most recent tax return.
Last Revision:
June 4, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response when included on application; else error message, “You
must select Yes or No to specify whether or not you are/will be claimed as an
exemption.”
Usage:
If this value is ‘Yes’, the BOG Dependency Flag will be set to D (Dependent)
and the Eligibility Methods Page will follow the Dependent Applicant format.
If this value is ‘No’ or ‘Parent(s) won’t file’, and Living with Parent(s) is ‘No’,
the BOG Dependency Flag will be set to I (Independent) and the Eligibility
Methods Page will follow the Independent Applicant format.
Notes/Constraints:
Included on application only if applicant has responded No to all Dependency
Status questions on the Personal Information Page.
The paper application says: “If you answered ‘No’ or ‘Parent(s) will not file’ to
question [Claimed on parents tax], and ‘No’ to question [Live with parents], you
are a dependent student for all student aid except this enrollment fee waiver.
You [should] answer questions as an INDEPENDENT student on the rest of this
application, but please try to get your PARENT information and file a FAFSA so
you may be considered for other student aid. You cannot get other student aid
without your parent(s’) information.”
Online Display:
If your parent(s) filed or will file a 2009 U.S. Income Tax Return, were you, or will
you be claimed on their tax return as an exemption by either or both of your
parents? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
2 - Parent(s) won't file
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Living with Parent(s)
Data Name:
BOG - Live with parents
Description:
Whether applicant currently lives with one or both parents.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response when included on application; else error message, “You
must select Yes or No to specify whether or not you live with one or both of
your parents.”
Usage:
If this value is Yes, the BOG Dependency Flag will be set to D (Dependent) and
the Eligibility Methods Page will follow the Dependent Applicant format.
If this value is No AND Declared Dependent on Parent(s)’ Taxes is also No, the
BOG Dependency Flag will be set to I (Independent) and the Eligibility Methods
Page will follow the Independent Applicant format.
Notes/Constraints:
Included on application only if applicant has responded No to all of the
Dependency Status questions on the Personal Information Page.
Online Display:
Do you live with one or both of your parents? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 – No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
BOG Dependency Flag
Data Name:
BOG - Dependency
Description:
Whether applicant is determined to be dependent or independent.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; “Yes/No 1” format
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Determines how eligibility questions will be asked (whether in terms of or
applicant status or parental status).
Notes/Constraints:
Flags applicants as dependent or independent based on algorithm described in
Appendix A.
Online Display:
None
Online Help:
None
Values - Labels:
Blank/null [internal default]
D – Dependent
I – Independent
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Veteran Eligibility
Data Name:
BOG - Cert Veteran Affairs
Description:
Whether applicant has certification of waiver eligibility from Veterans Affairs.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Optional user response.
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide certification of eligibility as a dependent from the
Department of Veterans Affairs.”
Notes/Constraints:
Online Display:
Do you have certification from the California Department of Veterans Affairs that
you are eligible for a dependent's fee waiver? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
National Guard Eligibility
Data Name:
BOG - Cert Nat’l Guard
Description:
Whether applicant has certification of waiver eligibility from the National
Guard.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Optional user response.
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide certification of eligibility as a dependent from the National
Guard.”
Notes/Constraints:
Online Display:
Do you have certification from the National Guard Adjutant General that you are
eligible for a dependent's fee waiver? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Medal of Honor Eligibility
Data Name:
BOG - Eligible Medal of Honor
Description:
Whether applicant is eligible for waiver as a recipient of the Congressional
Medal of Honor or as a child of a recipient.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Optional user response.
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide documentation of eligibility as a Congressional Medal of
Honor recipient from the California Department of Veterans Affairs.”
Notes/Constraints:
Online Display:
Are you eligible as a recipient of the Congressional Medal of Honor or as a child
of a recipient? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Victim of 9/11 Eligibility
Data Name:
BOG - Eligible 9-11 Victim
Description:
Whether applicant is eligible for waiver as a dependent of a victim of the
September 11, 2001 terrorist attack.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Optional user response.
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide documentation of eligibility as a dependent of a victim of the
September 11, 2001 terrorist attack from the California Victim Compensation
and Government Claims Board.”
Notes/Constraints:
Online Display:
Are you eligible as a dependent of a victim of the September 11, 2001 terrorist
attack? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Dependent of Police/Firefighter Killed
Data Name:
BOG - Eligible law or fire killed
Description:
Whether applicant is eligible for waiver as a dependent of a deceased law
enforcement/fire suppression personnel killed in the line of duty
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Optional user response.
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You are required to provide current proof of benefits as a dependent of law
enforcement or fire suppression personnel killed in the line of duty”.
Notes/Constraints:
Online Display:
Are you eligible as a dependent of a deceased law enforcement/fire suppression
personnel killed in the line of duty? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Receiving TANF/CalWorks
Data Name:
BOG - Receiving assist TANF
Description:
Whether applicant is currently receiving TANF/CalWorks.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response unless responses on Special Eligibilities page set
Temporary Method A flag to “Yes”; else error message, “You must select Yes or
No to specify whether or not you are receiving assistance from
TANF/Calworks.”
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide documentation to the college that you currently receive
Temporary Assistance for Needy Families (TANF).”
Notes/Constraints:
Online Display:
Are you currently receiving monthly cash assistance for yourself or any
dependents from:
Temporary Assistance for Needy Families (TANF) / CalWorks?
{drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Receiving SSI/SSP
Data Name:
BOG - Receiving assist SSI/SSP
Description:
Whether applicant is currently receiving SSI/SSP.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response unless responses on Special Eligibilities page set
Temporary Method A flag to “Yes”; else error message, “You must select Yes or
No to specify whether or not you are receiving assistance from SSI/SSP.”
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide documentation to the college that you currently receive
Supplemental Security Income (SSI) / State Supplementary Payment (SSP).”
Notes/Constraints:
Online Display:
Are you currently receiving monthly cash assistance for yourself or any
dependents from:
Supplemental Security Income (SSI) / State Supplementary Payment (SSP)?
{drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Receiving General Assistance
Data Name:
BOG - Receiving assist general
Description:
Whether applicant is currently receiving General Assistance.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response unless responses on Special Eligibilities page set
Temporary Method A flag to “Yes”; else error message, “You must select Yes or
No to specify whether or not you are receiving assistance from General
Assistance.”
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide documentation to the college that you currently receive
General Assistance.”
Notes/Constraints:
Online Display:
Are you currently receiving monthly cash assistance for yourself or any
dependents from:
General assistance? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Parents Receiving Assistance
Data Name:
BOG - Receiving assist parents
Description:
Whether income from either TANF/CalWorks or SSI/SSP is a primary source of
income for the applicant’s parents.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response unless responses on Special Eligibilities page set
Temporary Method A flag to “Yes”; else error message, “You must select Yes or
No to specify whether or not your parent(s) are receiving TANF/CalWORKS or
SSI/SSP as their primary source of income.”
Usage:
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see
Appendix A), and the Confirmation page will include the following message:
“You must provide documentation to the college that your parent(s) currently
receive Temporary Assistance for Needy Families (TANF) or Supplemental
Security Income (SSI) / State Supplementary Payment (SSP).”
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
Are your parent(s) receiving monthly cash assistance from TANF/CalWORKs or
SSI/SSP as a primary source of income? {drop-down menu}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Persons in Household – Dependent
Data Name:
BOG - Dep: Number household
Description:
If applicant is dependent, how many persons in household?
Last Revision:
July, 2009
MIS Correlation:
None
Data Type/Format: Integer 1 (0-9)
Length:
2
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Dependent student: You must enter
the number of persons in your parent(s)' household.”
Entry must be at least 2; else error message, “The number of persons in your
parent(s)' household must be 2 or greater.”
Usage:
Used in conjunction with Total Income – Dependent to determine Method B
eligibility for BOG Fee Waiver.
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
How many persons are in your parent(s)' household? (Include yourself, your
parent(s), and anyone who lives with your parent(s) and receives more than 50%
of their support from your parents, now and through June 30, 2011.) {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer from 2 to 99
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Persons in Household – Independent
Data Name:
BOG - Ind: Number household
Description:
If applicant is independent, how many persons in household?
Last Revision:
July, 2009
MIS Correlation:
None
Data Type/Format: Integer 1 (0-9)
Length:
2
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Independent student: You must
enter the number of persons in your household.”
Entry must be consistent with responses regarding marriage/partnership and
dependents on Personal Information Page; else error message such as “The
number of persons in your household must be 1 based on your responses to the
questions on screen 1” or “The number of persons in your household must be 2
or more based on your responses to the questions on screen 1” or “The number
of persons in your household must be 1 or 2 based on your responses to the
questions on screen 1.”
Usage:
Used in conjunction with Total Income – Independent to determine Method B
eligibility for BOG Fee Waiver.
Notes/Constraints:
Included on application only if the BOG Dependency Flag is I (Independent).
Online Display:
How many persons are in your household? (Include yourself, your spouse, and
anyone who lives with you and receives more than 50% of their support from
you, now and through June 30, 2011.) {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer from 1 to 99
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Adjusted Gross Income – Dependent
Data Name:
BOG - Dep: AGI
Description:
If applicant is dependent, what is the adjusted gross income of parent(s) for year
<YYYY>?
Last Revision:
July 30, 2009
MIS Correlation:
None
Data Type/Format: Integer, up to 6 digits
Length:
10
Characteristics:
Downloadable
Input Rules:
Required user response k; else error message, “Dependent student: You must
enter the adjusted gross income.”
Usage:
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
a. Adjusted Gross Income (If 2009 U.S. Income Tax Return was filed, enter the
amount from Form 1040, Line 37; Form 1040A, Line 21; or Form 1040EZ, Line
4.)
$ {textbox}.00
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer value from 0 to 999999
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Adjusted Gross Income – Independent
Data Name:
BOG - Ind: AGI
Description:
If applicant is independent, what is adjusted gross income of applicant (and
spouse) for year <YYYY>?
Last Revision:
July 30, 2009
MIS Correlation:
None
Data Type/Format: Integer, up to 6 digits
Length:
10
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Independent student: You must
enter the adjusted gross income.”
Usage:
Included on application only if the BOG Dependency Flag is I (Independent).
Notes/Constraints:
<YYYY> is two years prior to year of first term covered by the application.
Online Display:
a. 1. Adjusted Gross Income (If 2009 U.S. Income Tax Return was filed, enter
the amount from Form 1040, Line 37; Form 1040A, Line 21; or Form 1040EZ,
Line 4.)
$ {textbox}.00
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer value from 0 to 999999
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Other Income – Dependent
Data Name:
BOG - Dep: Other income
Description:
If applicant is dependent, what is the other income of parent(s) for year
<YYYY>?
Last Revision:
July 30, 2009
MIS Correlation:
None
Data Type/Format: Integer, up to 6 digits
Length:
10
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Dependent student: You must enter
the other income.”
Usage:
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
b. All other income (Include ALL money received in 2009 that is not included in
line (a) above. Include TANF benefits, disability, Social Security, child support.)
$ {textbox}.00
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer value from 0 to 999999
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Other Income – Independent
Data Name:
BOG - Ind: Other income
Description:
If applicant is independent, what is other income of applicant (and spouse) for
year <YYYY>?
Last Revision:
July 30, 2009
MIS Correlation:
None
Data Type/Format: Integer, up to 6 digits
Length:
10
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Independent student: You must
enter the other income.”
Usage:
Notes/Constraints:
Included on application only if the BOG Dependency Flag is I (Independent).
Online Display:
b. All other income (Include ALL money received in 2009 that is not included in
line (a) above. Include TANF benefits, disability, Social Security, child support.)
$ {textbox}.00
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer value from 0 to 999999
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Total Income – Dependent
Data Name:
BOG – Dep: Total income
Description:
If applicant is dependent, what is the total income of parent(s) for year
<YYYY>?
Last Revision:
July 30, 2009
MIS Correlation:
None
Data Type/Format: Integer, up to 6 digits
Length:
10
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Dependent student: You must enter
the total income.”
Must be correct mathematical total of Adjusted Gross Income and Other Income,
unless the total is greater than 999999; else error message, “Total income is
invalid. If your total income was $1,000,000 or more, please enter 999999.”
Usage:
Used in conjunction with Persons in Household – Dependent to determine
Method B eligibility for BOG Fee Waiver.
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
Total income for 2009 (Sum of a. + b.):
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer value from 0 to 999999
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$ {textbox}.00
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Total Income – Independent
Data Name:
BOG - Ind: Total income
Description:
If applicant is independent, what is total income of applicant (and spouse) for
year <YYYY>?
Last Revision:
July 30, 2009
MIS Correlation:
None
Data Type/Format: Integer, up to 6 digits
Length:
10
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Independent student: You must
enter the total income.”
Must be correct mathematical total of Adjusted Gross Income and Other Income,
unless the total is greater than 999999; else error message, “Total income is
invalid. If your total income was $1,000,000 or more, please enter 999999.”
Usage:
Used in conjunction with Persons in Household – Independent to determine
Method B eligibility for BOG Fee Waiver.
Notes/Constraints:
Included on application only if the BOG Dependency Flag is I (Independent).
Online Display:
Total income for 2009 (Sum of a. + b.):
Online Help:
None
Values - Labels:
Blank/null [internal default]
Integer value from 0 to 999999
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$ {textbox}.00
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Method A Eligibility Flag
Data Name:
BOG - Eligibility
Description:
Whether applicant is eligible for BOG fee waiver using method A.
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; “Yes/No 1” format
Length:
1
Characteristics:
Temporary
System-generated
Hidden
Input Rules:
N/A
Usage:
Flags applicants who are eligible for waiver using Method A algorithm described
in Appendix A. Flag is updated as each page is saved, and is used to determine
whether certain responses are required or not, as well as in the determination of
the BOG Eligibility Flag.
Notes/Constraints:
Online Display:
None
Online Help:
None
Values - Labels:
Blank/null [internal default]
Yes
No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Method B Eligibility Flag
Data Name:
BOG - Eligibility
Description:
Whether applicant is eligible for BOG fee waiver using method B (income).
Last Revision:
March 21, 2006
MIS Correlation:
None
Data Type/Format: Alphanumeric; “Yes/No 1” format
Length:
1
Characteristics:
Temporary
System-generated
Hidden
Input Rules:
N/A
Usage:
Flags applicants who are eligible for waiver using Method B (income) algorithm
described in Appendix A. Flag is used in the determination of the BOG
Eligibility Flag.
Notes/Constraints:
Online Display:
None
Online Help:
None
Values - Labels:
Blank/null [internal default]
Yes
No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
BOG Eligibility Flag
Data Name:
BOG - Eligibility
Description:
Whether applicant is eligible for BOG fee waiver, and method (A and/or B) that
determined eligibility.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Flags applicants who are eligible for waiver based on algorithm described in
Appendix A.
Notes/Constraints:
Online Display:
None
Online Help:
None
Values - Labels:
Blank/null [internal default]
A – Method A only
B – Method B only
M – Both Methods A and B
N – Not eligible
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Confirmation – Parent/Guardian
Data Name:
Parent/Guardian Confirmation
Description:
Whether applicant’s parent or guardian confirms all information is true, etc.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Applicant's parent or legal
guardian: You must agree to the confirmation statement.”
Usage:
Serves as signature of applicant’s parent/guardian attesting to the contents of the
application.
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
I, <applicant name>, agree to the following statement:
Applications for dependent students must be signed by the parent or legal
guardian as well as the applicant. Please have your parent or guardian sign
below:
{checkbox}
I, {textbox for name} , am the parent or legal guardian of
<applicant name> and agree to the following statement:
I hereby swear or affirm, under penalty of perjury, that all information on this
form is true and complete to the best of my knowledge. If asked by an
authorized official, I agree to provide proof of this information, which may
include a copy of my and my spouse’s 2009 U.S. Income Tax Return. I also
realize that any false statement or failure to give proof when asked may be
cause for the denial, reduction, withdrawal, and/or repayment of a fee waiver. I
authorize release of information regarding this application between the college,
the college district, and the Chancellor's Office of the California Community
Colleges.
Your information is protected by secure transmission and by the provisions of
our privacy policy. {hyperlink}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Parent/Guardian Name
Data Name:
Parent/Guardian Name
Description:
Name of dependent applicant’s confirming parent or guardian.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
60
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “Applicant's parent or legal
guardian: You must enter your name.”
Usage:
Notes/Constraints:
Included on application only if the BOG Dependency Flag is D (Dependent).
Online Display:
I, {textbox }, am the parent or legal guardian of <applicant name> and agree to
the following statement: ...
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Financial Aid Acknowledgement
Data Name:
Financial Aid Acknowledgement
Description:
The applicant acknowledges understanding the availability of financial aid.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must agree to the confirmation
statement.”
Usage:
Serves as applicant signature attesting to the contents of the application.
Notes/Constraints:
Online Display:
{checkbox}
By checking here, I, <applicant name>, acknowledge
understanding that:

Federal and state financial aid programs are available and may include aid
in the form of grants, work study, and/or any available student loans. I am
aware that I may apply for assistance for up to the total cost of my education
including enrollment fees, books & supplies, transportation, and room and
board expense.

I may apply for financial assistance if I am enrolled in an eligible program of
study (certificate, associate degree, or transfer), and may receive aid if
qualified, regardless of whether I am enrolled full-time or part-time.

Financial aid program information and application assistance are available in
the financial aid office at the college. The application is also available online.
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Confirmation – Applicant
Data Name:
Applicant Confirmation
Description:
Whether applicant confirms all information is true, etc.
Last Revision:
April 17, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must agree to the confirmation
statement.”
Usage:
Serves as applicant signature attesting to the contents of the application.
Notes/Constraints:
Online Display:
{checkbox}
I, <applicant name>, agree to the following statement:
I hereby swear or affirm, under penalty of perjury, that all information on this
form is true and complete to the best of my knowledge. If asked by an
authorized official, I agree to provide proof of this information, which may
include a copy of my, my spouse’s, and/or my parents’ 2009 U.S. Income
Tax Return. I also realize that any false statement or failure to give proof when
asked may be cause for the denial, reduction, withdrawal, and/or repayment of
my waiver. I authorize release of information regarding this application between
the college, the college district, and the Chancellor's Office of the California
Community Colleges.
Your information is protected by secure transmission and by the provisions of
our privacy policy. {hyperlink}
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes
0 - No
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BOGFW Online Application Data Dictionary: 2010-2011
Data Element Definitions
Residency Status
Data Name:
CCC: Residency Status
Description:
Applicant’s preliminary residency status based on Preliminary Residency
Determination algorithm.
Last Revision:
May 4, 2005
MIS Correlation:
None
Data Type/Format: Alphanumeric; ASCII Normal
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Result of CCCApply preliminary residency algorithm; see Appendix A of
CCCApply Data Specification.
Notes/Constraints:
None
Online Display:
None
Online Help:
None
Values - Labels:
1 - Resident
2 - More information needed
3 - Non-Resident
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BOGFW Online Application Data Dictionary: 2010-2011
Appendix A. BOGFW Flag Algorithms
Dependency Flag
The BOGFW Dependency Flag is set according to applicant responses indicating dependent or
independent status. The flag is used to determine whether the application will ask for financial
information about the applicant or the applicant’s parent(s).
If BOG – Born before Jan 1 = “yes”
or BOG – Married/Partnership as of today = “yes”
or BOG – Dep living with you = “yes”
or BOG – Veteran of US forces = “yes”
or parentsDeceased = “yes”
or emancipatedMinor = “yes”
or legalGuardianship = “yes”
or homelessYouthSchool = “yes”
or homelessYouthHUD = “yes”
or homelessYouthOther = “yes”
then BOG - Dependency = “I” (Independent);
else if BOG – Claimed on Parents Tax = “no” or “parent(s) won’t file”
and BOG – Live with Parents = “no”
then BOG - Dependency = “I” (Independent);
else BOG - Dependency = “D” (Dependent)
Included/Excluded Questions
In many cases, whether a particular question will be asked depends on the setting of the
Dependency Flag. The algorithm for determining which questions will not be asked is given
below. At download, data elements for unasked questions will be blank or null.
If BOG - Dependency = I (Independent),
Do not ask:
Declared Dependent on Parent(s)’ Taxes
Living with Parent(s)
Parent Receiving Assistance
Persons in Household – Dependent
Adjusted Gross Income, Other Income, Total Income – Dependent
If BOG - Dependency = D (Dependent),
Do not ask:
Persons in Household – Independent
Adjusted Gross Income, Other Income, Total Income – Independent
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Appendix A. BOGFW Flag Algorithms
Eligibility Flag
For computation of the final BOGFW Eligibility Flag, two temporary/transitory flags are used to
track the outcomes of Method A and Method B eligibilities separately and then to set the single
final outcome for BOGFW Eligibility. These temporary flags are not downloadable.
Method A Flag and Algorithm
Method A eligibility determination is based on Yes/No answers to questions about receiving
benefits and about special eligibility circumstances.
“BOG – receiving assist TANF” = “yes”
or “BOG – receiving assist SSI/SSP” = “yes”
or “BOG – receiving assist general” = “yes”
or “BOG – receiving assist parents” = “yes”
or “BOG – Cert Veteran Affairs” = “yes”
or “BOG – Cert Nat’l Guard” = “yes”
or “BOG – Eligible Medal of Honor” = “yes”
or “BOG – Eligible 9-11 Victim” = “yes”
or “BOG – Eligible law or fire killed” = “yes”
then Method A Eligibility Flag = “Yes”;
else Method A Eligibility Flag = “No”
If
Method B Flag, Algorithm, and Income Table
For Method B eligibility determination, an income table for the year of the BOG Waiver
application is used. (This table is internal, not displayed on the application form.) If the total
income is over the cap for the number of persons in the household, the applicant is not eligible
under Method B.
For 2010-2011, the income table for Method B eligibility determination is:
Family Size
2009 Income
1
2
3
4
5
6
$16,245
$21,855
$27,465
$33,075
$38,685
$44,295
7
8
Each additional person
$49,905
$55,515
$5,610
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BOGFW Online Application Data Dictionary: 2010-2011
Appendix A. BOGFW Flag Algorithms
If BOG - Dependency = “D” (Dependent),
use “BOG – Dep: Number household” for Household Size
and “BOG – Dep: Total income” for 2008 Income;
If BOG - Dependency = “I” (Independent)
use “BOG – Ind: Number household” for Household Size
and “BOG – Ind: Total income” for 2008 Income;
If 2008 Income > Max. 2008 Income for Household Size (from table)
then Method B Eligibility Flag = “No”;
else Method B Eligibility Flag = “Yes” .
Computing the Final BOG Eligibility Flag
The algorithm for using the Method A Eligibility and Method B Eligibility Flags to compute the
final BOG Eligibility Flag is as follows:
If applicant is found eligible for waiver by both Method A and Method B
(Method A Eligibility = “Yes” and Method B Eligibility = “Yes”),
set BOG - Eligibility = “M” (Multiple Methods);
else, if found eligible by Method A only
(Method A Eligibility = “Yes” and Method B Eligibility = “No”),
set BOG - Eligibility = “A” (Method A only);
else, if found eligible by Method B only
(Method A Eligibility = “No” and Method B Eligibility = “Yes”),
set BOG - Eligibility = “B” (Method B only);
else (Method A Eligibility = “No” and Method B Eligibility = “No”),
set BOG - Eligibility = “N” (Not Eligible).
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BOGFW Online Application Data Dictionary: 2010-2011
Appendix A. BOGFW Flag Algorithms
Optional Responses
Whether responses to the questions appearing on the Eligibility Methods Page will be required or
optional depends on the Temporary Eligibility A Flag. The algorithm for determining which
questions will not require a response is shown below.
If Temporary Method A Eligibility is Yes and Dependency Flag is D (Dependent),
Do not require responses to:
Receiving TANF/CalWorks *
Receiving SSI/SSP *
Receiving General Assistance *
Parent Receiving Assistance *
Persons in Household – Dependent
Adjusted Gross Income – Dependent
Other Income – Dependent
Total Income – Dependent
If Temporary Method A Eligibility is Yes and Dependency Flag is I (Independent),
Do not require responses to:
Receiving TANF/CalWorks *
Receiving SSI/SSP *
Receiving General Assistance *
Persons in Household – Independent
Adjusted Gross Income – Independent
Other Income – Independent
Total Income – Independent
* Responses are not required to these questions if responses on the Special
Eligibilities Page set the Method A Eligibility Flag to Yes.
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