Project Plan Report
Project Name: Association of Winemakers of New Mexico Application
Project Manager: Joshua Cook
Project Overview
The Association of Winemakers of New Mexico (herein referred to as AWMNM) database
system will enable employees of the association to keep track of information on different
wineries, wines, and vendors. This will allow them to better serve the public by providing them
with useful information, as well as making their festivals better by providing only the best
vendors. The database will also keep track of dues (such as when they are to be collected and
amount owed for various wineries) therefore helping wineries keep their records straight as well.
This application will be built in Oracle and APEX and this selection was made after evaluating
three alternatives.
The development will be done by SAD (Super Awesome Developers, Inc.) The technical
feasibility assessment found that SAD has the experience to handle this project and economic
feasibility assessment favored doing this project due to an estimated return on investment of
18% over three years. From a legal standpoint, proper licenses will be maintained for the
software and internal data will be password protected. Only approved data will be made
available to the public and none of this will be proprietary or monetary records. The
organizational feasibility assessment found good support for AWMNM’s goal of better service to
the public and better service to wineries.
Alternatives and Selection
There are alternatives considered for the AWMNM application. One alternative was to keep the
current method of data organization and records. Another alternative was to build an
application using Microsoft Access because the software is reasonably priced. The third
alternative was to have an application built by SAD using Oracle APEX with an Oracle
database. After weighing tangible and intangible costs and benefits, the third alternative was
chosen because the Oracle platform is more suitable for multiple users on the database
simultaneously as well as for development Expansion will also be easier to do in the future. The
construction of a database application has been approved by the customer, as outlined in the
Project Charter.
Feasibility Assessment
A. Technical
 Familiarity with Application - This project is similar to six other projects the SAD
development team has completed for small commercial businesses. This includes the
most recent project for Book World which the AWMNM has reviewed extensively in
planning the current project. SAD has successfully used RAD to provide basic
functionality for end-users, then incorporated additional features during each iteration of
the development process.

Familiarity with Application - The application will be built with APEX based on an Oracle
database, which SAD analysts/programmers have extensive experience with. The
employees at AWMNM have little to no experience using databases, but are comfortable
with computers and have used spreadsheets to manage data up until now. There will be
sufficient hands on training to bring the employees up to speed, as well as written training
documents and videos for future employees to learn to use the database.

Product Size - Project size is relatively small. The AWMNM keeps track of multiple
wineries, vendors, and wines, but does not need its own ordering system or complex
levels of data. Future expansion is planned but will not affect this project, though
expansion may lead to subsequent projects.
B. Economic - A return on investment of 18% is estimated for this project. Details about
benefits and costs are listed below.
Tangible benefits include:
 Keeping more accurate records of dues for winery members is expected to reduce Karla
the record keeper’s hours by 5 each week. This will allow her to spend more time
planning festivals and events, thereby reducing the hours for other employees. This is
expected to translate to a 5% increase in savings over the year.
 Database-based record management is expected to improve record management—
estimated savings of $5,000 annually.
 Better public knowledge and more highly rated vendors are expected to increase
revenue from festivals by $12,500 per year.
 Intangible benefits are:
o Increase quality of service to wineries.
o Increase quality of service to public.
o Help employees be more efficient.
o Increase public satisfaction with AWMNM.
o Increase winery satisfaction with AWMNM.
o Increase vendor satisfaction with AWMNM.
o Increase quality of vendors at festivals.
 Complete cost-benefit analysis is provided in a spreadsheet.
Tangible costs include:
 Development costs will $15,500 for 4 networked PCs and software, $12,000 for user
manuals, videos and training, $15,500 for application development and implementation
done by SAD, and $3,000 for SAD assistants doing data transfer from old spreadsheets
and documents to database.
 Annual operating costs of $3,000 to SAD for technical support and $7,000 for hardware
and software replacement and upgrades.
Tangible benefits include costs savings and revenues:
 It is estimated that the annual increase in festival revenue will be $12,500.
 There will be an annual savings of $15,000 in payroll and $5,000 due to better record
management.
C. Legal and contractual – The computer where the database resides is password protected
and only authorized users can access the database. Software licenses will be properly
maintained. The proposed system does not present any legal or contractual issues.
D. Operational – The proposed system will streamline the vendor contacting process, provide
better management of wine and winery data, and help keep winery and vendor contact
information up-to-date. The proposed system directly supports AWMNMs business goals to
increase public information and provide better service for wineries. AWMNM employees are
enthusiastic about automating some of the work they do for the association. Karla believes
this project is essential to AWMNM’s success. She also believes it will increase public
satisfaction with New Mexico wineries.
E. Schedules, Timeline, Resources –
 An MS project file and Gantt chart detail the activities and timeline for this project.
 AWMNM has allocated $50,000 for the processing system. This amount must cover the
development costs, as well as hardware, data conversion, and training.
 The project team has agreed on a project timeline. Tasks will be completed on time.
 Team members will follow standard procedures for reporting progress, documenting
work, and communicating with other members.
 The system should be operational by December 25, 2013.
Project Management Conventions and Standards
 The development team will consist of 4 people—the project manager is assigned fulltime and other team members are assigned half-time. The project manager will maintain
the project repository for all project artifacts.
 Team members will use their business email when communicating about the project and
will respond within 24 hours during the work week. There will be a weekly meeting to
report progress, identify problems and assign tasks. This meeting will be on Tuesday
mornings, unless notified otherwise.
 All documents will be created using MS Word, Excel, Project, Oracle SQL Developer, or
Oracle Data Modeler.
Project Deliverables (Checked items (√) are within this project scope. Other items are for
documentation and possible future development).
The features/functions listed below have been reviewed by Jessie Jackson, AWMNM
Coordinator. She has agreed that the items preceded by a checkmark are within the scope of
the current project. Items preceded by a dot are features that will be added in a future project.
Deliverables:
Input functions:
 Input new contact data for wineries and vendors
 Capture new member data for wineries from membership application form.
 Capture vendor transaction data (including vendor contact information and vendor type and
area).
 Input data for various wines and their relationship to wineries.
 Track membership information (whether a winery is a member or not).
Processing functions:
 Retrieve wine, winery, and vendor data based on searches or filtering criteria.
Output functions:
 Listing of all wineries and whether or not they are members.
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Public listing of wineries, their contact information, and business hours.
Listing of vendors with the ability to sort and group by rating, vendor type, or by area.
Publically available list of wine with the ability to group by name or by winery.
Listing of wineries with the ability to group by area or wines made.
List of wineries that are members of AWMNM.
Storage functions:
 Winery data.
 Wine data.
 Vendor data.
Control functions:
 Database to be password protected and only those sections released to the public will be
viewable by non-authorized users.
 Any information to be made public must be approved by Jessie Jackson.