Murray State University
Emergency Operations Plan
May 2012
Murray State University Emergency Operations Plan
Table of Contents
1.0
Basic Plan ........................................................................................................................... 5
Letter of Promulgation ........................................................................................................ 6
Approval and Implementation ............................................................................................ 7
Record of Changes .............................................................................................................. 8
Record of Distribution ........................................................................................................ 9
1.1 Purpose, Scope, Situation Overview, and Assumptions ............................................ 10
1.2 Concept of Operations ............................................................................................... 16
1.3 Organization and Assignment of Responsibilities ..................................................... 21
1.4 Direction, Control, and Coordination ........................................................................ 30
1.5 Information Collection, Analysis, and Dissemination ............................................... 31
1.6 Communications ........................................................................................................ 32
1.7 Administration, Finance, and Logistics ..................................................................... 34
1.8 Plan Development & Maintenance ............................................................................ 35
1.9 Authorities and References ........................................................................................ 36
2.0
ESF Annexes .................................................................................................................... 37
ESF 1 Annex – Transportation ......................................................................................... 38
ESF 2 Annex – Communications ...................................................................................... 39
ESF 3 Annex – Public Works and Engineering ................................................................ 41
ESF 4 Annex – Firefighting .............................................................................................. 43
ESF 5 Annex – Emergency Management ......................................................................... 44
ESF 6 Annex – Mass Care, Emergency Assistance, Housing, and Human Services ....... 46
ESF 7 Annex – Logistics Management and Resource Support ........................................ 48
ESF 8 Annex – Public Health and Medical Services ........................................................ 49
ESF 9 Annex – Search and Rescue ................................................................................... 51
ESF 10 Annex – Oil and Hazardous Materials Response................................................. 52
ESF 11 Annex – Agriculture and Natural Resources ....................................................... 54
ESF 12 Annex – Energy ................................................................................................... 55
ESF 13 Annex – Public Safety and Security .................................................................... 56
ESF 14 Annex – Long-Term Community Recovery ........................................................ 57
ESF 15 Annex – External Affairs ..................................................................................... 58
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3.0
Support Annexes ............................................................................................................. 60
3.1 Support Annex A – Volunteer and Donations Management ..................................... 61
3.2 Support Annex B – Continuity of Operations ........................................................... 62
3.3 Support Annex C – Mutual Aid/Multijurisdictional Coordination............................ 63
4.0
Hazard - Specific Annexes.............................................................................................. 64
4.1
Severe Thunderstorms ............................................................................................. 65
4.2
Tornadoes ................................................................................................................. 68
4.3
Earthquakes .............................................................................................................. 71
4.4
Chemical Spills ........................................................................................................ 75
4.5
Hazardous Gas Leaks ............................................................................................... 78
4.6
Fires.......................................................................................................................... 80
4.7
Drought and Extreme Heat ...................................................................................... 82
4.8
Winter Storms .......................................................................................................... 84
4.9
Flooding ................................................................................................................... 86
4.10 Threat of Harm/Criminal Activity ........................................................................... 89
4.11 Terrorist Threats/Terrorism ..................................................................................... 92
4.12 Bomb Threats ........................................................................................................... 94
4.13 Gunshots Heard/Workplace Violence...................................................................... 96
4.14 Medical Emergency ................................................................................................. 99
4.15 Utility Failures ....................................................................................................... 101
5.0
Appendices ..................................................................................................................... 103
5.1 Appendix A – Farm System Procedures .................................................................. 104
5.2 Appendix B – Physically Impaired and After an Emergency Procedures ............... 162
5.3 Appendix C – Evacuation Procedures ..................................................................... 164
5.4 Appendix D – Shelter in Place Procedures .............................................................. 166
5.5 Appendix E – Chemical Spill Response Plan & Prevention Control Measures ...... 168
5.6 Appendix F – Gas System Operations ..................................................................... 178
5.7 Appendix G – Emergency Contact Lists ................................................................. 185
5.8 Appendix H – Shelters ............................................................................................. 192
5.9 Appendix I –Checklists and Forms.......................................................................... 193
5.10 Appendix J – Maps .................................................................................................. 196
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5.11 Appendix K – Exercise and Training ...................................................................... 218
5.12 Appendix L – Glossary of Key Terms ..................................................................... 226
5.13 Appendix M – List of Acronyms ............................................................................. 234
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1.0 Basic Plan
Basic Plan
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Murray State University Emergency Operations Plan
Letter of Promulgation
Murray State University (MSU) is committed to protecting the safety, security, and welfare of its
Main Campus, Farm System, and community members. This Emergency Operations Plan (EOP),
herein referred to as the Plan, was developed to provide MSU a means to mitigate, prepare for,
respond to, and recover from emergencies.
In accordance with Homeland Security Presidential Directive (HSPD) – 5, the Plan incorporates
National Incident Management System (NIMS) concepts and principles, and utilizes the Incident
Command System (ICS) for management of emergency events. The Plan provides the
opportunity for MSU’s community to better prepare for and to quickly recover from disasters.
Thus, the Plan provides MSU with a means to minimize the impact of an incident while saving
and maximizing the effectiveness of the University’s resources.
Faculty, staff, and students are encouraged to continue their on-going efforts in emergency
preparedness, planning, and training in order to enhance disaster response and recovery. Those
receiving the Plan shall review and become committed to the Plan’s goal for protecting the
welfare of the University’s community. The Plan will become effective immediately after the
final approval by the MSU President.
Dr. Randy J. Dunn, President
Murray State University
Approval Date
David V. Devoss, Chief
Police Department
Murray State University
Director of Public Safety and Emergency
Management
Jeff J. Steen,
Murray State University
Assistant Director of Emergency Management
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Approval and Implementation
This is Murray State University’s EOP. You have received a copy of the Plan because you have
important responsibilities during an emergency, incident, or disaster. Please read this document
immediately, and re-read it periodically, so that you are thoroughly familiar with the contents of
the Plan and fully understand your specific role.
The Plan set forth in this document is designed to rapidly and efficiently mobilize the
University’s resources, both personnel and equipment, to meet an emergency that may confront
MSU. The effectiveness of this Plan is dependent upon the full and rapid response of all
personnel. In the event that MSU is faced with an emergency, the MSU Director of Public Safety
and Emergency Management, acting under the guidelines of this Plan, will react to the
emergency to save lives and property, and recover rapidly to minimize disruption of normal
activity. Each member of the MSU community who has a part in these important tasks will give
this matter his or her full and complete attention and support.
This Plan shall be activated under the following circumstances:
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When ordered by the President of the University.
When the MSU Director of Public Safety and Emergency Management (Chief of Police)
and the Vice President for Finance and Administrative Services deems it necessary to
declare a campus emergency for the purpose of safeguarding the lives and property of the
MSU community.
When governmental officials proclaim a State of Emergency that affects the University,
either locally, city-wide, regionally, or statewide.
When a Presidential declaration of a National Emergency is made.
Jeff Steen, Assistant Director of Emergency
Management
Murray State University
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Record of Changes
This Plan will be staffed, revised, exercised, readopted, and reissued annually. All updates to this
document must be tracked and recorded utilizing the form below. Revised Plans should be
distributed to individuals and organizations which have received previous versions of this Plan as
identified in the Record of Distribution.
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Record of Distribution
The Record of Distribution will be used to prove that those tasked within the Plan have
acknowledged receipt, reviewed, and accepted the Plan. Distribution to the public can also be
listed, but the Plan must be “clean” or without any sensitive or personal information.
Date
Basic Plan
Agency/Department
Name/Title of
Recipient
How Distributed
(electronic or hard copy)
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Murray State University Emergency Operations Plan
1.1 Purpose, Scope, Situation Overview, and
Assumptions
1.1.1 Purpose
This document constitutes the Emergency Operations Plan for MSU. This Plan is to be
implemented to deal with emergencies and disasters, and is intended to protect lives and property
through effective use of available manpower and resources during emergency operations. It is
placed into operation whenever a natural or manmade, emergency or disaster, affecting the
University reaches proportions where such a situation cannot be controlled by routine measures.
This Plan incorporates NIMS concepts and principles, and the ICS organizational structure for
handling major emergencies which disrupt normal operations of the University such as, but not
limited to: tornadoes, floods, earthquakes, chemical spills, and other potential disasters.
The overall Plan begins with the end state of the emergency in mind. The purposes of the Plan
are:
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Protect the lives and property of the MSU community and to preserve the orderly
continuity of MSU functions through coordination between departments and local first
responders.
To establish a mutual understanding of authority, responsibilities, and operations of MSU
personnel during emergencies and disasters.
To establish an emergency organization in order to direct and control operations during
the emergency situation by assigning responsibilities to specific entities.
To provide a basis for the conduct and coordination of emergency operations and the
management of resources during emergencies and disasters.
To provide contingencies for major potential disasters that may affect MSU.
This Plan consists of the basic plan, annexes, and appendices. The basic plan provides an
overview of MSU’s approach to emergency response and operations. It explains the policies,
organization, and tasks that would be involved in response to an emergency. The Emergency
Support Functions (ESF) annexes focus on detailing the specific responsibilities, tasks, and
operational actions to complete a specific emergency operations function; while the hazardspecific annexes focus on special planning or response needs generated by the subject hazard.
The appendices give definition to the terms and acronyms used throughout the plan, and are the
location for supporting figures, maps, and forms.
1.1.2 Scope
This Plan and all its contents apply to the entire University’s campus and community. Personnel
or partners who have a role will have access to and be knowledgeable of the Plan. Nothing in this
Plan shall be construed in a manner that limits the use of good judgment and common sense in
matters not foreseen or covered by the elements of this Plan.
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1.1.3 Situation Overview
1.1.3.1
Main Campus
MSU is located in Murray, Kentucky and is in
Calloway County. The University was founded in 1922
and is a 4-year, state supported public University. The
main campus is approximately 258 acres and is
comprised of 58 buildings (see 5.10.1 Campus Buildings
Map). The major transportation routes near MSU are
U.S. 641 and State Highway 94 and 121.
On average during the school year (autumn and spring
months), MSU consists of the following populations:
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Approximately 2,700 students live on campus and 2,500 live within off campus
apartments.
Academic staff consists of 406.
MSU can anticipate up to 6,000 students, staff, and faculty needing assistance during a
disaster.
MSU hosts events that increase population on campus
at any given time. Key facilities include:
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Roy Stewart Stadium seats 16,800 and is the
home to the Murray State Racers football
program.
Community Financial Services Bank (CFSB)
Center seats 8,602 and is most commonly used
for the Racer’s basketball teams, but also hosts
concerts, trade shows, and conventions.
Racer Arena (formally used for basketball and
is now used for their volleyball program) seats 5,500.
Lovett Auditorium seats 2,100 for convocations, and musical and theatrical activities.
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1.1.3.2
Hazards
A hazard assessment was conducted for the Jackson Purchase Region in Kentucky. Hazards
identified in the Jackson Purchase Natural Hazard Mitigation Plan for Calloway County are
included in this plan along with additional hazards in which MSU has vulnerability to.
Emergency procedures for hazards are provided in Section 4.0 Hazard - Specific Annexes.
Severe Thunderstorm
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Wind Storms/Thunderstorms: Wind storms and thunderstorms, while relatively short in
duration, are quite frequent in Calloway County. From 1970 to 2005, 79 thunderstorms
and high wind events were reported. Numerous severe thunderstorms in the county have
produced high winds, lighting, and hail; many of which has caused property and crop
damage. From 1995 to 2005, as much as $222,000 property damage was reported due to
thunderstorms and strong winds.
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Hailstorms: Calloway County has experienced 24 occurrences of hail storms from 1967
through 2005. Murray has experienced eight (33%) of these hail storms from 1996 –
2005.
Tornadoes
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Tornadoes: Calloway County historical data shows tornadoes occurring as early in the
year as February and as late as November, with 19 occurrences from 1963 to 2004. Most
occur in the spring (March, April, and May). The majority of tornadoes reported in the
area are F0, F1 and F2 with each causing considerable damage. Historical records
indicated two F4 tornadoes touched down within Calloway County in the 1960’s.
Earthquakes
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Earthquake: Geologic faults in several regions of the state increase the vulnerability to
seismic disturbances. The highest seismic risk zone – the New Madrid Fault – is in the
Jackson Purchase Region part of the state. Due to the geologic make-up of the Calloway
County area, seismic activity presents a large concern. The strongest earthquakes on the
North American continent occurred in this area over a three month period in 1811-1812.
Chemical Spills
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Chemical Spills: Chemicals are transported and used throughout the University,
Calloway County, and the Commonwealth of Kentucky. The presence of chemicals on
MSU property presents the risk of personnel, students, and visitors coming in contact
with these substances. There is a potential for a chemical spill to occur.
Hazardous Gas Leaks
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Hazardous Gas Leak: A leak of natural gas from a pipe my occur on campus and the gas
can explode when exposed to a flame or spark. Thus, a leak can potentially cause injury,
death, or damage to property.
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Fires
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Fires: Fires can be intentionally started, or initiated by several hazards such as drought,
lightning, earthquakes, hazardous materials spills, etc.
Drought and Extreme Heat
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Drought and Extreme Heat: Drought occurs during a period of abnormally dry weather
and can cause increased likeliness of fire. Droughts are often associated with conditions
that lead to extreme heat. Extreme heat may lead to heat stress in MSU community.
Extreme heat can cause excessive drain on power supplies, electronic equipment, and can
cause chemical canisters to explode.
Winter Storms
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Winter Storms: Kentucky was hit in 2009 with an ice storm that took out power and
water for many; it was identified as the state’s largest-ever natural disaster. Winter storms
can last for days. Accumulations of snow and ice can result in road closures or blockages,
building roofs may collapse, and trees and power lines can be knocked down, causing
power outages and heat loss.
Flooding
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Flooding/Flash Flooding: Calloway County’s major bodies of water – the Tennessee
River/Kentucky Lake and the Clarks River – have common flooding in the winter and
early spring months. Flash flooding is the most common form of flooding in Calloway
County.
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River Erosion: River erosion, another form of a flood hazard, is caused by the rapid
fluctuation of water levels. Two flood events were reported in Calloway County in 1995
and 1996 causing property damage and loss of revenue for business owners.
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Dam Failure: Calloway County does not have a historical occurrence of a dam failure,
but the county has seven dams. Two dams are classified as Class B
(Moderate/Significant) meaning that loss of human life is not probable, but economic
loss, environmental damage, and/or disruption of lifeline facilities can be expected.
Threat of Harm/Criminal Activity
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Threat of Harm/Criminal Activity: Criminal activity such as burglary, theft, use of
alcohol/narcotics, simple assault, or threats of harm are most likely to occur on campus.
In compliance with the Michael Minger Act, MSU reports criminal acts; further
information on stats is located in the Annual Campus Security Report.
Terrorist Threats/Terrorism
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Terrorist Threats/Terrorism: Terrorism is a violent act intended to create fear (terror). A
terroristic threat is a threat to commit any crime which is likely to result in death, serious
physical injury, or substantial property damage to another person. The University has
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recorded a few terrorist threats in the past; an actual terrorist act would have a significant
impact to the MSU community.
Bomb Threats
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Bomb Threats: A bomb threat is usually a verbal or written threat that indicates an
explosive or incendiary device will detonate to cause death, injuries, and/or property
damage. In 2001, the University was closed down due to receiving anonymous threats
that bombs were planted in buildings across campus.
Gunshots Heard/Workplace Violence
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Gunshots Heard/Workplace Violence: Active shooters across schools in the United States
is substantially increasing. Advance warning of the violence is unlikely.
Medical Emergency
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Medical Emergency: A medical emergency may occur from a simple incident involving
one individual, to a disaster involving multiple people.
Utility Failure
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Utility Failure: A utility failure can happen at any time and involves a disruption to the
normal operations of electricity, water, gas, and telephone.
1.1.4 Assumptions
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Severe weather, including flash floods, tornadoes, high winds, heavy snow, ice storms,
droughts, and other weather related emergencies or natural disasters will continue to
occur annually in the Commonwealth of Kentucky.
Safety of human life will take precedence over protecting animals during incidents.
The resources of local and state government may not be readily available to MSU
officials to cope with emergencies and disasters affecting MSU.
MSU could be subjected to more than one disaster at a time.
An emergency or disaster can occur at any time of the day or night, weekends or
holidays, with little or no warning.
Since events in an emergency or disaster are not predictable, this Plan will serve only as a
guide and may require modification to meet the requirements of the emergency or
disaster.
Basic services, including electrical, water, natural gas, telecommunications, and other
information systems may be interrupted.
Buildings, other structures, and equipment may be damaged.
Normal suppliers may not be able to deliver goods.
Incidents relating to the storage and transportation of chemicals will continue.
Industrial accidents involving the release of hazardous materials will continue to require
the services of local emergency responders.
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Sabotage and criminal activity could disrupt response efforts.
Civil unrest will require intervention by local and state agencies.
This Plan will be staffed, revised, exercised, readopted, and reissued annually or as
needed.
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1.2 Concept of Operations
1.2.1 General
The Plan is based on NIMS concepts and principles which addresses four phases of emergency
management:
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Prevention/Mitigation
Preparedness
Response
Recovery
Mitigation
MSU will conduct mitigation activities as an integral part of the emergency management
program. Mitigation is intended to eliminate hazards and vulnerabilities, reduce the probability
of hazards and vulnerabilities causing an emergency situation, or lessen the consequences of
unavoidable hazards and vulnerabilities. Mitigation is a pre-disaster activity, although mitigation
may also occur in the aftermath of an emergency situation with the intent of avoiding repetition
of the situation. Mitigation activities strengthen facilities and MSU against potential hazards by
eliminating or reducing the chance of occurrence or the effects of a disaster. Examples of
mitigation activities include:
Action
Identify grant programs for loss reduction measures (if available).
Work with Kentucky Emergency Management (KYEM) Mitigation Program to develop
mitigation grant projects to assist in areas most at risk.
Conduct routine maintenance on equipment such as generators, fire extinguishers, and smoke
and carbon monoxide detectors.
Identify potential hazards and take steps to remedy them (e.g., remove dead/rotting trees and
branches, fasten shelves securely to walls, etc.).
Post shelter in place and evacuation plans in high traffic areas of University buildings.
Limit chemical storage areas to the minimum needed and post signs.
Inspect buildings for structural defects.
Implement mitigation measures in the rebuilding of infrastructure damaged in incidents.
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Preparedness
MSU will conduct Preparedness activities to develop the response capabilities needed in the
event of an emergency. Anticipating what can go wrong, determining effective responses, and
developing preparation of resources are critical steps in preparing for the unexpected. Examples
of preparedness activities include:
Action
Provide public information and educational materials to students, faculty, and visitors via
newsletters, brochures, yearly training, websites, and other media.
Develop, review, exercise, and maintain the Plan.
Assure the viability and accuracy of emergency contact lists, resource lists, and mutual aid
agreements/emergency contracts.
Alert emergency response personnel and develop a staffing pattern.
Determine any protective action measures that need to be implemented in preparation for the
situation.
Provide emergency equipment and facilities.
Coordinate with non-University facilities that are within close proximity to MSU’s critical
infrastructure (e.g., Calloway County High School) and develop a communications plan for
informing each other of hazardous situations that may have an impact on the other (e.g., bomb
threats, active shooter, etc.).
Involve emergency responders, emergency management personnel, other local officials, and
volunteer groups who assist MSU during emergencies in training opportunities.
Conduct periodic exercises to test emergency plans.
Complete an After Action Report/Improvement Plan (AAR/IP) after exercises to provide the
basis for a continuous improvement of this Plan.
Response
Response consists of activities that address the short-term, direct effects of an incident. Response
includes immediate actions to save lives, protect property, and meet basic human needs. As
indicated by the situation, response activities include applying intelligence and other information
to lessen the effects or consequences of an incident. Examples of response activities include:
Action
Preserve life, property, the environment, and the social, economic, and political structure of the
community.
Establish communications.
 Normal methods of communication may not exist. In many disasters cell phone and
land line service is disrupted.
 Alternative means of communication must be developed in order to fill this void.
Establish command and control.
 Command and control for all emergencies and disasters at MSU will be the
responsibility of the MSU Director of Public Safety and Emergency Management.
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Action
Gain situational awareness.
 Situational awareness must come from on-scene reports from first responders.
 This information is then sent to the MSU Emergency Operations Center (EOC) for
personnel to analyze.
Notify local emergency response agencies.
 Upon learning of an accident or emergency on MSU property, personnel shall contact
appropriate local emergency response agencies. The numbers to these agencies can be
found in Appendix G – Emergency Contact Lists
Notify MSU emergency management personnel.
 The MSU Director of Public Safety and Emergency Management should be notified of
any instance on MSU property which could result in this Plan being implemented.
Determine the course of action students and personnel, impacted by the incident, should take.
 MSU personnel shall take appropriate action to ensure that all students, personnel, and
visitors remain safe while the emergency situation is being corrected.
Any inquiry for information by media sources shall be directed to contact the MSU Director of
Public Safety and Emergency Management or the Public Information Officer (PIO) that has
been identified.
Support students, personnel, and visitors that cannot care for themselves socially,
economically, and or medically.
Inspect critical infrastructures; all infrastructures shall be inspected following a disaster even if
it is not believed to have been involved in the disaster itself.
Continue to support the response effort.
Resume normal day to day activities.
Recovery
If a disaster occurs, MSU will carry out a recovery program that involves both short-term and
long-term efforts. Short-term operations seek to restore vital services to MSU and provide for the
basic needs of the students, personnel, and visitors. Long-term recovery focuses on restoring
MSU to normal operations. While the federal government, pursuant to the Stafford Act, provides
the vast majority of disaster recovery assistance, MSU must be prepared to provide quick
recovery to normal business operations. The long-term recovery process includes assistance to
students and personnel. During the Recovery Phase MSU personnel will need to interact with
many governmental agencies. It is important for the MSU to designate one person to interact
with the officials to ensure a consistent recovery process. Examples of recovery actions include:
Action
Repair damaged infrastructure.
Conduct a hot wash after actual emergencies to provide the basis for continuous improvement
of this Plan.
Implement any corrective actions, including changes to Plans, which are identified during the
hot wash.
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1.2.2 Emergency Declaration and Plan Activation
The decision to declare the University in a state of emergency rests with the Vice President for
Finance and Administrative Services in coordination with the Director of Public Safety and
Emergency Management. Following a declaration of an emergency on campus the Director of
Public Safety and Emergency Management or designee activates this Plan.
MSU defines five levels of EOC activation1. Levels are to be used to the extent possible. The
Director of Public Safety and Emergency Management (Police Chief) determines the type and
magnitude of the emergency using the levels of activation. Additionally, it is ultimately the
discretion of the Director of Public Safety and Emergency Management to identify the need to
activate the EOC and to what extent the EOC is operating.
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Level I: This is the lowest level of incident or event and will not require deployment of
more than one MSU resource as a normal requirement. The incident or event is of limited
duration and will be closed out within one operational period (12 hours).
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Level II: This is the next level of incident or event and will require a higher level of
management. This level of incident or event will require multiple resources, but is not a
long-term event. A limited formal activation of EOC structures may be required, but only
to maintain situational awareness and adequately report actions taken by deployed assets.
The incident or event is of a limited duration and will be closed out within two
operational periods.
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Level III: This level of incident or event is of greater complexity than the previous levels
and requires immediate activation of the EOC structure to manage multiple resources
over an extended period of time to meet significant needs of local first responders and
emergency management agencies. This will require the activation of ESF representatives
and have a significant impact on MSU staff. The incident is of an extended duration and
will be managed through three or more operational periods.
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Level IV: This level of incident or event will require all actions taken under a Level III
plus activation of all the EOC structure. Resources will be drawn from the City of
Murray, Calloway County, and the Commonwealth of Kentucky, and may include the
introduction of Federal resources. The incident is of an extended duration, cannot be
closed out within a clearly defined number of operational periods, and may require the
activation of Local/County Incident Management Teams to supplement the EOC staff.
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Level V: This incident or event may be considered a catastrophic incident or of high
impact that will require the full activation of all local, county, and State assets and the full
integration of the EOC with Federal resources. The incident is of an unknown duration
and cannot be closed out within a clearly defined number of operational periods.
1
The terminology and concept for each level of activation is based from what is used by the Kentucky Emergency
Management Commonwealth Emergency Operations Center (KYEM CEOC); however, definitions are modified for
the University.
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1.2.3 EOC Locations
MSU’s primary EOC is located at the MSU Public Safety and Emergency Management building,
and is equipped with a backup generator. In the event the primary EOC is not functional, the
EOC will be established in the Industry and Technology Building – Rooms 146 and 147. The
secondary location consists of some emergency power and EOC resources. This location
provides for a larger space that may be utilized in the event the EOC needs to remain in
operation for weeks. The Director of Public Safety and Emergency Management will oversee
operations within the EOC. All activities will be monitored and coordinated from the EOC.
Requests for personnel, equipment, and supplies, regardless of the source, will flow through the
EOC to ensure a coordinated effort and to insure the best use of the resources needed to handle
the emergency situation.
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1.3 Organization and Assignment of Responsibilities
1.3.1 Organization
The organizational structure for MSU consists of a University Emergency Resource Team that is
broken down by this Plan into the Executive Management Team and the Emergency Operations
Team.
Executive Management Team
The Executive Management Team consists of members of MSU senior management who are
responsible for communicating prior to, during, and after emergencies/disasters to make
decisions regarding canceling classes, closing the campus, etc. The Executive Management
Team comprises the following University personnel:
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University President
Chief of Staff
Provost and Vice President for Academic Affairs
Vice President for Finance and Administration
Vice President for Student Affairs
Vice President for Institutional Advancement
The University President will provide direction and call the Executive Management Team
Meetings. If the President is not available, the line of succession is:
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Chief of Staff
Provost and Vice President for Academic Affairs
Vice President for Finance and Administration
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Emergency Operations Team
Members of the Emergency Operations Team consist of University officials who will make
strategic operational decisions necessary to support an emergency or disaster. Members will
provide staffing in the EOC to represent the primary divisions of the University. The Emergency
Operations Team has the authority to assign University resources and make decisions to provide
the most efficient response and recovery possible. These officials or their representatives will
report to the EOC as required by the nature of the emergency. Each position shall be assigned a
primary representative and designated alternate.
Emergency
Operations Role
Primary Representative
Public Information
Officer
Director of Public Safety and
Emergency Management
Public Safety Senior Staff
Office of Environmental
Safety & Health (ESH) Staff
Assistant Vice President for
Communications
Planning Chief
Public Safety Major
Logistics Chief
Finance &
Administration
Chief
Operations Chief
Emergency
Response Branch
Director of Procurement
EOC Manager
Liaison Officer
Safety Officer
Infrastructure
Branch
Designated Alternates
Assistant Director of Emergency
Management
Public Safety Senior Staff
Office of Environmental Safety &
Health Staff
Public Safety Senior Staff
Facilities Management Engineering
Staff
Director of Human Resources
 Assistant Director of Human
Resources
 Human Resources Associate
Director of Facilities Management
Public Safety Patrol Officers
Public Safety Patrol Officers
Finance & Administrative
Services
Facilities Management
Assistant Director of
Equipment and Maintenance
Immediately upon notification that the EOC is active due to an emergency or disaster, the
primary representatives of the Emergency Operations Team will report to the designated EOC.
The team will coordinate with the Incident Commander (IC) (determined by incident) and
external resources, provide information to the Executive Management Team, and maintain
continuous operations until the emergency or incident is terminated.
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EOC Organizational Structure
ICS and ESFs, as authorized by NIMS and National Response Framework (NRF), will be
utilized for managing emergencies and disasters on campus. ICS is a management system
designed to enable effective and efficient domestic incident management by integrating a
combination of facilities, equipment, personnel, procedures, and communications operating
within a common organizational structure. ESFs are grouped resources and capabilities that are
most frequently needed in an emergency or disaster response. Figure 1: EOC Organizational
Structure depicts an example ICS organizational structure for the University’s EOC during an
emergency/disaster. During incidents where the EOC is not activated, the Executive
Management Team and Emergency Operations Team may be working directly with the Incident
Commander. The organizational structure of an incident is flexible and scalable depending on the
situational needs.
Figure 1: EOC Organizational Structure
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Activities required on-scene or within the EOC for an emergency/disaster occurring on campus
will require MSU resources and potentially external agencies. During EOC activation, the EOC
will seat ESFs that are required to assist with that particular emergency. ESFs will provide the
EOC with resource support for requests. The following table indicates ESFs 1-15 and the lead
and support agency responsible for each.
ESF
ESF 1 – Transportation
Lead Agency
MSU Transportations
Department
Support Agency
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ESF 2 – Communications
MSU Public Safety
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ESF 3 – Public Works and
Engineering
ESF 4 – Firefighting
ESF 5 – Emergency
Management
ESF 6 – Mass Care,
Emergency Assistance,
Housing, and Human
Services
ESF 7 – Logistics
Management and Resource
Support
Facilities Management
City of Murray Utilities
Murray Fire Rescue
MSU Public Safety &
Emergency Management
Calloway County Fire Rescue
Calloway County Emergency
Management
MSU Student Affairs
American Red Cross
MSU Emergency
Management
Facilities Management

ESF 8 – Public Health and
Medical Services
MSU Health Clinic
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ESF 9 – Search and Rescue
ESF 10 – Oil and Hazardous
Materials Response
ESF 11 – Agriculture and
Natural Resources
ESF 12 – Energy
ESF 13 – Public Safety and
Security
ESF 14 – Long-Term
Community Recovery
ESF 15 – External Affairs
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Murray-Calloway
County Transit System
Calloway County
Sheriff 911 Dispatch
MSU Amateur Radio
Club
MSU Information
Systems
Calloway County Disaster
Emergency Services (DES)
Calloway County Health
Department
Murray-Calloway
County Hospital
MSU Public Safety
Calloway County Fire Rescue
MSU Central Plant
TPM Hazmat Emergency
Response
MSU Department of
Agriculture
MSU Facility Management
MSU Public Safety
Murray Police Department
MSU Office of Finance
MSU Facilities Management
MSU Office of Public Affairs
WKMS Public Radio
Kentucky Hazmat #1
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1.3.2 Assignments of Responsibilities
President

University President or designated alternate serves as the head of the Executive
Management Team and makes final decisions regarding the University such as canceling
classes, evacuations, closing the campus, etc.
Chief of Staff

Directs the strategic recovery of the overall University community.
Provost and Vice President for Academic Affairs

Coordinates academic concerns during and after a disaster.
Vice President for Finance and Administrative Services
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Coordinates overall direction and operations of any emergency response.
Declares and terminates the campus emergency.
Monitors campus emergency operations.
Approves campus alerts.
Approves funds for emergency related supplies.
Vice President for Student Affairs

Coordinates student housing, food services, and on-campus health services.
Vice President for Institutional Advancement

Serves as a liaison with the news media and News Bureau.
Associate Vice President for Facilities Management

Coordinates vehicles, equipment, energy, and clean-up.
University Attorney

The University Attorney may serve as a legal advisor to the University Emergency
Resource Team.
Chief Information Officer


Coordinates public information releases.
Works with local and regional Joint Information Centers (JIC).
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EOC Manager (Director of Public Safety and Emergency Management/Police Chief):
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Serves as the University Emergency Resource Team Coordinator.
Determines the type and magnitude of the emergency.
Determines the mobilization point – Incident Command Post (ICP).
Serves as a liaison with other agencies.
Establishes basic policies which govern the University’s emergency organization.
Responsible for the overall coordination and execution of this Plan.
Determines emergency situation levels and activates the EOC.
Determines the appropriate location of the EOC.
Notifies the Emergency Operations Team to respond to the EOC.
Ensures notification of additional staff to operate the EOC is made.
Provides critical information and advice regarding emergencies to Executive
Management Team to aid in decision making.
Determines scope of incidents and reduces staffing in the EOC based on situational
needs.
When the emergency/crisis is over and the campus is deemed safe, implements the “All
Clear” signal. This will be communicated by whatever means available.
Assistant Director of Emergency Management:
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
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Assists the Director of Public Safety and Emergency Management with responsibilities as
needed.
Ensures emergency plans are updated.
Ensures personnel are trained appropriately.
Conducts exercises.
Incident Commander:

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Establishes a “hot zone”, inner and outer perimeters to protect responders and members
of the University community.
Assesses the nature of the emergency.
Implements ICS on site.
Provides initial emergency response activities until supported by local first response
agencies.
Coordinates information and activities with EOC Manager.
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Public Information Officer:
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Coordinates and oversees all media and public relations activities during a disaster or
emergency.
Determines University information to disseminate to the media.
Determines media outlets for notification of University status to students and personnel.
Acts or assigns an expert spokesperson as appropriate.
Provides pertinent information to the Executive Management Team for decision making.
Safety Officer:


Responsible for the health and safety of the emergency response personnel.
Provides overall safety authorization for operational activities.
Liaison Officer:


Provides Incident Commander/EOC Manager with input on MSU polices and standard
operating procedures.
Interfaces with external agencies, organizations, and the private sector as needed.
Operations Chief:



Identifies, maintains a roster, and calls staff needed to support responsibilities of the
Operation Section.
Oversees coordination of resources needed for an emergency/disaster.
Sets priorities and monitors the field response needed.
Planning Chief:
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Identifies, maintains a roster, and calls staff needed to support Planning activities.
Collects, analyzes, and disseminates incident situational information.
Prepares situation summaries.
Prepares the Incident Action Plan (IAP).
Collects, records, and stores all documents relevant to the emergency/disaster.
Develops projections and forecasts of future events.
Maintains status of resources assigned to an incident.
Ensures tracking of persons entering EOC via check in/out form.
Ensures to maintain a log of major actions and decisions taken to resolve an incident.
Displays situational information.
Provides demobilization planning as necessary.
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Logistics Chief:
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Identifies, maintains a roster, and calls staff needed to support Logistics activities.
Provides overall management of resource and logistical support.
Assists by ordering resources and providing facilities, transportation, supplies, equipment
maintenance and fuel, food service, communications, and medical services for incident
personnel.
Orders, receives, processes, stores, inventories, and distributes incident-related resources
and supplies.
Monitors and records equipment use time.
Sets up and maintains facilities used (shelters, food service areas, etc.).
Provides facility maintenance and security services as required.
Provides food and hydration, sleeping quarters, showers and sanitation (this may require
additional portable toilets).
Provides transportation and implements a Traffic Plan.
Assists with coordinating support for animals and livestock.
Supplies fuel and orders maintenance for vehicles and ground support equipment.
Develops the Communications Plan.
Installs and tests all communications equipment.
Oversees paperwork and provision of medical care for incident personnel and students;
including crisis counseling.
Finance/Administration Chief:
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Identifies, maintains a roster, and calls staff needed to support Finance/Administration
activities.
Responsible for financial accounting, timekeeping, and tracking expenditures throughout
the incident or emergency.
Estimates the short and long-term fiscal impact of the emergency to the University.
Maintains timesheets for personnel.
Tracks liability for insurance claims and compensation requests for human and
animal/livestock injuries or damage to property/equipment.
Administers all financial matters pertaining to vendor contracts and rental agreements.
Coordinates with Logistics Section on injuries, damages, and procurement activities.
Documents claims (witness statements, pictures, etc.).
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Building Coordinators:

MSU has assigned a leading faculty or staff member to each academic, administrative,
and general purpose building on campus as a Building Coordinator. Building
Coordinators are knowledgeable of emergency response activities, and can assist with
basic, initial response efforts, for incidents occurring within the facility they are assigned
to. A list of Building Coordinators are available on the MSU website –
Building Coordinators and Assistants List. Building Coordinators can be assisted by preselected and trained Floor Wardens.
Campus Emergency Response Team (CERT)

MSU has produced a pool of faculty and staff who are trained in disaster preparedness
and emergency response to provide leadership and coordination during an emergency.
MSU CERT activities during past emergencies include assisting with general evacuation
tasks and staffing the MSU EOC. Members of the CERT are responsible for providing
critical support to professional responders and to offer immediate assistance to victims.
Private Sector
MSU can request the private sector for emergency assistance. The private sector may consist of
the following:
 Private owners of critical infrastructure (either a facility that could be impacted by a
disaster or used as a resource).
 A response organization (e.g. private ambulance services, environmental clean-up
services).
 A regulated or responsible party: owner operators of certain regulated facilities may have
responsibility under law to prepare for and prevent incidents from occurring.
 A local emergency organization member.
The private sector has the responsibility to:

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Plan for personal and business disaster preparedness, mitigation, response, and recovery.
Have knowledge of local emergency response plans and procedures.
Provide assistance as requested by the Director of Public Safety and Emergency
Management.
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1.4 Direction, Control, and Coordination
The Director of Public Safety and Emergency Management or designee is ultimately responsible
for activating this Plan when an emergency is declared or when the threat of an
emergency/disaster is immanent.
Should there be an occurrence(s) that affects only the University, emergency operations will take
place under the Director of Public Safety and Emergency Management’s direction and control,
with city, and county agencies supporting the operations through resource augmentation of
manpower, equipment, and materials.
Should there be an occurrence that affects the University, as well as the City of Murray or
Calloway County, emergency operations will take place under each jurisdiction’s direction and
control with the county wide agency coordinating the operation and resources for all affected
areas.
This Plan is based on the assumption that initial emergency management response will, to the
maximum extent possible, be by University personnel. Assistance that is needed will be
requested by executing existing mutual aid agreements (see Support Annex C –
Mutual Aid/Multijurisdictional Coordination) with the City of Murray, Calloway County, private
sector, non-governmental organizations (American Red Cross), and as needed with the Kentucky
Division of Emergency Management.
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1.5 Information Collection, Analysis, and
Dissemination
MSU utilizes and maintains the same emergency management software as the Commonwealth of
Kentucky. This emergency management software provides capabilities for information
collection, analysis, and dissemination.
Situational Reports (SITREPS) created are typically shared with Calloway County and or with
the Commonwealth of Kentucky. Additionally, per recommendation of the State, damage
assessments are conducted.
Prior to the public release of data, information must be vetted; particularly criminal activity.
Information regarding an incident is to be released only on a need to know basis.
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1.6 Communications
1.6.1 Means of Communications
Communication during an emergency/disaster will be a priority for the University.
Communication is typically transmitted via land line telephones, cell phones, radios, and
computers/networks. The EOC will use telephones as the primary means of communication
unless lines are rendered inoperable. Handheld radios are available if needed for emergency
communications. Channel 1 is reserved for primary dispatch; channel 2 is a backup channel.
Facilities management and CFSB use Very High Frequencies (VHF) and each has a reserved
channel/auxiliary channel. Repeaters are backed up on emergency generators. All
communications must be transmitted in plain language (clear text) to ensure that information
dissemination is clear and understood by all intended recipients.
1.6.2 Notifications
In the event of a serious incident which poses an immediate threat to the health or safety of the
MSU community, the University sends out emergency notifications. MSU has various systems in
place for communicating information quickly to individuals. Some or all of these methods of
communication may be activated and includes emails, text messages, outdoor warning
speakers/sirens, indoor phone speakers, indoor phone displays, and emergency alerts (posted on
MSU’s website).

MSU offers emergency notifications via mobile alerts to the campus community.
Students, faculty, and staff are able to opt-in to receive emergency alerts as text messages
sent to their Short Message Service (SMS)-capable cell phones. Messages will only be
sent to users in the event of an emergency situation after they opt-in and verify their
mobile number.
Emergency notifications are disseminated via MSU Public Safety and assisted (as needed) by the
MSU Physical Plant and other law enforcement agencies. Follow up information for an
emergency is communicated via the same means as an original notification. A constant tone siren
will signal the “all clear”. A phone call or uniformed officer may be used as a designated
alternate to announce the “all clear”.
MSU also sends out approved campus alerts to inform the University community of a crime or
incident that has occurred which potentially affects their safety.
1.6.3 Local Weather Stations
In addition to the National Oceanic and Atmospheric Administration’s (NOAA’s) National
Weather Service (NWS), local radio stations to monitor weather-related reports include:


WKMS (91.3 FM)
WKRY (1130 AM)
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1.6.4 Amateur Radio
The MSU Amateur Radio Club operates Murray, KY 2 Meter Repeater 146.940/.340 and
monitors severe weather conditions for the club’s Weather Network which provides real time
reports of weather conditions to NWS and provides information to area resident who may listen
on scanners.
1.6.5 Emergency Call Boxes
MSU has equipped the campus with emergency call boxes. Emergency call boxes are directly
linked to MSU Public Safety’s 911 Dispatch Center. When activated, the dispatcher will
immediately know the call box location and ask the caller questions regarding the situation.
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1.7 Administration, Finance, and Logistics
All assets (human resources, facility, and equipment resources) of the University will become the
purview of the Director of Public Safety and Emergency Management to direct in any way to
respond to an emergency.
Documentation of records is vital prior to, during, and after an incident. Records will be utilized
to determine reimbursement; therefore, detailed documentation of assets is necessary. Records
deemed essential should be identified, and procedures should be established for their
maintenance and protection; this includes backing up electronic files. Procedures should be put
in place to assure all emergency costs are easily identified.
Incident Command in the field will be instrumental in monitoring and documenting needs and
requests to the EOC. Personnel in the EOC will handle and document available resources and
requests as well as keep disaster records in relation to damage, expenses, time, assistance and
recovery. Accounting will be necessary to keep records dealing with documentation, damages,
and costs associated with the incident.
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1.8 Plan Development & Maintenance
MSU will perform a review and revision of this Plan to ensure it remains current and the revised
Plan shall be adopted formally.
Drafting an emergency plan is a community effort and relies heavily on the administrators and
experts in the community to provide comprehensive guidance on hazard analysis, exercise
design, evacuation planning, emergency management, mitigation, recovery, emergency
preparedness, and educational awareness.
Examples of Plan participants can include:
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University President
Deans, Directors, and Department Heads
Director of Public Safety and Emergency Management
Assistant Director of Emergency Management
MSU Farm System Emergency Response Coordinator
Building Management Coordinators
MSU Public Safety
Emergency Operations Center Personnel
University Legal Counsel
Director of Calloway County Emergency Planning Committee
Kentucky Emergency Management Agency
City of Murray, Mayor’s Office
Murray Police Department
Murray Fire Department
Calloway County Fire Rescue
Kentucky Hazmat
Kentucky State Police
The Director of Public Safety and Emergency Management will ensure the Plan is updated
annually. The Director of Public Safety and Emergency Management or designee will coordinate
with emergency response organizations/officials and University personnel to assure the
development and maintenance of an appropriate emergency response capability. It is the
responsibility of the Public Safety and Emergency Management to assure that the Plan is tested
and exercised on a scheduled basis.

The Assistant Director of Emergency Management or designee will maintain the exercise
schedule and assure that the appropriate resources are available to complete these
activities. After each drill, exercise, or actual event, a hot wash will take place. Any
findings from these post-event reviews will be analyzed and incorporated as deemed
necessary into a revised Plan.
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1.9 Authorities and References
1.9.1 Federal
1.
2.
3.
4.
5.
34 C.F.R., Part 668.
49 C.F.R., Part 192, Paragraph 192.615 – Emergency Plans.
Extension Disaster Education Network.
Homeland Security Exercise and Evaluation Program.
Homeland Security Exercise and Evaluation Program (HSEEP), Volume I: HSEEP Overview
and Exercise Program Management, February 2007.
6. Federal Crime Awareness and Campus Security Act of 1990.
7. FEMA/EMI ICS Review Material.
8. IS-111 Livestock in Disasters.
9. Local and Tribal NIMS Integration: Integrating the National Incident Management System
into Local and Tribal EOPs and Standard Operating Procedures, V. 1, Department of
Homeland Security.
10. National Incident Management System.
11. National Response Framework.
12. OSHA 1910.120.
13. The Center for Food Security and Public Health; All Hazards Preparedness for Rural
Communities.
14. The Homeland Security Act.
15. The Resource Conservation and Recovery Act.
16. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,
as amended.
17. Title III of the Superfund Amendments and Reauthorization Act (SARA) of 1986 and the
Comprehensive Environmental Response Compensation and Liability Act (CERCLA) of
1980.
18. USDA, Animal and Plant Health Inspection Service.
19. USDA, Pest Management in U.S. Agriculture.
1.9.2 State
1. Kentucky Community Crisis Response Board.
2. Kentucky EOP.
3. Kentucky Revised Statutes (KRS) 39.
1.9.3 Local
1.
1.
2.
3.
4.
5.
6.
Calloway County Emergency Operations Plan, July 2011.
Jackson Purchase Region Natural Hazard Mitigation Plan, September 2006.
MSU Emergency Procedures.
MSU Library Security & Emergency Procedures Manual.
MSU Police Department Annual Campus Security Report and Fire Safety Report 2010.
MSU Standard Operating Procedure Number 53 – University Emergency Resource Team.
MSU Standard Operating Procedure Number 66 – Campus Alerts and Emergency
Notifications.
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2.0 ESF Annexes
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ESF 1 Annex – Transportation
Purpose
The purpose of ESF – 1 Annex is to provide coordination of transportation for University
students and personnel, and assets to support emergency operations.
Concept of Operations
Primary: MSU Transportation Department
Support: Murray-Calloway County Transit System
MSU Transportation Department is the primary responsible department for providing
transportation services during incidents and may require support from Murray-Calloway County
Transit System.
Mitigation and Preparedness

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
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Monitor and report status of damage to the transportation system and infrastructure as a
result of the incident.
Process all transportation assistance requests and tasks received in the EOC.
Coordinate closing/blocking of roadways, debris removal.
Monitor emergency vehicle access, as well as coordinate general traffic control.
Identify traffic signage needed and assist with directing traffic.
Assist with evacuation and re-entry.
Prioritize all transportation resources for the movement of people, materials, and services.
Perform necessary actions to assist with recovery operations.
Maintain costs and records.
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ESF 2 Annex – Communications
Purpose
The purpose of the ESF – 2 Annex is to support communications capabilities, to include
information technology, telecommunications, and network support during an emergency or
disaster.
Concept of Operations
Primary:
Support:
MSU Public Safety
Calloway County Sheriff 911 Dispatch
MSU Information Systems
MSU Amateur Radio Club
MSU Public Safety is the primary responsible agency for transmitting communications during an
incident with first response agencies and for issuing emergency warnings and updates to the
University community. Calloway County Sheriff 911 Dispatch provides support to MSU Public
Safety as requested. MSU Information Systems Department will support MSU Public Safety, the
EOC, and the University in general with communications by maintaining information systems
prior to, during, and after an incident. The MSU Amateur Radio Club will support
communications by assisting within the EOC or across the University as needed to provide
additional personnel to transmit and relay messages during incidents.
Mitigation and Preparedness
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Plan and coordinate with associated departments and agencies to provide
telecommunications.
Provide information technology services, and network support to the University.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Establish policies, procedures, plans, and programs to effectively address information
technology and telecommunication needs during an emergency or disaster.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
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Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Recover core administrative and academic information technology systems.
Expand the restored access to the network based on the needs of the emergency.
Restore required information services, including the internet/intranet.
Provide regular updates and situational information on the status of information
technology systems to the Emergency Operations Team.
Ensure police dispatch incoming and outgoing lines are operational, and remain so.
Confirm communications equipment (e.g., phones, fax, internet, email network access,
TV, etc.) is operational in EOC and that communications services throughout the campus
remain functional.
Assist in setting-up EOC communications in back-up location (as required).
Where requested and technically possible, provide temporary hard-wired
communications for the IC at the scene of the disaster.
Assist with assuring that all campus two-way radio systems are operational and help
secure repairs as needed.
Maintain costs and records.
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ESF 3 Annex – Public Works and Engineering
Purpose
The purpose of the ESF – 3 Annex is to provide and coordinate resources (personnel, equipment,
facilities, materials, and supplies) to support public works and infrastructure needs during an
emergency or disaster.
Concept of Operations
Primary: Facilities Management
Support: City of Murray Utilities
Facilities Management is the primary responsible department for providing public works and
engineering services for the University during incidents and may require support from the City of
Murray Utilities.
Mitigation and Preparedness

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

Plan and coordinate with associated departments and agencies to provide Physical Plant
and Facilities Management support to the University.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Establish policies, procedures, plans, and programs to effectively address physical plant
service to include equipment, transportation, and mechanical support as needed.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Restore critical services (heat, power, water, etc.) and provide emergency repair of
campus facilities.
Expand the restored access to the needs of emergency responders.
Operate and maintain emergency generators.
Clear debris.
Clear, repair, or support construction of damaged emergency access routes necessary for
the transportation of rescue personnel, equipment, and supplies.
Determine whether a building can be occupied or partially occupied.
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Provide emergency demolition or stabilization of damaged structures and faculties
designated as immediate hazards to public health and safety.
Provide technical assistance and damage assessment.
Maintain costs and records.
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ESF 4 Annex – Firefighting
Purpose
The purpose of the ESF – 4 Annex is to provide and coordinate resources (personnel, equipment,
facilities, materials, and supplies) to support firefighting activities during an emergency or
disaster.
Concept of Operations
Primary: Murray Fire Rescue
Support: Calloway County Fire Rescue
MSU utilizes outside resources for support with firefighting activities. Murray Fire Rescue is the
primary agency to provide the University with fire suppression/rescue services; additional
support is provided by Calloway County Fire Rescue.
Mitigation and Preparedness
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The Assistant Director of Emergency Management, or designee provides for coordination
between departments and partnering agencies to mitigate, prepare, respond, and recover
from a fire incident.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
Response and Recovery
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Detect and suppress fires.
Obtain, prioritize, and allocate available resources.
Mobilize and coordinate personnel, equipment and supplies.
Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Maintain costs and records.
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ESF 5 Annex – Emergency Management
Purpose
The purpose of the ESF – 5 Annex is to compile, analyze, and coordinate the overall information
and activities in the University EOC in support of emergency/disaster response and recovery
operations.
Concept of Operations
Primary: MSU Public Safety and Emergency Management
Support: Calloway County Emergency Management
MSU Public Safety and Emergency Management is the primary responsible department for
managing incidents occurring at the University and may require additional support from
Calloway County Emergency Management.
Mitigation and Preparedness
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Identify hazards and determine risks and vulnerabilities to the University.
Maintain a comprehensive Plan. Distribute copies and updates to essential response
personnel.
Ensure that the necessary personnel are trained to the appropriate level of NIMS.
Identify, classify, and maintain a list of current University resources and equipment to be
used during an emergency or disaster.
Provide training opportunities on emergency preparedness and other emergency
management related topics.
Maintain the EOC and ensure that secondary locations are in place and maintained for
use during an emergency or disaster.
Coordinate with partnering agencies to provide resources during an emergency or disaster
situation.
Recruit and train personnel to serve in the EOC during an emergency or disaster.
Provide guidance and training (as needed) on incident management tools and activities.
Work with University departments and supporting agencies to plan drills and exercises to
evaluate specific parts of the Plan.
Actively participate in drills and exercises.
Plan for the use of various facilities during an emergency or disaster.
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Response and Recovery
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Activate, establish, and manage the EOC as needed.
Operate within the scope of NIMS as directed by the IC.
Assist in coordinating information and ensure it is communicated to the appropriate
individuals within the EOC or other locations.
Assist in coordinating warning information to the appropriate personnel for proper
dissemination.
Assist in coordinating with partnering agencies.
Assist in coordinating resource requests both internally and externally.
Assist in maintaining situational awareness during an event.
Provide timely situation reports to Emergency Operations Team, Executive Management
Team, the IC and other pertinent personnel (including damage assessments).
Provide requested information and EOC resources.
Assist in establishing operational timelines and demobilization plans.
Collect emergency or disaster response information from departments and divisions and
provide AARs.
Coordinate recovery efforts.
Maintain costs and records.
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Murray State University Emergency Operations Plan
ESF 6 Annex – Mass Care, Emergency Assistance,
Housing, and Human Services
Purpose
The purpose of the ESF – 6 Annex is to coordinate activities involved with the emergency
provision of temporary shelters, emergency mass feeding, and the bulk distribution of
coordinated relief supplies for disaster victims and workers.
Concept of Operations
Primary: MSU Student Affairs
Support: American Red Cross
MSU Student Affairs is the primary responsible department for providing mass care, emergency
assistance, housing, and human services for the University community during incidents, and may
require support from American Red Cross or other nongovernment organizations.
Mitigation and Preparedness
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Plan and coordinate with support departments and agencies to provide mass care and
sheltering for students, employees, volunteers, and workers who are required to remain
on campus during an emergency or disaster.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Maintain a list of shelter locations on campus that includes the facilities services,
capacity, contact information and other pertinent information.
Develop and maintain a security plan for each shelter location.
Establish policies, procedures, plans, and programs to address sheltering needs, as well as
providing mass care during an emergency or disaster.
Establish guidelines to recognize and address the sheltering of special needs individuals.
Provide mass care and shelter operations training for personnel expected to operate a
shelter.
Develop and maintain plans to coordinate employee and student information, and
accountability during and after an emergency or disaster.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
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Response and Recovery
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Provide personnel to the EOC when activated and requested.
Provide personnel to support the opening of shelters at the request of the Vice President
for Student Affairs, police staff, IC, or other designee.
Determine shelter location based on the incident and affected areas of campus. Shelter
information and location shall be disseminated to the campus community.
Operate within the scope of NIMS as directed by the IC.
Coordinate emergency shelter and food service for individuals required to remain on
campus. This includes food delivery to operational sites, such as but not limited to the
EOC, the Executive Management Team, the ICP, etc.).
Coordinate emergency purchases and funding.
Coordinate outside vendors as needed.
Assist in accounting for employees as necessary.
Assist in communicating information to employees as necessary.
Coordinate employee information and accountability information (including
communication with families as required).
Provide housing and related services for impacted residential students as necessary.
Assist in coordinating and accounting for students (both residential and commuter).
Assist in communicating information to students, as necessary. Information should be
coordinated with the EOC.
Assist in operating an emergency shelter as necessary.
Establish a family resource center, as needed, following the pre-established plan.
When using campus facilities, ensure that applicable fire and life safety codes for
sheltering operations are being met.
When using campus facilities, ensure proper health and safety standards for sheltering
and feeding operations are being met.
Maintain costs and records.
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ESF 7 Annex – Logistics Management and Resource
Support
Purpose
The purpose of the ESF – 7 Annex is to provide logistical and resource support during an
emergency or disaster.
Concept of Operations
Primary: MSU Emergency Management
Support: Facilities Management
MSU Emergency Management is the primary responsible department for providing logistic
management and resource support. Facilities Management supports MSU Emergency
Management with this function during incidents.
Mitigation and Preparedness
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Ensure that the appropriate personnel are trained to the proper level of NIMS.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Develop procedures to document costs for potential reimbursement.
Participate in drills and exercises when requested.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Locate, procure, and issue resources, personnel, and equipment.
Maintain costs and records.
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Murray State University Emergency Operations Plan
ESF 8 Annex – Public Health and Medical Services
Purpose
The purpose of the ESF – 8 Annex is to provide health, medical, and disability services to
University students, volunteers, and personnel for support of an emergency or disaster.
Concept of Operations
Primary:
Support:
MSU Health Clinic
Calloway County Health Department
Murray-Calloway County Hospital
MSU Public Safety
MSU Health Clinic is the primary responsible department for providing medical services for the
University community during incidents, and may require support from Calloway County Public
Health Department, Murray-Calloway County Hospital, and MSU Public Safety.
Mitigation and Preparedness
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Provide for coordination between departments and partnering agencies to be prepared for
evacuation of disabled students, and the possibility of providing triage, emergency
medical care, and psychological services during an emergency or disaster.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Establish policies, procedures, plans, and programs to address field triage, the treatment
of minor injuries, and the coordinating of psychological services.
Establish possible field triage locations, and policies and procedures to operate these
locations.
Prepare plans to manage a mass fatalities incident, including the establishment of morgue
locations, as well as policies and procedures for managing these locations.
Establish plans and Memorandums of Understanding (MOU) with partnering agencies to
provide immunizations, referrals for service, and other necessary services as needed
during an emergency or disaster.
Establish plans and coordination with support agencies for responding to public health
emergencies, such as the Pandemic Flu.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
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Murray State University Emergency Operations Plan
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Establish field triage locations as needed.
Document and track resource requests.
Ensure accountability of volunteer staff is maintained.
Maintain costs and records.
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ESF 9 Annex – Search and Rescue
Purpose
The purpose of the ESF – 9 Annex is to coordinate the search and rescue of missing persons; this
may involve locating missing persons in damaged structures resulting from a disaster.
Concept of Operations
Primary: Calloway County Fire Rescue
Support:
MSU utilizes outside resources for support with search and rescue activities. Calloway County
Fire Rescue is the primary agency to provide the University with search and rescue services.
Mitigation and Preparedness
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The Assistant Director of Emergency Management, or designee provides for coordination
between departments and partnering agencies to mitigate, prepare, respond, and recover
from a search and rescue event.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Develop procedures to document costs for reimbursement.
Participate in drills and exercises when requested.
Response and Recovery
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Search and locate missing persons.
Obtain, prioritize, and allocate available resources.
Mobilize and coordinate personnel, equipment, and supplies.
Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Maintain costs and records.
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Murray State University Emergency Operations Plan
ESF 10 Annex – Oil and Hazardous Materials
Response
Purpose
The purpose of the ESF – 10 Annex is to coordinate response to and recovery from an actual or
potential discharge and/or release of a hazardous material at MSU.
Concept of Operations
Primary: Kentucky Hazmat #1
Support: TPM Hazmat Emergency Response
MSU utilizes outside resources for support with Oil and Hazardous Materials Response.
Kentucky Hazmat #1 is the primary agency to provide the University with oil and hazardous
materials response services; additional support is provided by TPM Hazmat Emergency
Response.
Mitigation and Preparedness
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The Assistant Director of Emergency Management, or designee provides for coordination
between departments and partnering agencies to mitigate, prepare, respond, and recover
to a hazardous material incident.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Establish policies, procedures, plans, and programs to address identified hazardous
materials incidents.
Assist in planning for public health emergencies.
Establish plans and MOUs with partnering agencies to provide response and mitigation
activities for hazardous materials incidents.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Maintain a list of vendors to assist in the clean-up and disposal of hazardous materials.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Assess the hazardous materials incident. Provide pertinent information on the type of
hazardous material(s) and critical health and life safety information.
Determine the necessity of evacuations and coordinate with Emergency Operations Team
to initiate the evacuation process.
Coordinate and ensure the control of any secondary hazard, such as a fire.
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Murray State University Emergency Operations Plan
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Ensure that the hazardous materials incident has been reported to appropriate agencies, as
dictated by the incident size and scope.
Establish site security as needed.
Work with partnering agencies to determine the responsible party.
Work with partnering agencies and responsible party to coordinate the clean-up and
disposal operations.
Ensure that all applicable laws and regulations are being followed, and provide
documentation on each aspect of the response and recovery operations.
Provide incident status information to Emergency Operations Team, or appropriate
official (depending on incident size) for dissemination to the necessary individuals.
Maintain costs and records.
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Murray State University Emergency Operations Plan
ESF 11 Annex – Agriculture and Natural Resources
Purpose
The purpose of the ESF – 11 Annex is to identify, procure, and arrange for the transport and
distribution of food and water to the University. ESF – 11 will work in coordination of ESF – 6
to deliver the necessary supplies. Additionally ESF – 11 is to provide for the coordination of
agriculture, animal welfare, and natural resources.
Concept of Operations
Primary: Office of ESH
Support: Department of Agriculture
The Office of ESH is the primary responsible department for providing food and water for the
University community during incidents. MSU’s Department of Agriculture will support this
function and is responsible for animal welfare, agriculture, and natural resources on the MSU
farms.
Mitigation and Preparedness
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Participate in drills and exercises when requested.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Develop procedures to document costs for reimbursement.
Monitor natural resources, animal, and plants for contamination or diseases.
Response and Recovery
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Determine food and water needs for animals on the farms.
Identify, procure, and arrange for the transport and distribution of food and water.
Obtain, prioritize, and allocate available resources.
Mobilize and coordinate personnel, equipment, and supplies.
Coordinate animal and large animal rescue.
Obtain medical care for animals.
As the situation dictates, identify specific evacuation routes for animals, provide
transportation and coordinate temporary shelter.
Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Maintain costs and records.
Appendices
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Murray State University Emergency Operations Plan
ESF 12 Annex – Energy
Purpose
The purpose of the ESF – 12 Annex is to provide coordination of emergency power to support
emergency response and recovery operations and to normalize community functions. ESF – 12
includes electric power, distribution systems, fuel, and emergency generators. ESF – 12 involves
coordinating the provision of emergency energy supplies, transporting, and delivering fuel and
the provision of emergency power to support immediate response efforts, as well as the
restoration of the normal supply of power.
Concept of Operations
Primary: MSU Central Plant
Support: MSU Facility Management
The MSU Central Plant is the primary responsible department for providing power for the
University during incidents, and may require support from MSU Facility Management.
Mitigation and Preparedness
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Plan and coordinate with associated departments and agencies to provide Physical Plant
and Facilities Management support to the University.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Establish policies, procedures, plans, and programs to effectively address physical plant
service to include equipment, transportation, and mechanical support as needed.
Develop and maintain a list of possible resources that could be requested in an
emergency.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Recover core physical plant operations disrupted or damaged as a result of a disaster.
Expand the restored access to the needs of emergency responders.
Restore normal power and operations following recovery from an emergency.
Provide regular updates and situational information on the status of power plant systems
to the Emergency Operations Team.
Maintain costs and records.
Appendices
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Murray State University Emergency Operations Plan
ESF 13 Annex – Public Safety and Security
Purpose
The purpose of the ESF – 13 Annex is to provide support and notification for police and public
safety services to include emergency notification, emergency response, and the coordination of
needed outside services such as fire, rescue, and Emergency Medical Services (EMS).
Concept of Operations
Primary: MSU Public Safety
Support: Murray Police Department
MSU Public Safety has the primary responsibility to provide first response to emergency
situations on the MSU campus. The MSU Public Safety will be responsible for providing law
enforcement services and will use Murray Public Safety to support public safety and security
needs.
Mitigation and Preparedness
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Plan and coordinate with local emergency response agencies to provide emergency
services.
Ensure that the appropriate personnel are trained to the proper level of NIMS.
Establish policies and procedures for responding to emergencies and hazards, and
notifying local response agencies for emergency assistance.
Prescribe a procedure for the inventory of MSU Public Safety personnel and equipment.
Maintain a list of trained personnel to serve in the EOC during an emergency or disaster.
Participate in drills and exercises when requested.
Provide a system for the receipt and dissemination of information, data, and directives
pertaining to law enforcement agencies and activities.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Evaluate the scene for safety of responders.
Determine the nature of the incident and proper response agencies.
Notify proper emergency response agencies.
Provide emergency services or assist responding agencies as needed.
Provide incident status information and situational updates to Emergency Operations
Team.
Collect and disseminate information and intelligence relating to disasters.
Maintain costs and records.
Appendices
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Murray State University Emergency Operations Plan
ESF 14 Annex – Long-Term Community Recovery
Purpose
The purpose of the ESF – 14 Annex is to enable the University to recover from the long-term
consequences of a disaster. This support consists of identifying available programs and resources
of federal departments and agencies to enable community recovery, especially long-term
community recovery, and to reduce or eliminate risk from future incidents, where feasible.
Concepts
Primary: MSU Office of Finance
Support: MSU Facilities Management
The MSU Office of Finance is the primary responsible department for providing the University
with decisions on funding and recovery efforts from an incident occurring on campus. Facilities
Management will support recovery efforts.
Mitigation and Preparedness
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Develop a Hazard Mitigation Plan as a separate document from this Plan.
Develop a Recovery Plan as a separate document from this Plan.
As funding allows, implement mitigation measures using the Hazard Mitigation Plan as a
guide, or as appropriate.
Participate in drills and exercises to evaluate the effectiveness of these plans.
Response and Recovery
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Activate the Recovery Plan at the general discretion of the IC, police staff, Director of
Public Safety and Emergency Management, or designee.
Coordinate disaster recovery efforts following pre-established disaster recovery plans.
Evaluate the Recovery Plan and Hazard Mitigation Plan after each major emergency or
disaster to determine their overall effectiveness, and implement changes as necessary.
Appendices
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Murray State University Emergency Operations Plan
ESF 15 Annex – External Affairs
Purpose
The purpose of the ESF – 15 Annex is to provide a central point for dissemination of accurate,
coordinated and timely communications to the affected audiences, including the local
government, media, private sector and the local community. Incident communications can
include protective actions for the public, as well as information with regard to volunteer
assistance and donations.
Concepts
Primary: MSU Office of Public Affairs
Support: WKMS Public Radio
MSU Office of Public Affairs is the primary responsible department for providing the public
information during incidents, and may require support from WKMS Public Radio to assist in
delivering incident notifications and updates.
Mitigation and Preparedness
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Ensure that the appropriate personnel are trained to the proper level of NIMS.
Designate a PIO and at least one secondary.
Maintain an updated media directory.
Develop protocols for departments and divisions to follow for communicating with the
media during an emergency or disaster. Educate departments and divisions on these
protocols.
Support disaster awareness campaigns.
Educate the campus community on various notification and alert systems.
Educate the campus community on steps to follow during various emergencies or
disasters.
Participate in drills and exercises when requested.
Response and Recovery
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Provide personnel to the EOC when activated and requested.
Operate within the scope of NIMS as directed by the IC.
Coordinate all communications, including public and internal information.
Coordinate the release of all information to the news media. Media releases should be
approved by the Vice President for Institutional Advancement, or designee.
Warn campus and send emergency notifications to the MSU community.
Take steps to make contact and provide necessary information to key University
supporters and other key University stakeholders. Activities should be under guidance of
the EOC Manager and approved by the Executive Management Team.
Appendices
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Murray State University Emergency Operations Plan
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If necessary, establish a JIC on campus.
In coordination with the MSU Public Safety, provide emergency notification and warning
to the campus community under the direction of the IC, the Police Command Staff, the
Vice President for Finance and Administrative Services or designee.
Maintain records of expenses and equipment used during the incident.
Appendices
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Murray State University Emergency Operations Plan
3.0 Support Annexes
Support Annexes
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3.1 Support Annex A – Volunteer and Donations
Management
The purpose of this support annex is to efficiently and effectively support MSU in efforts to
manage offers of goods and services before, during, and after an incident. Requirements for
goods and services may exceed capabilities of MSU, and Volunteer and Donations Management
will play a major role in meeting these needs. MSU will need to provide leadership and direction
so that the public donates goods and services that are needed. Actions will be required to avoid
unsolicited donations from becoming a burden to response and recovery operations.
MSU Emergency Management, as the Logistics and Resource Management lead, will assign a
Donation Management Coordinator. The Donation Management Coordinator responsibilities
include:
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Coordinate with Logistics Section to determine available resources and needs.
Establish a Donations Coordination Center if necessary; this location should be outside
the EOC, but within proximity.
Maintain a list of contact information for workers to run the Donations Coordination
Center.
Create a media messaging campaign for donated goods, volunteers, and donated cash.
Provide media message to the University’s PIO.
Encourage unaffiliated volunteers to affiliate themselves with existing organizations
(e.g., American Red Cross, Citizen Corps Councils, Medical Reserve Corps, etc.)
Maintain goods, volunteers, and donated cash.
Identify disposal sites for non-useful or unwanted donations.
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3.2 Support Annex B – Continuity of Operations
MSU has several measures in place to ensure the University can continue operating during or
after an emergency.
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MSU backs up data systems daily and has servers off site.
The University has an alternate location for an EOC.
Administration at the Murray State Campus can move locations to the Hopkinsville
Campus in order to continue work.
MSU maintains their own telephone system; if the county telephone system goes out, this
does not affect the telephone system of the University.
The University has an extensive generator system; all dorms and the Winslow Cafeteria
all have backup generators.
Designated alternates for emergency staff positions are identified.
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3.3 Support Annex C –
Mutual Aid/Multijurisdictional Coordination
MSU has agreements in place with the City of Murray and Calloway County whereas the city
and county will provide assistance to MSU during a state of emergency and vice versa, providing
conditions allow for support.
MSU anticipates utilizing private sector (e.g., Wal-Mart, Kroger, etc.) for additional resources as
deemed necessary.
MSU has agreements in place with BMS CAT and ServiceMaster Disaster Recovery Services.
Support Annexes
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4.0 Hazard - Specific
Annexes
Hazard Specific Annexes
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4.1 Severe Thunderstorms
4.1.1 Purpose
The purpose of the Severe Thunderstorm response guidance is to provide an effective and
systematic means for MSU to assess and respond to storm related hazards.
4.1.2 Situation
A severe thunderstorm may be accompanied by strong winds, hail, or other phenomena, which
can produce considerable damage to. Thunderstorms also present conditions for tornadoes.
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Wind Storms/Thunderstorms: Wind storms and thunderstorms, while relatively short in
duration, are quite frequent in Calloway County. From 1970 to 2005, 79 thunderstorms
and high wind events were reported. Numerous severe thunderstorms in the county have
produced high winds, lighting, and hail; many of which has caused damage. From 1995
to 2005, as much as $222,000 property damage was reported due to thunderstorms and
strong winds.
Hailstorms: Calloway County has experienced 24 occurrences of hail storms from 1967
through 2005. Murray has experienced eight (33%) of these hail storms from 1996 –
2005.
4.1.3 Assumptions
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Severe weather can transpire at any time.
Strong winds, rain, hail, and lightning often will accompany severe weather.
Severe weather can uproot trees, blow down utility poles, and blow down buildings.
Lighting can strike causing fires, electrocution, and damage equipment.
Severe weather can last for several hours.
The extremely high winds, flying debris, as well as the wreckage left behind, can cause
personal injury or possibly death.
Severe weather can result in injuries and fatalities.
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4.1.4 Concept of Operations
4.1.4.1
Mitigation
Action
Complete
Assess hazards across campus (e.g., fasten shelves securely to walls, place
larger/heavier objects on lower shelves, brace overhead light fixtures, etc.).
Inspect buildings for structural defects on a routine basis.
Store NOAA Weather Alert Radios in key locations; maintain fresh batteries (if
required).
Post shelter in place and evacuation plans in high traffic areas of University
buildings.
4.1.4.2
Preparedness
Action
Complete
Educate University students and personnel on what to do in the event of severe
weather.
4.1.4.3
Response
Severe Thunderstorm Watch
A severe thunderstorm "watch" means that severe weather is possible, but not imminent.
Action
Complete
Proceed with normal activity, but continue to monitor weather-related reports.
Listen to the local radio stations (WKMS, WRKY) and for the MSU warning
sirens to sound.
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Severe Thunderstorm Warning
If a severe thunderstorm watch is in effect, be prepared to move to a designated safe haven in the
event that the "watch" is upgraded to a "warning". If a warning is issued, proceed as follows:
Action
Complete
Notify other building occupants of the warning.
Stay indoors and away from windows until the warning has expired.
Report any injuries to MSU Public Safety at 911. If there is no answer, or if the
line is busy, call 2222. Be prepared to give the following information:
 Building name
 Building location
 Type of emergency
 Condition of the injured
 Any dangerous conditions
4.1.4.4
Recovery
Action
Complete
Assess the situation; sharp objects, downed power lines, etc.
Conduct a rapid damage assessment of facilities, utilities, and equipment.
Maintain accurate records for the incident.
Take pictures of any damages to University property and inform Facilities
Management.
Provide mental health services/information for victims and witnesses.
Remove debris.
Conduct a hot wash and lessons learned to identify additional mitigation
activities or updates for this Plan.
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4.2 Tornadoes
4.2.1 Purpose
The purpose of the Tornado response guidance is to provide an effective and systematic means
for MSU to assess and respond to tornado related hazards.
4.2.2 Situation
Tornadoes are defined as a violently rotating column of air extending from a thunderstorm to the
ground, often formed when warm and cold air masses clash. They are capable of tremendous
destruction, creating damage paths in excess of one mile wide and 50 miles long. Tornadoes
speed can vary from nearly stationary to up to 70 mph; however, the wind speed from these
formations can exceed 250 mph. Tornadoes are classified using the Enhanced Fujita Scale. Most
tornadoes (~88%) are considered weak (F0 or F1) and about 95% of all U.S. tornadoes are below
F3 intensity.

Tornadoes: Calloway County historical data shows tornadoes occurring as early in the
year as February and as late as November, with 19 occurrences from 1963 to 2004. Most
occur in the spring (March, April, and May). The majority of tornadoes reported in the
area are F0, F1, and F2; each causing considerable damage. Historical records indicate
two F4 tornadoes touched down within Calloway County in the 1960’s.
4.2.3 Assumptions
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Tornadoes are unpredictable and can cause major damage and destruction in seconds.
The extremely high winds, flying debris, as well as the wreckage left behind, can cause
personal injury or possibly death.
Nothing can be done to prevent tornadoes.
Tornadoes often cause injuries and fatalities.
Tornadoes can happen any time of year.
4.2.4 Concept of Operations
4.2.4.1
Mitigation
Action
Complete
Assess hazards across campus (e.g., fasten shelves securely to walls, place
larger/heavier objects on lower shelves, brace overhead light fixtures, etc.).
Inspect buildings for structural defects.
Store NOAA Weather Alert Radios in key locations; maintain fresh batteries (if
required).
Post shelter in place and evacuation plans in high traffic areas of University
buildings.
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4.2.4.2
Preparedness
Action
Complete
Educate University students and personnel on what to do in the event of a
tornado.
Conduct/Participate in a tornado exercise.
4.2.4.3
Response
Tornado Watch
A tornado or severe thunderstorm "watch" means that severe weather is possible, but not
imminent.
Action
Complete
Proceed with normal activity, but continue to monitor weather-related reports.
Listen to the local radio stations (WKMS, WRKY) and for the MSU warning
sirens to sound.
Tornado Warning
A tornado warning is issued when a tornado has been sighted in the area. MSU's outdoor
warning sirens will be sounded. If a warning (wavering tone) is issued, proceed as follows:
Action
Complete
Notify all building occupants.
Seek shelter in a designated safe haven immediately. Basements and small
interior hallways or rooms of lower floors with no glass provide the best shelter.
If you have to evacuate using a stairwell filled with glass hazards it may be best
to shelter in an interior hallway on that floor.
Do not remain in a vehicle. Seek shelter in a sturdy building. In cases where no
obvious shelter is available, a ditch or ravine will provide some protection.
After danger has passed, (solid tone indicates "all clear"), immediately report all
injuries to MSU Public Safety at 911 or 2222. Be prepared to give the following
information:
 Type of emergency
 Location of injured
 Condition of the injured
 Any dangerous conditions
Leave a damaged building immediately and do not attempt to return unless given
permission by the Building Coordinator or MSU Public Safety staff. Report to
the designated meeting area and account for all occupants.
Do no attempt to turn utilities or equipment on or off. Call Facilities
Management.
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4.2.4.4
Recovery
Action
Complete
Assess the situation; sharp objects, downed power lines, gas lines, etc. may be
identified in and out of buildings.
Conduct a rapid damage assessment of facilities, utilities, and equipment.
Maintain accurate records for the incident.
Take pictures of any damages to University property and inform Facilities
Management.
Provide mental health services/information for victims and witnesses.
Remove debris.
Conduct a hot wash and lessons learned to identify additional mitigation
activities or updates for this Plan.
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4.3 Earthquakes
4.3.1 Purpose
The purpose of the Earthquake response guidance is to provide an effective and systematic
means for MSU to assess and respond to the conditions that follow an earthquake.
4.3.2 Situation
An earthquake is a shaking or trembling of the earth’s crust, caused by the breaking and shifting
of rock beneath the surface or underground volcanic forces. A major earthquake will cause
shaking of the earth or building; this shaking may begin as a gently rocking motion or as violent
jolt. While scientists are able to measure the amount of energy that is building beneath the
earth’s surface, they are not able to predict exactly when an earthquake will occur. Therefore,
earthquakes are unpredictable and can strike without warning. They can range in intensity from
slight tremors to great shocks and can last from a few seconds to as long as five minutes.
Earthquakes can either occur by themselves or in a series over a period of several days, or even
months. However, they are almost always accompanied by aftershocks, which can be equally as
damaging as the quakes that they follow.
Earthquakes can be experienced in any part of the Commonwealth with the majority of
Kentucky’s population at risk from earthquakes. The Commonwealth is vulnerable to a
significant threat of damage from earthquakes from both identified and unidentified faults. This
threat includes deaths and injuries to residents, as well as widespread property damage.
Geologic faults in several regions of the state increase the vulnerability to seismic disturbances.
The highest seismic risk zone – the New Madrid Fault – is in the Jackson Purchase Region part
of the state. Due to the geologic make-up of the Calloway County area seismic activity presents a
large concern. The strongest earthquakes on the North American continent occurred in this area
over a three month period in 1811-1812.
4.3.3 Assumptions
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The Commonwealth of Kentucky is vulnerable to a significant threat of damage from
earthquakes in the New Madrid Fault Region that could affect the entire state.
Earthquakes may occur in areas where faults have not yet been identified, as with the
1980 Sharpsburg event, and could result in damage to property and injuries to people.
Typical damage could be buildings destroyed, infrastructure disrupted, and landslides on
steep slopes.
A major earthquake would create extraordinary requirements for EMS.
Injuries serious enough to require hospitalization are estimated to be about four times
greater than fatalities.
Business and industry may not be prepared for adequate response to an earthquake.
Businesses that rely on computer-based systems are particularly vulnerable.
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In the event rubble and debris resulting from an earthquake prevent access to the affected
area for a prolonged time, helicopters may be necessary to bring rescue teams in and
remove casualties from the area.
Food supply lines could break down.
The first few hours following an earthquake are critical in saving the lives of people
trapped in collapsed buildings. Therefore, the use of local resources during the initial
response period will be essential until state and federal support is available.
It may be several hours before personnel and equipment can be mobilized and initial
teams deployed to affected areas. Therefore, state and local resources will be relied upon
heavily in the period immediately following the earthquake.
The earthquakes and aftershocks may trigger one or more secondary events such as
landslides, release of hazardous materials, dam failure or flooding, and transportation
disturbances.
4.3.4 Concept of Operations
4.3.4.1
Mitigation
Action
Complete
Assess hazards across campus (e.g., fasten shelves securely to walls, place
larger/heavier objects on lower shelves, brace overhead light fixtures, etc.).
Inspect buildings for structural defects.
4.3.4.2
Preparedness
Action
Complete
Educate University students and personnel on what to do in the event of an
earthquake.
Conduct/Participate in earthquake exercises.
4.3.4.3
Response
During an Earthquake
Action
Complete
Seek protection from falling debris in doorways, under desks or tables, or in
corners of rooms. Do not seek cover under laboratory benches or tables, as
chemical spills are possible.
Do not use elevators.
If outside, move away from buildings, power lines, and trees. Seek open areas.
If driving, pull to the side of the road and stop immediately. Avoid overpasses
and power lines. Stay inside the vehicle until the shaking has ceased.
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After an Earthquake
Action
Complete
Collect personal belongings (coat, purse, cell phone), leave the building quickly
and gather at the designated meeting area.
If persons are injured, missing or known to be trapped inside the building, call
MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222.
It may be necessary to send a runner to MSU Public Safety.
To expedite rescue and emergency services, a sign should be posted on the front
of the building with the following information:
 The date
 The time
 The number of people known inside
 The location(s) of the persons known inside
Provide assistance to those who have mobility impairments or to those who may
be trapped by fallen debris.
Check for injuries, but do not attempt to move a seriously injured person unless
there is a greater danger by not doing so. Call MSU Public Safety at 911.
Use telephones only to report emergencies (i.e. gas leaks, fire or injuries).
Only Facilities Management or other trained individuals should attempt to turn
utilities on or off.
Never touch downed utility poles or lines. Do not approach damaged building
equipment.
Avoid open flames due to potential gas leaks.
Do not drive a vehicle unless warranted by an emergency. Streets should be kept
clear for emergency vehicles.
Be prepared for aftershocks. Aftershocks are usually smaller than the initial
earthquake, but they may be strong enough to topple already damaged buildings.
Remember, a significant earthquake will affect an entire community. Rescues and/or assistance
may not be immediate. During emergencies that render broad, citywide impacts, it may be
necessary to assume responsibility for the safety of oneself and if possible, others in the vicinity
who need aid.
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4.3.4.4
Recovery
Action
Complete
Assess the situation; sharp objects, downed power lines, gas lines, etc. may be
identified in and out of buildings.
Conduct a rapid damage assessment of facilities, utilities, and equipment.
Maintain accurate records for the incident.
Take pictures of any damages to University property and inform Facilities
Management.
Provide mental health services/information for victims and witnesses.
Remove debris.
Conduct a hot wash and lessons learned to identify additional mitigation
activities or updates for this Plan.
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4.4 Chemical Spills
4.4.1 Purpose
The purpose of the Chemical Spills response guidance is to provide an effective and systematic
means for MSU to respond to a chemical spill (see 5.5.1 Chemical Spill Plan and 5.5.2 Spill
Prevention Control and Countermeasures for additional information).
4.4.2 Situation
Chemicals are transported and used throughout at the University, Calloway County, and the
Commonwealth of Kentucky. The presence of hazardous materials on MSU property presents
the risk of personnel, students, and visitors coming in contact with these substances. There is a
potential for a chemical spill to occur. All hazardous materials planning will be completed in
conjunction with the requirements of Title III of the Superfund Amendments and
Reauthorization Act (SARA) of 1986 and the Comprehensive Environmental Response
Compensation and Liability Act (CERCLA) of 1980.
4.4.3 Assumptions
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County, state, and federal agencies will respond with technical expertise and resources
upon request by MSU.
Emergency services personnel will be trained in hazardous materials control and they will
carry emergency response guidebooks and instructions to help control possible incidents
in their vehicles.
MSU will provide Material Safety Data Sheets (MSDS) to the appropriate fire
department. These MSDS sheets will also be posted in each building.
Fire services and KY Hazmat #1 will assist MSU with chemical spills/hazardous
materials response.
Hospitals in the Calloway County area have the capability to perform decontamination
for both ambulatory and non-ambulatory victims.
4.4.4 Concept of Operations
4.4.4.1
Mitigation
Action
Complete
Limit chemical storage areas to the minimum needed and post signs.
Post copies of MSDS near chemical storage areas; ensure additional set is stored
in a separate location.
Store chemicals in a secure, well lit area.
Store chemicals above ground, in a dry, well ventilated area.
Store chemicals in original containers.
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4.4.4.2
Preparedness
Action
Complete
Encourage first responders to become familiar with where chemicals are stored
on campus.
Ensure labels on chemicals remain legible.
Handlers should always read packaging labels for proper use, handling, and
actions in case of spills prior to chemical use.
Clean equipment frequently, especially before switching to a new
chemical/mixture of chemicals.
Conduct an exercise involving a chemical spill to test response activities.
4.4.4.3
Response
Not Immediately Dangerous to Life or Health
Follow the procedures listed below for spills involving chemicals that are definitively known to
pose no immediate threat.
Action
Complete
Evacuate the rooms and close the door, but do not lock it.
Immediately notify the Building Coordinator and the Office of ESH. If Office of
ESH does not answer, or if your call is after normal business hours, contact
MSU Public Safety at 911 to report the spill. Be prepared to give the following
information:
 Building name
 Building location
 Floor number
 Room number
 Type of spill
 Chemical(s) involved
 Estimated volume of chemical(s) involved
If trained and familiar with the hazards, attempt to contain the spill as much as
possible.
Avoid direct physical contact with the spilled material. If contact is made,
remove any contaminated clothing and flush area with water for 15 minutes. Use
a safety shower, if one is available.
The Office of ESH will notify the appropriate response agencies and assist in the
spill cleanup.
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Immediately Dangerous to Life or Health
If a chemical spill occurs that is determined to pose an immediate threat to any building
occupant, proceed as follows:
Action
Complete
Immediately notify all building occupants of the area in which the spill has
occurred.
Notify MSU Public Safety at 911. If there is no answer, or if the line is busy, call
2222 to report the spill.
Ensure the HVAC (heating, ventilation, air conditioning) for the building is shut
down. This may require a call to Facilities Management.
Vacate the immediate area of chemical emergency and report to the designated
meeting area. If necessary, pull fire alarm to evacuate the building. Account for
all building occupants at the designated meeting area.
If direct physical contact is made with the spilled chemical, immediately remove
all contaminated clothing. Flush any point of bodily contact with water for at
least 15 minutes.
Ensure that all those exposed to the spilled chemical obtain medical assistance.
4.4.4.4
Recovery
Action
Complete
Do not re-enter a building or area until an “all clear” is provided.
Maintain accurate records for the incident.
Take pictures of any damages to University property and inform Facilities
Management.
Provide mental health services/information for victims and witnesses.
As necessary, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan
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4.5 Hazardous Gas Leaks
4.5.1 Purpose
The purpose of the Hazardous Gas Leaks response guidance is to provide an effective and
systematic means for MSU to respond to a gas leak (see Appendix F – Gas System Operations
for more information).
4.5.2 Situation
A leak of natural gas from a pipe may occur on Campus and the gas can explode when exposed
to a flame or spark. A leak can potentially cause injury, death, or damage to property.
4.5.3 Assumptions
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
Murray Gas Company will respond to gas leaks that occur on campus.
Authorized personnel will be familiar with the location of main valves (see Appendix J –
Maps: MSU Gas Lines – South Side of Chestnut Street and MSU Gas Lines – North Side
of Chestnut Street.
4.5.4 Concept of Operations
The City of Murray is responsible for gas leaks that occur on campus; MSU Facility
Management provides the city with support.
4.5.4.1
Mitigation
Action
Complete
Ensure regular gas checks are scheduled and maintenance is performed.
4.5.4.2
Preparedness
Action
Complete
Maps showing valve locations should be kept and maintained for reference.
Maintain emergency equipment and keep records of periodic inspections on file.
MSU Facility Management personnel responsible to support this hazard are to
receive training and review emergency procedures.
Participate in exercises with the Murray Gas Company.
Provide MSU community education materials about gas, recognition of gas
odors, and procedures.
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4.5.4.3
Response
Improper operation of a valve may create a hazardous condition or cause a hazardous condition
to become worse; only authorized personnel shall operate valves. Regulatory stations located on
the property of MSU may only be closed by designated MSU personnel or by Murray Gas
Company personnel.
If a gas cylinder or gas piping begins to leak or is suspected of leaking, thereby presenting
danger to building occupants, proceed as follows:
Action
Complete
Immediately notify building occupants to evacuate the area along the established
route.
Notify MSU Public Safety at 911. If there is no answer, or if the line is busy, call
2222 to report the details of the chemical emergency.
Ensure that HVAC (heating, ventilation, air conditioning) for the building is shut
down. Avoid open flames. This may require a call to Facilities Management. Be
prepared to provide the following information:
 Building name
 Building location
 Floor number
 Room number
 Specific chemical name of the involved gas
 Estimated volume of gas
Make every attempt to direct evacuating personnel away from the hazardous
area – use word of mouth; do not activate the fire alarm. Account for all building
occupants at the designated meeting area. Building occupants should not return
until instructed to do so by the Building Coordinator, department chair or MSU
Public Safety staff.
4.5.4.4
Recovery
Action
Complete
Inform Public Service Commission and US Department of Transportation
(DOT) if the situation meet criteria listed in Appendix F – Gas System
Operations.
Complete a gas leak report (see Appendix I – Checklists and Forms – Public
Service Commission Incident Report Form).
Identify cause of emergency and actions to prevent recurrence.
As necessary, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.6 Fires
4.6.1 Purpose
The purpose of the Fire response guidance is to provide an effective and systematic means for
the University to assess and respond to a fire.
4.6.2 Situation
Each year, more than 4,000 Americans die and more than 25,000 are injured in fires, many of
which could be prevented. Direct property loss due to fires is estimated at $8.6 billion annually.
To protect yourself, it is important to understand the basic characteristics of fire. Fire spreads
quickly; there is no time to gather valuables or make a phone call. In just two minutes, a fire can
become life-threatening. In five minutes, a residence can be engulfed in flames.
Heat and smoke from fire can be more dangerous than the flames. Inhaling the super-hot air can
sear your lungs. Fire produces poisonous gases that make you disoriented and drowsy. Instead of
being awakened by a fire, you may fall into a deeper sleep. Asphyxiation is the leading cause of
fire deaths, exceeding burns by a three-to-one ratio.
4.6.3 Assumptions
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Fire personnel will assume the role of incident command upon arriving on scene.
The University will provide MSDSs to the appropriate fire department. These MSDSs
will also be posted in each building.
MSU personnel have limited capability for containing fires.
Depending on the severity of the fire and locations involved, multiple alarms may be
required.
If arson is suspected, investigation will be conducted by trained personnel.
4.6.4 Concept of Operations
4.6.4.1
Mitigation
Action
Complete
Coordinate with local fire department to inspect buildings for potential fire
hazards.
Keep flammable materials away from heat sources.
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4.6.4.2
Preparedness
Action
Complete
Conduct routine tests/checks on fire equipment (e.g., alarms, sprinklers,
extinguishers) as specified by local/state code and maintain records.
Maintain evacuation plans for all University buildings and rooms.
Conduct fire evacuation drills.
4.6.4.3
Response
Action
Complete
Smoke, fire, or an explosion in a building shall warrant activation of the nearest
fire pull station which is located near an outside exit.
Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call
2222. Immediately evacuate the building using established evacuation routes. Do
not use elevators.
If possible, provide assistance to mobility-impaired individuals. If this is not
possible, or if anyone is injured, call MSU Public Safety at 911. Provide the
location to arriving emergency services (fire, police, etc.) of physically-impaired
individuals sheltered in the building.
Do not attempt to extinguish the fire.
Once outside the building, account for all building occupants at the designated
meeting area.
Do not re-enter the building or leave the campus unless advised to do so by the
Building Coordinator, department chair, or MSU Public Safety.
Give any known details of the alarm or fire to arriving emergency personnel.
Report damage to Facilities Management.
4.6.4.4
Recovery
Action
Complete
Provide mental health services/information for victims and witnesses.
As necessary, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.7 Drought and Extreme Heat
4.7.1 Purpose
The purpose of the Drought and Extreme Heat response guidance is to provide an effective and
systematic means for the University to assess and respond to drought and extreme heat
conditions.
4.7.2 Situation
Drought occurs during a period of abnormally dry weather and can cause increased likeliness of
fire. Droughts are often associated with conditions that lead to extreme heat. Extreme heat may
lead to heat stress in the MSU community. Extreme heat can cause excessive drain on power
supplies, electronic equipment, and can cause chemical canisters to explode.
4.7.3 Assumptions
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Local preparedness, community action, and cooperation will be keys to coping with a
water shortage.
MSU will cooperate fully with water conservation recommendations made by Calloway
County.
Drought will impact the Farm System more than the Main Campus, Appendix A – Farm
System Procedures provides emergency procedures in relations to agriculture.
4.7.4 Concept of Operations
4.7.4.1
Mitigation
Action
Complete
To the extent as possibly, electronic equipment (especially telecommunications
equipment) should be located in cool environments.
Chemical containers should be stored in areas within temperature ranges as
identified on the MSDSs.
4.7.4.2
Preparedness
Action
Complete
Personnel should be educated on the signs and symptoms of heat related injuries.
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4.7.4.3
Response
Action
Complete
If a chemical container explodes, reference the Hazard-Specific Annex 4.4 Chemical Spills.
If a grass-land fire were to occur due to drought conditions, reference the
Hazard-Specific Annex – 4.6 Fires.
Encourage consumption of fluids.
During signs of dehydration, heat stress, or other medical condition, reference
the Hazard-Specific Annex - 4.14 Medical Emergency.
4.7.4.4
Recovery
Action
Complete
As necessary conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.8 Winter Storms
4.8.1 Purpose
The purpose of the Winter Storms response guidance is to provide an effective and systematic
means for the University to assess and respond to winter storm related hazards such as cold
waves, snowfall, ice storms, and blizzards.
4.8.2 Situation
Typically, winters across Kentucky are mild. However, Kentucky was hit in 2009 with an ice
storm that took out power and water for many. It was identified as the state’s largest-ever natural
disaster. From 1995 – 2004, 21 winter storms (snow and ice events) have been recorded in
Calloway County. A blizzard was declared as a disaster for Calloway County in 1996.
Severe winter storms can have a tremendous impact on individuals, animals, and communities.
Winter storms can last for days. Accumulations of snow and ice can result in road closures or
blockages – isolating homes and farms for days. Roofs may collapse due to heavy weight
burden, and knock trees and power lines down resulting in power outages and subsequent loss of
heat in homes. Dangerous driving conditions can lead to travelers being stranded on the road.
Prolonged exposure to low temperatures, wind, or moisture can result in serious or life
threatening conditions, such as frost bite or hypothermia. Each year, dozens of Americans die
due to cold-related illnesses with additional fatalities occurring from vehicle accidents, fires
following the misuse of heaters, and other winter weather fatalities (e.g., carbon monoxide
poisoning).
A winter storm has the potential for immobilizing the campus and preventing commuters from
leaving the campus.
4.8.3 Assumptions
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Winter storms, ice storms, and cold waves will occur during the late fall through the early
spring seasons.
 Extreme cold temperatures can occur during these events.
 People are more susceptible to cold weather injuries during these months.
 Fatalities can occur due to these events.
Ice storms can break power lines, causing widespread blackouts.
Water supply may be compromised due to frozen pipes and potential pipe burst.
Large amounts of snow can lead to localized flooding when warmer temperatures melt
the snow in a short period of time.
Snow accumulation and/or heavy icicles can cause building roof collapse.
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4.8.4 Concept of Operations
4.8.4.1
Mitigation
Action
Complete
Maintain supply of food and water for University personnel and students.
4.8.4.2
Preparedness
Action
Complete
Monitor weather forecasts and local regulations (e.g., road closures).
Monitor buildings for structure integrity.
Ensure warming facilities are available for University personnel and students.
4.8.4.3
Response
Action
Complete
Determine to maintain a normal schedule, delay the normal opening time, or
close the University until conditions are safer.
Notify personnel and students of delays, early dismissal, or University closing as
soon as possible.
Coordinate roadways to be cleared to the extent possible, so that emergency
vehicles can access buildings.
Provide shelter if necessary for personnel and students.
4.8.4.4
Recovery
Action
Complete
Take pictures of any damages to University property and inform Facilities
Management.
Provide mental health services/information for victims and witnesses.
As necessary, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.9 Flooding
4.9.1 Purpose
The purpose of the Flooding response guidance is to provide an effective and systematic means
for the University to assess and respond to flooding related hazards such as high water, river
erosion, dam failure, and debris. Flooding is one of the most common and most costly disasters.
Preparing for flood situations can minimize injury or death, and speed the recovery process.
4.9.2 Situation
Floods are one of the leading causes of death from natural disasters in the United States. On
average, more than 300,000 people are driven from their homes by floods, 200 flood-related
fatalities occur, and $6 billion in total flood damages are sustained each year. Flood situations
are variable. The impact can be local, affecting a neighborhood or community, or very large,
affecting entire river basins and multiple states. Some floods develop slowly – allowing time to
prepare and evacuate. Others (e.g., flash floods) can develop quickly, even within a few minutes
and without any visible signs of rain.
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
Flooding/Flash Flooding: Calloway County’s major bodies of water – the Tennessee
River/Kentucky Lake and the Clarks River – have common flooding in the winter and
early spring months. Flash flooding is the most common form of flooding in Calloway
County with 24 flood events being reported from 1995 to 2005. Countless flash flooding
events have impacted the area. Most of these floods have been the result of too much rain
being delivered in too short of a time for the low lying streams to carry away.
River Erosion: River erosion, another form of a flood hazard, is caused by the rapid
fluctuation of water levels. Two flood events were reported in Calloway County in 1995
and 1996 causing property damage and loss of revenue for business owners.
Dam Failure: Calloway County does not have a historical occurrence of a dam failure,
but the county has seven dams. Five of the dams are classified by the Federal Emergency
Management Agency (FEMA) as a Class A (Low) meaning that no loss of human life is
expected and damage will only occur to the dam owner’s property. However, two dams
are classified as Class B (Moderate/Significant) meaning that loss of human life is not
probable, but economic loss, environmental damage, and/or disruption of lifeline
facilities can be expected.
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4.9.3 Assumptions
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
Flooding can happen during any month of the year.
Flooding can occur very rapidly depending on a number of variables.
Flooding, dam failure, or river erosion could hinder transportation in/out of MSU
campus.
Evacuations may be necessary due to risk of flooding.
Some areas are more prone to flooding.
Response to floods is a very dynamic response which will incorporate many response
agencies.
4.9.4 Concept of Operations
4.9.4.1
Mitigation
Action
Complete
Keep electrical components and equipment above projected flood levels.
Secure important documents in a flood proof safe or keep in areas that are not
reachable by floods.
4.9.4.2
Preparedness
Action
Complete
Provide personnel and students training on flood response.
Monitor local weather forecasts.
Identify if the City of Murray is under an evacuation order.
4.9.4.3
Response
Action
Complete
If the city is under an evacuation; inform personnel and students to evacuate.
If the city is not under an evacuation order, monitor for any flooding across
campus (roads, buildings, etc.).
Block off flooded roads on campus and provide traffic control as needed.
Evacuate campus buildings if flooding occurs in building; get personnel and
students to higher ground.
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4.9.4.4
Recovery
Action
Complete
If evacuated, only return to the location after officials have declared the area or
building to be safe.
Access the situation (stay clear/report downed power lines, dangerous materials,
damaged gas lines, etc.)
Take pictures of any damages to University property and inform Facilities
Management.
Provide mental health services/information for victims and witnesses.
As necessary, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.10 Threat of Harm/Criminal Activity
4.10.1 Purpose
The purpose of the Threat of Harm/Criminal Activity response guidance is to provide an
effective and systematic means for MSU to assess and respond to criminal activity that could
pose as a threat of imminent death or serious bodily injury to the MSU community.
4.10.2 Situation
Criminal activity such as threat of harm, burglary, theft, use of alcohol/narcotics, or simple
assault is most likely to occur on campus.
4.10.3 Assumptions


In the event of an incident threatening the MSU community, property, or infrastructure,
MSU Public Safety will respond with available resources and also determine additional
resource requirements to effectively manage the incident.
MSU Public Safety will provide communication resources in support of emergency
operation needs.
4.10.4 Concept of Operations
4.10.4.1 Mitigation
Action
Complete
Identify University security vulnerabilities and develop a plan to minimize
susceptibility to criminal activity.
Develop/maintain an updated building floor plan for each University building.
Take photographs of buildings and critical resources; maintain records.
Minimize entrance areas and implement security measures for events held in
University venues.
Install surveillance cameras near entrance and exit ways of the University’s
critical infrastructure.
4.10.4.2 Preparedness
Action
Complete
Officers should familiarize themselves with University buildings and grounds
during field training and routine patrol.
Educate University students and personnel on basic procedures for responding to
identified threats, crime in progress, and crimes that have already occurred.
Conduct exercises periodically to test response actions for threats of
harm/criminal activities.
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4.10.4.3 Response
Action
Complete
Report a crime in progress or suspected criminal activity to MSU Public Safety
at 911. If there is no answer, or if the line is busy, call 2222. Relay as much
information as possible, including when applicable:
 The nature of the crime.
 The location.
 Physical description of the perpetrator.
 The type of weapons involved.
 Vehicle description and license number.
 Direction of travel when last seen.
Do not approach or attempt to apprehend the culprit. Stay on the telephone with
Public Safety until the first officer arrives.
If gunshots are heard see Section 4.13 Gunshots Heard/Workplace Violence.
Threat of Harm
In the event of immediate danger:
Action
Complete
Call MSU Public Safety at 911 or 2222.
Take immediate action to move yourself and others from harms way (in the
immediate vicinity of event).
Warning Signs of Danger:






Possession of weapon.
Suicide threats or statements.
Detailed threats of violence.
Rage for minor reasons.
Destruction of property.
Conflicts with peers, family, others.
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Early Warning Signs of Threat of Harm:
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
Withdrawal.
Feelings of isolation or rejection.
Victim of violence or bullying.
Uncontrolled anger.
Talk of suicide.
Depression.
Marked changes in appearance.
Expressions of violence in writings or drawings.
Distorted or bizarre thoughts and statements.
Action
Complete
If you become concerned that an individual may pose a risk of harming
him/herself or others, call MSU Public Safety at 911 or 2222 and give
information on individual.
4.10.4.4 Recovery
Action
Complete
University personnel and students are to work with law enforcement on criminal
investigation/follow-up activities.
Provide mental health services/information for victims and witnesses.
Take pictures of any damages to University property and inform Facilities
Management.
As necessary, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.11 Terrorist Threats/Terrorism
4.11.1 Purpose
The purpose of the Terrorist Threats/Terrorism response guidance is to provide an effective and
systematic means for MSU to assess and respond to terrorist threats/terrorism that could pose as
a threat of imminent death or serious bodily injury to the MSU community.
4.11.2 Situation
Terrorist Threats/Terrorism is less likely to occur than general criminal activities, but must be
planned for as they would have a significant impact to the MSU community.
4.11.3 Assumptions


In the event of an incident threatening the MSU community, property, or infrastructure,
MSU Public Safety will respond with available resources and also determine additional
resource requirements to effectively manage the incident.
MSU Public Safety will provide communication resources in support of emergency
operation needs.
4.11.4 Concept of Operations
4.11.4.1 Mitigation
Action
Complete
Identify University security vulnerabilities and develop a plan to minimize
susceptibility to criminal activity.
Develop/maintain an updated building floor plan for each University building.
Take photographs of buildings and critical resources; maintain records.
Minimize entrance areas and implement security measures for events held in
University venues.
Install surveillance cameras near entrance and exit ways of the University’s
critical infrastructure.
4.11.4.2 Preparedness
Action
Complete
Officers should familiarize themselves with University buildings and grounds
during field training and routine patrol.
Educate University students and personnel on basic procedures for responding to
terrorist threats/terrorism.
Conduct exercises periodically to test response actions for terrorist
threats/terrorism.
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4.11.4.3 Response
Toxic/Irritant Gas
Action
Complete
Immediately vacate the building using established evacuation routes.
Account for all building occupants upon arrival at the designated meeting area.
Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call
2222. Provide the dispatcher with as much information as possible.
Infectious Agents
Action
Complete
Do not move or handle the material. Immediately vacate the building using the
established evacuation route.
Account for all building occupants upon arrival to the designated meeting area.
Segregate those individuals who may have been exposed to an infectious agent.
Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call
2222. Provide the dispatcher with as much information as possible.
4.11.4.4 Recovery
Action
Complete
Do not re-enter a building or area until an “all clear” is provided.
University personnel and students are to work with law enforcement on criminal
investigation/follow-up activities.
Provide mental health services/information for victims and witnesses.
Take pictures of any damages to University property and inform Facilities
Management.
Conduct a hot wash and lessons learned to identify additional mitigation
activities or updates for this Plan.
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4.12 Bomb Threats
4.12.1 Purpose
The purpose of the Bomb Threats response guidance is to provide an effective and systematic
means for MSU to assess and respond to bomb threats that could pose as a threat of imminent
death or serious bodily injury to the MSU community.
4.12.2 Situation
All bomb threats should be taken seriously as an actual detonation will have significant impact to
the MSU community. Most bomb threats are received by telephone, although some may be made
via e-mail or letter.
4.12.3 Assumptions


In the event of an incident threatening the MSU community, property, or infrastructure,
MSU Public Safety will respond with available resources and also determine additional
resource requirements to effectively manage the incident.
MSU Public Safety will provide communication resources in support of emergency
operation needs.
4.12.4 Concept of Operations
4.12.4.1 Mitigation
Action
Complete
Identify University security vulnerabilities and develop a plan to minimize
susceptibility to criminal activity.
Develop/maintain an updated building floor plan for each University building.
Take photographs of buildings and critical resources; maintain records.
Minimize entrance areas and implement security measures for events held in
University venues.
Install surveillance cameras near entrance and exit ways of the University’s
critical infrastructure.
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4.12.4.2 Preparedness
Action
Complete
Officers should familiarize themselves with University buildings and grounds
during field training and routine patrol.
Educate University students and personnel on basic procedures for responding to
a bomb threat.
Conduct exercises periodically to test response actions for criminal activities.
Keep a 5.9.1 Bomb Threat Checklist accessible at all University phones.
4.12.4.3 Response
If any form of bomb threat is received, remain calm and obtain as much of the following
information as possible:
 Location of bomb
 Expected time of explosion
 The bomb type
 Reason it was placed
 The name or affiliation of the caller
Action
Complete
Immediately call MSU Public Safety at 911. If there is no answer, or if the line is
busy, call 2222. Provide the dispatcher with all information obtained, most
importantly, any specific details concerning location and/or time.
Do not touch or move unfamiliar objects. If the threat is made by note or mail,
do not handle. Wait for police to arrive.
The Building Coordinator, department chair and/or MSU Public Safety officer
will determine whether evacuation is warranted. If the building is evacuated,
account for all building occupants at the designated meeting area.
4.12.4.4 Recovery
Action
Complete
Do not re-enter a building or area until an “all clear” is provided.
University personnel and students are to work with law enforcement on criminal
investigation/follow-up activities.
Provide mental health services/information for victims and witnesses.
Take pictures of any damages to University property and inform Facilities
Management.
Conduct a hot wash and lessons learned to identify additional mitigation
activities or updates for this Plan.
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4.13 Gunshots Heard/Workplace Violence
4.13.1 Purpose
The purpose of the Gunshots Heard/Workplace Violence response guidance is to provide an
effective and systematic means for MSU to assess and respond to an active shooter or hostage
situation that could pose as a threat of imminent death or serious bodily injury to the MSU
community.
4.13.2 Situation
Workplace violence may take many forms and may include use of deadly weapons. Advance
warning of the violence is unlikely.
4.13.3 Assumptions


In the event of an active shooter or hostage situation occurring on MSU property, MSU
Public Safety will respond with available resources and also determine additional
resource requirements to effectively manage the incident.
MSU Public Safety will provide communication resources in support of emergency
operation needs.
4.13.4 Concept of Operations
4.13.4.1 Mitigation
Action
Complete
Identify University security vulnerabilities and develop a plan to minimize
susceptibility to criminal activity.
Develop/maintain an updated building floor plan for each University building.
Take photographs of buildings and critical resources; maintain records.
Minimize entrance areas and implement security measures for events held in
University venues.
Install surveillance cameras near entrance and exit ways of the University’s
critical infrastructure.
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4.13.4.2 Preparedness
Action
Complete
Officers should familiarize themselves with University buildings and grounds
during field training and routine patrol.
Educate University students and personnel on basic procedures for responding to
gunshots heard/workplace violence.
Conduct exercises periodically to test response actions for gunshots
heard/workplace violence.
4.13.4.3 Response
Remember to never put yourself in harms way!
Gunshots Heard
If you are involved in a situation where gunshots are heard, the following actions are
recommended:
Action
Complete
Exit the building immediately.
Notify anyone you may encounter to exit the building immediately.
Call MSU Public Safety at 911 or 2222 and provide details of the situation.
If you are directly involved and exiting the building is not possible, the following actions are
recommended:
Action
Complete
Go to the nearest room or office.
Close and lock or barricade the door.
Cover the door windows and turn off lights.
Keep quiet and act as if no one is in the room.
DO NOT answer the door.
Call MSU Public Safety at 911 or 2222, and inform of:
 Your name
 Your location (be specific as possible)
 Number of shooters (if known)
 Identification of shooter(s)
 Number of person involved in situation (if known)
Wait for emergency responders to assist you out of the building.
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Hostage Situation
Action
Complete
Immediately evacuate the building, using the established evacuation route.
Carefully avoid the attention of those taking hostages.
Take no action to intervene.
Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call
2222. Provide as much accurate information as possible and, if it is safe to do so,
stay on the line with the dispatcher.
4.13.4.4 Recovery
Action
Complete
University personnel and students are to work with law enforcement on criminal
investigation/follow-up activities.
Provide mental health services/information for victims and witnesses.
Take pictures of any damages to University property and inform Facilities
Management.
Conduct a hot wash and lessons learned to identify additional mitigation
activities or updates for this Plan.
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4.14 Medical Emergency
4.14.1 Purpose
The purpose of the Medical Emergency response guidance is to provide an effective and
systematic means for MSU to assess and respond to an emergency medical situation that affects
one or more MSU community members.
4.14.2 Situation
A medical emergency can occur at any time, and dependent on the situation, may involve one
individual to a mass number of individuals. The MSU Health Clinic will take the lead in
providing medical services during emergencies to the extent possible.
4.14.3 Assumptions




An incident may cause an immediate demand for health services in excess of normal
demand.
A disaster incident may destroy or damage the MSU Health Clinic.
MSU Public Safety officers can assist with minor injuries and have access to an
Automated External Defibrillator (AED).
As resources are available, Calloway County Public Health and Murray-Calloway
County Hospital will provide MSU community members medical services.
4.14.4 Concept of Operations
4.14.4.1 Mitigation
Action
Complete
Encourage hydration with working drinking fountains and other means of access
to bottled water (e.g., vending machines, stores, etc.).
Maintain University buildings’ cooling and heating capabilities.
Maintain decontaminating showers and eyewash stations.
4.14.4.2 Preparedness
Action
Complete
Offer Cardiopulmonary Resuscitation (CPR) and AED training courses to
personnel and students.
Supply Personal Protective Equipment (PPE) gear to personnel who handles
chemicals.
Develop a plan/procedures for handling mass casualties
Maintain first aid kits/medical supplies in University buildings.
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4.14.4.3 Response
Action
Complete
Do not move a seriously injured person unless that person's life would be
threatened by not doing so.
Render first-aid or CPR if trained.
Do not leave the injured person unattended except to summon help. Call MSU
Public Safety at 911. If there is no answer, or if the line is busy, call 2222.
When reporting a medical emergency, provide the following information:
 Type of emergency.
 Location of injured.
 Condition of injured.
 Any dangerous conditions.
Comfort the injured person until EMS arrives.
Have someone stand outside the building to flag EMS as they reach the vicinity
of the building.
If exposed to the injured persons' body fluids, wash the exposed area and contact
a supervisor or the Office of ESH or Facilities Management.
4.14.4.4 Recovery
Action
Complete
Take pictures of any injuries and include in reports.
Provide mental health services/information for victims, family, and witnesses.
If needed, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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4.15 Utility Failures
4.15.1 Purpose
The purpose of the Utility Failure response guidance is to provide an effective and systematic
means for MSU to assess and respond to a utility failure that affects the MSU infrastructure.
4.15.2 Situation
A utility failure can occur as an outcome of another hazard or as a standalone event and involves
electricity, water, gas, and/or telephone operations.




In terms of electricity, MSU has an extensive generator capability; 35% of the campus
can maintain electricity in some capacity (partial or fully powered). All residential
colleges and food service areas have generators.
MSU owns its own telephone system; they system is separate from the city and county.
The phone system is backed up by generators, and MSU staffs technical support for the
operation and maintenance of the system, to assist the resilience of phone service on
campus.
MSU stores a supply of natural and diesel gas, propane, and fuel.
MSU receives water service from the City of Murray. The city is responsible for restoring
water services to the campus. The swimming pools in the MSU Carr Health building and
Susan A Bauernfeind Recreation and Wellness Center can be used as a reserved water
source for bathing, fire fighting, or sanitary needs if necessary.
4.15.3 Assumptions


The University may experience a utility failure from within campus only or during a city
utility failure.
Depending on the situation, utilities may be restored within hours or may take several
weeks/months.
4.15.4 Concept of Operations
4.15.4.1 Mitigation
Action
Complete
Check utility systems on campus routinely and identify any hazards (pipes, water
pressure, utility lines/trees, etc.).
4.15.4.2 Preparedness
Action
Complete
Have emergency flashlights and fresh batteries within buildings.
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4.15.4.3 Response
Action
Complete
In a case of utility failure (electricity, water, gas, or telephone), immediately call
Facilities Management. If no answer call MSU Public Safety at 2222.
In cases involving persons trapped in elevators, call MSU Public Safety at 911.
If phone service has been affected, attempt to use the University's computer
network, if available.
In every case, be prepared to give:
 Building name.
 Building location.
 Floor number.
 Room number (if applicable).
 Nature of problem.
 Contact person or telephone extension.
Remain in place until notified by the Building Coordinator. While emergency
lighting is activated, exit stairs and exit doors should be illuminated.
Emergency lighting is temporary and is not provided to continue building
operations. The Building Coordinator or department chair will determine if
employees should continue working or leave the building.
4.15.4.4 Recovery
Action
Complete
Do not re-enter a building or area until an “all clear” is provided.
Take pictures of any damages to University property and inform Facilities
Management.
If needed, conduct a hot wash and lessons learned to identify additional
mitigation activities or updates for this Plan.
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5.0 Appendices
Basic Plan
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5.1 Appendix A – Farm System Procedures
Farm System - Table of Contents
5.1.1 Purpose .......................................................................................................................... 105
5.1.2 Scope
.......................................................................................................................... 105
5.1.3 Situation Overview ......................................................................................................... 105
5.1.4 Assumptions.................................................................................................................... 108
5.1.5 Concept of Operations .................................................................................................... 109
5.1.6 Organization and Assignment of Responsibilities .......................................................... 109
5.1.7 Direction, Control, and Coordination ............................................................................. 111
5.1.8 Information Collection, Analysis, and Dissemination .................................................... 111
5.1.9 Communications ............................................................................................................. 111
5.1.10 Administration, Finance, and Logistics .......................................................................... 112
5.1.11 Plan Development & Maintenance ................................................................................. 112
5.1.12 Hazard-Specific Procedures for the Farm System .......................................................... 113
5.1.12.1
5.1.12.2
5.1.12.3
5.1.12.4
5.1.12.5
5.1.12.6
5.1.12.7
5.1.12.8
5.1.12.9
5.1.12.10
5.1.12.11
5.1.12.12
Severe Thunderstorms ................................................................................ 114
Tornadoes .................................................................................................... 119
Earthquakes ................................................................................................. 124
Chemical Spills ........................................................................................... 126
Hazardous Gas Leaks .................................................................................. 130
Fires............................................................................................................. 132
Drought and Extreme Heat ......................................................................... 135
Winter Storms ............................................................................................. 140
Flooding ...................................................................................................... 144
Crime Related Activities ............................................................................. 148
Disease Outbreaks and Pests ....................................................................... 150
Utility Failures ............................................................................................ 155
5.1.13 Farm System Resources .................................................................................................. 157
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5.1.1 Purpose
It is recognized that the MSU Farm System presents unique needs when planning for, responding
to, and recovering from hazards that the MSU Main Campus does not encounter. The purposes
of this appendix are:




Protect the lives of people and animal, to preserve property, and to ensure the continuity
of the Farm System’s functions through coordination between departments and local first
responders.
To establish a mutual understanding of authority, responsibilities, and operations of the
Farm System personnel during emergencies and disasters.
To provide contingencies for major potential disasters that may affect the Farm System.
To identify the Farm System’s role in coordinating emergency operations with University
departments and outside agencies.
5.1.2 Scope
The Farm System is a part of the University; therefore, farm personnel shall follow procedures as
identified throughout this Plan. This particular appendix provides additional procedures that farm
personnel should consider to assist with mitigation, preparedness, response, and recovery actions
for dealing with animals, crops, and farm specific operations.
Nothing in this appendix shall be construed in a manner that limits the use of good judgment and
common sense in matters not foreseen or covered by the elements of the Plan.
5.1.3 Situation Overview
5.1.3.1
Farms
The Farm System consists of three farms located in Murray, Kentucky. The three farms are all
less than one mile from the MSU Main Campus. Each has specific roles in the MSU Hutton
School of Agriculture. The farms include:



West Farm Center (West Farm)
North Farm Complex (North Farm)
Mabel G. & J. Stanley Pullen Farm (Pullen Farm)
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West Farm
The West Farm is located on College Farm Road at latitude
36°37’02”N and longitude 88°20’24”W. The farm covers
approximately 145 acres and terrain ranges from 510 feet to
530 feet above sea level. The major transportation routes that
are near the West Farm are State Highway 1327/College
Farm Road, and State Highway 1660/Robertson Road.
There are several facilities located on the West Farm, to
include:

A. Carman Pavilion Animal Health Facility: The Carman Pavilion is an Animal Health
(AHT)/Pre-Vet Medical Facility that includes faculty and staff offices, classrooms, a
student library, anatomy and clinical laboratories, treatment areas, radiology areas, dark
room, fully-equipped surgery suite, pharmacy, and kennel areas.

William “Bill” Cherry Agricultural Exposition Center: The Exposition Center provides a
versatile surface for a wide variety of events from livestock and horse shows to circuses,
RV and boat shows, tractor and truck pulls, arts and crafts festivals, farm fairs,
automobile and machinery shows, and a variety of other activities. Over 25,000 people
attend a variety of events at the Exposition Center annually.

Eldon Heathcott Rodeo Barn: The Rodeo Barn is located adjacent to the Exposition
Center on the Hutson School of Agriculture's West Farm. The Rodeo Barn contains 25
stalls that accommodates the members of the MSU Rodeo Team’s horses and tack.

MSU Equine Center: Facilities at the Equine Center include the Equine Instructional
Facility, a University stall barn and breeding facility, a stall barn housing student-owned
horses, a mare/foal facility, lighted outdoor riding arena, outdoor dressage arena, hay
storage facilities, turn out lots for both student and University owned horses, wash rack,
and several round pens.

Agriculture Mechanization Farm Shop: The entire structure encompasses 7,200 ft2 of
space utilized for farm maintenance and instructional purposes. The West Farm shop
portion of the facility houses of a small office, a tool room, a machinery repair facility,
and a chemical containment area.
Population on the West Farm fluctuates throughout the year and could affect plan
implementation. On average during the school year (autumn and spring months), the farm
consists of the following populations:

The number of full time farm and University personnel on site is:
 Animal/Equine Science: 1 farm manager (lives on the West Farm), and 3 parttime students (2 students live on the West Farm).
 Animal Health: 6 faculty, 1 staff, and 3 part-time students
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
The number of students on the premises varies:
 Animal/Equine Science: 100 – 150
 Animal Health: 350
The West Farm is the home to cattle, equine, and soybean crops. The number of animals onsite
vary due to events hosted on the farm, though on average, the number of animals on site is:

Cattle:


Equine:
 60 University owned


30 University owned
130 – 140 student owned (during school year)
Animals at Carman Pavilion:

8 cats

8 dogs (count fluctuates with special events; as many as 200 has been on site)

1 rabbit

Rodents
Pullen Farm
The Pullen Farm is located near State Highway 94/Main Street and Hickory Avenue at latitude
36°36’27”N and longitude 88°19’58”W. The farm covers 15 acres and terrain is approximately
540 feet above sea level. The major transportation route that is near the farm is State Highway 94
West.
The Pullen Farm provides space for agronomy testing
and research. The Horticulture program is housed at the
Pullen Farm with three greenhouses, classroom and
office spaces, and numerous flowering beds and
landscaping structure. An Arboretum that consists of
open woodlands, savanna, open prairie, oak/hickory
forest, and wetlands is also located on the Pullen Farm.
The school hosts the School of Agriculture’s annual
“Fall on the Farm” event and a corn maze each fall
semester on the Pullen Farm.
Population on the Pullen Farm fluctuates throughout the year and could affect plan
implementation. On average during the school year, the farm consists of the following
populations:


The number of full time farm and University personnel on site is: 3
The number of students on the premises is: 100 – 150
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North Farm
The North Farm is located on North 16th Street near Diuguid Drive and Utterback Road, at
latitude 36°38’09”N and longitude 88°19’28”W. The farm covers approximately 65 acres and
terrain ranges from 520 feet to 550 feet above sea level. The major transportation routes that are
near the North Farm are State Highway 121 and U.S. Highway 641 North.
The North Farm is utilized for beef cattle research, conducting feed studies, and intensive
grazing trials. Hay feed is grown on the North Farm and the farm also serves as the University’s
equine quarantine facility.
Population on the North Farm fluctuates throughout the year and could affect plan
implementation. On average during the school year, the farm consists of the following
populations:


The number of full time farm and University personnel on site is: 1 (the farm manager)
The number of students on the premises varies:
 Animal/Equine Science: 10-15
 Animal Health: 2-5
The number of livestock onsite also varies; 30 cattle may be on site at a given time, and typically
equine is only on the North Farm if an emergency situation exists.
5.1.3.2
Hazards
Section 1.1.3.2 Hazards identifies hazards that can apply to the University as a whole. This
appendix covers those hazards that require additional actions directly related to the Farm System.
5.1.4 Assumptions





Human life will take precedence over animal life.
The emergency procedures outlined throughout this Plan will be followed for
emergencies occurring on the farms and this appendix will be used for additional
procedures that deal directly with farm operations.
The Farm System will appoint a Farm System Emergency Response Coordinator who
will be charged with ensuring all personnel with roles and assignments laid out in this
appendix are trained and knowledgeable of their responsibilities.
The Farm System Emergency Response Coordinator, in concert with the Director of
Public Safety and Emergency Management will act for the President of MSU to
coordinate all disaster and emergency response by and between all agencies and all
political subdivisions in accordance with MSU’s policies and procedures.
The Farm System may not be the top priority in the response effort.
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5.1.5 Concept of Operations
The Farm System Emergency Response Coordinator will work in-conjunction with the Director
of Public Safety and Emergency Management and local authorities to respond to any incident
which may affect the Farm System.
Due to the specific nature of the Farm System, the Farm System Emergency Response
Coordinator will have the technical subject matter expertise to guide the response on the farms.
The Farm System Emergency Response Coordinator may be tasked to work in the MSU EOC
when an emergency or disaster impacts both the MSU Main Campus and the Farm System. The
decision about whether they are to report will be determined by the Director of Public Safety and
Emergency Management. If the Farm System Emergency Response Coordinator is called to the
MSU EOC, he/she will fall under the ESF – 11, and will perform duties as defined in ESF 11
Annex – Agriculture and Natural Resources.
5.1.6 Organization and Assignment of Responsibilities
5.1.6.1
Organization
The organization structure outlined in 1.3.1 Organization will be utilized for emergencies
occurring on the farms. This appendix is ultimately under the command of the Director of Public
Safety and Emergency Management and is directed by the Farm System Emergency Response
Coordinator. The Farm System Emergency Response Coordinator is the principal staff member
charged with all farm related emergency management activities occurring on Farm System
property.
5.1.6.2
Assignments of Responsibilities
Assignments of responsibility for specific farm roles are listed below; reference 1.3.2
Assignments of Responsibilities for the responsibility of other positions such as the Director of
Public Safety and Emergency Management and use of the private sector.
Farm System Emergency Response Coordinator

The Farm System Emergency Response Coordinator shall be responsible for the overall
operation of emergency response to disasters and emergencies that are farm specific and
take place on the farms. Upon activation of emergency procedures, the Farm System
Emergency Response Coordinator will liaison with local first responders, government
agencies, and the Director of Public Safety and Emergency Management to ensure an
effective timely response to all incidents.

The Farm System Emergency Response Coordinator, or in his absence, his/her designee
should be located near the incident site to coordinate with emergency first responders in
order to provide the Director of Public Safety and Emergency Management with up to
date situational awareness as the emergency or disaster plays out. In the event that the
Farm System Emergency Response Coordinator must be present in the MSU EOC,
his/her designee will perform their duties for the Farm System.
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
The Farm System Emergency Response Coordinator is responsible for ensuring that all
Farm System personnel have a thorough understanding of their assigned farm specific
responsibilities in a disaster or emergency. Additionally, he/she will ensure the Farm
System personnel are provided the necessary training to execute those responsibilities in
an effective and responsible manner.
Deputy Farm System Emergency Response Coordinator
The Farm System Emergency Response Coordinator has three deputies for the farms; one for
each departmental area (i.e., equine science [West and North Farm operations], pre-vet and
animal health [Carmen Pavilion operations], and agriculture [Pullen Farm operations]).

Deputies will support response activities that occur within their specified locations
(West/North Farm, Carmon Pavilion, or Pullen Farm).

Deputies are required to complete the Farm System Emergency Response Coordinator
tasks as designated, or depending upon the situation, fill in as the Farm System
Emergency Response Coordinator (e.g., line of succession, large scale incident/scope of
incident is on multiple farms concurrently).
Farm System Personnel

Farm System Personnel are responsible for assisting the Farm System Emergency
Response Coordinator and Deputy with emergency response to disasters and emergencies
that take place on Farm System property. Responsibilities include tasks involved with
mitigating, planning, responding, and recovering from incidents.
Student/Volunteer Involvement
The Farm System has students/volunteers that would be available to assist with emergency
preparedness, response, and recovery activities. Student organizations and approximate counts
that would be available are as follows:



North Farm: AHT/Pre-Vet Club – 100 students
West Farm: AHT/Pre-Vet Club – 100 students
Pullen Farm: AHT/Pre-Vet Club and Block & Bridle Club – 200 students
These organizations are potential sources of volunteers that would be able to share their expertise
in their clubs area of interest. Many of these individuals have advanced training in first aid and
emergency response that can be utilized.
Students/volunteers have the responsibility to:


Participate in emergency response training and exercises as requested by the Farm
System Emergency Response Coordinator (a list of trained students/volunteers should be
maintained).
Provide initial first-responder response to events as requested by the Farm System
Emergency Response Coordinator.
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
Assist in additional emergency response activities as requested by the Farm System
Emergency Response Coordinator.
5.1.7 Direction, Control, and Coordination



Should there be an occurrence(s) that affects only the Farm System, farm-specific
emergency operations will take place under the Farm System Emergency Response
Coordinator or assigned designee’s direction and control, with University, city, and
county agencies supporting the operations through resource augmentation of manpower,
equipment, and materials.
Should there be an occurrence that affects both the MSU Main Campus and the Farm
System, operations will take place under the Director of Public Safety and Emergency
Management with the Farm System Emergency Response Coordinator coordinating with
the MSU EOC.
This appendix is based on the assumption that initial emergency management response
will, to the maximum extent possible, be by the Farm System personnel. Assistance
needed will be requested from MSU, the City of Murray, private sector organizations,
American Red Cross, Kentucky Department of Agriculture, and as needed with the
Kentucky Division of Emergency Management.
5.1.8 Information Collection, Analysis, and Dissemination


For incidents occurring on the farms, all farm personnel are to release information only
on a need to know basis.
Deputy Farm System Emergency Response Coordinators shall inform the Farm System
Emergency Response Coordinator of any incidents occurring at a farm and the Farm
System Emergency Response Coordinator will inform the Director of Public Safety and
Emergency Management.
5.1.9 Communications
See Section 1.6 Communications.
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5.1.10 Administration, Finance, and Logistics
All assets (human resources, facility, and equipment resources) of the University will become the
purview of the Director of Public Safety and Emergency Management to direct in any way to
respond to an emergency.
The Farm System is responsible for establishing its own records protection program. Records
deemed essential for continuing the Farm System’s functions should be identified and procedures
should be established for their protection; this includes backing up electronic files.
Identify policies and procedures for tracking and reporting of any costs due to an emergency. In
many cases, normal procurement and financial policies will remain in effect, but in extraordinary
events, additional provisions must be followed to increase the speed of which these actions can
take place.
Identify required tracking and record-keeping procedures that will be put in place to assure all
emergency costs are easily identified.
Upon activation of the Plan the above identified procedures should be implemented to aid in the
tracking and record keeping of expended resources. During the late stages of sustainment and
recovery process these records will be utilized to determine reimbursement.
5.1.11 Plan Development & Maintenance
The Farm System Emergency Response Coordinator will review and update this appendix
annually, and will participate and assist with planning exercises in coordination with the
Assistant Director of Emergency Management. After each drill, exercise, or actual event, a hot
wash will take place. Any findings from these post-event reviews will be analyzed and
incorporated as deemed necessary into a revised appendix for the Plan.
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5.1.12 Hazard-Specific Procedures for the Farm System
The following hazards have procedures listed in the following sections of this appendix:












Severe Thunderstorms
Tornadoes
Earthquakes
Chemical Spills
Hazardous Gas Leaks
Fires
Drought and Extreme Heat
Winter Storms
Flooding
Criminal Related Activities
Disease Outbreaks and Pests
Utility Failures
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5.1.12.1 Severe Thunderstorms
Purpose
The purpose of the Severe Thunderstorm response guidance is to provide an effective and
systematic means for the Farm System to assess and respond to summer storm related hazards.
Situation
A severe thunderstorm may be accompanied by strong winds and hail, and present conditions for
tornadoes. Severe thunderstorms can produce considerable damage to buildings and crops. In
stormy weather, livestock frequently gather under trees to seek shelter or are trapped in barns
where a lightning strike can destroy an entire herd.
Assumptions



See Section 4.1.3 Assumptions.
Severe weather will continue to be a risk to livestock and crops.
Due to the nature of work, farm hands are at a greater risk being caught outdoors during a
storm.
Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to a Severe Thunderstorm identified
in Section 4.1.4 Concept of Operations apply to the Farm System as well as the Main Campus;
therefore Farm System personnel need to implement those, as well as the additional action items
identified in the sections below.
Mitigation
Action
Complete
Make sure buildings have proper drainage systems installed.
Consider installing a lightning protection system.
Consider installing surge protectors on all electronic devices.
Consider installing emergency generators on critical infrastructure.
Repair loose siding, roofing, and fencing, as these can become dangerous
projectiles.
Remove or fence off single trees in pastures to prevent animals from congregating
under them.
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Preparedness
Action
Complete
The Farm System Emergency Response Coordinator shall be responsible for
viewing the daily forecast. In the event of possible severe weather, Farm System
personnel shall plan the day’s activities accordingly.
Response
Severe Thunderstorm Watch
A severe thunderstorm "watch" means that severe weather is possible, but not imminent.
Once a severe thunderstorm “watch” is issued complete the following if the activity can be done
so safely and as time permits:
Action
Complete
Stop work operations in outdoor areas.
Bring animals into a barn or shelter well in advance of a storm.
 NEVER leave animals tied up or restrained outside.
 Be aware, animal behavior may change before, during, and even after a
disaster.
Keep animals away from areas with windows.
Ensure animals have ample water and feed.
Unplug appliances and other electrical items such as computers, and turn off air
conditioners.
 Power surges from lightning can cause serious damage to equipment.
Locate flashlights and first aid kits.
Secure unstable materials that are outside of facilities.
Remove equipment and debris from fields.
Secure outside doors on unused infrastructure.
Open drainage ditches if applicable.
Ground wire fences.
Severe Thunderstorm Warning
If a severe thunderstorm watch is in effect, be prepared to move to a designated safe haven in the
event that the "watch" is upgraded to a "warning". If a warning is issued, proceed as follows:
See Section 4.1.4.3 Response.
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Recovery
Action
Complete
Survey damage to farm buildings, equipment, livestock, and crops.
Account for inventory.

Account for all livestock, fuels, chemicals, machinery, and equipment; use
the inventory list previously prepared.

Note any livestock losses.

Check machinery and equipment for damage.

Take photographs of all damage for insurance or emergency assistance
purposes.
Examine animals closely; notify the farms’ veterinarian if injuries are observed.
Provide animals non-contaminated feed or water.

Provide clean, uncontaminated water.

Do not feed flood damaged/moldy feed or hay.

Do not use any feed or forage that may have been contaminated by
chemical or pesticides.
Animal disposal.
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
Assess crops.
 Survey the damage to crops from wind, hail, or flooding.

Determine how much of the farms’ crops are water logged (only roots
flooded) and how much are fully submerged (entire plants under water).
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Action
Complete

Evaluate injured plants to determine whether the growing potential is still
viable; this is best done 3-5 days after the storm to allow time for plant
recovery – if it occurs.
 Factors affecting the extent of crop damage include:
 Degree of submergence of plant.
 Weather conditions prior to the situation (e.g., temperature).
 Plant growth stage and height – younger stages are more
vulnerable.
 Significant loss of soil nitrogen.
 Mud deposited on plants can stress plants and reduce
photosynthesis.
 Yield losses due to hail damage may include:
 Stand reduction due to plant death.
 Leaf area reduction due to hail damage to leaves.
 Severe bruising of leaf tissue.
Consider replanting crops.
 Contact the farms’ crop insurance agent prior to destroying or replanting
crops to discuss coverage.

The United States Department of Agriculture (USDA) Farm Service
Agency has a number of disaster assistance programs to aid farms in
recovering from severe weather damage to crops.

Evaluating whether to replant will depend on:
 The existing plant stand.
 Distribution of the plant stand.
 Calendar date.
 Weed situation.
 Seed availability of earlier maturing hybrids.
 Cost to replant.
 Yield potential of the existing crop.
Monitor for diseases.

Flood conditions can increase disease incidence in surviving plants; scout
the fields often to determine if and when problems occur.
Do not feed heated, molded, or sour feed/moldy legume hays (alfalfa, clover) to
any livestock.
 Rain damaged grain is likely to contain toxins as warm wet conditions are
ideal for mold growth.
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Action
Complete
Do not use flood damaged or wet feeds until tested. It may be possible to dry and
clean rain damaged grain, but it must be tested for mycotoxins before use.
 Soaked grain will spoil within a day or two at high moisture and summer
temperatures.
 Flood damaged grain should always be destroyed due to the potential
contaminants that can enter through the water.
 Wet seed grain will probably not be suitable for planting, as wetness
causes the seed to germinate.
The Farm System Emergency Response Coordinator or designated personnel will
contact the local Extension Office or Kentucky Department of Agriculture for any
matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal and
reimbursement.
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5.1.12.2 Tornadoes
Purpose
The purpose of the Tornado response guidance is to provide an effective and systematic means
for the Farm System to assess and respond to tornado conditions.
Situation
Historical data shows that Calloway County has experienced numerous tornadoes ranging from
an F0 – F4. Tornadoes can cause rapid destruction of homes, property, and crops, as well as
injury and death to humans and animals.
Assumptions

See Section 4.2.3 Assumptions.
Tornadoes will continue to be a risk to livestock and crops.
Due to the nature of work, farm hands are at a greater risk being caught outdoors during a
tornado watch or warning.


Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Tornadoes identified in Section
4.2.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore
Farm System personnel need to implement those, as well as the additional action items identified
in the sections below.
Mitigation
Action
Complete
Establish storm safe areas in different buildings on farms.
Have a way of receiving weather information while working; especially at
remote locations.
Identify potential hazards on Farm System.

When inspecting facilities, pay particular attention to the windows, doors,
roof, gables and connections (roof-to-wall, wall-to-foundation).
Weaknesses in these elements of buildings make it more vulnerable to
significant damage.

Secure structurally unstable materials (e.g. lumber, logs, equipment, fuel
tanks), and loose equipment and materials (e.g., buckets, tools, etc.)
which can become dangerous if airborne.

Remove dead/rotting trees and branches that could fall and cause
injury/damage during a tornado.
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Action

Complete
Keep trees and shrubbery trimmed. Cut weak branches and trees that
could fall on buildings.

Fix loose siding, roofing, fence posts, etc., as these can become
dangerous projectiles in high winds.
Protect buildings.
 Place furniture so that chairs and beds are away from windows, mirrors,
and picture frames.

Place heavy or large items on lower shelves.

Secure large appliances, equipment, and electronics, especially water
heaters, air compressors, and table saws with flexible cable, or metal
strapping.

Secure top-heavy, free-standing furniture (e.g., bookcases) that could
topple to the wall, by using “L” brackets, corner brackets, or aluminum
molding.

Secure items that could jar off of walls or that could be come flying
debris.
Safeguard valuable equipment and sensitive items:
 Create a room-by-room inventory of sensitive items.
 Equipment above $250.
 Vaccinations.
 Controlled substances.

Gather copies of critical documents, such as finance records, insurance
policies, and animal records. Keep these in a secure place (e.g., safe
deposit box, waterproof container, etc.).
 If records are maintained electronically, backup files regularly at a
remote site.
Create an inventory.

Inventory livestock and animals (species, number of animals, location,
and records of ownership).

Inventory crops (acres, type).

Inventory machinery and equipment (make, model #).

Inventory hazardous substances (e.g., pesticides, fertilizers, fuels,
medicines, other chemicals).
Have identification for all animals.

Make sure animals have some form of permanent identification (e.g., ear
tags, tattoos, microchips, etc.).
Review insurance coverage.
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Action
Complete
Tornadoes can cause structural damage and power outages. Have well
maintained backup generators or alternate power sources for livestock production
operations.
In the event of animal escape, have handling equipment (e.g., halters, nose leads)
and safety and emergency items for farm vehicles and trailers.
Ensure a safe environment.
 Assess the stability and safety of barns and other structures.

Remove loose objects from fields or livestock areas that may become
potential flying debris.
Preparedness
Action
Complete
Check weather reports before planning work activities.
Develop a communication plan with personnel and students.
 Know how to contact each other in the event of severe weather,
especially if you are in separate locations.
Stockpile emergency materials.
 Store plywood, lumber, nails, hammer, saw, pry bar.

Store wire and rope to secure objects.

Store fire extinguishers at all barns and in all vehicles.

Store a safe supply of food to feed livestock.
Response
Tornado Watch
A tornado or severe thunderstorm "watch" means that severe weather is possible, but not
imminent.
Action
Complete
Stop work operations in outdoor areas.
If personnel, students, or visitors are at risk, ignore animals.
If your personal security isn’t threatened, you may only have time to open routes
of escape for livestock.
Be aware, animal behavior may change before, during, and even after a disaster.
Animals sense tornadoes in advance.
If possible, make animals safe.
 Bring animals into a barn or shelter well in advance of a storm.

Make sure they have plenty of food and water.
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Action

Keep them away from areas with windows.

NEVER leave animals tied up or restrained outside.
Complete
Tornado Warning
A tornado warning is issued when a tornado has been sighted in the area. MSU's outdoor
warning sirens will be sounded.
See Section 4.2.4.3 Response.
Recovery
Action
Complete
Continue to monitor battery-powered radios or television for emergency
information.
Examine animals closely; contact the farms’ veterinarian if injuries are observed.
Assess the situation.
 Survey damage to the outside and inside of farm buildings, equipment,
livestock, and crops.

Identify sharp objects, dangerous materials, downed power lines,
damaged gas lines, or other hazards (e.g., chemical spills).

Be aware of possible structural, electrical, or gas-leak hazards in
buildings. If you suspect any damage, do not attempt to turn utilities off,
contact facilities management immediately.

Check for power outages.
Account for inventory.
 Account for all animals, fuels, chemicals, machinery and equipment; use
the inventory list prepared prior to the incident.

Check machinery and equipment for damage.

Take photographs of all damage for insurance or emergency assistance
purposes.

Note any animal losses.

Report any hazardous materials (e.g., fuels, agricultural chemicals) spills
or leaks to emergency response personnel.
Report any property damage to the farms’ insurance agent or company
representative immediately after a natural disaster and make temporary
repairs to prevent further damage.
Cleanup safely.

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Action

Wear sturdy shoes or boots, long sleeves, and gloves when handling or
walking on or near debris.

Be aware of hazards that may cause injury to you or others cleaning up.

Do not touch downed power lines or objects in contact with downed
lines.

Use caution with gas powered equipment – dangerous carbon monoxide
can be generated; use in well ventilated areas.

Gather and dispose of trash, limbs, wire, and damaged equipment that
could harm livestock.
Complete
Make sure that animals have non-contaminated feed or water.
Do not use any feed or forage that may have been contaminated by chemical or
pesticides.
Animal disposal:
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
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5.1.12.3 Earthquakes
Purpose
The purpose of the Earthquake response guidance is to provide an effective and systematic
means for the Farm System to assess and respond to the conditions that follow an earthquake.
Situation
MSU is located within the highest seismic risk zone – the New Madrid Fault. Due to the geologic
make-up of the Calloway County, area seismic activity presents a large concern. Deaths and
injuries (including animal) can occur, as well as widespread property and crop damage.
Assumptions

See Section 4.3.3 Assumptions.
An Earthquake and aftershocks will be a risk to livestock and crops.

Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Earthquakes identified in Section
4.3.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore
Farm System personnel need to implement those, as well as the additional action items identified
in the sections below.
Mitigation
Action
Complete
Store breakable items such as bottled vaccinations, medical supplies, and glass
in low, closed cabinets with latches.
Store weed killers, pesticides, and flammable products securely in closed
cabinets with latches and on bottom shelves.
Develop an Emergency Communication Plan.

Post emergency phone numbers in visible locations.
Preparedness
No additional actions; see Section 4.3.4.2 Preparedness.
Response
No additional actions; see Section 4.3.4.3 Response.
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Recovery
Action
Complete
Listen for the latest emergency information.
Open cabinets cautiously. Beware of objects that can fall off shelves.
Stay away from damaged areas unless your assistance has been specifically
requested by police, fire, or relief organizations.
Clean up spilled medicines, bleaches, or gasoline. Leave the area if you smell
gas or fumes from other chemicals.
Check animals for injuries, beware that injured animals can cause injury to
personnel treating them.
 If animals are injured, notify the veterinarian.

Animals can be euthanized if injuries are severe.
Animal disposal:

Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
Animals that are housed in structures should be released into open pasture in the
event of aftershocks.
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
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5.1.12.4 Chemical Spills
Purpose
The purpose of the Chemical Spill response guidance is to provide an effective and systematic
means for the Farm System to assess and respond to a chemical spill (see 5.5.1 Chemical Spill
Plan and 5.5.2 Spill Prevention Control and Countermeasures) for additional information).
Situation
Hazardous materials are transported and used throughout Calloway County and the
Commonwealth of Kentucky. Fuel, fertilizers, herbicides, insecticides, and radiology developer
and fixer are transported and located within the Farm System. The presence of hazardous
materials on Farm System property presents the risk of personnel, students, and visitors coming
in contact with these substances.
Assumptions

See Section 4.4.3 Assumptions.
The Farm System will have and provide MSDS for chemicals on the farm and follow
regulations as identified by the Office of ESH.

Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Chemical Spills identified in
Section 4.4.4 Concept of Operations apply to the Farm System as well as the Main Campus;
therefore Farm System personnel need to implement those, as well as the additional action items
identified in the sections below.
Mitigation
Action
Complete
Limit storage areas to the minimum needed to discourage storing unneeded
chemicals.
Store chemicals in a secure area:
 Keep chemicals in locked, weather proof storage areas. Make sure these
areas are well lit.

Post a sign indicating the storage area contains chemicals. The sign
should also include at least two emergency contact numbers – the MSU
Farm Emergency Response Coordinator’s and a local emergency
response agency’s (e.g., law enforcement or fire).

Keep storage areas dry and well ventilated; keep it from freezing and
extreme high temperatures.
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Action

Store chemicals above ground level to prevent moisture problems
(rusting or disintegration).

Locate storage areas at a safe site that will not be subjected to flooding.
Complete

Keep chemicals out of reach of animals.
Notify first responders of where chemicals are stored.
Store chemicals in their original containers.
 Keep containers tightly closed and clearly labeled.

If labels become worn or damaged, re-label the container with its
contents or discard the chemical.

Do not store chemicals in damaged containers.

Never use food or beverage containers to store chemicals.
Develop a plan for responding to spills. This should include:
 Emergency phone numbers to call should a spill occur – include the
state’s agrochemical hotline.
 An inventory of chemical products on the farms; include any protective
equipment.
 A copy of MSDSs for all chemicals on the farms.
 Evacuation plans for the room or building containing chemicals.
 Instructions for containing and cleaning up spills. Separate instructions
for different chemicals may be needed.
Post copies of MSDSs near the chemical storage area; keep an additional set in a
separate location.
Post signs with chemical spill response procedures.
Preparedness
Action
Complete
Always read packaging labels for information on their proper use, handling, and
actions in case of spills.
Use original or appropriate containers to store and transport chemicals.
After using application equipment make sure valves are closed, hoses are empty,
and pumps are turned off.
Clean equipment frequently, especially before switching to a new mix.
Inspect equipment routinely for damage that could cause a leak.
 Keep a record of these inspections and repairs.
Visually inspect chemical storage area(s) regularly for signs of tampering or
illegal activity.
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Response
If personnel have not been trained in hazmat response do not let them near the site of the spill!
See Section 4.4.4.3 Response.
Action
Complete
In case of exposure:
 If chemicals get into your eyes, follow emergency directions on the label.
Flush eyes with water for 10-15 minutes and get medical attention.

If you accidently swallow the chemical or become ill shortly after use,
call your health care provider or get medical attention immediately! Take
the chemical label with you.

If a chemical gets on your skin:

Immediately remove all contaminated clothing.

Wash the exposed area for 15 minutes, including hair, with
generous amounts of water and soap.

Put on fresh, clean clothes.

See your healthcare provider immediately.
Move animals away from spill.
Identify any exposure to animals and contact the local Extension Agency and
veterinarian for appropriate actions (decontamination, euthanized, etc.).
Recovery
Action
Complete
Work with Kentucky Department for Environmental Protection (KYDEP) and
the Environmental Protection Agency (EPA) as required to return area to
normal.
Maintain accurate records.
Clean-up for spills on soil:
 For minor spills, apply activated charcoal immediately.

For larger spills, the top 2-3 inches of soil must be removed and disposed
of properly. Then cover the area with at least 2 inches of lime, followed
by fresh top soil.
Dispose of any contaminated foods or crops utilized for food.
Animal disposal:
 Record any animal deaths.

Dispose of dead carcasses.
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Action
Complete

Check with state or local authorities for proper disposal methods for
animal carcasses.
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
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5.1.12.5 Hazardous Gas Leaks
Purpose
The purpose of the Hazardous Gas Leak response guidance is to provide an effective and
systematic means for the Farm System to respond to a gas leak.
Situation
Gas leaks may occur on Farm System property. Animals may suffer from injuries or death from
the effects of a gas leak.
Assumptions
See Section 4.5.3 Assumptions.
Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Hazardous Gas Leaks identified in
Section 4.5.4 Concept of Operations apply to the Farm System as well as the Main Campus;
therefore Farm System personnel need to implement those, as well as the additional action items
identified in the sections below.
Mitigation
No additional actions. See Section 4.5.4.1 Mitigation.
Preparedness
No additional actions. See Section 4.5.4.2 Preparedness.
Response
See Section 4.5.4.3 Response.
Action
Complete
Do not risk your life or the safety of another human to rescue animals; only
evacuate animals if it is deemed safe to do so.
If outside, blockade animals away from the affected area.
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Recovery
Action
Complete
Monitor animals for sickness; contact veterinarian should the animal show signs
of irregular breathing, dizziness, nausea, refusal to eat, and/or fatigue.
Animal disposal:
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
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5.1.12.6 Fires
Purpose
The purpose of the Fire response guidance is to provide an effective and systematic means for
the Farm System to assess and respond to a fire on the farms.
Situation
The Farm System must take special care when dealing with fire prevention. The Farm System
stores large amounts of flammable materials that can easily start a fire. Once a fire has been
started it can quickly engulf entire buildings or fields. With livestock and large amounts of
forage being stored or kept on site this presents a grave risk and liability to the Farm System.
Fires can be initiated by several other hazards such as drought, lightning, earthquakes, hazardous
materials spills, etc. Farms storing hay must be careful of combustion.
Assumptions



See Section 4.6.3 Assumptions.
The Farm System will provide MSDSs to the appropriate fire department. These MSDSs
will also be posted in each building.
Farm System personnel have only limited capability for containing fires.
Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to a Fire identified in Section 4.6.4
Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm
System personnel need to implement those, as well as the additional action items identified in the
sections below.
Mitigation
Action
Complete
Notify first responders of where chemicals are stored on Farm System property.
Install sprinkler systems, fire alarms, and fire extinguishers in all buildings on
farms.
Separate hay storage areas to limit potential for loss.
Develop a plan for fires. This should include:
 Emergency phone numbers to call should a fire occur.
 An inventory of chemical products on the farms; include any protective
equipment.
 A copy of the MSDSs for all chemicals on the farms.
 Evacuation plans for all rooms and buildings on the farms.
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Preparedness
Action
Complete
Ensure fire exits stay clear of debris/obstruction.
Clean equipment frequently.

Clean up fuel, oil, grease, and other flammable liquid spills.
Inspect equipment routinely for damage that could cause a fire.
 Keep a record of these inspections and repairs.
Maintain grassy and overgrown areas near buildings, these areas should be
mowed on a regular basis to keep fire from spreading.
Response
See Section 4.6.4.3 Response.
Action
Complete
If fire, smoke, or an explosion occurs in a building such as a barn/shed or in a
field, evacuate the area and inform other personnel/students.
Call MSU Public Safety at 911 immediately (or 2222 if phone line is busy).
Evacuate animals if time allows, but do not expose yourself unnecessarily to
danger.
Attend to any animal injuries; call the veterinarian.
Monitor animals for signs of stress.
Recovery
Action
Complete
Coordinate with the fire department to determine the cause of fire. Once cause is
determined, work to mitigate the causing factors in other buildings.
Animal disposal:
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
The Farm System Emergency Response Coordinator or designated personnel will
contact the local Extension Office or Kentucky Department of Agriculture for any
matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
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Action
Complete
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal and
reimbursement.
Appendices
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5.1.12.7 Drought and Extreme Heat
Purpose
The purpose of the Drought and Extreme Heat response guidance is to provide an effective and
systematic means for the Farm System personnel to assess and respond to drought and extreme
heat conditions.
Situation
Drought

Drought is defined as a prolonged period of abnormally dry weather, where the lack of
sufficient precipitation causes a serious hydrologic imbalance, having consequences
which may affect all or a portion of the Farm System. Drought is a cyclical weather
phenomenon, which can have a profound effect upon Farm System property. It is
progressive in nature, and its presence may not be recognized until it has reached a severe
level. Droughts are often associated with conditions that lead to extreme heat. When
drought and extreme heat occur at the same time, the conditions can be very dangerous.
Droughts bring reduced availability of forage and decreased growth rates in animals, and
make livestock production less efficient. During droughts, watering holes can dry up and
animals may become dehydrated and suffer from starvation.
Extreme Heat








Extreme heat is defined as temperatures that are 10 degrees or more above the normal
average high temperature.
Heat stress can occur during extreme heat conditions, but it can also occur at lower
temperatures, e.g., when ambient temperatures are hot (>105°F), humidity is high (>90
percent), and there is little or no air movement or cloud cover.
Heat stress can occur in livestock when animals have not had time to adjust to a sudden
increase in temperatures.
Excessive heat can affect cellular and landline telephones, and other electronic
equipment.
Excessive drain on power supplies can lead to power blackouts.
Exposure to excessive heat can cause canisters to explode.
Heat and droughts are stressful to livestock.
Exposure to excessive heat may endanger or destroy/kill crops and animals.
Assumptions


See Section 4.7.3 Assumptions.
Drought and extreme heat will create unusual farm management problems due to the
uncertainty surrounding its occurrence, duration, magnitude, and severity.
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Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to a Drought and Extreme Heat
identified in Section 4.7.4 Concept of Operations apply to the Farm System as well as the Main
Campus; therefore Farm System personnel need to implement those, as well as the additional
action items identified in the sections below.
Mitigation
Action
Complete
Avoid excessive exercise in equine.
Avoid transporting animals.
Establish cool housing or shaded areas. Adequate shade is important and can be
provided by trees, buildings, or sunshades.
 Ensure building roofs are high enough to allow for air movement.
Prepare access to water.
 Animals will require more water during extreme heat conditions – prepare
up to twice as much as normal.

Ensure animals always have access to cool, clean water.

Shade above ground water lines or tanks to keep water cool.

Additional watering tanks may be necessary; if possible provide these in
advance so animals can become used to multiple water sources.
Install sprinkler systems.
Provide ventilation.

Install fans, open windows, front of stalls or roof ventilation to increase
air movement in buildings.

Cut tall vegetation 150 feet back from perimeter of holding pens.

Consider building earth mounds to minimize bunching of animals.

Increase floor space per animal or reduce the number of animals in an
area.
Prepare for power outages. High summertime temperatures increase energy
demand for cooling; overloaded energy systems will result in power outages.
Install irrigation systems for row crops.
Review crop insurance plans.
Test soil types for appropriate locations of crops.
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Preparedness
Action
Complete
Monitor weather forecasts and local regulations (e.g., burn bans, water advisories)
and communicate information to Farm System personnel.
Review available data sources and existing drought reports, and analyze potential
threats.
Ensure water and shade is available for personnel, students, and visitors who will
be exposed to extreme heat for long periods of time.
Monitor animals frequently for heat-related illness and sunburn.
 Signs of heat stress can be subtle initially, so watch animals closely.
 Signs of heat stress include: increased respiration rate or panting,
excessive salivation, elevation of head to make it easier to breathe, and
open mouth breathing.
 Animals with darker fur (e.g., black haired beef cattle) may be more
susceptible.
 Animals can get sunburned just like people, especially their ears and
noses.
 Animals with pink skin are at greatest risk for sunburn.
If animals are showing signs of heat stress:
 Contact the farms’ local veterinarian immediately.

Move animals to the shade immediately.

Offer plenty of cool, clean water.

Spray animals with cool water, especially on the legs and feet, or stand
them in water.

Increase air movement around them.
Response
See Section 4.7.4.3 Response.
Action
Complete
Avoid or limit handling of animals. Processing or working animals can elevate
body temperature.
 Avoid handling during mid-day. If animals must be handled, work them
early in the morning (prior to 8 AM – not after 10 AM) and if possible in a
shaded facility or area.
Provide animals with water.
 Provide adequate amounts of cool, clean water. Water should be made
available at a rate of at least 25 percent body weight per day.
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Action

Check water delivery systems periodically for plugs or other problems.

Monitor the water temperature and keep it cool.
Complete

If possible, keep water in a shaded area.
Keep animals cool.

Move livestock to designated shaded areas.

Spray with oscillating sprinklers; water can have a cooling effect for
animals.

Run water on the ground to keep hooves cooled.

Run water across roofs of buildings where animals are housed to cool the
area.

Transport animals at night or early morning (e.g., arrival time before
7 AM).

Cool animals after exercise with sprays of water.
Flies and other insects are more active in warm weather; animals may increase
their activity trying to avoid insects and risk overheating.
 Reduce insect breeding areas to control biting insects by:

Remove weeds/brush.

Remove standing pools of water or mud.

Remove manure.
Provide animals with feed and encourage feed intake.
 Feed later in the day.

Offer high quality and aromatic feeds and clean feed bunk out completely
at least once a day.

Do not feed animals during the hottest periods of the day.

Shift feeding toward the evening after peak day temperature.

Cover feed bunks to prevent spoilage from heating in the sun.
Monitor animals; call the veterinarian if signs of illness is apparent.
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Recovery
Action
Complete
Livestock should be monitored for prolonged health issues. If conditions persist,
livestock may need to be sold.
Animal disposal:
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
Crops should be monitored for long term damage due to drought conditions.
The Farm System Emergency Response Coordinator or designated personnel will
contact the local Extension Office or Kentucky Department of Agriculture for any
matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal and
reimbursement.
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5.1.12.8 Winter Storms
Purpose
The purpose of the Winter Storm response guidance is to provide an effective and systematic
means for the Farm System to assess and respond to winter storm related hazards such as cold
waves, snowfall, ice storms, and blizzards.
Situation
Severe winter storms can have a tremendous impact on individuals, animals, and communities.
Winter storms can last for days. Animals are subject to wind chill factors, hypothermia, and
frostbite just as humans are. Unprotected livestock may be lost. Deaths can also occur due to
dehydration, when water sources freeze and become unavailable. Winter conditions may make
getting food and water to animals more difficult. The Farm System must make preparations for
winter storm situations. Those that must work outdoors during extreme situations should be
provided the necessary education on risk and measures to stay safe.
Assumptions





See Section 4.8.3 Assumptions.
Food and water consumption increases for animals during the late fall through the early
spring seasons.
Depending on the degree of preparedness, even small amounts of snow or unexpected
low temperatures and wind can have devastating effects on animal health and survival,
animal care businesses, and personal life.
Loss of livestock during heavy snowfall and blizzards can be very high.
Severe cold may prevent animals from maintaining proper body heat and may distress
animals.
Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Winter Storms identified in Section
4.8.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore
Farm System personnel need to implement those, as well as the additional action items identified
in the sections below.
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Mitigation
Action
Complete
Obtain/Identify a generator for use on the farms.
In the event of road closures, be sure to have extra food available for animals.
For animals requiring continual medications, have at least a two-week supply on
hand.
Install a smoke detector and a battery-operated carbon monoxide detector near
areas to be heated.
Preparedness
Action
Complete
Winterize any buildings that provide shelter for farm livestock, or equipment.

Install storm shutters, doors, and windows.

Caulk and weather-strip doors and windows.

Check the roof structure for its ability to hold heavy weight
accumulations of snow and ice.

Repair any roof leaks.

Add insulation, insulated doors, storm windows, or thermal-pane
windows.

Insulate any water lines that run along exterior walls so they will be less
likely to freeze.
Survey and monitor animal health and care.
Monitor Farm System buildings for structural integrity.
Appendices
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Response
See Section 4.8.4.3 Response.
Action
Complete
Monitor Farm System personnel, students, and visitors for cold weather related
health conditions; if it is suspected that a cold weather injury has occurred, seek
medical attention immediately.
Monitor animals for cold weather injuries.
 Frostbite: Extremities (ears, tail) are particularly subject to frostbite.
Male reproductive organs may be affected and impair animal fertility.
Frozen or chapped teats will impact milk production. Signs may not be
immediately obvious or show for several days and may include white,
waxy, or pale appearance to affected area, signs of freeze-damaged
tissue.
 Hypothermia signs include: extreme shivering, increased respiration,
confused, erratic or clumsy behavior; especially young animals.
Seek veterinary care immediately if signs of cold weather injuries are identified.
Provide food.
 Haul extra feed to feeding areas.

Check mechanized feeders in case of power outages; provide for
emergency feeding procedures.

Provide enough space for all animals to get to the feed.

Check to ensure snow is not covering feed bunkers.
Provide water.
 Remove ice buildup around waterers.

Keep water fresh and unfrozen.

Use heaters in water tanks.

If pipes freeze or power is out haul water to animals.
Get frozen water pipes fixed.
Provide shelter.

If possible, move animals to an indoor shelter or building, especially the
younger or weaker animals.

Provide additional bedding to keep animals insulated from the ground
and keep them dry.

Place sand or other non-toxic gritty material on icy feedlots to provide
good footing.

Ensure heaters are working properly and are located in an area with
adequate ventilation.
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Action
Complete
Ensure adequate ventilation in the building.
 If mechanically ventilated facilities are not functioning properly, animals
could suffocate from lack of oxygen.

Open vents to facilitate natural air flow.

Clear ice and snow from vents.
Recovery
Action
Complete
Animal disposal.
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
Check fences and buildings for damage from downed tree branches, contact with
downed power lines, or inoperable electric fencing.
Continue to monitor animals daily for signs of illness, dehydration, frostbite, or
hypothermia.
 If any of these conditions are suspected, seek veterinary care
immediately!
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
Appendices
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Murray State University Emergency Operations Plan
5.1.12.9 Flooding
Purpose
The purpose of the Flooding response guidance is to provide an effective and systematic means
for the Farm System to assess and respond to flooding related hazards such as high water, river
erosion, dam failure, and debris.
Situation
Flash flooding is the most common form of flooding in Calloway County. Flooding can cause
crop damage and move hazardous materials across pastures. Following a flood, there can be a
danger of infectious diseases in livestock, and feeds and water may be contaminated.
Assumptions

See Section 4.9.3
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Assumptions.
Flooding will continue to be a risk to livestock and crops.

Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Flooding identified in Section 4.9.4
Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm
System personnel need to implement those, as well as the additional action items identified in the
sections below.
Mitigation
Action
Complete
Review floodplain maps for hazards on Farm System property.
Secure structurally unstable materials (e.g., lumber, logs, equipment, fuel tanks).
Prepare buildings.
 Build with or install flood resistant material.

Raise electrical components above the projected flood elevation.
Stockpile emergency building materials and food stocks.
 Store plywood, plastic sheeting, lumber, nails, sandbags, sand, etc.

Maintain at least a 14 day supply of food sources for livestock on
premises.
Make a list of Farm System inventory.
 Inventory animals.

Inventory crops.

Inventory machinery and equipment (Make and Model).

Inventory hazardous substances (pesticides, fertilizers, fuels, medicines,
and other chemicals).
Identify areas of higher ground to relocate valuable or hazardous materials.
Secure all important documents in flood proof safe or in areas that are not
reachable by flood.
Preparedness
Action
Complete
Monitor local weather forecasts.
 Listen to the radio, television, internet, and Emergency Alert System
(EAS) messages for situation developments and evacuation instructions.
Communicate with Farm System personnel about current weather forecasts and
develop courses of actions for response.
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Action
Complete
If an evacuation order is given, identify evacuation routes and evacuate
immediately.
Move animals and equipment to safe areas likely not to be affected by rising
flood waters.
Develop work plan based off of current forecasts.
Response
See Section 4.9.4.3 Response.
Action
Complete
Open building doors and windows at least two inches to equalize pressure and
help prevent building from shifting.
If possible, move motors and portable electric equipment to dry location.
Be aware of animal behavior change before, during, and after a disaster.
Avoid leaving animals behind.

Establish escape routes to safe locations with higher elevations.

If there is time, move or evacuate livestock and horses to higher ground.

If there is no other alternative, keep gates and buildings open so animals
can escape high water.

Provide access to safe free-choice food sources (hay, grain, open pasture,
etc.), clean water, and the safest living area possible.

Do not rely on automatic watering systems, because power may be lost.
Place the MSU Farm Emergency Response Coordinator’s contact
number, and the name and number of the farms’ veterinarian on the
building.
Move equipment to higher ground if there is time.

Recovery
Action
Complete
Assess the situation.
 Assess the impact and areas of damage to the different properties on the
farms.

Identify dangerous materials, downed power lines, damaged gas lines,
damaged water lines, damaged sewage lines, and other hazards.
Keep power off until an electrician has inspected the farms for safety.
Check the status of all animals on the property.
Account for all equipment.
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Action

Complete
Check for damage.

Photograph all damage of equipment and facilities for the insurance
company.
Clean up Safely; wear protective clothing.
Prevent and treat animal injuries.
 Exposure to flood waters in cold weather can lead to hypothermia.
Take precautions to minimize insect exposures.
Prevent illness.
 Wash hands frequently.

Use clean, boiled, or disinfected water.
Animal disposal.
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
Assess the crops.
 Determine how much of the crops are water logged (only the roots
flooded) and fully submerged (entire plants under water).
Contact crop insurance agent to discuss coverage.
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
Appendices
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5.1.12.10 Crime Related Activities
Purpose
The purpose of the Criminal Activity response guidance is to provide an effective and systematic
means for the Farm System to assess and respond to criminal activity that could pose as a threat
of imminent death or serious bodily injury to the Farm System community.
Situation
The Farm System maintains a large amount of farm equipment, supplies, vaccines, and
chemicals that can increase the probability of theft on the farms. Criminal activity such as
burglary, theft, use of alcohol/narcotics, or simple assault is most likely to occur on Farm System
property. Though, the Farm System is less likely to experience criminal activity that poses a
threat of imminent death or serious bodily injury to the Farm System community, criminal
activity such as a bomb threat, active shooter, violent protests/civil unrest, or bioterrorism could
have devastating effects and must be planned for.
Assumptions
See Assumptions.
Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Flooding identified in the
following sections apply to the Farm System as well as the Main Campus:




Threat of Harm/Criminal Activity – Section 4.10.4 Concept of Operations.
Terrorist Threats/Terrorism – Section 4.11.4 Concept of Operations.
Bomb Threats – Section 4.12.4 Concept of Operations.
Gunshots Heard/Workplace Violence – Section 4.13.4 Concept of Operations.
Farm System personnel need to implement actions from the sections above, as well as the
additional action items identified below.
Mitigation Actions
Action
Complete
Minimize vehicular access to areas of the Farm System in which visitors do not
need access (e.g., insuring gates are locked).
Minimize entrance areas and implement security measures for events held at the
Expo Center.
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Preparedness Actions
Action
Complete
Watch for suspicious activity, abnormal behavior (e.g., unknown vehicles or
individuals near fields and animals).
Response Actions
No additional activities; see the following:
 Threat of Harm/Criminal Activity – Section 4.10.4.3 Response.
 Terrorist Threats/Terrorism – Section 4.11.4.3 Response.
 Bomb Threats – Section 4.12.4.3 Response.
 Gunshots Heard/Workplace Violence – Section 4.13.4.3 Response.
Recovery Actions
Action
Complete
Decontaminate any buildings or farm equipment (as needed).
In the event animals or crops are harmed:
 Inform the veterinarian of any animal injuries or contamination.

The veterinarian shall aide the injured animals, and depending upon the
situation, will decontaminate or euthanize animals as deemed necessary.

Animal disposal:

Record any animal deaths.

Dispose of dead carcasses.

Check with your state or local authorities for proper disposal
methods for animal carcasses.

Destroy contaminated crops used for feed.
The Farm System Emergency Response Coordinator or designated personnel will
contact the local Extension Office or Kentucky Department of Agriculture for any
matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal and
reimbursement.
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5.1.12.11 Disease Outbreaks and Pests
Purpose
The purpose of the Disease Outbreak response guidance is to provide an effective and systematic
means for the Farm System to assess and respond to an epidemiological outbreak.
Situation
Biological emergencies for rural communities can involve any number of infectious
microorganisms. While there are hundreds of bacteria, viruses, fungi, and other pathogens
constantly present in our environment, many pose little threat. However, some of these
organisms are of special concern, even of emergency priority, based on their ability to rapidly
spread or cause severe disease in humans, animals, or plants. Many can lead to large outbreaks or
involve new (or emerging) pathogens that may be unfamiliar.
Diseases
Diseases can be spread by any number of ways, including person-to-person, from the
environment (air or contaminated surfaces), insects (e.g., mosquitoes and ticks), even animals
(directly or food products). Greater than 60% of all human infectious diseases are zoonotic.
Zoonosis refers to diseases that can be transmitted between animals and humans (e.g.,
salmonellosis, rabies, West Nile Virus, etc.) Contagious diseases are those that can be spread
quickly and easily.
In 2009, the Farm System combated the Equine Herpes Virus-1 (EHV-1). This infection in
horses can cause respiratory disease, abortion in mares, neonatal foal death, and/or neurologic
disease. The virus is spreadable through air and can contaminate equipment, clothing, hands, etc.
The U.S. is free of most List A diseases such as Classical Swine Fever, though Vesicular
Stomatitis and Bluetongue still occur sporadically. Because of the unconventional threats that
face us today, a biological terrorism event is low probability, but a high consequence event that
must be planned for. Such attacks could be directed against the animals that are housed on the
farms.
Pests
Pests are organisms that diminish the value of resources, as they interfere with the production
and utilization of crops and livestock used for food or fiber. The term pest applies to all noxious
insects, mites, nematodes, plant pathogens, weeds, and vertebrates. Pests can also spread many
diseases to animals, crops, and humans.
The fall armyworm migrates to Kentucky from the South each summer, usually arriving in late
June or early July. While fall armyworms are typically not a major pest, they cause the greatest
damage in late-planted corn, grain sorghum, alfalfa, and double-crop soybeans. Armyworms
have damaged several Western Kentucky counties forage fields. Armyworms will travel farm to
farm and may cause a slick passage on roadways during migration.
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Assumptions

State and federal agencies will respond with technical expertise and resources upon
request by the Farm System Emergency Response Coordinator or his/her designee.
The Farm System will provide a list of known biological outbreaks that have occurred in
the area to the appropriate emergency response organizations.
Fire services does not have the capability or responsibility for response or cleanup of any
biological incident. Emergency response personnel with biological response training will
be needed to respond.
Kentucky Hazmat #1 and/or TPM Hazmat Emergency Response has enhanced training
and equipment to assist with on-scene decontamination.
Emergency services personnel will be trained in hazardous materials control and they will
carry emergency response guidebooks and instructions to help control possible incidents
in their vehicles.
Hospitals in the area have the capability to perform decontamination for both ambulatory
and non-ambulatory victims.





Concept of Operations
Mitigation
Action
Complete
Develop a Pest Management Program to identify known pest that affect, or have a
high probability of affecting the Farm System, and provide mitigation,
preparedness, response, and recovery actions.
Develop a plan for responding to disease outbreaks. This should include:
 Emergency phone numbers to call should an outbreak occur – include the
state’s veterinarian hotline.
 An inventory of animals on the farms; include vaccination history.
Implement strict biosecurity measures on the farms.
 Restrict access to property, crops, and animals.

Test or vaccinate any new or returning animals to the farms before placing
them with resident stock.

Isolate any new or returning animals to the farms before placing them
with resident stock.

Develop and implement a visitor tracking system for the Farm System.

Prohibit visitors near animals unless absolutely necessary.

Have all personnel or allowed visitors wear clean footwear (disposable
boots) and clothing (coveralls) while on the farms.

Clean and disinfect clothes, shoes, equipment, vehicles, and hands after
contact with animals.
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Action

Clean vehicles before leaving the farms.

Do not share equipment with other farms, unless items have been cleaned
and disinfected.
Complete
Preparedness
Action
Complete
Get vaccinated with the human flu vaccine.
Wear protective clothing or equipment when working with animals:
 Coveralls that can be laundered or disposed or after each use.
 Rubber boots that can be cleaned and disinfected or disposable protective
shoe coverings.
 Disposable gloves or heavy duty waterproof gloves that can be disinfected.
 Head or hair covers help prevent contamination of hair if a shower-out
facility is not available.
 Masks, especially if working in confined areas or in close contact with
animals.
Wash hands thoroughly for at least 20 seconds with soap and water.
 Before and after working with animals.
 After removal of any personal protective clothing.
Avoid contact with animals having signs of flu-like illness.
 Notify the veterinarian.
Be aware for flu-like symptoms in yourself or others working on the farms. These
include: fever, cough, sore throat, runny or stuffy nose, body aches, headache,
chills, and fatigue.
 Limit contact with other people or animals.

Stay home for 7 days after symptoms begin or until symptom free for 24
hours (whichever is longer).

Contact your healthcare provider.

Notify the Director of Public Safety and Emergency Management.

Notify Calloway County Health Department.

Notify Kentucky Department of Agriculture.

Notify Kentucky Department of Public Health.
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Action
Complete
The response needed for a high consequence livestock disease will involve
various state and federal agencies in efforts to control the further spread of the
disease.
 To learn more about the necessary response to a high consequence disease,
visit the Animal and Plant Health Inspection Service (APHIS) site:
http://www.aphis.usda.gov/.
Cooperate with veterinarians and officials to prevent the disease from spreading
further.
Monitor animals for signs of illness and crops health.
In some situations, vaccines may be available and used to aid in controlling the
disease spread.
Response
Action
Complete
Contact the MSU veterinarian for assistance.
Contact all local, state, and federal agriculture officials, to inform them to
potential disease outbreak.
Coordinate with MSU veterinarian on quarantine recommendations.
If criminal activity is suspected, contact MSU Public Safety.
Decontaminate personnel and animals that have had contact with the disease.
Give appropriate vaccinations to personnel and animals that have had contact
with the disease.
If animals cannot be treated, euthanize based on guidance from MSU
Veterinarian.
Implement equipment quarantine for any equipment that may have come in
contact with diseased crops. This equipment will need to be cleaned of all soil,
plant life, and debris that is on the equipment.
Recovery
Action
Complete
Monitor livestock for further symptoms and report any to MSU veterinarian.
Animal disposal:

Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
Provide mental health services to personnel, students, visitors, first responders,
and others who were involved in the disease outbreak.
Decontaminate or replace equipment used during the response.
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Action
Complete
The Farm System Emergency Response Coordinator or designated personnel will
contact the local Extension Office or Kentucky Department of Agriculture for any
matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal and
reimbursement.
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5.1.12.12 Utility Failures
Purpose
The purpose of the Utility Failure response guidance is to provide an effective and systematic
means for the Farm System to respond to an electric, water, gas, and/or telephone failure.
Situation
The Farm System can be affected by a utility failure. Livestock can become ill and crops
damaged during various utility failures such as a wastewater leakage incident.
Assumptions



See Section 4.15.3 Assumptions.
The Farm System may experience a utility failure that could affect only the farms.
Response may be limited to assist a utility failure occurring on the farms if utility failures
occur on main campus or citywide at the same time.
Concept of Operations
Mitigation, Preparedness, Response, and Recovery actions to Utility Failure identified in Section
4.15.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore
Farm System personnel need to implement those, as well as the additional action items identified
in the sections below.
Mitigation
Action
Complete
Ensure animals have sufficient shelter for extreme heat or cold conditions;
consider loss of electric/gas for keeping animals warm/cold within these
locations.
Preparedness
Action
Complete
Store bottled water for animals encase of a water failure.
Maintain communications equipment on the farms.
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Response
See Section 4.15.4.3 Response.
Action
Complete
Move animals away from hazardous area (e.g., wastewater, downed power line,
etc.).
Identify any exposure to animals and contact the local Extension Agency and
veterinarian for appropriate actions (decontamination, euthanized, etc.).
Recovery
Action
Complete
Dispose of any contaminated foods or crops utilized for food.
Provide non-contaminated feed or water.
Animal disposal:
 Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for
animal carcasses.
The Farm System Emergency Response Coordinator or designated personnel
will contact the local Extension Office or Kentucky Department of Agriculture
for any matter regarding livestock or crop issues which cannot be resolved.
For disaster assistance, Farm System Emergency Response Coordinator should
coordinate with Director of Public Safety and Emergency Management and the
Calloway County Emergency Management Agency.
For debris removal, the Farm System Emergency Response Coordinator should
contact the Director of Public Safety and Emergency Management or the
Calloway County Emergency Management Director for guidance on disposal
and reimbursement.
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5.1.13 Farm System Resources
The Farm System has a significant amount of equipment that can be used as resources for
disasters and emergencies not only on the farms, but in response to an event within the
University and the community at large. The below tables identifies resources for food, water,
fuel, vehicles, and other equipment.
Animal Feed
Type
Quantity
Location Stored
Delivery Schedule
Supplier
Supplier Phone
Supplier Location
Alternate Supplier
Alternate Supplier Phone
Alternate Supplier Location
Companion Animal Feed
200-400 pounds
Carman Pavilion
As needed- UPS
Hills Nutrition
1-800-445-5777
Topeka, Kansas
n/a
n/a
n/a
Type
Quantity
Location Stored
Delivery Schedule
Supplier
Supplier Phone
Supplier Location
Alternate Supplier
Alternate Supplier Phone
Alternate Supplier Location
Cattle Feed
1 ton
Beef Unit- West Farm
As needed
Orscheln Farm Store
270-759-8150
700 North 12th St, Murray, Kentucky
n/a
n/a
n/a
Type
Quantity
Location Stored
Delivery Schedule
Supplier
Supplier Phone
Supplier Location
Alternate Supplier
Alternate Supplier Phone
Alternate Supplier Location
Equine Feed
1 ton
Equine Unit- West Farm
As needed
Orscheln Farm Store
270-759-8150
700 N. 12th St, Murray, Kentucky
n/a
n/a
n/a
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Water Source
Type (City or Fresh water)
Storage Location
Supplier
Supplier Phone
Supplier Location
Alternate Supplier Location
City
Piped
City of Murray
270-762-0300
104 North 5th St, Murray, Kentucky
n/a
Equipment – Farm Vehicles
Type
Quantity
Location Parked
Ford F350 Flatbed Truck
1
West Farm
Type
Quantity
Location Parked
Ford F350 Flatbed Truck-4 Door
1
West Farm
Type
Quantity
Location Parked
Two Ton Tandem Axle Grain Truck
1
West Farm
Type
Quantity
Location Parked
Two Ton Single Axle Grain Truck
1
West Farm
Type
Quantity
Location Parked
Case 1420 Combine w/Corn & Grain Head
1
West Farm
Type
Quantity
Location Parked
K2 Gleaner w/Corn & Grain Head
1
West Farm
Type
Quantity
Location Parked
JX95 Tractor
1
Pullen Farm
Type
Quantity
Location Parked
Massey Ferguson Utility Tractor
2
Pullen Farm
Type
Quantity
Location Parked
Allis Utility Tractor
1
Expo
Type
Quantity
Location Parked
Kubota Tractor w/Loader
1
West Farm
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Equipment – Farm Vehicles
Type
Quantity
Location Parked
Planter
1
West Farm
Equipment –
Student/Faculty Vehicles that can be used for emergencies on the farm
Type
Quantity
Location Parked
Cars & Vans
50
Facilities management
Equipment – Other
Type
Quantity
Location Stored
Tye Stubble Drill
1
West Farm
Type
Quantity
Location Stored
7-Foot Bush Hog
1
West Farm
Type
Quantity
Location Stored
Box Blade
1
West Farm
Type
Quantity
Location Stored
6 Way Blade
1
West Farm
Type
Quantity
Location Stored
30 Foot Sprayer
1
West Farm
Type
Quantity
Location Stored
Roto Wiper
1
West Farm
Type
Quantity
Location Stored
Post Hole Auger
1
West Farm
Leased Equipment
Type
Quantity
Location Stored
15v Foot Rotary Clipper
1
West Farm
Type
Quantity
Location Stored
Case IH Maxxum 125 Pro Tractor
1
West Farm
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Leased Equipment
Type
Quantity
Location Stored
Case IH
1
West Farm
Type
Quantity
Location Stored
Case IH Farmall 105U Tractor
1
Equine
Type
Quantity
Location Stored
LX750 Loader
1
West Farm
Type
Quantity
Location Stored
Case IH LX740 Loader
1
Expo
Type
Quantity
Location Stored
Case IH Farmall 95U Tractor
2
Expo
Type
Quantity
Location Stored
Case IH Farmall 55 Tractor
1
Expo
Type
Quantity
Location Stored
Case IH Farmall 35 Tractor
1
Pullen Farm
Type
Quantity
Location Stored
Rotary Broom
1
Pullen Farm
Type
Quantity
Location Stored
Case IH TL 180H Tiller
1
Expo
Type
Quantity
Location Stored
Case 430 Skid Loader
2
West Farm
Type
Quantity
Location Stored
Case IH Scout ATV’s
3
West Farm
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Fuel
Type
Quantity
Location Stored
Security
Delivery Schedule
Supplier
Supplier Phone
Supplier Location
Alternate Supplier
Alternate Supplier Phone
Alternate Supplier Location
Gas & Diesel
500 gallons
West Farm
Padlocks
As needed
MSU Facilities Management
270-809-4291
College Farm Road
n/a
n/a
n/a
Chemicals
Type
Quantity
Location
Fertilizers
0.5 ton
West Farm
Type
Quantity
Location
Radiology Developer & Fixer
3 gallons
Carman Pavilion
Type
Quantity
Location
Herbicides
400 pounds
West Farm
Type
Quantity
Location
Insecticides
200 pounds
West Farm
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5.2 Appendix B – Physically Impaired and After an
Emergency Procedures
5.2.1 Evacuation of the Physically Impaired
In cases of emergencies, those individuals with physical impairments, who are not on the ground
floor, may need assistance with building evacuation.
Ambulatory Individuals
Ambulatory individuals are those with disabilities that may impair rapid building evacuation.
Examples include those who are blind, deaf, or whose mobility is restricted by the use of walkers
or crutches. Assistance to ambulatory individuals can be provided by guiding them to a stairwell,
waiting until a clear passage is established and helping them down the stairs to the designated
meeting area.
Non-ambulatory Individuals
Non-ambulatory individuals are those with disabilities that require the use of wheelchairs. To
assist these individuals, proceed as follows:
1. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Provide
the dispatcher with as much information as possible, most importantly, the location of the
individual.
2. Move the impaired individual into the stairwell and await assistance if there is no immediate
danger within the vicinity of the stairs. Send a runner to the building accountability area and
report where the evacuation assistance is necessary.
3. If the hazard becomes life threatening, move the individual into a room and close the door. If
evacuation is deemed necessary, proceed according to the established plan. Immediately
inform emergency personnel of the location of the non-ambulatory individuals.
4. Signal the emergency responders whenever possible by hanging an article of clothing from a
window to attract attention and gain assistance.
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5.2.2 After the Emergency
After a Workplace Injury or Illness
If an individual is injured or becomes ill as a result of his/her workplace environment, follow
these procedures:
1.
2.
3.
4.
Ensure that the individual has received the appropriate medical care.
Notify the individual's immediate supervisor of the injury and of surrounding events.
Complete an accident report form documenting the injury or illness as soon as possible.
If further assistance is needed, contact the Office of ESH (Office hours 7a.m.-4p.m.).
Damage to Buildings
In those cases in which a building was damaged during an emergency, take the following
actions:
1. Notify Facilities Management.
2. If no answer, call MSU Public Safety at 2222.
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5.3 Appendix C – Evacuation Procedures
5.3.1 Purpose
In the unlikely event that it is necessary to evacuate all or part of the MSU Campus, this
procedure is to be followed. If following the procedure brings undue risk, common sense takes
precedent.
5.3.2 Notification
Notification of the necessity to evacuate will come from the Public Safety by telephone or by a
uniformed Public Safety officer. Notification will be made to the Building Coordinator or
substitute Building Coordinator. The person making notification will clearly identify that they
are with the Public Safety Department and give their name. They may or may not give the reason
for the evacuation.
In the event that Public Safety is unable to make the necessary contacts, the MSU Physical Plant
Department will assist in making notification. Public emergency response and law enforcement
organizations may also be called upon to assist in notification if it becomes necessary.
Specific evacuation instructions for the circumstance may be given to the Building Coordinator.
The evacuation order may include information concerning the direction to evacuate such as west
side, east side, etc. Additional information may include instructions to close windows, turn off
lights, or not turning any electrical appliance on or off. Information as to the building or
recommended assembly point after evacuation may be given if circumstances permit. If the
entire campus is being evacuated, information regarding the recommended direction of travel
and distance to evacuate may be given.
5.3.3 Building Evacuation
Once the order to evacuate has been received, evacuation should be complete within five
minutes. To accomplish this it will often be necessary for the Building Coordinator to enlist the
help of others. If there are no specific evacuation instructions, the building fire alarm may be
activated to aid in the evacuation progress.
In large buildings, Floor Wardens may be preselected and trained. An evacuation order should be
announced in all occupied rooms, areas, etc. Floor Wardens should have a clear understanding of
their responsibilities and areas they are to evacuate.
The Floor Wardens announcing the evacuation should proceed in a logical manner throughout
the assigned manner, giving clear, specific directions. The Floor Warden may also direct people
toward the closest exit and discourage use of the elevator. After the area has been covered, the
area needs to be checked to assure that all personnel have left the area. Floor Wardens should
leave the building and meet the Building Coordinator in a preplanned assembly point outside the
building. The Building Coordinator will perform an accounting of the Floor Wardens and take
reports on personnel who are still in the building.
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Individuals who remain in the building and ignore the order to evacuate may be ordered to leave
by Public Safety or other law enforcement agency. These agencies have the authority to arrest
individuals who ignore repeated orders to evacuate. The Building Coordinator may elect not to
risk their life or the life of others in order to evacuate personnel who do not obey the evacuation
orders. Some form of discipline may be forthcoming for the students, faculty, and staff who fail
to act in a prudent manner.
Once the Floor Wardens have been accounted for and the building has been evacuated, the
Building Coordinator may be asked to provide help in keeping the building from being reentered
until such time as occupancy is deemed safe. Permission to reenter the building will come from
MSU Public Safety or the Physical Plant.
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5.4 Appendix D – Shelter in Place Procedures
5.4.1 Purpose
The purpose of this procedure is to provide shelter for MSU students, faculty, and staff in the
event of a tornado, severe weather, chemical cloud, etc.
5.4.2 Notification
Notification of the necessity to shelter in place may come from the sounding of the campus siren
system (wavering pitch). A designated alternate form of notification will be from Public Safety
by telephone by a uniformed Public Safety Officer. Notification of this type will be made to the
Building Coordinator or Substitute Building Coordinator.
In the event that Public Safety is unable to make the necessary contacts, the MSU Physical Plant,
local public emergency response, and law enforcement organizations may also be called upon to
assist in the notification if it becomes necessary.
5.4.3 Shelter Procedures:
Once notification has been received the Building Coordinator will take responsibility for making
sure people inside the building understand the need to stay within the building. Do not activate
the fire alarm system.
5.4.3.1
Tornado/Adverse Weather
If sheltering is taking place because of adverse weather, basements will offer the most
protection; however, if this is not practical, inner corridors and rooms on lower levels will
provide greater protection than rooms with outside walls. Doors should be shut and windows
partially left open. Occupants of the building can better protect themselves by covering their
heads with their arms up against the interior walls. If furniture (tables, etc.) is available, it can be
used as additional cover.
5.4.3.2
Sheltering From Environmental Hazard (Chemical Cloud)
If sheltering has been ordered because of a hazardous chemical release, all windows, doors, and
other openings must be closed as quickly and as tightly has possible (Heating and air
conditioning units must be turned off. If outside vent flaps on individual HVAC units are open,
they should be closed by building occupants.). Most HVAC units are controlled by Central Plant
who will shut the system down remotely. Move to interior rooms and shut interior doors. Keep
alert to what is going on around you. Use the phone to contact Public Safety, Ext. 2222 or
Central Dispatch at 9-911. If radio is available, turn to local radio station for up-dated
information.
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If chemical begins to seep into building, report this information so arrangements can be made to
evacuate. The numbers of occupants and any special needs of handicapped, injured, etc. will
need to be communicated to Public Safety. Specific instructions about the evacuation procedure
will be communicated from the Public Safety Department or their emergency response
personnel.
5.4.3.3
All Clear
A constant tone siren will signal the all clear. A phone call or uniformed officer may be used as a
designated alternate to announce all clear.
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5.5 Appendix E – Chemical Spill Response Plan &
Prevention Control Measures
5.5.1 Chemical Spill Plan
5.5.1.1
Purpose
The purpose of this appendix is to establish a set procedure for handling chemical spills, fires, or
releases that could have an adverse effect on human life or the environment. This plan is written
to meet the Occupational Safety and Health Administration (OSHA) 1910.120 paragraph Q, and
Department of Natural Resources Resource Conservation and Recovery Act (RCRA)
regulations. The procedures and information in this plan are meant to bring some order to
typically disordered situations. None of the information presented here should be used as a
substitute for common sense.
5.5.1.2
Scope
This plan should be used for chemical spills on MSU campus and/or University owned land.
Only individuals who have had extensive training and experience in the handling of chemical
spill should carry some of the procedures presented out. The Office of ESH in the Department
for Facilities Management and its personnel are meant to be the primary sources of technical
information regarding implementing the chemical remediation strategies of this manual.
5.5.1.3
Types of Emergencies
The particular types of emergencies covered in this manual are chemical spills (liquid and solid),
chemical releases (gas), and fires involving chemicals. This manual is for emergencies of a
chemical nature on the campus or land owned by MSU.
5.5.1.4
Participating Parties
Copies of this appendix are distributed with the following agencies:






MSU Public Safety
City of Murray Fire Department
Calloway County Fire Department
Murray-Calloway County DES
City of Murray Police Department
Calloway County Sheriff’s Department
The City of Murray Fire Department, Murray-Calloway County DES, and Calloway County Fire
Department all have members trained in the requirements of OSHA 1910.120 First Responders
Operations Level Training. It is anticipated that no container stored on the MSU campus
containing EPA designated waste will exceed fifty-five (55) gallons in size. The Office of ESH
and the four mentioned agencies should be able to handle all foreseeable spills or breach events.
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5.5.1.5
Emergency Response Coordinator/Incident Commander
In the event of a chemical spill or release, contact MSU Public Safety. They will contact the
Emergency Response Coordinator (see Section 5.7 Appendix G – Emergency Contact Lists for
phone numbers).
Emergency Response Coordinators
Assistant Director of Emergency Management
Radio Call #14
232 Radio Road
Almo, KY 42040
City of Murray Fire Shift Commander
Murray Fire Department
City Hall
Murray, KY 42071
5.5.1.6
Contingency Plan for Chemical Spills
The procedure for chemical spills or releases that may occur on the campus of MSU is meant to
give guidelines for the overall plan of action to be followed in the event of a spill. Spill specific
decisions such as if evacuation is necessary, spill control measures, etc. will be made at the time
of the spill by the Department of Public Safety and the Office of ESH. MSU has, and will use in
the event of a spill, booms, dikes, absorbent, neutralizers and any other equipment as deemed
necessary. Office of ESH personnel will respond to the spills and use the appropriate equipment
to conduct clean-up procedures.
5.5.1.7
If you Discover a Spill
1. Leave the immediate area and caution others not to enter. If evacuation of the building is
necessary, pull the fire alarm.
2. Try to determine what has spilled, how much, and the area it affects.
3. Call MSU Public Safety.
4. Give your name, the location of the spill, what has spilled, type reaction, and approximately
how much has spilled.
5. After the call, maintain a safe distance from the area involved and wait for emergency
response personnel to arrive.
5.5.1.8
Facilities Management Personnel Receiving a Call about a Chemical Spill
1. Obtain the name and location of the person making the call.
2. Try to determine where the spill occurred, what was spilled, and how much was spilled.
3. Caution the caller to stay away from the spill, and tell others to do the same. If evacuation is
necessary, tell the caller to pull the fire alarm and leave the building.
4. Get the phone number of the caller and tell them to stay in a safe area in the vicinity of the
spill. Tell them to meet those responding and show them where the spill is located.
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5. Call MSU Public Safety and report the situation. If someone is injured, tell dispatch to call
for an ambulance. Law enforcement may be needed to provide crowd control,
communication, and assist with evacuation.
6. Contact the Emergency Response Coordinator and Assistant Director of Emergency
Management, and relate all the information known about the spill.
5.5.1.9
If you are Responding to a Spill
1. Review the information received before you respond.
2. If unsure as to the danger the spill is presenting to the general public, notify MSU Public
Safety for help in securing the area.
3. If there is reason to believe that significant danger is present, request that Murray Fire
Department respond.
4. At least two people should respond together. Arrange for law enforcement to meet you near
the spill if two people are not available.
5. Response should be made using the MSU hazardous material truck and the emergency
response equipment.
6. Upon arrival, gather information by observation and from the caller. Use caution in
approaching any chemical spill. Consider using a respirator and direct read instruments for
the initial evaluation.
7. The staff of the Office of ESH will make a determination as to what control measures should
be performed.
5.5.1.10 Emergency Response Coordinator
The Emergency Response Coordinator will be in charge of the incident and function in the
capacity of the Incident Commander as outlined in OSHA 1910.120. The IC for the University
will be a member of the Office of ESH in the Department for Facilities Management. Command
shall be relinquished to the civil authorities upon their request. The MSU Emergency Response
Coordinator shall remain present to assist in any way possible. The Emergency Response
Coordinator will not relinquish control of MSU spill response personnel at any time. If the
Emergency Response Coordinator determines that the situation is too hazardous to continue a
particular operation, they can decide not to commit MSU personnel.
The Emergency Response Coordinator shall have the necessary training as required by law
(OSHA 1910.120) that includes Operations Level and Incident Command training. Technician
and Specialist training are also desirable. The Emergency Response Coordinator should have a
technical background that may include a college degree in a closely related field and experience
in emergency response operations. A vita shall be kept on file of MSU designated Emergency
Response Coordinators.
In the event of a hazardous chemical spill, the Emergency Response Coordinator shall follow the
plans as outlined in Section 4.4 Chemical Spills.
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5.5.1.11 Chemical Spill Reporting
In the event that it is necessary to report the spill to the Kentucky Department of Natural
Resources (spill gets outside of the building), the Office of ESH will notify them by telephone
and follow it up with a letter during the next working day.
All spills, which are reported to the Office of ESH, will be investigated as to how the spill
occurred. Records will be kept on all known spills at the Office of ESH.
5.5.1.12 Evacuation Distances
Evacuation distances are affected by the toxicity of the chemical, the amount spilled, the surface
area of the spill, the temperature, wind speed, direction, etc. Evacuation distance shall be
determined at time of each spill. Below are some distances that will be observed until the civil
authorities, or someone from the Office of ESH, evaluate the spill.
Evacuation distances for chemical spill shall be at least:
Chemical Spill
Physical Form
Small Spill
< 5 feet diameter
50 feet in all directions
50 feet in all directions
Liquid
Gas
Large Spill
> 5 feet diameter
150 feet in all directions
150 feet downwind
Use the DOT Emergency Response Guidebook for further evacuation distance information until
Emergency Response Coordinator arrives.
5.5.1.13 Spills within Rooms
Evacuate the room and shut the door on the way out. If the lights are on, do not shut them off.
5.5.1.14 Spills Outside or in Large Expanse Areas
Evacuate the area in all directions for one hundred and fifty (150) feet in all directions. If there is
a visible cloud or odor down wind, evacuate three hundred (300) feet downwind.
5.5.1.15 Chemical Spill Emergency Equipment List
The following is a list of chemical spill control equipment and its location on or around the
campus of MSU. Some of this equipment is to be used only by individuals who have received
extensive training and practice on its use.
5.5.1.16 Hazardous Materials Truck Inventory
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Mine Safety Appliance (MSA) Self Contained Breathing Apparatus (SCBA) with instant
refill capacity (x4).
Large compressed air bottles with intent refill hose for approximately six refills (x2).
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Level B modified chemical resistant suits have Saranex material (x3) and Poly Vinyl
Chloride (PVC) Level B (x3).
Level A chemical resistant suits “First Responder” (x3).
MSA direct read instrument for Lower Explosive Limit (LEL), oxygen, and hydrogen
sulfide, with extended probe.
Portable decontamination eyewash and shower with three gallons of water.
Spill control equipment including absorbent socks, pillows, static resistant shovels, tools,
plastic over-packs, sewer stopper, and neutralizers.
First aid kit and oxygen.
Drum repair kit.
Personal protective equipment, boots, gloves, etc.
Personal barricade type devices.
Portable two-way radio to Physical Plant, Murray and Calloway County Fire
Departments, Calloway DES and Murray-Calloway County Hospital.
ABC ten-pound fire extinguisher.
DOT Hazardous Material Response Book and National Institute for Occupational Safety
and Health (NIOSH) Chemical Hazard Pocket Guide.
5.5.1.17 Office of Environmental Safety and Health
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Chemical reference library.
Two-way radio communication to hazards material truck.
Telephone.
Computer program giving National Fire Protection Association (NFPA) 504 ratings for
chemicals.
MSDS on many campus chemicals, in addition to ALL hazardous campus chemicals.
5.5.1.18 Chemical Storage Building
The Chemical Storage Building is a one-story facility equipped with blowout panels, sloping
floors with catch basins, sprinklers and intrinsically safe electrical service. It contains emergency
response PPE; fume hood, emergency shower and three chemical storage rooms. It has electric
wall heaters and a window style air conditioner, which are both intrinsically safe.
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10 pound ABC Fire Extinguisher (x1).
10 pound CO2 Fire Extinguisher (x1).
Spill Absorbent, socks, pillows, and booms.
Chemical gloves, aprons, goggles.
Lab coats.
PVC Chemical resistant suits (x2).
MSA SCBA (x2).
Showers and eyewash.
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Two-bay sink.
Fume hood.
Fire detectors – alert Central Plant.
Fire alarm pull station sounds horns throughout building.
First aid kit.
5.5.1.19 Campus Resources
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Two-way radio communication with City of Murray Fire, Calloway County DES, and
Fire Department.
MSU Public Safety with two-way communication to the Murray Police Department.
Grounds Department dump truck and backhoe.
5.5.1.20 Decontamination
Decontamination equipment is available in the Chemical Storage Room. An emergency shower
and eye wash station are located in the northeast corner of the room. A liquid soap dispenser and
paper towels are located in that area also. City of Murray Fire Department using an inch and ahalf or booster hoses shall perform decontamination outside the room in event of a spill or
release. Run-off will be contained for sampling and proper disposal.
Efforts to decontaminate individuals who have been accidentally exposed may include washdown, clothing removal, and other procedures determined by the particular chemical and
situation. Information about decontamination procedures will be obtained from MSDS, Chemical
Exposure Decontamination & Treatment Guide, Chem-Trec, etc. Efforts to protect the
environment will be secondary to that of personnel.
5.5.1.21 Emergency Medical Treatment
First aid kits are available in the Chemical Storage Room, under the phone desk, and in the cargo
box of chemical spill response truck. In the event of a serious injury, Murray-Calloway County
Ambulance service will respond to provide emergency medical treatment and transportation.
Efforts to decontaminate the patient prior to treatment will be made by MSU Office of ESH
and/or the City of Murray Fire Department personnel.
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5.5.2 Spill Prevention Control and Countermeasures
5.5.2.1
Introduction
MSU is required under the Clean Water Act to prepare a Spill Prevention Control and
Countermeasures Plan. Electrical substations that must comply are located in two areas of the
main campus. This plan addresses spill prevention control and countermeasures in the event of
potential releases from these large oil-filled electrical transformers. The requirements of the Act
also mandate a control and countermeasures plan for an ethanol fueling station on the main
campus.
Locations of substations and fueling station are as follows:
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Facilities Management Compound
Central Heating and Cooling Plant
Transportation Ethanol Fueling Station, Facilities Management Compound
5.5.2.2
Spill Prevention and Security
Prevention
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Facilities Management personnel shall maintain electrical substation equipment in good
working order, including periodic painting, thus providing corrosion control.
Facilities Management personnel shall wipe off oil seepage during maintenance
operations.
Facilities Management personnel shall control leaks and seepage through repair and
maintenance.
The fueling station shall be regularly inspected by the motor pool and maintained by
Facilities Management.
Security
All substations are enclosed with gated entry 8’ high cyclone, barbed-wire perimeter fences.
Facilities Management personnel shall lock gates when equipment servicing is completed and
conduct periodic checks to ensure that security has not been compromised.
5.5.2.3
Detection and Notification
Detection
Large leaks are rare in this type of equipment. It should be noted however, that substantial
leaking would cause the uncovering of the transformer core and result in catastrophic
transformer failure. The failure of any one of the large transformer reservoirs would result in an
approximate release of 1,500 gallons of oil. Electrical Shop or Central Heating and Cooling Plant
personnel would most likely discover seepage or a spill.
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Seeping oil and Small Incident Spills
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Facilities Management personnel shall wipe up seeping non-Polychlorinated Biphenyls
(PCB) oil and/or small leaks, from transformers at the time of the discovery and/or when
the equipment is de-energized.
Seepage is apt to occur around insulators or fittings in the transformer cases. Facilities
Management personnel shall carefully observe seepage.
Notification of Contacts
Facilities Management personnel should report the spill immediately to the following:
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Environmental Coordinator
Assistant Director of Emergency Management
Department for Facilities Management
Certified Hazardous Material Manager (CHMM)
Office of ESH
The KYDEP shall be notified within one hour of determining that more than 75 gallons of oil has
been released. The Environmental Response Coordinator or Assistant Director of Emergency
Management shall contact the Kentucky Department of Natural Resources and the KYDEP.
Should both contacts be unavailable, the first available Facilities Management staff member
should be contacted and that individual should call the EPA.
5.5.2.4
Facilities Management Compound Substation – Control Plans
Quantity of Oil – 3,000 gallons in two transformers
A large spill from this substation would likely flow North or South initially and then West
toward the hazardous materials storage building located approximately 40 yards Northwest of the
substation.
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V-Dike(s) may be constructed to prevent the spread of the oil, unless the spill has reached
the drainage ditch located due north of the substation. This ditch drains from East to West
into a larger underground storm water tunnel.
Dams to block impending spills from entering the storm water tunnel should be
constructed by using shovels, and/or a backhoe.
A siphon dam may be built using PVC piping, if the ditch contains flowing water at the
time of the spill. This will allow water to continue flowing toward the storm tunnel while
blocking the transformer oil (not miscible, specific gravity > 1.0), from entry.
Deploy skimming booms if sheen is visible on water that has passed through the dam.
Skimming booms are located in the hazardous materials storage building and on the ESH
service truck.
Sand, which can serve as additional V-dike material, is often available at the South end of
the Facilities Management Grounds Department Building.
Place plywood over the culverts under the access road to the hazardous materials storage
building, and/or the entrance to the storm ditch as an alternate to the above methods.
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5.5.2.5
Call suction trucks to pick up and dispose of the oil.
Central Heating and Cooling Plan Substation – Control Plans
Quantity of Oil – 10,390 gallons
This substation is located North of the MSU’s Central Heating and Cooling Plant. A storm water
tunnel is located underneath the substation yard. The substation has 2 grated drains and 3
manhole covered entrances to this tunnel. The 2 largest transformers located here contain 5,390
gallons of oil each. The total amount of oil for the remaining 12 transformers at the Central
Heating and Cooling Plant equals 5,000 gallons.
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5.5.2.6
Sewer blockers, located in the substation switchgear building, or six-mil plastic sheeting,
stored in the ESH service truck, should be used to block a spill from entering the storm
water tunnel.
Create a depression by digging the ground area immediately surrounding drain entrances
in an effort to inhibit oil spillage into the tunnel.
Skimming booms, stored in the hazardous materials storage building and the ESH service
truck, should be deployed if oil has entered the storm water tunnel. If water in the tunnel
is low, skimming booms should be deployed at the Central Heating and Cooling Plant
Substation and the Industry and Technology Building. If water is moving through the
tunnel, skimming booms should be deployed at its exit, located at the North side of
Highway 121 near Brandon Auto World.
The MSU Confined Space Entry Program shall be in effect whenever entry is made into
the storm water tunnel.
Transportation Ethanol Fueling Station – Control Plans
Quantity of Ethanol – 3,000 gallons
The ethanol fueling station is located at the transportation department within the Facilities
Management compound. It is approximately 80’ East of the transportation garage and
approximately 95’ N of the hazardous materials storage building. The aboveground tank is a
3,000-gallon double steel-wall package type unit with one fueling pump and hose. The system
uses an electricity operated pump. An automatic shut-off on the pump nozzle and an emergency
shut-off switch near the nozzle deactivates the power to the pump. Crash posts erected around
the tank provide protection.
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Large ethanol releases of 25 gallons or more may be addressed by calling in a hazardous
material contractor. In the event of the spill, the product would flow South toward the
storm water drainage ditch due South from the fueling station.
It should be noted that ethanol is a Class I B flammable liquid with a flash point of 55
degrees Fahrenheit. A catastrophic release would be unlikely.
A small spill of 5 gallons or less should be addressed by using the absorbent pads located
in close proximity to the fueling pump.
Used absorbents should be placed in an appropriate container for disposal.
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A V-Dike due South of a spill may be constructed to prevent or reduce the flow of
ethanol into the drainage ditch. A portable spill dike is located at the fueling station.
Sand, which can serve as additional V-Dike material, is often available at the Facilities
Management Grounds Department Building approximately 50 yards West of the ethanol
tank.
Vapor suppression, whenever necessary, can be achieved by the application of foam
available from the Murray Fire Department.
Additional containment may be achieved by:
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The placement of sandbags at storm drain points of entry to culverts. Sandbags located in
the mechanical room of the hazardous material building can be used to block ethanol
from flowing into the storm water tunnel located underneath the Facilities Management
compound.
If the ethanol has already entered the storm water tunnel:
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5.5.2.7
Extreme care should be taken to eliminate ignition sources around the storm water/sewer
tunnel. Areas North of the ethanol fuel tank to Hwy 121, and South of the tank to
Chestnut Street should be considered. Additional ignition source isolation may be
necessary pending evaluation.
Ethanol is water-soluble, so flushing the storm water tunnel with water should greatly
reduce the potential for fire or explosion.
Outside Resources
Manpower for damming and V-diking is available by calling
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City of Murray Fire Department
Calloway County Fire Rescue
Clean up resources and Vacuum Trucks
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5.5.2.8
CEECO Environmental
United States Environmental Management (USEM), Calvert City
Spill History
There have been no reportable spills during the operation of these facilities.
5.5.2.9
Training Schedule
The Office of ESH staff, Associate Directors of Facilities Management, and Electrical Shop and
Central Plant staff shall attend annual training concerning the contents of this plan.
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5.6 Appendix F – Gas System Operations
5.6.1 Failure or Emergency on Distribution System
1. The first employee to have knowledge of the emergency will give his information to the
person in charge.
2. The person in charge will verify the emergency, and determine the extent and type of
assistance needed.
3. After the emergency is confirmed, the person in charge dispatches appropriate personnel to
the scene.
4. The person in charge executes the Emergency Call list.
5. The first serviceman on the scene will take charge until the person in charge arrives on the
scene.
6. The person in charge will coordinate activities and issue instructions necessary to bring the
emergency under control. This will include whatever of the following is appropriate.
a. Evacuate and secure the area. Enlist police aid as needed.
b. Request assistance as desired.
c. If repair is to be made without shutdown, so advise the Superintendent.
d. If mains must be shut down, request clearances to operate valves from the person
in charge. In issuing clearance, the person in charge shall utilize the records to
determine the best way to isolate the emergency with a minimum outage. If, in the
opinion of the person in charge, the emergency is so severe that immediate shut
down is imperative, he may do so without clearance.
Note: Only properly authorized personnel shall operate valves on gas
distribution system.
7. The person in charge shall dispatch appropriate personnel to adjust pressures and flows as he
deems appropriate to protect the system and to keep the areas affected to a minimum.
8. The person in charge shall keep the manager informed as to the status of the emergency and
advise when the emergency has been brought under control.
9. When the emergency is under control, the manager resumes normal operation.
10. If a main has been shut down, the person in charge will decide when services can be restored
and request the required number of servicemen.
11. When servicemen arrive, the person in charge shall issue instructions to them to shut off all
affected services. A building-to-building operation is mandatory.
12. The person in charge follows up and makes the decision of when the main can be restored to
service.
13. Other Responsibility Assignments:
a. Fire Department (911) – In case of fire or explosion, the manager or the first
responsible person on the scene shall notify the fire department.
b. Police Department (911) – Stays appraised of the situation and insures availability
of adequate personnel as needed.
c. Murray-Calloway County Rescue Squad (911) – Stands by for instructions from
the on-scene person in charge.
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5.6.2 Report on an Emergency and Actions to Take
Following the occurrence of an emergency condition on the gas system, the manager shall
appoint a team to conduct an investigation of the emergency and submit to him a written report
containing the following information:
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Cause of emergency.
Extent of damages and injury.
Number of buildings affected and duration of outage.
Recommended action to prevent recurrence.
Review employee activities to determine whether emergency procedures were effectively
followed.
Public Service Commission is to be notified.
5.6.3 Public Service Commission
In the event of an accident or emergency that may possibly relate to natural gas as its origin,
telephonic notice at the earliest possible moment is required. Notice should not exceed two hours
following the discovery of:
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Ref.:
Death or personal injury.
Gas igniting unintentionally.
Damage to property ($25,000 or more).
Unscheduled outage for 40 or more customers for 4 or more hours.
Any expected shortfall that will result in an unscheduled curtailment, or any curtailment
of Priority I (Residential).
Any other significant occurrence (newsworthy).
807 KAR 5:006, Section 26
807 KAR 5:022, Section 13 (16) (a)
807 KAR 5:027, Section 3 (1) (a), (b), (c), (d), (f), and (g)
807 KAR 5:027, Section 4
49 CFR Part 191.5
This reporting does not relieve you of your responsibility of report to the DOT in accordance
with 49 CFR Part 191.5.
Follow-up written notification to the Public Service Commission is to me submitted within 30
days.
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5.6.4 Responding to Gas Leak Reports
The employee receiving a report of a gas leak will ask the person reporting the leak necessary
questions to properly fill out the leak report form.
It is important that as much information as possible be obtained in order that the person receiving
the call may properly evaluate the urgency of the call.
All reports of leaks inside a building will receive top priority.
After the necessary questions have been asked and it has been determined that a hazardous gas
leak exists inside a building, the person reporting the leak should be advised to:
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Not operate any electrical switches.
Extinguish all open flames, not use matches, cigarettes, or any other source of ignition.
Open doors and windows to ventilate the building.
Turn off gas meter if feasible.
Evacuate the occupants of the structure to a safe distance. Use word of mouth – do not
activate the fire alarm.
Necessary personnel will be dispatched to the location of the reported leak to make an
evaluation.
It is the responsibility of the manager to make sure the proper employees are familiar with the
procedure concerning gas leak calls.
A complete file of completed leak report forms will be kept along with any other pertinent
records concerning the leak (copy of MSU work order will serve as leak report form).
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5.6.5 Telephonic Reports to U.S. Department of Transportation
(DOT)
Gas leaks that are not intended by the operator and that require immediate or scheduled repair,
and test failures on systems used in the transportation of gas must be reported to the Office of
Pipeline Safety by the person in charge or whosoever he designates, provided that the leak or test
failure meets one of the requirements listed below.
DOT Requirements:
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Caused a death or a personal injury requiring hospitalization.
Required the taking of any segment of transmission pipeline out of service unless part of
planned or routine operation.
Resulted in gas igniting unless part of planned or routine operation.
Caused total damage in excess of $50,000 (total of operator’s damage including cost of
gas and damage to others).
Could have resulted in or was a significant incident to the operation, this being in the
judgment of the operator even though it does not meet the criteria of the above
requirement.
Test Failures: A break or rupture that occurs during strength-proof testing of transmission lines
that is of such magnitude as to require repair before continuation of the test.
Transmission Line: Any failure of a line operating over 20% of the system.
The telephonic report to DOT:
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The location and time of the incident.
Fatalities and personal injuries.
All other significant known facts that are relevant to the cause of the leak or extent of the
damages.
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5.6.6 Gas Leaks – Outside
The first system employee to arrive at the scene of a gas leak shall take every corrective action
necessary to protect life and property from danger.
The employee shall:
1.
2.
3.
4.
5.
Access danger to public, surrounding building occupants, and property.
If necessary, evacuate and/or assist all persons to safety.
If necessary, notify fire and police departments, and ambulances.
Notify manager and/or other responsible persons.
If necessary, blockade the area (Police help may be needed).
It will be the responsibility of the person in charge to:
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Set up communications.
Coordinate the operation.
Make all decisions concerning emergency valves, isolating areas and the use of
emergency equipment.
Implement the checklist during an extremely dangerous condition (see Appendix I –
Checklists and Forms – Gas Leak/Failure on Distribution System Checklist). Small
routine leaks will normally be handled in the field.
It will be the responsibility of the person in charge of the operation and repair to give careful
consideration to any action taken to assure that nothing is done which may endanger life or
property, create another emergency, or unnecessarily disrupt service.
A comprehensive report shall be prepared for each incident. This report shall contain:
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The location and time of the incident.
Fatalities and personal injuries.
All other significant know facts that are relevant to the cause of the leak or extent of the
damages.
A complete record of the report shall be kept on file.
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5.6.7 Gas Leaks – Inside
The first system employee to arrive at the scene of a gas leak shall take every correction action
necessary to protect life and property from danger. Immediately after entering a building, sample
air in the rooms, basement, or crawl space with a gas indicator. If the presence of a dangerous
concentration of gas in the building is indicated -40% on LEL or 2% on percentage (%) scale,
proceed as follows:
1.
2.
3.
4.
5.
Evacuate the building immediately. Notify the Fire Department at 911.
Do not operate any electrical switches.
Shut off gas meter valve.
Open doors and windows.
Probe outside building with rod and gas indicator for gas in ground outside building; check
water meter and available openings.
6. If ground is gas free outside building and after building is properly aired out, turn on the
meter valve and check all gas piping and appliances for leaks. Use meter test hand and soap
water – be sure meter test hand is operative. Check walls and openings with gas indicator.
7. Repair leak or notify Office of ESH to correct the situation, turn off, lock meter, and leave
off.
8. Return occupants to building, but only after you are positively sure it is safe to do so.
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5.6.8 Notes
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If gas is found in the ground outside a building, call the person in charge immediately
after performing steps 1, 2, 3 and 4 above. Open water meter boxes and available
openings to allow gas to escape to the atmosphere. Care must be taken to make these
openings safe for traffic and to avoid ignition.
If ever in doubt, call the person in charge.
If gas is ever found outside a building, be sure to check neighboring buildings even if
they have no gas in service. If there is a possibility of gas from a leak entering premises
that are closed, notify police to request a forcible entry to the premises.
Do not rely on your sense of smell to determine if gas is present in a building or in the
ground. Use instruments provided to you for this use.
Electric meters may be removed to shut down all lights and electric appliances in the
building. Do not attempt this if the electric meter is inside the building or in an area of
gas concentration.
If it is determined it is unsafe to enter the basement of a building, knock out the basement
windows from the outside to air out the basement.
After all the gas has been cleared and it has been determined that it is safe to reset the
electric meter, call the electric department to reset and seal the electric meter.
When checking a building, consider 40% on the LEL scale or 2% on the 100% scales of a
combustible gas indicator to be dangerous. This reading should be in free air.
Be sure your gas indicating instrument is set on the proper scale and that all connections
on the sampling tube are tight.
When sampling air in a building, have your instrument set on the LEL scale. Remember
that natural gas is lighter than air.
When sampling in the probe hole in the ground, have your instrument set on 0-100%
scale. If a very low reading is obtained (2% or less) then the instrument may be set to the
LEL scale. (This applies only to multi-scale instruments).
Appendices
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5.7 Appendix G – Emergency Contact Lists
5.7.1 Key Contacts
Contact
Phone Number(s)
ALL EMERGENCIES – MSU Public Safety
(24 hours a day)
MSU Public Safety
(non-emergency)
Office of Environmental Safety and Health
(Office hours 7a.m. – 4p.m.)
Facilities Management
(Office hours 7a.m. – 4p.m.)
Student Health Services
911
270-809-2222
270-809-3480
270-809-4291
270-809-3809
5.7.2 University Emergency Resource Team
Role
Executive
Management
EOC
Management
Public
Information
Officer
Appendices
Contact
Chief of Staff:
Dr. Joshua E. Jacobs
Provost and Vice President of Academic Affairs:
Dr. Bonnie Higginson
Vice President for Finance and Administrative
Services: Tom Denton
Vice President for Institutional Advancement:
Jim Carter
Vice President for Student Affairs:
Dr. Don Robertson
MSU’s Department of Public Safety and Emergency
Management Director/Chief of Police: David Devoss
 Work
 Home
MSU’s Assistant Director of Emergency
Management: Jeff Steen
 Work
 Home
 Cell
 Pager
Assistant Vice President for Communications:
Catherine Sivills
Phone Number(s)
270-809-3763
270-809-4735
270-809-3066
270-809-5600
270-809-6831
270-809-2222
270-809-4810
270-753-1958
270-809-3481
270-753-0023
270-293-5504
270-762-8899
270-809-4437
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Role
Safety Officer
Liaison Officer
Logistics
Planning
Finance &
Administration
Operations
Contact
Phone Number(s)
Office of Environmental Safety & Health Staff:
 Jeff Steen
 Susan Miller
 Gay Wellinghurst
 Carrie Thomas
 Work
 Cell
Public Safety Senior Staff
Director of Procurement:
Deanne Toby
Director of Human Resources:
Tom Hoffacker
Public Safety Major
Facilities Management Engineering Staff:
David Brickeen
Finance & Administrative Services:
Jackie Dudley
Assistant Director of Human Resources
HR Associate:
Robbie Marine
Public Safety Senior Staff
Director of Facilities Management:
Kim Oatman
Emergency
Response
Branch
Public Safety Patrol Officers
Infrastructure
Branch
Facilities Management Assistant Director of
Equipment and Maintenance: Mike Dunnavant
270-809-3481
270-809-3974
270-809-6752
270-809-4059
270-804-9300
270-809-4387
270-809-7070
270-809-4387
270-809-4155
270-809-2268
270-809-6979
270-809-4406
5.7.3 Additional Emergency Contacts
Contact
Additional Police Services
 Kentucky State Police
 County Police Department
Fire Services
 City of Murray Fire Department
 Calloway County Fire Rescue
Emergency Medical Service – Ambulance
County Emergency Management
 Calloway County Emergency Manager:
Bill Call
Appendices
Phone Number(s)
800-222-5555
270-753-3151
270-762-0320
270-753-4112
911 – Emergencies
888-979-2272
270-753-1101
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Contact
Public Service Commission
Electric Company
Gas Company
Certified Hazardous Material Manager
Murray Public Utilities
(Office Hours 8 a.m. – 4:30 p.m.)
 Director Public Works: J.L. Barnet
 Cell
 Gas System Supervisor: Ernie O’Bryan
 Home
 Gas Inspector: Roger Rhodes
 Home
After Hours
 Gas
 Water
Murray Water Wastewater Department
Hazmat: FEMA Disaster
Poison Control Center
Volunteer Organization (s)
 Humane Society
 Red Cross
 MSU CERT: Jeff Steen
Student Escort Services
Kentucky Department of Natural Resources
Kentucky Department for Environmental Protection
Environmental Protection Agency
 Paducah Office

Frankfort Office

After Hours 24-hour
CEECO Environmental
USEM – Calvert City
After Hours
Department of Transportation
BMS CAT
Appendices
Phone Number(s)
502-564-3940
270-753-5312
270-753-1621
270-809-4972
762-0330
293-1679
762-0336
753-9270
762-0336
492-8550
293-1561
293-1562
270-762-0300
800-462-9029
270-753-7588
270-759-1884
270-753-1421
270-809-3481
270-809-2222
502-564-6940
502-654-0323
270-898-8468
502-564-2150
502-564-2380
270-444-8003
270-395-5002
270-703-6971
800-424-8802 or
202-426-2675
800-433-2940 or
817-372-6275
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Farm System Key Contacts
Contact
Farm Veterinarian: Dr. William DeWees
Area Veterinarian in Charge (AVIC):
Dr. Lewis Dodds
KY State Veterinarian
State Plant Health Director: Dr. Mark Thompson
Farm Manager: Jason Robertson
Search & Rescue – Animals:
Calloway County Humane Society
Phone Number(s)
270-809-7010
502-682-2232
502-564-3956
240-383-0920
270-753-9692
270-759-1884
5.7.4 MSU Department of Facilities Management
This contact list contains phone numbers for maintenance request after normal business hours.
Leave a message on answering machines if needed.
Contact
Central Plant Operations
Don DeMarchi
 Work
 Home
 Cell
Bobby Galloway
Michael Black
David Cunningham
Jerry White
Ronald Wisehart
John Haley
Dale Woodall
John Rudolph
Electronics/ Delta 1000
Larry Kendall (unlisted)
David Stockwell
Electrical
Allen Wadkins
Mark Shearer
 Work

Cell
Mike Thompson
Jeff Dowdy
Appendices
Phone Number(s)
270-809-3805
759-2458
293-0852
753-7458
753-9413
978-2619
492-8794
767-0530
270-804-3039
270-759-1966
270-759-9364
753-5866
489-2851
436-2578
270-809-4393 or
270-809-4408
270-978-0648
753-4264
753-1306
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Contact
T.W. Franklin
Steve Wilder
Mark Kendall
David Stockwell
Marty Anderson
Marc Schecter
 Work
 Home
 Cell
Elevators
Jay Chiles
 Cell
Ken Murphy
 Cell
 Pager
Plumbing
Dewayne Hill
Dickie Burkeen
Joe Bairer
Jamie Miller
 Work
 Home
 Cell
Mechanical/Sprinkler
Ken Ulrich
Dewayne Redden
Wade Herndon
Jamie Miller
Welder
Wade Herndon
Glass (Alternate Calls)
Anthony Robinson
 Cell
Mike Barnett
Tommy Kimbro
 Cell
Carpenters
Tommy Kimbro
 Cell
Louie Henson
Appendices
Phone Number(s)
761-1983
753-3128
767-0525
489-2851
759-1756
270-809-4393
767-9652
293-0844
436-2430
293-2015
227-3740
762-8929
436-5373
759-1477
270-527-3649
270-809-4394
767-9239
293-0845
270-703-4871
437-4577
753-6995
767-9239
753-6995
492-8188
227-9271
753-7949
436-6183
293-0847
436-6183
293-0847
753-7753
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Contact
Ricky Shupe
Lock and Keys
Bill Russell
 Pager
Edward Cate
Tommy Kimbro
 Cell
Horton’s Lock Shop (Emergency Lock Problems)
Fleet Vehicles
Dickie Turner
 Cell
Jerry OBryan
Phone Number(s)
328-8860
731-782-3329
762-8854
731-582-3346
436-6183
293-0847
753-5980
293-7643
293-0794 or
293-0707
293-1189
Justin Rogers
Ground
Dean Stutsman
436-2079
 Cell
293-1542
Bennie Gibson
270-527-2117
 Cell
293-0858
Safety Hazardous Materials & Environmental Coordinator
Jeff Steen
 Work
270-809-3481
 Home
270-753-0023
 Cell
270-293-8113
Curris Center
Steve Thomas
 Cell
Housing Department
David Wilson
Director of College Courts
Kasia Slaughter
Regional Special Event Center
Building Manager
Custodial
Rick Grogan
 Cell
Sherrill Hicks
William Derrington
 Pager
Appendices
293-2217
753-1585
762-4251
489-2652
435-4225
293-0887
753-7408
762-8904
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Contact
Phone Number(s)
Moving Crew
Bennie Gibson
270-527-2117
 Cell
293-0858
Louie Sieting
436-5475
 Cell
293-0859
Wrather Museum
Kate Reeves
767-9206
Jim Carter
753-0913
Director of Facilities Management
Kim Oatman
270-809-6979
 Home
554-0692
 Cell
293-8824
 Pager
742-0881
Associate Director Of Buildings and Utilities Maintenance
Mike Dunnavant
270-809-4406
 Cell
731-267-4349
Associate Director of Grounds and Custodial
Wayne Harper
270-522-6894
 Cell
293-0849
Chief Engineer Facilities Management
David Brickeen
809-4387
 Cell
356-0273
Public Address System
P.A. Shop
270-809-3062
The Public Address System is available through Marc Shearer or a
representative of the Facilities Management Electric Shop
Mark Shearer
270-809-4393 or
 Work
270-809-4408

Cell
Appendices
270-978-0648
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5.8 Appendix H – Shelters
All eight residential colleges (dorms) of the University are capable for serving as shelters. Each
has backup generators, is capable of running full HVAC, and provides phone and internet
services. If additional space is required, the Carr Health Center and the CFSB can serve as
shelters; each having gymnasium space, bathrooms, minimal kitchen capabilities, and backup
generators.
MSU Public Safety is responsible for assigning personnel to provide security at shelters. The
MSU Racer Patrol, City of Murray Police, and KY National Guard (Military Police unit) may
provide additional security support.
Shelters and vicinity of their location are listed in the following table.
Shelter
Clark College
Elizabeth College
Hart College
Hester
Regents College
Richmond College
Springer-Franklin College
White College
Carr Health Center
CFSB
Appendices
Location
Waldrop Drive
Between Waldrop Drive and N. 15th
Street
N. 15th Street
N. 15th Street
Between Payne Street and Chestnut
Street
Waldrop Drive
Racer Drive/Gilbert Graves Drive
Between Payne Street and Chestnut
Street
West end of Payne Street
1401 State Route 121 North
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5.9 Appendix I – Checklists and Forms
5.9.1 Bomb Threat Checklist
Please ensure that all persons answering incoming phone calls review this form and keep it
readily available.
Exact time of call
Phone number on display (if available)
Phone number of person calling this phone
immediately before and after the threatening call
Exact words of caller
(complete this section immediately after the call)
Try to keep the caller on the phone. You might:



Pretend you didn’t understand the message.
Ask the caller to repeat the message.
Ask the caller if they will help you avoid injuries and death.
Try to obtain the following information, not necessarily in the order listed:
When is the bomb going to explode?
Where is the bomb?
What does it look like?
What kind of bomb is it?
What will cause it to explode?
Did you place the bomb?
Why?
Where are you calling from?
What is your address?
What is your name?
Caller’s Voice (circle appropriately)
Calm/Normal
Stutter/Lisp
Giggling
Stressed
Disguised
Slow
Deep
Accent
Sincere
Crying
Loud
Angry
Slurred
Broken
Rapid
Excited
Male
Female
International
If the voice is familiar, whom did it sound like?
Were there any background noises – traffic,
trains, music, animals, voices, etc.?
Remarks
Person receiving call
Phone number received at
Appendices
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5.9.2 Gas Leak/Failure on Distribution System Checklist
Complete
Location
Have persons been evacuated and area blockaded?
Have ambulances been called?
Has the fire department been called?
Has the police department need notified?
Have communications been established?
Has repair crew been notified?
Has the MSU Central plant been notified?
Has outside help been requested?
Have radio and TV been given instructions?
Has Civil Defense been notified?
Have emergency valves or proper valves to shut down or re-route been identified
and located?
Has the leak been shut off or brought under control to the area?
Has the telephonic report to DOT been made?
Has the surrounding area been probed for the possibility of further leakage?
Is the situation under control and has the possibility of recurrence been
eliminated?
Has the gas supply been cut off to the area of the suspected leak?
Appendices
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5.9.3 Public Service Commission Incident Report Form
Appendices
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5.10 Appendix J – Maps
5.10.1 Campus Buildings Map
Appendices
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Legend
Numeric Listing
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
Regional Center for Emerging
Technologies
CFSB Center
Reagan Baseball Field
Stewart Stadium
Susan E. Bauernfeind Student Recreation
and Wellness Center
College Courts
Richmond College
Hester College
Springer College
Sid Easley Alumni Center
Facilities Management Complex
Franklin College
Hart College
Winslow Dining Hall
Lee Clark College
Elizabeth College
Former Richmond College
General Services Building
White College
Regents College
Bennie Purcell Tennis Courts
Cutchin Recreational Complex
Curris Center/University Store (2nd floor)
Collins Industry and Technology Center
Public Safety and Emergency
Management
Public Advocacy
Howton Agricultural Engineering
Building
Central Heating and Cooling Plant
Blackburn Science Building
Mason Hall
Cutchin Field House
Carr Health Building
Oakley Applied Science Building North
Oakley Applied Science Building South
Visual Arts Building
Alexander Hall
Biology Building
Jesse D. Jones Hall (Chemistry Building)
Appendices
Alphabetical Listing
Alexander Hall
36
Bennie Purcell Tennis Courts
Biology Building
Blackburn Science Building
21
37
29
Business Building North
52
Business Building South
Carr Health Building
Central Heating and Cooling Plant
CFSB Center
College Courts
Collins Industry and Technology Center
Curris Center/University Store (2nd floor)
Cutchin Field House
Cutchin Recreational Complex
Doyle Fine Arts Center
Elizabeth College
Facilities Management Complex
Faculty Club
Faculty Hall
Former Richmond College
Franklin College
General Services Building
Hart College
Hester College
Howton Agricultural Engineering
Building
Jesse D. Jones Hall (Chemistry Building)
51
32
28
2
6
24
23
31
22
43
16
11
46
40
17
12
18
13
8
Lee Clark College
15
Lovett Auditorium
Lowry Center
Mason Hall
Nash House
Oakhurst (president’s home)
Oakley Applied Science Building North
Oakley Applied Science Building South
Old Fine Arts
Ordway Hall
Pogue Special Collections Library
Public Advocacy
41
50
30
53
57
33
34
42
48
49
26
27
38
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Murray State University Emergency Operations Plan
Numeric Listing
39 Wells Hall
40 Faculty Hall
41 Lovett Auditorium
42 Old Fine Arts
43
44
45
46
47
48
49
Doyle Fine Arts Center
Waterfield Library
Simpson Child Development Center
Faculty Club
Woods Hall
Ordway Hall
Pogue Special Collections Library
50 Lowry Center
51
52
53
54
55
56
57
58
Business Building South
Business Building North
Nash House
Wrather West Kentucky Museum
Wilson Hall
Sparks Hall
Oakhurst (president’s home)
Sorority Suites
Appendices
Alphabetical Listing
Public Safety and Emergency
Management
Reagan Baseball Field
Regents College
Regional Center for Emerging
Technologies
Richmond College
Sid Easley Alumni Center
Simpson Child Development Center
Sorority Suites
Sparks Hall
Springer College
Stewart Stadium
Susan E. Bauernfeind Student Recreation
and Wellness Center
Visual Arts Building
Waterfield Library
Wells Hall
White College
Wilson Hall
Winslow Dining Hall
Woods Hall
Wrather West Kentucky Museum
25
3
20
1
7
10
45
58
56
9
4
5
35
44
39
19
55
14
47
54
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5.10.2 Campus Parking Map
Appendices
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5.10.3 Calloway County & City of Murray General Overview Map
Appendices
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5.10.4 Calloway County Flood Insurance Rate Map with Panels for City of Murray
Appendices
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5.10.5 City of Murray Flood Panel 112 Map
Appendices
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5.10.6 City of Murray Flood Panel 116 Map
Appendices
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5.10.7 City of Murray Flood Panel 114 Map
Appendices
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5.10.8 City of Murray Flood Panel 118 Map
Appendices
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5.10.9 City of Murray Flood Panel 205 Map
Appendices
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5.10.10
Appendices
City of Murray Flood Panel 202 Map
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5.10.11
Appendices
City of Murray Flood Panel 204 Map
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5.10.12
Appendices
City of Murray Flood Panel 206 Map
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5.10.13
Appendices
City of Murray Flood Panel 208 Map
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5.10.14
Appendices
MSU Gas Lines – South Side of Chestnut Street
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5.10.15
Appendices
MSU Gas Lines – North Side of Chestnut Street
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5.10.16
Appendices
Farm System Map
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5.10.17
Appendices
West Farm Map
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5.10.18
Appendices
West Farm Blue Print
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5.10.19
Appendices
North Farm Map
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5.10.20
Appendices
Pullen Farm Map
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5.11 Appendix K – Exercise and Training
Trained and knowledgeable personnel are essential for the prompt and proper execution of this
Plan. The Office of ESH will ensure that all personnel have a thorough understanding of their
assigned responsibilities in a disaster or emergency situation, as well as, how their role and
responsibilities interface with the other response components of this Plan. All personnel will be
provided with the necessary training to execute those responsibilities in an effective and
responsible manner.
Training will be based on federal, state, and local guidance. All training and exercises conducted
will be documented. Training needs will be identified and records maintained for all personnel
assigned emergency response duties in a disaster.
The Office of ESH will develop, plan, and conduct an emergency response exercise annually.
These exercises will be designed to not only test the Plan, but to train all appropriate officials,
emergency response personnel, and MSU personnel. Emergency response organizations, quasipublic, volunteer groups, and/or agencies will be encouraged to participate. Deficiencies
identified by the exercise will be addressed immediately.
It is strongly recommended that exercises be conducted in accordance with the Homeland
Security Exercise and Evaluation Program (HSEEP).
HSEEP is a capabilities- and performance- based exercise program that provides a standardized
policy, methodology, and terminology for exercise design, development, conduct, evaluation,
and improvement planning. HSEEP also provides tools and resources to facilitate the
management of self-sustaining exercise programs.
In accordance with HSPD-8 and the National Preparedness Goal, HSEEP uses a capabilitiesbased approach to individual exercises and exercise program management. In the spirit of NIMS,
HSEEP promulgates standardized policies and terminology usable by officials and emergency
responders at all levels of government.
5.11.1 Recommended Training
The Independent Study (IS) Courses listed below are self-paced courses offered free of charge
and are available online through the Emergency Management Institute (EMI). These courses are
recommended for any MSU personnel, student, or volunteer that will assist in mitigating,
planning, responding, and/or recovering from an incident.
Course ID
IS-100.b
IS-200.b
IS-700
IS-800.b
Appendices
Course Title
Introduction to Incident Command System
ICS for Single Resources and Initial Action Incidents
National Incident Management System (NIMS), An Introduction
National Response Framework, An Introduction
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It is recommended that MSU administration personnel also take the following:
Course ID
G402
Course Title
ICS Overview for Executives/Senior Officials
The following courses are additional training courses that are recommended for anyone that will
assist the farm with mitigating, planning, responding, and/or recovering from an incident.
Course ID
IS-10.a
IS-11.a
IS-111
Course Title
Animals in Disasters: Awareness and Preparedness
Animals in Disaster: Community Planning
Livestock in Disasters
5.11.2 Office of ESH Program Summary
The Office of ESH works with outside regulatory agencies and organizations to address
applicable safety and health standards. The primary function of the Office of ESH is the
development, implementation, and administration of programs to assist MSU to remain
compliant in the areas of environmental, fire, and occupational safety and health. A wide variety
of programs are implemented and administered by the Office of ESH.
5.11.2.1 Educational Training Programs

Building Coordinators’ Program: This program is designed to help train the campus
community of faculty, staff, and students on the emergency procedures in the event of a
fire, tornado, or earthquake. The training program is designed as a train-the trainer
program and is personalized to each building with a PowerPoint presentation and handout
materials.

New Hire Safety Orientation: This program is designed to train new employees in
Facilities Management and other University departments to understand the emergency
procedures to follow in the event of an emergency and to familiarize them with several
OSHA required safety topics.

Supervisor Safety Meetings: This program consists of monthly safety meetings with
Facilities Management line supervisors on a designated safety topic and to discuss other
safety and health related issues as they arise in a timely manner.

Tool-Box Safety Meetings: This program is an extension of the monthly Supervisor Safety
Meetings. Materials on a specific safety topic are distributed to each foreman. These
materials are used as guidelines by the supervisors to discuss at the bi-monthly Tool-Box
Safety Meetings with the respective employees.
Appendices
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Murray State University Emergency Operations Plan

Fire Extinguisher Training: Two propane fire simulators are used to train various groups
on campus and the community. All Resident Directors (R.D.’s) and Resident Assistants
(R.A.’s) in the Housing Department are trained annually by the Office of ESH Staff.
Public Safety officers are also trained on an annual basis.

Housing Staff Fire Training: Annually, the Office of ESH trains all R.D.’s and R.A.’s on
the specific life safety equipment in their particular buildings and how it functions.
Emphasis is given to their role in helping to assure a fire safe environment. Fire drills are
conducted in conjunction with this training with all R.D.’s and R.A.’s, exercising their
roles during a simulated fire emergency. The Office of ESH also serves as a resource to
assist students with their floor meetings on fire safety topics by providing training
materials (videos, handouts, etc.)

Fire Department Training: The Office of ESH strives to assist the Murray Fire
Department in all endeavors. Various on-campus training sessions are conducted
periodically. Fire Department personnel frequently assist the Housing Department and
MSU students by holding floor meeting sessions on fire safety related topics.

The Office of ESH Website: A website has been developed by the Office of ESH. This site
contains information on all of our programs and has several links to other safety and
health sites. This website is reviewed on an annual basis and updated with any new
programs or information.

National Fire Prevention Week: Annually during NFPA week, a group of students in OSH
310 (Fire Prevention & Emergency Preparedness) sponsors and mans an information
booth in the Curris Center. Fire safety information is disseminated to interested students,
faculty, and staff.

Pre-Fire Planning/Emergency Evacuation Charts: The Office of ESH has developed pre-
fire plans on all facilities and distributed them to all emergency response departments
within the campus and community. Updating of these plans is an ongoing process due to
the many facility changes, which occur on a regular basis. The Office of ESH also
develops and implements the installation of emergency evacuation charts in all campus
facilities which give exiting information and emergency procedures in the event of a fire,
tornado, or earthquake.

Accident/Injury Prevention and Reporting: The Office of ESH has developed policies and
procedures that must be followed to ensure a safe workplace; employees must be safety
conscious on and off the job to prevent injuries and illness. MSU strives to prevent any
type of injury or illness which may cause the loss of life or property.

Hazard Communication Program: The Office of ESH strives hard to protect its faculty,
staff, and students from the dangers of hazardous chemicals. MSU has a written Hazard
Communication Program that outlines how and where MSDSs may be accessed. The
program also states that all chemical containers will be properly labeled; in addition
training and education will be provided to protect people who work with hazardous
materials.
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
Bloodborne Pathogens: It is the policy of MSU, in conjunction with the Office of ESH, to
conduct annual, effective training designed to equip all at risk employees with methods to
protect themselves from occupational exposure to blood or other potentially pathogenic
materials. In accordance with OSHA regulations, individuals designated to perform first
aid, as well as other employees at high risk of exposure shall receive the Hepatitis B
vaccination series.

Respiratory Protection: The duties of each job at MSU have been evaluated to determine
which employees require respiratory protection. Those employees receive respiratory
equipment only after they have been trained in its proper use and have had a physical
examination. Every employee that is issued a respirator will go through annual training
and fit testing. This test assures that the respirator fits properly and does not leak. This is
essential to ensure a good fit in an area where the respirator is needed.

Personal Protective Equipment: PPE is issued to employees as job duties require. Safety
glasses, goggles, ear plugs, gloves, aprons, masks, etc. consists of the most common PPE
used. Every job has its own particular hazards and PPE to help protect employees from
those hazards. Employees are trained on PPE during New Hire Safety Orientation and as
needed as the job hazards change.

Confined Space Entry: It is the policy of MSU, in conjunction with the Office of ESH, to
empower employees with training in the operation of atmospheric detection
instrumentation and proven methods to protect oneself from injury or illness that could
possibly occur in a confined space. The Confined Space Manual is the main resource
used in training.

Electrical Safety & Lockout/Tag-Out Program: The Office of ESH trains employees in
procedures that will protect them from injury due to their work with energized
equipment. “Energized equipment” shall include equipment and systems operated by
electricity, pressurized fluids, pneumatics, compressed gases, and steam. The Electrical
Safety and Lockout/Tag-Out Programs shall be the universal training tools for all
departments on the campus and the extended campuses of MSU. The Office of ESH has
developed the Electrical Safety Program according to the NFPA 70E standard which
requires that any person working near live parts must wear protective clothing and
equipment based on the calculated incident energy exposure level or alternatively on
NFPA’s listed minimum requirements. The Electrical Safety Program summarized and
trains employees on the necessary PPE and precautions to be taken when working on
energized equipment.

Forklift Training Program: The Office of ESH conducts initial and continuing, active,
and effective forklift training. Designed to convey and practice safe powered industrial
truck standard operating procedures and protect employees from injury. Training is
required every three years for regular operators, and/or whenever an unsafe act or
accident occurs. Training supports the guidelines and standard operating procedures cited
in the Powered Industrial Truck written and PowerPoint computer programs.

Basic First Aid and CPR Training: Each summer, the Office of ESH offers free basic first
aid and CPR training to interested employees. The training is coordinated with the local
Murray-Calloway County Chapter of Red Cross.
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
Fall Protection Program: The Office of ESH strives to provide reduced risk from fall and
injury through instruction on the use of fall protection equipment. Fall protection
precautions are instituted when employees work above six feet in elevation, measured
from the surface on which the employee is standing to the next level.

Annual Accident/Injury Summary: The Office of ESH performs an analysis annually of
accidents and injuries incurred by Facilities Management employees. The analysis
provides vital information on accident and injury statistics and trends to help the
department focus attention on current safety issues.
5.11.2.2 Inspections and Maintenance Programs

Life Safety Equipment: All fire equipment is inspected and tested in accordance with the
applicable fire code on a routine basis. MSU has developed a position within the Electric
Shop of Facilities Management of Life Safety Technician. This individual is Kentucky
State certified, and has the primary responsibility for performing fire alarm equipment
inspections and tests; and to repair deficiencies and report as required. Records are kept
on all deficiencies and repairs. The Fire Extinguisher Maintenance Program is
administered by the Office of ESH and accomplished by utilizing OSH safety interns.

Special Fire Suppression Systems: All special fire suppression systems are inspected and
tested by certified contractors. These systems include kitchen suppression, halon, CO2,
and clean agent systems.

Proprietary Monitoring System: The Public Safety Department houses and maintains the
Central Proprietary monitoring facilities for all fire and burglar alarms on campus. This
system is manned at all times with certified emergency dispatchers. All fire alarm
systems on campus are monitored at this facility. This system is certified by a Housing
Building and Construction (HBC) representative on an annual basis. The Assistant
Director of ESH is sent a fax on all alarms daily and is notified of all fires or suppression
system activations. The majority of campus buildings are also monitored with a backup
system at the Central Heating and Cooling Plant. The Murray Fire Department is notified
and responds to all fire alarms at MSU.

State Fire Marshal’s Annual Inspection: The University is inspected on an annual basis by
a representative of HBC and a representative from the Office of ESH. Work orders are
initiated on deficiencies and given a timeline for repair. Follow-up is made by the Office
of ESH staff.
5.11.2.3 Life Safety Projects (Capital Construction)
The Office of ESH works closely with the division of Capital Construction and
Administration and contracted architectural and engineering firms to assist in design and
code compliance. The Office of ESH initiates new life safety projects and upgrades, and
serves as the MSU project managers for the new installations. The Office of ESH has
managed numerous life safety projects over the years to include all fire alarm and
sprinkler retrofits on campus.
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5.11.2.4 Environmental/Hazardous Material Management Program

Air Quality Assessment Program: The Office of ESH investigates complaints about
indoor air quality. Working with the Environmental Shop (HVAC), complaints are
investigated and inspections are completed in an attempt to locate the source of the
problem. Inspections are performed to insure that the building’s heating and cooling
systems are functioning properly. The Office of ESH works to correct any problems,
through repairs or upgrades to the building, and by the education of building users.

Asbestos Awareness Program: The Office of ESH hires outside contractors for asbestos
abatement, and any work on or around asbestos that has the potential to cause employees
exposure to the substance. Annual OSHA Level IV training, designed to protect
employees through explaining the basic control measures of: anticipating where the
substance may be encountered, recognizing it, and procedures to follow for informed
evaluation and control of the substance, is conducted for all at risk employees.
Designated employees who are active participants in the Respiratory Protection Program
may perform immediate work in the event of an emergency. Annual OSHA Level III
training, according to the guidelines and procedures cited in the Asbestos Awareness
Written Program, supports this policy.

Underground Storage Tank Program: MSU has several underground storage tanks used
for its motor fleet operation, auxiliary heating, and emergency generators. The tanks have
been upgraded to meet environmental regulations imposed in the late 1980’s and early
1990’s. The tanks have leak prevention engineering, leak detection, and spill controls in
place to reduce the potential for a fuel release and lessening the effects. MSU has closed
and removed several underground storage tanks, which were abandoned, leaking, or had
a high probability of developing a leak. The tank closure reports were filed and approved
by the Commonwealth of Kentucky Department of Natural Resources and Environmental
Protection.

Environmental Assessments: The Office of ESH performs environmental assessments
prior to the University’s purchase of a property. These are done in an effort to detect
environmental hazards and arrange for their abatement in a timely and cost effective
manner. Hazards such as asbestos, lead paint, PCB’s, and chemical waste can often be
identified during the environmental assessment. The Office of ESH also can arrange for
Phase One and Phase Two Environmental Audits if necessary.

Planning Spill Prevention Control and Countermeasures: MSU is required under the Clean
Water Act to prepare a Spill Prevention Control and Countermeasures Plan. Electrical
substations that must comply are located in three areas of the main campus. This plan
addresses spill prevention control and countermeasures in the event of potential releases
from these three large oil-filled electrical transformers. The requirements of the Act also
mandate a control and countermeasures plan for an ethanol fueling station on the main
campus.
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
Hazardous Waste Management: Part of the Office of ESH responsibilities is the orderly
disposal of chemical wastes which are deemed hazardous by the EPA. Proper chemical
waste storage depends upon the individuals generating the waste until ESH can pick it up.
Once the waste is picked up, it is taken to a centralized storage area. There the waste is
stored or bulked into other waste streams until arrangements can be made with a
hazardous waste disposal firm for removal from campus. Most of the waste generated on
campus is sent off site and burned for energy recovery or incinerated in furnaces
approved by the EPA.
The cost for the disposal of hazardous waste is budgeted through the Department for
Facilities Management. No charges are currently assessed to the departments for the
disposal of waste regulated under the EPA RCRA. Periodic disposal of radioactive waste
is included in this program.
5.11.2.5 Laboratory Safety Programs

Chemical Hygiene Plan: The Office of ESH has developed the Chemical Hygiene
Program to promote safe and proper chemical management at MSU. The Chemical
Hygiene Program was developed and applies to all personnel at MSU and related
facilities engaged in research activities and operations involving University laboratory
use of hazardous chemicals. The Office of ESH serves as a consultant to administration,
faculty, and staff on matters related to chemical management. The Office of ESH
develops reviews, and recommends procedures and guidelines to comply with applicable
regulations, as well as programs of training in chemical management for the University.
Safety inspections of all laboratories are performed semi-annually.

Laboratory Decommissioning: Personnel departing a Murray State laboratory facility in
which they have used, handled, or stored hazardous materials must ensure the following:
all research samples, solutions, and/or other hazardous materials under control must be
properly disposed of or transferred by trained personnel prior to departure. The Office of
ESH defines trained personnel as individuals that have knowledge of the MSU Lab
Safety Program and Hazardous Waste Disposal Policy. Additionally, departing personnel
must ensure that any equipment and/or facilities used in conjunction with hazardous
materials have been appropriately decontaminated.

Laser Safety: The Office of ESH has developed the Laser Safety Program according to
the American National Standards Institute (ANSI) standards which provide guidance for
the use of lasers and laser systems in educational institutions. Engineering and
administrative control measures appropriate for typical educational activities associated
with lasers are established by the Office of ESH to ensure a sound Laser Safety Program
in the educational environment.
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
Radiation Safety: The Office of ESH has developed the Radiation Safety Program and
these elements can be found in the Radiation Safety Manual. They have been carefully
developed to help all involved individuals conduct their duties in an efficient and safe
manner. The Radioactive Materials License is maintained by the Radiation Safety Officer
(RSO) within the Office of ESH. The training and monitoring requirements are also
maintained by the RSO.
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5.12 Appendix L – Glossary of Key Terms
After Action Report/Improvement Plan
The main product of the evaluation and improvement planning process is the AAR/IP. The
AAR/IP has two components: an AAR, which captures observations of an exercise and makes
recommendations for post-exercise improvements; and an IP, which identifies specific corrective
actions, assigns them to responsible parties, and establishes targets for their completion.
All-Hazards
Describing an incident, natural or manmade, that warrants action to protect life, property,
environment, and public health or safety, and to minimize disruptions of government, social, or
economic activities.
American Red Cross
A humanitarian organization led by volunteers, that provides relief to victims of disasters and
helps prevent, prepare for, and respond to emergencies. It does this through services that are
consistent with its Congressional Charter and the Principles of the International Red Cross
Movement.
Assessment
The process of acquiring, collecting, processing, examining, analyzing, evaluating, monitoring,
and interpreting the data, information, evidence, objects, measurements, images, sound, etc.,
whether tangible or intangible, to provide a basis for decision making.
Command
The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or
delegated authority.
Communications
The process of transmission of information through verbal, written, or symbolic means.
Continuity of Operations
An effort within individual organizations to ensure that Primary Mission Essential Functions
continue to be performed during a wide range of emergencies.
Coordinate
To advance an analysis and exchange of information systematically among principals who have
or may have a need to know certain information to carry out specific incident management
responsibilities.
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Critical Infrastructure
Assets, systems, and networks, whether physical or virtual, so vital to the United States that the
incapacitation or destruction of such assets, systems, or networks would have a debilitating
impact on security, national economic security, national public health or safety, or any
combination of those matters.
Decontamination
The process of making people, objects, or areas safe by: absorbing, destroying, neutralizing,
making harmless, or removing hazardous materials.
Emergency
Any incident, whether natural or manmade, that requires responsive action to protect life or
property. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, an
emergency means any occasion or instance for which, in the determination of the President,
Federal assistance is needed to supplement State and local efforts and capabilities to save lives
and to protect property and public health and safety, or to lessen or avert the threat of a
catastrophe in any part of the United States.
Emergency Alert System
A network of broadcast stations interconnecting facilities authorized by the Federal
Communications Commission (FCC) to operate in a controlled manner to warn and inform the
public of needed protective actions in the event of a disaster or emergency situation.
Emergency Management/Response Personnel
Includes Federal, State, territorial, tribal, sub-state regional, and local governments, nongovernmental organizations, private sector-organizations, critical infrastructure owners and
operators, and all other organizations and individuals who assume an emergency management
role. (Also known as emergency responder.)
Emergency Management Plan/Emergency Operations Plan
An ongoing plan for responding to a wide variety of potential hazards.
Emergency Operations Center
The physical location at which the coordination of information and resources to support incident
management (on-scene operations) activities normally takes place. An EOC may be a temporary
facility or may be located in a more central or permanently established facility, perhaps at a
higher level of organization within a jurisdiction. EOCs may be organized by major functional
disciplines (e.g., fire, law enforcement, medical services), by jurisdiction (e.g., federal, state,
regional, tribal, city, county), or by some combination thereof.
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Emergency Support Function
A functional area of response activity established to facilitate the delivery of federal assistance
required during the immediate response phase of a disaster to save lives, protect property and
public health, and maintain public safety.
Evacuation
The organized, phased, and supervised withdrawal, dispersal, or removal of civilians from
dangerous or potentially dangerous areas, and their reception and care in safe areas.
Exercise
An exercise is an instrument to train for, assess, practice, and improve performance in
prevention, protection, response, and recovery capabilities in a risk-free environment. Exercises
can be used for: testing and validating policies, plans, procedures, training, equipment, and interagency agreements; clarifying and training personnel in roles and responsibilities; improving
interagency coordination and communications; identifying gaps in resources; improving
individual performance; and identifying opportunities for improvement. (Note: an exercise is
also an excellent way to demonstrate community resolve to prepare for disastrous events).
Federal Disaster Assistance
Aid to disaster victims and/or state and local governments by federal agencies under provisions
of the Robert T. Stafford Relief and Emergency Assistance Act of (PL 93-288).
Hazardous Materials
Substances or materials which may pose unreasonable risks to health, safety, property, or the
environment when used, transported, stored or disposed of, which may include materials which
are solid, liquid, or gas. Hazardous materials may include toxic substances, flammable and
ignitable materials, explosives, or corrosive materials, and radioactive materials.
Incident
An occurrence, natural or manmade, that requires a response to protect life or property. Incidents
can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, civil
unrest, wild-land and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft
accidents, earthquakes, hurricanes, tornadoes, tropical storms, tsunamis, war-related disasters,
public health and medical emergencies, and other occurrences requiring an emergency response.
Incident Command
The Incident Command System organizational element responsible for overall management of
the incident and consisting of the Incident Commander (either single or unified command
structure) and any assigned supporting staff.
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Incident Commander
The individual responsible for all incident activities, including the development of strategies and
tactics and the ordering and release of resources. The IC has overall authority and responsibility
for conducting incident operations and is responsible for the management of all incident
operations at the incident site.
Incident Command System
A standardized on-scene emergency management construct specifically designed to provide an
integrated organizational structure that reflects the complexity and demands of single or multiple
incidents, without being hindered by jurisdictional boundaries. ICS is the combination of
facilities, equipment, personnel, procedures, and communications operating within a common
organizational structure, designed to aid in the management of resources during incidents. It is
used for all kinds of emergencies and is applicable to small as well as large and complex
incidents. ICS is used by various jurisdictions and functional agencies, both public and private,
to organize field-level incident management operations.
Incident Management
The broad spectrum of activities and organizations providing effective and efficient operations,
coordination, and support applied at all levels of government, utilizing both governmental and
nongovernmental resources to plan for, respond to, and recover from an incident, regardless of
cause, size, or complexity.
Jurisdiction
A range or sphere of authority. Public agencies have jurisdiction at an incident related to their
legal responsibilities and authority. Jurisdictional authority at an incident can be political or
geographical (e.g., federal, state, tribal, local boundary lines) or functional (e.g., law
enforcement, public health).
Liaison
A form of communication for establishing and maintaining mutual understanding and
cooperation.
Livestock
Cattle, equine (horses), sheep, goats, swine (pigs), poultry and other animals designated by the
State Department of Agriculture.
Local Emergency
The condition declared by the local governing body when, in its judgment, the threat or actual
occurrence of a disaster is or threatens to be of sufficient severity and magnitude to warrant
coordinated local government action to prevent, or alleviate loss of life, property damage, or
hardship. Only the Governor, upon petition of a local governing body, may declare a local
emergency arising wholly or substantially out of a resource shortage when he deems the situation
to be of sufficient magnitude to warrant coordinated local government action to prevent or
alleviate, the hardship or suffering, threatened or caused thereby.
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Local Emergency Planning Committee
Appointed representatives of local government, private industry, business, environmental groups,
and emergency response organizations responsible for ensuring that the hazardous materials
planning requirements of the Superfund Amendments and Reauthorization Act of 1986 (SARA
Title III) are complied with.
Logistics
The process and procedure for providing resources and other services to support incident
management.
Mitigation
Activities providing a critical foundation in the effort to reduce the loss of life and property from
natural and/or manmade disasters by avoiding or lessening the impact of a disaster and providing
value to the public by creating safer communities. Mitigation seeks to fix the cycle of disaster
damage, reconstruction, and repeated damage. These activities or actions, in most cases, will
have a long-term sustained effect.
Mutual Aid Agreement or Assistance Agreement
Written or oral agreement between and among agencies/organizations and/or jurisdictions that
provides a mechanism to quickly obtain emergency assistance in the form of personnel,
equipment, materials, and other associated services. The primary objective is to facilitate rapid,
short-term deployment of emergency support prior to, during, and/or after an incident.
National Incident Management System
A set of principles that provides a systematic, proactive approach guiding government agencies
at all levels, non-governmental organizations, and the private sector to work seamlessly to
prevent, protect against, respond to, recover from, and mitigate the effects of incidents,
regardless of cause, size, location, or complexity, in order to reduce the loss of life or property
and harm to the environment.
National Response Framework
A guide to how the Nation conducts all-hazards response.
National Weather Service
The federal agency which provides localized weather information to the population, and during a
weather-related emergency, to state and local emergency management officials.
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Nongovernmental Organization
An entity with an association that is based on interests of its members, individuals, or
institutions. It is not created by a government, but it may work cooperatively with government.
Such organizations serve a public purpose, not a private benefit. Examples of non-governmental
organizations include faith-based charity organizations and the American Red Cross. Nongovernmental organizations, including voluntary and faith-based groups, provide relief services
to sustain life, reduce physical and emotional distress, and promote the recovery of disaster
victims. Often these groups provide specialized services that help individuals with disabilities.
Non-governmental organizations and voluntary organizations play a major role in assisting
emergency managers before, during, and after an emergency.
Preparedness
A continuous cycle of planning, organizing, training, equipping, exercising, evaluating, and
taking corrective action in an effort to ensure effective coordination during incident response.
Within the National Incident Management System, preparedness focuses on the following
elements: planning; procedures and protocols; training and exercises; personnel qualification and
certification; and equipment certification.
Prevention
Actions to avoid an incident or to intervene to stop an incident from occurring. Prevention
involves actions to protect lives and property. It involves applying intelligence and other
information to a range of activities that may include such countermeasures as deterrence
operations; heightened inspections; improved surveillance and security operations; investigations
to determine the full nature and source of the threat; public health and agricultural surveillance
and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law
enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity
and apprehending potential perpetrators and bringing them to justice.
Private Sector
Organizations and individuals that are not part of any governmental structure. The private sector
includes for-profit and not-for-profit organizations, formal and informal structures, commerce,
and industry.
Protocol
A set of established guidelines for actions (which may be designated by individuals, teams,
functions, or capabilities) under various specified conditions.
Public Information Officer
A member of the Command Staff responsible for interfacing with the public and media and/or
with other agencies with incident-related information requirements.
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Recovery
The development, coordination, and execution of service- and site-restoration plans; the
reconstitution of government operations and services; individual, private-sector,
nongovernmental, and public assistance programs to provide housing and to promote restoration;
long-term care and treatment of affected persons; additional measures for social, political,
environmental, and economic restoration; evaluation of the incident to identify lessons learned;
post-incident reporting; and development of initiatives to mitigate the effects of future incidents.
Reimbursement
A mechanism to recoup funds expended for incident-specific activities.
Resources
Personnel and major items of equipment, supplies, and facilities available or potentially available
for assignment to incident operations and for which status is maintained. Resources are described
by kind and type and may be used in operational support or supervisory capacities at an incident
or at an Emergency Operations Center.
Response
Activities that address the short-term, direct effects of an incident. Response includes immediate
actions to save lives, protect property, and meet basic human needs. Response also includes the
execution of emergency operations plans and of mitigation activities designed to limit the loss of
life, personal injury, property damage, and other unfavorable outcomes. As indicated by the
situation, response activities include applying intelligence and other information to lessen the
effects or consequences of an incident; increased security operations; continuing investigations
into nature and source of the threat; ongoing public health and agricultural surveillance and
testing processes; immunizations, isolation, or quarantine; and specific law enforcement
operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending
actual perpetrators and bringing them to justice.
Shelter in Place
In the event of a large chemical spill or a biological weapons attack, the safest course of action
may be to “shelter in place.” Close all windows and doors, arrange to get HVAC systems shut
down and remain in the indoor safe area until you receive further instructions.
State of Emergency
The condition declared by the Governor when, in his judgment, a threatened or actual disaster in
any part of the state is of sufficient severity and magnitude, to warrant disaster assistance by the
state, to supplement local efforts to prevent/alleviate loss of life and property damage.
Superfund Amendments and Reauthorization Act of 1986
Established federal regulations for the handling of hazardous materials.
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Terrorism
As defined in the Homeland Security Act of 2002, activity that involves an act that is dangerous
to human life or potentially destructive of critical infrastructure or key resources; is a violation of
the criminal laws of the United States or of any State or other subdivision of the United States;
and appears to be intended to intimidate or coerce a civilian population, to influence the policy of
a government by intimidation or coercion, or to affect the conduct of a government by mass
destruction, assassination, or kidnapping.
Threat
Natural or manmade occurrence, individual, entity, or action that has or indicates the potential to
harm life, information, operations, the environment, and/or property.
Tornado Warning
A tornado warning indicates a tornado has been sighted or is spotted on radar. Listen for local
weather forecasts so that you know if you will be affected. You should be prepared to take cover
immediately.
Tornado Watch
A tornado watch indicates that conditions are right for a tornado to develop. When a tornado
watch is issued, you should prepare to take cover.
Unified Command
An Incident Command System application used when more than one agency has incident
jurisdiction or when incidents cross political jurisdictions. Agencies work together through the
designated members of the UC, often the senior persons from agencies and/or disciplines
participating in the UC, to establish a common set of objectives and strategies and a single
Incident Action Plan.
Volunteer
For purposes of the National Incident Management System, any individual accepted to perform
services by the lead agency (which has authority to accept volunteer services) when the
individual performs services without promise, expectation, or receipt of compensation for
services performed. See 16 U.S.C. 742f(c) and 29 CFR 553.101.
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5.13 Appendix M – List of Acronyms
AAR/IP
After Action Report/Improvement Plan
AED
Automated External Defibrillator
AHT
Animal Health
ANSI
American National Standards Institute
APHIS
Animal and Plant Health Inspection Service
AVIC
Area Veterinarian in Charge
CEOC
Commonwealth Emergency Operations Center
CERCLA
Comprehensive Environmental Response Compensation and Liability Act
CERT
Campus Emergency Response Team
CFSB
Community Financial Services Bank
CHMM
Certified Hazardous Material Manager
CO2
Carbon Dioxide
CPR
Cardiopulmonary Resuscitation
DES
Disaster Emergency Services
DOT
Department of Transportation
EAS
Emergency Alert System
EHV-1
Equine Herpes Virus – 1
EMI
Emergency Management Institute
EMS
Emergency Medical Service
EOC
Emergency Operations Center
EOP
Emergency Operations Plan
EPA
Environmental Protection Agency
ESF
Emergency Support Function
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ESH
Environmental Safety and Health
FCC
Federal Communications Commission
FEMA
Federal Emergency Management Agency
HBC
Housing Building and Construction
HSEEP
Homeland Security Exercise and Evaluation Program
HSPD
Homeland Security Presidential Directive
HVAC
Heating, Ventilation, and Air Conditioning
IAP
Incident Action Plan
IC
Incident Commander
ICP
Incident Command Post
ICS
Incident Command System
IS
Independent Study
JIC
Joint Information Center
KY
Kentucky
KYDEP
Kentucky Department for Environmental Protection
KYEM
Kentucky Emergency Management
LEL
Lower Explosive Limit
MOU
Memorandums of Understanding
MSA
Mine Safety Appliance
MSDS
Material Safety Data Sheet
MSU
Murray State University
NFPA
National Fire Protection Association
NIMS
National Incident Management System
NIOSH
National Institute for Occupational Safety and Health
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NOAA
National Oceanic and Atmospheric Administration
NRF
National Response Framework
NWS
National Weather Service
OSHA
Occupational Safety and Health Administration
P.A.
Public Announcement
PCB
Polychlorinated Biphenyls
PIO
Public Information Officer
PPE
Personal Protective Equipment
PVC
Poly Vinyl Chloride
R.A.
Resident Assistants
RCRA
Resource Conservation and Recovery Act
R.D.
Resident Directors
RSO
Radiation Safety Officer
SARA
Superfund Amendments and Reauthorization Act
SCBA
Self Contained Breathing Apparatus
SITREPS
Situational Reports
SMS
Short Message Service
UC
Unified Command
USDA
U.S. Department of Agriculture
USEM
United States Environmental Management
VHF
Very High Frequencies
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