State Special Plans
<ENTER REVIEW AUTHORITY AGENCY>
Plan Review Guide
Hazard/Function:
Plan Type:
Special Plan
Special Sub-Plan
Associated
Review Date:
Day Date Month YYYY
Reviewed By:
Name and contact details (position, email and office phone)
This Review Guide is in two parts and is deigned to support coordinated arrangements by identifying
agreed, important common points to check in plans. These are not intended to be exhaustive (others can
be added).
Review of the Arrangements
Row
Checkpoints:
Comments
Section 2 Governance and Management
1
Roles and responsibilities are included and are recorded accurately
for:

SEMC Advisory Agency

Management Authorities

Support Agencies
Section 3 Emergency Management Arrangements
3.1
Prevention and Mitigation
2
Prevention and mitigation arrangements are clearly linked to the risk
context for the hazard/function.
3
Appropriate reference to other relevant areas: eg protective security,
business continuity management, design specifications, regulatory
frameworks etc
3.2
Preparedness
4
Stakeholder management and engagement arrangements eg
committees are recognised within the current, State consultation
framework?
5
Arrangements
for
having
resources/supplies
available
emergencies is addressed (capacity and capability)
6
Training arrangements for emergency management workers (workers,
supervisors and senior managers) is included
7
Community warning, and public information/community awareness
programs/arrangements
including
reference
to
pre-impact
timeframes.
8
Planning arrangements for local, regional, state, national levels
October 2009
for
Page 1 of 3
Row
Checkpoints:
9
Validation arrangements: how the arrangements are validated eg
exercises, debriefs, workshops
10
Debriefs arrangements are included, and including recording findings
and sharing lessons identified
11
Administration: important MoUs, arrangements for cost sharing
methods, registering identified individuals/groups, and systems for
impact assessment are identified.
Section 3.3
Comments
Response
12
Arrangements for response including escalation, managing offers of
assistance are included.
13
Response management structure is included and shows interfaces
with regional, state and national levels (where required)
14
Response strategies are outlined (using a timeline approach may be
useful), linked to key criteria/triggers. Evacuation arrangements may
be relevant.
15
Special powers for emergency situations are explained and how they
usually work with powers under the Emergency Management Act
2006 and any other relevant State or national legislation is included.
16
Community warnings and public information arrangements (post
impact) are included. Reference to TEIS/NEWS and any specific
media arrangements may be appropriate.
17
Supporting arrangements are included:

operations, coordination, assembly/evacuation

impact assessments

access to other support eg DPIPWEs GIS services

others- hazard/function specific
18
Arrangements for requesting inter-jurisdictional /Commonwealth
support are included
19
Ending response and handing over/transition to community recovery
arrangements are included
20
Debrief timings
Section 3.4
Community Recovery
21
Activation arrangements for immediate needs
infrastructure, environment and economy aspects)
(psycho-social,
22
Transition to longer term recovery and priority matters
23
Community Recovery management structure-immediate and longer
term arrangements
24
Public information arrangements
25
Arrangements for centres eg recovery, information
General Comments/Notes
October 2009
Page 2 of 3
Review of the Plan Presentation
Checkpoints
Comments
Plan Structure & General Presentation
26
Aligned with current model/using template
27
Formatting is consistent (eg Fonts, headings, spacing etc)
28
Title page includes: plan title and type, issue number, space for
approval authority signature
29
Plain English is used consistently through the plan
Referencing
30
Table of contents matches contents
31
Cross referencing in plan is accurate
32
Sections or paragraphs are numbered/numbering is sequential
33
Headers and footers show page ‘X of y’ format/page and numbering
is continuous
34
Terms and acronyms are current, with consistent/accurate use
35
Glossary appears complete/does not duplicate
Introduction
36
Aim, scope and objectives are compliant and seem appropriate
37
Context statement provides adequate overview
38
Arrangements through PPRR appear to be consistent with aim, scope
and context statement
Plan Administration Matters
39
Includes:

points of contact for the plan

issue summary

summary of consultation

communication arrangements

distribution list (noting electronic publication)
40
Check exercise/validation arrangements for the plan are included.
41
Distribution list includes :

appropriate agency representatives (Check Section 2)

SES including: Manager Planning, Regional Managers, Regional
Controller. NOTE SES Manager Planning maintains collections for
Director SES, State Controller and manages legal deposit with
the State Library.
42
Associated Documents provides adequate referencing and shows
where the plan fits
43

44
General appendices check for presentation and relevance
Contact lists (Check arrangements for maintaining/distributing
and level of detail is appropriate for broad distribution.
October 2009
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