Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Attachment L
Req ID Detailed Description Explanation for "No Unable to Provide"
NO Unable to
Provide
PMR01
PMR02
PMR03
Section L.1 - Project Management Requirements (PMR)
The Contractor will perform all operations tasks and activities, and oversee and manage all tasks performed by subcontractors. HHSC reserves the right to waive the review and approval of the Contractor’s work products or processes. HHSC written approval of any Contractor work product or process will not relieve the Contractor of liability for any errors and omissions in such work product or process.
The Contractor will perform, manage and control all tasks and activities defined by the requirements in the RFP, according to an industry recognized methodology (e.g. Project Management Institute (PMI)). The
Contractor will describe this methodology and explain how it is integrated in the Contractor's operations. System Development Life Cycle (SDLC) methodology will be used and is applicable across all information technology environments.
The Contractor will use Life Cycle Management to ensure a structured approach to information systems development and operation.

A single resource accountable for the success of all aspects of the Solution A single, dedicated project manager will be appointed for each implementation phase of the Solution

Project managers will coordinate between implementation running in tandem.

A comprehensive Project Management Plan and Project
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Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Req ID Detailed Description
PMR04
PMR05
PMR06
Schedule is required within sixty (60) Calendar days of Contract start date.

An updated Project Management Plan and Project Schedule are also required within sixty (60) Calendar days from the start of each succeeding phase of implementation.
The Contractor will maintain HHSC-approved project management tool(s) for the management of operations. The statuses included in the tool(s) will be limited to open, closed, and pending to ensure standardization and traceability of work products throughout the Contract. The Contractor will develop and use reason codes as rationale for any other activities and statuses related to specific business transactions within the operational area. The Contractor will document notes within the tool using clear, specific and comprehensive language, including dates, action items, next steps, and decisions made with corresponding due dates. Any exceptions to these requirements will be approved in writing by HHSC before implementation.
The Contractor will create and maintain all policies and procedures, and ensure that updates to these policies and procedures are dated and formatted so that it is apparent to the reader what changes have been made. All policies and procedures must be provided to HHSC upon request.
When the Contractor discovers any problem that jeopardizes timely completion of its required tasks and obligations under the contract, the
Contractor will notify the HHSC Project Manager orally and by e-mail. The notifications will be delivered as soon as possible but no later than at the close of business on the day the problem is identified if, the problem occurs prior to the normal close of business. If the problem occurs after close of business, notification will be delivered no later than 7:00AM on
Explanation for "No Unable to Provide"
Attachment L
NO Unable to
Provide
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Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Req ID Detailed Description
PMR07
PMR08
PMR09
PMR10 the following Business Day.
The Contractor, at HHSC's request will develop a Corrective Action Plan
(CAP), including root cause analysis, within seven (7) Business Days, and submit to HHSC for written approval.
The Contractor will adhere to the Department of Information Resources
(DIR) Texas Project Management Delivery Framework for Project
Management Lifecycle (PMLC) and Software Development Lifecycle
(SDLC) as documented on the DIR website.
Project Framework for Project Management Lifecycle (PMLC)
SDLC Extension in Texas Project Delivery Framework can be found using this link:
Project Framework for Software Development Lifecycle (SDLC)
The Contractor will propose a minimum number of on-site systems operational support personnel to ensure effective management of systems projects in all environments.
The Contractor will submit a weekly report of staff hours charged against the project. The Contractor will work with HHSC to develop the format for this report allowing HHSC to view hour utilization at an individual, task, phase, and stage level at a minimum.
The Contractor’s key personnel will be approved in writing by HHSC prior to assuming a role on the project. Key personnel may not be removed from the project or reassigned within the project without the written permission of HHSC. Notification of change of key personnel will be provided to HHSC at least fifteen (15) Business Days in advance of the change, with resumes for HHSC approval of replacement resources provided at least ten (10) Business Days in advance of the requested change.
Explanation for "No Unable to Provide"
Attachment L
NO Unable to
Provide
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Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Req ID Detailed Description
PMR11 The Contractor will comply with all SLAs that are relevant to this section.
Explanation for "No Unable to Provide"
Attachment L
NO Unable to
Provide
Section L.2 - Required Project Management (PMLC) Deliverables
There are separate stage gate reviews for Texas Department of Information Resources (DIR). The Contractor is responsible for ensuring complete deliverables, both draft and final, are available for all DIR stage gate reviews. Please refer to the Deliverable Descriptions document in the Procurement
Library for additional information on required deliverables. All deliverables must use the current version of templates, applying any HHSC customizations specified in templates, provided in the Procurement Library.
PMLC-1 Project Management Plan (including sub management plans)
PMLC-2 Project Schedule
PMLC-3 Status Reports
PMLC-4 Defect Management and Reporting
PMLC-5 Project Closeout Plan
Section L.3 - Required SDLC Deliverables
There are separate stage gate reviews for Texas Department of Information Resources (DIR). The Contractor is responsible for ensuring complete deliverables, both draft and final, are available for all DIR stage gate reviews. Please refer to the Deliverable Descriptions document in the Procurement
Library for additional information on required deliverables. All deliverables must use the current version of templates, applying any HHSC customizations specified in templates, provided in the Procurement Library.
SDLC-
SCS
Seven Conditions and Standards
SDLC Phase
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SDLC –
DES5
SDLC
–
DES6
SDLC
–
DES7
SDLC –
DES8
SDLC –
DES1
SDLC
–
DES2
SDLC
–
DES3
SDLC –
DES4
Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Req ID Detailed Description
SDLC –
REQ1
SDLC –
REQ2
System Requirements Specification (SRS)
Requirements to SRS Traceability Matrix
Explanation for "No Unable to Provide"
Design and Development Phase
Attachment L
NO Unable to
Provide
Interface Control Document
Technical Architecture Diagram
System Design Document (SDD)
Metadata Design Document
ETL Process Design Document
Reporting Design Documents
Requirements to SDD Traceability Matrix
System Security Plan
Implementation Phase
SDLC –
IMP1
Software Configuration Management (SCM) Plan
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Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Req ID Detailed Description
SDLC –
IMP2
SDLC –
IMP3
Defect Reports
Requirements and SDD to Release Traceability Matrix
Testing Phase
Explanation for "No Unable to Provide"
Attachment L
NO Unable to
Provide
SDLC –
TST1
SDLC
–
TST2
Test Plan
Test Scenarios
Deployment Phase
SDLC
–
DEP1
SDLC
–
DEP2
SDLC –
DEP3
Deployment Plan
Deployment Testing and Release Acceptance
Data Use / Data Exchange Agreement
Training Phase
SDLC –
TRN1
SDLC –
TRN2
Training Plan
User Training
Page L-6

Texas Health and Human Services Commission
EDW/BI Solution - RFP No. 529-16-0001
Req ID Detailed Description
SDLC
–
TNS1
SDLC –
TNS2
Support Transitioning Plan
Operations Manual
Attachment L
Transition Phase
Explanation for "No Unable to Provide"
NO Unable to
Provide
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