[INSERT COUNCIL LOGO]
ROYALTIES FOR THE REGIONS
[INSERT PROJECT TITLE]
PROJECT PLAN – [INSERT DATE]
The purpose of this Project Plan
The purpose of this project plan template is to assist councils in compiling a project plan
to manage projects funded by Royalties for the Regions. A detailed project plan outlines
the project details, scope of works, costs and budget, key personnel, risks and
outcomes.
A detailed project plan is required for all funded projects and forms part of the subagreement.
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delete.
Tips for completing this template
Each section of the template contains a guidance box which provides instructions and
considerations on how to complete a particular section of the template
All sections of the template must be addressed. If a section is considered not relevant to
the project, type ‘not applicable’ and insert the reason why. This enables the template to
be tailored to the needs of the project whilst ensuring all essential elements of project
management have been considered.
Whilst the guidance boxes should be deleted for the final version of the Project Plan
document, it may be useful to save a working draft with all guidance intact. This allows
you to review the guidance again if any changes are required.
Information can be presented in table form where it is more efficient and effective to do
so.
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delete.
Table of Contents
1.
Executive summary.................................................................... 1
2.
Technical terms and acronyms ................................................. 2
3.
Project scope .............................................................................. 2
3.1. Project site......................................................................... 2
3.2. Land ownership ................................................................. 2
3.3. Scope of works .................................................................. 2
4.
Project management .................................................................. 2
4.1. Project delivery .................................................................. 2
4.2. Project constraints ............................................................. 3
4.3. Regulatory requirements ................................................... 3
4.4. Key personnel.................................................................... 4
4.5. Special expertise ............................................................... 4
4.6. Project risk management ................................................... 5
5.
Project budget ............................................................................ 5
5.1. Project costs ...................................................................... 5
5.2. Financial contributors......................................................... 6
5.3. Cost management ............................................................. 6
5.4. Asset management ............................................................ 7
5.5. Project deliverables and milestones................................... 7
6.
Cost benefit analysis ................................................................. 8
7.
Project outcomes and benefits ................................................. 8
1. Executive summary
Type here
Executive summary
Page 1 of 8
2. Technical terms and acronyms
Please provide a definitive list of technical terms and acronyms mentioned in this project
plan.
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Type here
3. Project scope
3.1.
Project site
Type here
3.2.
Land ownership
Type here
3.3.
Scope of works
Type here
4. Project management
4.1.
Project delivery
Please provide a detailed explanation of how the project will be delivered. For example,
directly by council or through contractor(s) engaged through a tender process.
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Type here
Technical terms and acronyms
Page 2 of 8
4.2.
Project constraints
Type here
4.3.
Regulatory requirements
Local governments are responsible for complying with relevant legislative requirements,
and securing the necessary licences and development approvals with the appropriate
regulatory agencies.
Please list all the licences, permits and/or development approvals required to deliver this
project and indicate current status. Include additional information if required after the
table.
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Licence/permit/
development
approval
Regulatory agency
Approval
status
Details
Name of Licence /
Permit or Development
Approval Required
Name of Regulatory
Agency
Approved / Not
Approved
Please provide detail on
likely timeframe of
approval.
Type here
Project management
Page 3 of 8
4.4.
Key personnel
Project key personnel must have the capabilities, skills and expertise required to
successfully deliver the project. Please provide relevant details on each of the key
personnel in the tables below or attach copies of their CVs. Please note, this information
is being requested for due diligence purposes also.
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Full Name
Date of birth
Role
Date of birth
Role
Date of birth
Role
Summary of Skills and Experience
Full Name
Summary of Skills and Experience
Full Name
Summary of Skills and Experience
4.5.
Special expertise
Please provide details of any specialist organisations or agencies that have been
contracted to deliver this project.
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Type here
Project management
Page 4 of 8
4.6.
Project risk management
Risks include major factors which could significantly influence the timing, cost or scope of
the project and associated work. At a minimum, risks must be rated as high, medium or
low. Councils must also specify the likelihood of those risks occurring and include risk
mitigation strategies.
Please outline the associated risks linked to this project using a risk management plan.
Councils may use the risk register template provided or use their own.
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Attached is a risk register that outlines all associated risks and proposed mitigation
strategies for the [Insert project name].
Type here
5. Project budget
5.1.
Project costs
Please confirm the total project costs and outline how the total project costs have been
determined and confirmed – e.g. quantity surveyor.
Please attach a project cash flow. A template has been provided however council may
use their own template, if available. At a minimum, this must include all revenue,
expenditure items, and net cash flow related to the project. Please note all project costs
listed must be exclusive of Goods and Services Tax (GST).
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Type here
Attached is a project cash flow.
Project budget
Page 5 of 8
5.2.
Financial contributors
Please detail all confirmed financial contributions that will be provided by council and/or
other organisations. Please include any ‘in-kind’ contributions also. Where ‘in-kind’
contributions cannot be quantified with a value amount please mark as ‘nil’ in the
‘Amount’ field.
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Category
Industry or
Qld Govt or
Aust. Govt or
In-kind or
Other
Funding
contributor
Contribution
description
Name of
Organisation
Name of government
grant or purpose of
funding.
Total contributions
5.3.
Amount
(ex GST)
Funding status
Confirmed or
Not confirmed
Funding status
details
Please provide
details if any
special conditions
apply or when
funds are likely to
be confirmed
$
Cost management
Please outline how costs will be managed and reported on within council.
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Type here
Project budget
Page 6 of 8
5.4.
Asset management
Please outline how council plans to manage and fund the ongoing operation,
maintenance and replacement costs associated with this project.
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Type here
5.5. Project deliverables and milestones
Project Task
Start Date
End Date
Milestone
Estimated
Expenditure
Example:
Tender
11/4/14
8/8/14
Contract awarded
$0
Example:
Construction
26/9/14
28/2/15
Civil works
$800,000
Project budget
Page 7 of 8
6. Cost benefit analysis
A cost benefit analysis (CBA) is to be attached that provides an economic evaluation of
all the costs and benefits for the project.
A CBA spread sheet has been provided to assist Councils to estimate the net economic
benefits of the project. It is a partial CBA that incorporates the economic, social, health and
environmental benefits and costs.
Explanatory notes are available to provide guidance on the use of the CBA spread sheet.
These notes and the CBA spread sheet can be downloaded off the Royalties for the Regions
website at http://www.qld.gov.au/royalties.
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delete.
Attached is a cost benefit analysis that provides an economic evaluation of all the costs
and benefits associated with [Insert project name].
7. Project outcomes and benefits
Benefits can be realised both during and at completion of a project, as well as in the
years following completion. Please outline the expected benefits below.
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Type here
Project outcome
Example: Water/sewerage capacity
Example: Community safety
Example: Community amenity
Cost benefit analysis
Benefits
Capacity to provide portable water supply x number of people.
x no of school buses transit more safely
x no of patients have been treated at the new medical centre since
opening
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