Project name
Management plan (component)
Project Name – Management Plan
Tips for completing templates
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Every section of the template should be addressed. If the section is not relevant to the
project, use ‘not applicable to this project’. This enables the project manager to tailor
the documentation to the needs of the project, while ensuring the knowledge areas of
project management have been addressed.
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While deleting the guidance box streamlines the appearance of the document it is also
useful to save a version with all guidance intact. This allows you to review the guidance
again if any changes are required to the document, following review by other parties.
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Information can be presented in table form.
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This document should be managed in accordance with the Department of Transport and
Main Roads Recordkeeping Policy.
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It could be useful to refer to a completed management plan as an example of how to
complete this document.
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Templates should be completed in a language that is:
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clear and easy to understand
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pleasant to read
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well-punctuated and grammatically correct.
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Department of Transport and Main Roads
Component OnQ template
Page 2 of 14
Project Name – Management Plan
Document control sheet
Action statement
Date
Name
Position
Action required
Due date
(Review/Endorse/Approve)
Version history
Version no.
Date
Changed by
dd/mm/yyyy
Nature of amendment
Initial draft.
Prepared by
Title
Branch/District
Division/Region
Location
Version no.
Version date
Status
DMS ref. no.
Name
Job title
Branch/District
Division/Region
Floor, street, city
0.1
dd mmmm yyyy
Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS reference number
File/Doc no.
File number/document number
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project manager: Insert Project Manager's name here
Phone:
Insert phone number here
Department of Transport and Main Roads
Component OnQ template
Page 3 of 14
Project Name – Management Plan
Management plan approval
In signing this approval:

I agree that the document meets the standard required for the management plan.
Overall project manager
Name
Position
Signature
Date
Component sponsor
Name
Position
Signature
The following officer has endorsed this document.
Date
Name
Position
Signature
Date
Add further names as required
Department of Transport and Main Roads
Component OnQ template
Page 4 of 14
Project Name – Management Plan
Contents
Executive summary .................................................................................................. 7
1
Introduction .................................................................................................. 8
1.1
Purpose of this document .............................................................................. 8
2
Overall project .............................................................................................. 8
2.1
Project name and description ........................................................................ 8
2.2
Project customer ............................................................................................ 8
2.3
Project sponsor .............................................................................................. 8
2.4
Project manager............................................................................................. 9
2.5
Objectives ...................................................................................................... 9
2.6
Scope............................................................................................................. 9
3
Component project ...................................................................................... 9
3.1
Project purpose .............................................................................................. 9
3.1.1
Background and current situation ............................................................................ 9
3.2
Objectives .................................................................................................... 10
3.3
Scope of project ........................................................................................... 10
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
In scope ..................................................................................................................10
Out of scope ...........................................................................................................10
Related projects ......................................................................................................10
Constraints .............................................................................................................11
Urgency ..................................................................................................................11
Assumptions ...........................................................................................................11
3.4
Risks ............................................................................................................ 11
3.5
Broad strategy.............................................................................................. 11
4
Project control............................................................................................ 11
4.1
Integration management .............................................................................. 11
4.2
Scope........................................................................................................... 12
4.3
Time management ....................................................................................... 12
4.4
Cost management........................................................................................ 12
4.5
Quality management .................................................................................... 12
4.6
Human resource management .................................................................... 12
4.7
Communication management ...................................................................... 13
4.7.1
4.7.2
4.7.3
Reporting structure .................................................................................................13
Internal communication ...........................................................................................13
External communication..........................................................................................13
4.8
Risks and issues management .................................................................... 13
4.8.1
4.8.2
Risk ........................................................................................................................13
Issues .....................................................................................................................13
Department of Transport and Main Roads
Component OnQ template
Page 5 of 14
Project Name – Management Plan
4.9
Procurement management .......................................................................... 14
5
Operational issues ..................................................................................... 14
6
Project performance measurement .......................................................... 14
Department of Transport and Main Roads
Component OnQ template
Page 6 of 14
Project Name – Management Plan
Executive summary
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The executive summary is mandatory.
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Outline the strengths and weaknesses of the options considered and summarise key
justification for the recommended option.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 7 of 14
Project Name – Management Plan
1
Introduction
1.1
Purpose of this document
Type here
2
Overall project
2.1
Project name and description
Enter the name and description of the overall project.
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Type here
2.2
Project customer
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Accountable for ensuring the stated benefit(s) of the project to the business have been
measured and achieved.
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Enter the name of the project customer.
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Insert name
2.3
Project sponsor
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Accountable for representing the organisation that is delivering the project.
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Enter the name of the project sponsor.
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Insert name
Department of Transport and Main Roads
Component OnQ template
Page 8 of 14
Project Name – Management Plan
2.4
Project manager
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Appointed by the project sponsor to manage the project (and responsible for preparing
this document).
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Enter the name of the project manager.
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Insert name
2.5
Objectives
A statement of what the overall project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
2.6
Scope
Statement of what is in and out of scope for the overall project.
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Type here
3
Component project
3.1 Project purpose
3.1.1
Background and current situation
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Provide a brief history to bring the reader up to speed on the subject matter of the
component project including a brief history.
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Describe here the current situation and the problems along with their associated
impacts on internal and external stakeholders.
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This section should describe the history of the component project. It should include
details of:
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Who initiated the component project and how it was initiated.
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Identify the impact of problems or issues over time.
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Describe any other initiatives carried out previously to address related issues.
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Department of Transport and Main Roads
Component OnQ template
Page 9 of 14
Project Name – Management Plan
3.2 Objectives
A statement of what the component project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
3.3 Scope of project
3.3.1
In scope
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This defines the component project boundaries.
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The scope outlined in any previous document should be confirmed here or updated as
necessary.
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List all items that are included in the scope of the component project.
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Type here
3.3.2
Out of scope
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List identified items that will not be delivered as part of this component project.
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This is most important as it specifies items that will not be undertaken as part of the
component project.
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This assists in managing or avoiding scope creep.
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The importance of individual out of scope items should be mentioned.
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Such items may pose significant risks to the project if they are not done at all by others.
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This may create risks for the project that need to be recognised and managed.
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Type here
3.3.3
Related projects
List any related projects or proposals affecting this component of the project (whether past,
current or planned) and their relationship to this component. Such projects may pose
significant risks to the project if they are not done at all by others or not completed in time.
This may create risks for the project that need to be recognised and managed.
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Department of Transport and Main Roads
Component OnQ template
Page 10 of 14
Project Name – Management Plan
3.3.4
Constraints
Restrictions that will limit the way the objective is to be achieved (describe anything that might
impact on the successful development or implementation of the component project). This may
include restrictions on budget or funding, political issues, limited resources to work on the
overall project, timing constraints or constraints on the implementation of the outcomes of the
project.
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Type here
3.3.5
Urgency
Identify the urgency of the component project stating reasons.
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Type here
3.3.6
Assumptions
List all assumptions made in producing this document.
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Type here
3.4 Risks
Identify the risks associated with the component project development and implementation.
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Type here
3.5 Broad strategy
Discuss the broad strategy to deliver the project.
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Type here
4
Project control
4.1 Integration management
Describe how the various elements and their impacts on each other will be controlled to
achieve successful project outcomes. In particular review impacts on time, cost and scope.
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Department of Transport and Main Roads
Component OnQ template
Page 11 of 14
Project Name – Management Plan
4.2 Scope
Describe how changes to scope will be managed.
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4.3 Time management
Describe how changes to time and resources will be managed. Refer to an attached project
schedule breaking the project into activities displaying start, finish, internal resources, external
resources and major milestones.
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Type here
4.4 Cost management
Describe how changes to costs will be managed. Refer to an attached budget estimate
breaking the project into activities displaying the estimated costs for internal resources and
external resources.
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Type here
4.5 Quality management
Describe what quality systems are being used to manage the project. If the standard
corporate systems are being used, document any changes or modifications specific to the
project. This could include quality plans, project specific work instructions, safety or
environmental management.
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4.6 Human resource management
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Describe the approach to be taken with the deployment of internal and external
resources.
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Provide a component team organisation structure and describe roles and
responsibilities.
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Provide details of any project specific training required. Refer to a responsibility matrix
(if required).
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Department of Transport and Main Roads
Component OnQ template
Page 12 of 14
Project Name – Management Plan
4.7
Communication management
4.7.1
Reporting structure
Detail the reports for the component. These should be largely determined by the project
manager of the overall project.
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4.7.2
Internal communication
Describe the communication processes for the component project. They should be developed
in consultation with the project manager of the overall project.
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Type here
4.7.3
External communication
Describe the communication processes for all external parties. Refer to a detailed
consultation and communications plan (if required). They should be developed in consultation
with the project manager of the overall project.
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Type here
4.8
Risks and issues management
4.8.1
Risk
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Describe how the project will manage risks.
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Refer to an attached risk plan showing identified risks, severity, likelihood and
mitigation actions. (Actions should be included in the component project schedule).
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Type here
4.8.2
Issues
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Describe how the component project will manage issues.
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Refer to an attached listing of issues.
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Department of Transport and Main Roads
Component OnQ template
Page 13 of 14
Project Name – Management Plan
4.9
Procurement management
Describe how external goods and services will be procured (if required).
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Type here
5
Operational issues
Identify any known operational issues created by this component.
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Type here
6
Project performance measurement
Detail how the performance of the component will be measured during the project’s life. An
example table format is shown below.
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Responsibility
Success
Measurement
method
KPI
Target
When all information has been put into this document and the guidance text boxes have been
deleted, it will be necessary to reformat the document. To update the table of contents:
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Right click mouse in the table of content, ‘click update fields’.
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Click on ‘update entire table’, then click ‘ok’. (This will update the table of
contents to show the new page numbers).
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Department of Transport and Main Roads
Component OnQ template
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